HomeMy WebLinkAbout05-21-2014 CC Agenda
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
May 16, 2014)
REPORT FROM CLOSED SESSION
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the Council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
WEDNESDAY, MAY 21, 2014
CEREMONIAL ITEMS
1. Commendations for Outgoing Youth Commissioners
Recommended action:
Read and present commendations to outgoing Youth Commissioners Nihar Agrawal,
Jane Chang, Somya Khare, Justin Lee, Anu Sreedhara, and Shefali Vijay.
2. Appointment of Youth Commissioners and Oath of Office
Recommended action:
Adopt the attached resolution appointing 6 members to the Saratoga Youth
Commission and direct the City Clerk to administer the Oath of Office.
3. Commendation for Rabbi Daniel Pressman
Recommended action:
Read and present the commendation for Rabbi Daniel Pressman.
4. Asian/Pacific American Heritage Month
Recommended action:
Read and present commendations to Reiko Iwanaga, Aki Okuna, Shinku Sharma, Chi
Am Circle, and Organization of Chinese American Women (OCAW) as part of
Asian/Pacific American Heritage Month.
5. Proclamation declaring May 16-23, 2014 as Affordable Housing Week
Recommended action:
Read and present proclamation declaring May 16-23, 2014 as Affordable Housing
Week in Santa Clara County.
SPECIAL PRESENTATIONS
6. Special Presentation from Santa Clara Valley Water District
Recommended action:
Receive presentation from Santa Clara Valley Water District.
7. Saratoga Youth Commission Special Presentation
Recommended action:
Receive presentation from Saratoga Youth Commission.
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
8. City Council Meeting Minutes
Recommended action:
Approve City Council minutes for the Special City Council Meeting and Regular City
Council Meeting on May 7, 2014.
9. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment
cycles:
5/06/2014 Period 11
5/13/2014 Period 11
10. Treasurer’s Report for the Month Ended March 31, 2014
Recommended action:
Review and accept the Treasurer’s Report for the month ended March 31, 2014.
11. Document Scanning Services – Extension of Contract
Recommended action:
Approve a three-year contract extension with Peelle Technologies for scanning
services and authorize the City Manager to execute the same.
12. Extension of Contract for Street Sweeping Services
Recommended action:
Approve one year extension to existing contract for citywide street sweeping services
with Contract Sweeping Services in the amount of $167,000.
13. Transportation Development Act (TDA) Article 3 Application for the Saratoga
Avenue Walkway Project
Recommended action:
Adopt resolution supporting the Metropolitan Transportation Commission’s
Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application for
the Saratoga Avenue Walkway Project.
14. Notice of Completion—2013 Pavement Management Program and 1B State Grant
Recommended action:
Move to accept the 2013 Pavement Management Program and 1B as complete and
authorize staff to record the Notice of Completion for construction contract.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
15. Fiscal Year 2014/15 Proposed Operating & Capital Budget Public Hearing
Recommended action:
Conduct a public hearing on the proposed FY 2014/15 Operating & Capital Budgets,
and provide direction to staff for budget adoption on June 4, 2014.
OLD BUSINESS
None
NEW BUSINESS
16. Highway 85 Performance Agreement
Recommended action:
Consider and provide direction to staff regarding a letter to the Santa Clara Valley
Transportation Authority regarding the 1989 Performance Agreement between the
City and the Santa Clara County Traffic Authority concerning Highway 85.
17. Affordable Housing Impact Fees
Recommended action:
Direct staff to include an implementation measure in the draft General Plan Housing
Element that states the City of Saratoga will work collaboratively with other Santa
Clara Cities towards preparing a joint nexus study for the purpose of establishing an
affordable housing impact fee.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Emily Lo
Cities Association of Santa Clara County
Cities Association of Santa Clara County – Selection Committee
Council Finance Committee
Hakone Foundation Board
Hakone Foundation Executive Committee
Santa Clara County Library District Joint Powers Authority
West Valley Mayors and Managers Association
Vice Mayor Howard Miller
City School Ad Hoc
Council Finance Committee
Hakone Foundation Board
Postal Service Liaison
Valley Transportation Authority Policy Advisory Committee (PAC)
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Destination Saratoga
Highway 9 Ad Hoc
Let’s Move City Ad Hoc
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
Saratoga Chamber of Commerce
Saratoga Ministerial Association
TEA Ad Hoc
Village Ad Hoc
Council Member Chuck Page
Association of Bay Area Governments (ABAG)
Highway 9 Ad Hoc
Let’s Move City Ad Hoc
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Saratoga Sister City Committee Liaison
TEA Ad Hoc
West Valley Sanitation District
Council Member Jill Hunter
City School Ad Hoc
KSAR Community Access TV Board
Santa Clara Valley Water District Commission
Santa Clara Valley Water District West Valley Flood Control & Watershed Advisory
Committee
Saratoga Historical Foundation
Village Ad Hoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Debbie Bretschneider, Deputy City Clerk for the City of Saratoga, declare that the
foregoing agenda for the meeting of the City Council for the City of Saratoga was posted
on May 16, 2014, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and
was available for public review at that location. The agenda is also available on the
City’s website at www.saratoga.ca.us
Signed this 16th day of May 2014 at Saratoga, California.
Debbie Bretschneider, Deputy City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
05/21 Regular Meeting –Joint Meeting with Santa Clara Valley Water District
06/04 Regular Meeting –Joint Meeting with Montalvo Arts
06/18 Regular Meeting –5:30 p.m. Community Center - Joint Meeting with
HOA’s
07/02 Regular Meeting – Joint Meeting with Parks & Rec and PEBTAC
07/16 Regular Meeting
08/06 Recess
08/20 Regular Meeting –Joint Meeting with SASCC
09/03 Regular Meeting--Joint Meeting with Sister City Committee
09/17 Regular Meeting –Joint Meeting with Youth Commission
10/01 Regular Meeting –5:30 p.m.-Community Center -Joint Meeting with
Saratoga School Districts
10/15 Regular Meeting – Joint Meeting with Saratoga Ministerial Association
11/05 Regular Meeting – Joint Meeting with West Valley Board of Trustees
11/19 Regular Meeting – Joint Meeting with Senator Beall
12/03 Regular Meeting – Joint Meeting with Library Commission and Friends of
the Saratoga Libraries
12/17 Regular Meeting – Joint Meeting Hakone Foundation Board
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2014