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Home My WebLink About02-06-2013 CC Agenda AGENDA REGULAR MEETING SARATOGA CITY COUNCIL WEDNESDAY, FEBRUARY 06, 2013 REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on January 31, 2013.) REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS None SPECIAL PRESENTATIONS None CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1. City Council Meeting Minutes Recommended action: Approve City Council minutes for the Special and Regular Meeting on January 16, 2013. 2. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 1/15/2013 1/22/2013 1/29/2013 3. Treasurer’s Report for the Month Ended December 31, 2012 Recommended action: Review and accept the Treasurer’s Report for the month ended December 31, 2012. 4. Miscellaneous Plan Employer Side Fund Elimination Recommended action: Review report and authorize a lump-sum payment to the California Public Employees Retirement System (CalPERS) for the remaining balance due on the City’s Miscellaneous Plan Employer Side Fund. 5. Approval of Sport User Agreements - 2013 Recommended action: Approve Sport User Agreements with American Youth Soccer Organization, Saratoga Little League, Quito Little League, De Anza Youth Soccer League, West Valley Lacrosse Club, West Valley Youth Soccer League, Saratoga Pony League, and Los Altos-Mt. View Pony League for the use of Saratoga City parks and Prospect High School for organized sport use, and authorize the City Manager to execute the same. 6. Agreement for Stream Bank Erosion and Storm Drain Outfall Repair along Calabazas Creek Recommended action: Approve the Cooperative Agreement between the City of Saratoga and the Santa Clara Valley Water District for Stream Bank Erosion and Storm Drain Outfall Repair along Calabazas Creek downstream of Wardell Road and authorize the City Manager to execute the same. 7. Renewal of Heritage Orchard Maintenance Contract Recommended action: Approve a five-year service contract with Matthew Novakovich for landscape maintenance of the Heritage Orchard in the amount of $98,320 per year and authorize City Manager to execute the same. 8. Amendment to Contract for Ground Movement Potential Mapping Recommended action: Approve an amendment to an existing contract with Cotton, Shires and Associates, Inc. for additional mapping work in the amount of $17,000. 9. ZOA12-0011 – City Initiated Amendments to Article 15-06 (Market Definition) and Section 15-19.020 of the City Code Recommended action: Waive the second reading and adopt the ordinance amending the City Code to define market and establish when a market can be permitted or conditional use. PUBLIC HEARINGS None OLD BUSINESS 10. Approval of Village Streetscape Improvements Phase 2 Recommended action: Approve design elements connected to the Village Streetscape Improvements Project – Phase 2. NEW BUSINESS 11. Provide Direction on the Planning Commission’s Review of Heights Limits in the C- V and C-N Zoning Districts Recommended action: Provide direction on the scope of review. 12. Provide Direction on Appealing the 2014-2022 Regional Housing Need Allocation Recommended action: Authorize the Mayor to sign the appeal request and direct staff to submit it to ABAG. 13. FY 2012/13 Mid-Year Budget Status Report and Budget Adjustment Resolution Recommended action: Review the FY 2012/13 budget status report and proposed budget adjustments, and adopt resolution approving the City’s FY 2012/13 mid-year operating budget amendments. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Jill Hunter City School Ad Hoc Hakone Foundation Board Hakone Foundation Executive Committee Historical Foundation KSAR Community Access TV Board Village Ad Hoc West Valley Mayors and Managers Association Vice Mayor Emily Lo Hakone Foundation Board Let’s Move City Ad Hoc Library Joint Powers Authority Santa Clara Valley Water District Commission Village Ad Hoc West Valley Flood Control & Watershed Advisory Committee Council Member Howard Miller City School Ad Hoc Council Finance Committee Postal Service Liaison Saratoga Ministerial Association Valley Transportation Authority PAC West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Chamber of Commerce County HCD Policy Committee Highway 9 Ad Hoc Let’s Move City Ad Hoc Santa Clara County Emergency Council SASCC TEA Ad Hoc Council Member Chuck Page Association of Bay Area Governments Highway 9 Ad Hoc Santa Clara County Cities Association Santa Clara County Cities Association Selection Committee Sister City Liaison TEA Ad Hoc West Valley Sanitation District CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on January 31, 2013, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 31st day of January 2013 at Saratoga, California. Crystal Bothelio, City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2013 02/06 Regular Meeting – Joint Meeting with Saratoga Ministerial Association 02/20 Regular Meeting – Joint Meeting with Planning Commission 03/06 Regular Meeting – Joint Meeting with Chamber of Commerce / Destination Saratoga 03/20 Regular Meeting – Joint Meeting with County Fire 04/03 Regular Meeting – Joint Meeting with Sheriff Office 04/17 Regular Meeting – Joint Meeting with Montalvo Arts 05/01 Regular Meeting – Joint Meeting with Youth Commission 05/15 Regular Meeting – Joint Meeting with Mountain Winery 06/05 Regular Meeting – Joint Meeting with Hakone Foundation 06/19 Regular Meeting – Joint Meeting with Saratoga/Monte Sereno Foundation 07/03 Regular Meeting – Civic Theater Master Plan Study Session 07/17 RECESS 08/07 RECESS 08/21 Regular Meeting – Joint Meeting with SACSS 09/04 Regular Meeting – Joint Meeting with Parks and Rec/PEBTAC 09/18 Regular Meeting – Joint Meeting with West Valley Board of Trustees 10/02 Regular Meeting – 5:30 p.m. Joint Meeting with Saratoga School Districts 10/16 Regular Meeting – Joint Meeting with Traffic Safety Commission 11/06 Regular Meeting – Joint Meeting with Library Commission and Friends of the Library 11/20 Regular Meeting – Joint Meeting TBD 12/04 Regular Meeting – Joint Meeting with Assembly Member Paul Fong and Jim Beall 12/18 Regular Meeting – Joint Meeting TBD