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Home My WebLink About01-16-2013 Agenda AGENDA REGULAR MEETING SARATOGA CITY COUNCIL WEDNESDAY, JANUARY 16, 2013 REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on January 11, 2013) COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS 1. Commendation Honoring the Saratoga Historical Museum Recommended action: Present commendation to Saratoga Historical Museum and Linda Hagelin, Education Program Director for the Museum. 2. Commendation Proclaiming January 2013 as National Blood Donor Month Recommended action: Present commendation to representative of American Red Cross declaring January 2013 as National Blood Donor Month in the City of Saratoga. SPECIAL PRESENTATIONS 3. Presentation on State Route 85 Express Lane Project Recommended action: Receive presentation from Santa Clara Valley Transportation Authority (VTA) representatives on the State Route 85 Express Lane Project. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 4. City Council Meeting Minutes Recommended action: Approve City Council minutes for the Regular Meeting on December 19, 2012. 5. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 12/18/2012 1/9/2013 6. Resolution Authorizing Final Disposition of Certain City Records Recommended action: Adopt resolution authorizing final disposition of certain city records. 7. Resolution Authorizing the Filing of a Grant Application to Inventory City Maintained Trees at Hakone Gardens Recommended action: Adopt the resolution authorizing the City of Saratoga to file a grant application with Cal Fire to inventory the City maintained trees at Hakone Gardens. PUBLIC HEARINGS Applicants/Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council’s approval at the Council meeting 8. ZOA12-0011 – City Initiated Amendments to Article 15-06 (Market Definition) and Section 15-19.020(b)(2) of the City Code Recommended action: Conduct a public hearing. Introduce and waive the first reading of the ordinance adding Section 15-06.441 (market definition) and modifying Section 15-19.020(b)(2) (removing the word delicatessens). 9. 2013 Hazardous Vegetation Program Resolution Declaring Abatement of Public Nuisance Recommended action: Conduct public hearing and adopt resolution. OLD BUSINESS None NEW BUSINESS 10. Receive Direction on Changes to the Tree Regulations to Facilitate the Removal of Dead and Fallen Trees Recommended action: Direct staff to include changes to Section 15-50 (Tree Regulations) in the package of 2013 City Code updates to create a no-fee permit process for dead and fallen trees and eliminate the need for notification for removal of such trees. 11. Spring 2013 Issue of The Saratogan Recommended action: Accept report and direct staff accordingly. 12. 2013 City Council Summer Recess Recommended action: Accept report and provide staff with direction regarding the 2013 City Council Summer Recess. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Jill Hunter City School Ad Hoc Hakone Foundation Board Hakone Foundation Executive Committee Historical Foundation KSAR Community Access TV Board Village Ad Hoc West Valley Mayors and Managers Association Vice Mayor Emily Lo Hakone Foundation Board Let’s Move City Ad Hoc Library Joint Powers Authority Santa Clara Valley Water District Commission Village Ad Hoc West Valley Flood Control & Watershed Advisory Committee Council Member Howard Miller City School Ad Hoc Council Finance Committee Postal Service Liaison Saratoga Ministerial Association Valley Transportation Authority PAC West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Chamber of Commerce County HCD Policy Committee Highway 9 Ad Hoc Let’s Move City Ad Hoc Santa Clara County Emergency Council SASCC TEA Ad Hoc Council Member Chuck Page Association of Bay Area Governments Highway 9 Ad Hoc Santa Clara County Cities Association Santa Clara County Cities Association Selection Committee Sister City Liaison TEA Ad Hoc West Valley Sanitation District CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on January 11, 2013, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 11th day of January 2013 at Saratoga, California. Crystal Bothelio, City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2013 01/16 Regular Meeting – Joint Meeting with Heritage Preservation Commission and Historical Foundation 01/25 Council Retreat 02/06 Regular Meeting – Joint Meeting with Saratoga Ministerial Association 02/20 Regular Meeting – Joint Meeting with Planning Commission 03/06 Regular Meeting – Joint Meeting with Chamber of Commerce / Destination Saratoga 03/20 Regular Meeting – Joint Meeting with County Fire 04/03 Regular Meeting – Joint Meeting with Sheriff Office 04/17 Regular Meeting – Joint Meeting with Montalvo Arts 05/01 Regular Meeting – Joint Meeting with Youth Commission 05/15 Regular Meeting – Joint Meeting with Mountain Winery 06/05 Regular Meeting – Joint Meeting with Hakone Foundation 06/19 Regular Meeting – Joint Meeting with SASC 07/03 Regular Meeting – Joint Meeting TBD 07/17 Regular Meeting – Joint Meeting TBD 08/07 Regular Meeting – Joint Meeting TBD 08/21 Regular Meeting – Joint Meeting with Saratoga/Monte Sereno Foundation 09/04 Regular Meeting – Joint Meeting with Parks and Rec/PEBTAC 09/18 Regular Meeting – Joint Meeting with West Valley Board of Trustees 10/02 Regular Meeting – 5:30 p.m. Joint Meeting with Saratoga School Districts 10/16 Regular Meeting – Joint Meeting with Traffic Safety Commission 11/06 Regular Meeting – Joint Meeting with Library Commission and Friends of the Library 11/20 Regular Meeting – Joint Meeting TBD 12/04 Regular Meeting – Joint Meeting with Assembly Member Paul Fong and Jim Beall 12/18 Regular Meeting –Joint Meeting TBD