HomeMy WebLinkAbout05-01-2013 CC Agenda
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
WEDNESDAY, MAY 1, 2013
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
April 25, 2013)
REPORT FROM CLOSED SESSION
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Foster Care Appreciation Month
Recommended action:
Read and present proclamation declaring May 2013 as Foster Care Appreciation
Month.
2. Asian American and Pacific Islanders Heritage Month
Recommended action:
Read and present proclamation declaring May 2013 as Asian American and Pacific
Islanders Heritage Month.
SPECIAL PRESENTATIONS
3. Potential Changes to Garbage and Recycling Contract and Services
Recommended action:
Receive presentation from West Valley Collection & Recycling (WVC&R) on
potential changes to the West Valley Solid Waste Management Authority contract
with WVC&R.
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
4. City Council Meeting Minutes
Recommended action:
Approve City Council minutes for the Special and Regular City Council Meeting on
April 17, 2013.
5. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment
cycles:
4/16/2013
4/23/2013
6. Treasurer’s Report for the Month Ended March 31, 2013
Recommended action:
Review and accept the Treasurer’s Report for the month ended March 31, 2013.
7. Parking District No. 3 Storm Damage Repairs – Budget Adjustment
Recommended action:
Move to approve budget adjustment resolution in the amount of $45,000.
8. Hakone Gardens Driveway Repair – Construction Contract Award
Recommended action:
1. Move to declare Hillside Drilling, Inc. of Richmond to be the lowest responsible
bidder on the project and award a Construction Contract to this company in the
amount of $209,734.
2. Move to approve Construction Observation Contract with Cotton, Shires and
Associates, Inc. in the amount of $27,967.
3. Move to authorize the City Manager to execute both contracts.
4. Move to authorize staff to execute change orders to the construction contract up to
$42,299.
5. Move to approve Budget Adjustment Resolution.
9. Landscaping and Lighting Assessment District LLA-1; Preliminary Approval of
Engineer's Report for Annexation of a New Zone (Zone 35 – Hill Avenue)and
Adoption of Resolution of Intention for FY 13-14
Recommended action:
1. Move to adopt the Resolution granting preliminary approval of the Engineer's
Report for annexation of a new zone (Zone 35 – Hill Avenue) to Landscaping and
Lighting Assessment District LLA-1 for FY 13-14; and
2. Move to adopt the Resolution of Intention.
10. Final Map Approval for Two Lots Located at 14584 Horseshoe Drive
Recommended action:
Move to adopt Resolution granting final map approval of tentative map application
No. SUB 11-0002 for two lots located at 14584 Horseshoe Drive.
11. Resolution Extending El Quito Park Hours for Movie Night Events
Recommended action:
Approve a resolution allowing El Quito Park to remain open until 10:00 p.m. on June
21, 2013, July 19, 2013, and August 16, 2013 for the Saratoga Summer Movie Nights
2013 events and authorize the Parks and Recreation Commission to seek funds from
the Saratoga Monte Sereno Community Foundation to pay for some of the event
costs.
12. Second Reading to Amend the Zoning Ordinance Regarding Alcohol Sales in Retail
Establishments
Recommended action:
Waive the second reading and adopt the ordinance.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
13. Annual Fee Schedule Update
Recommended action:
Council to review recommendations for proposed fee update, provide direction to
staff, and approve resolution amending the City’s Fee Schedule effective for Fiscal
Year 2013/14.
OLD BUSINESS
None
NEW BUSINESS
14. 1-Year Review of the Sign Ordinance
Recommended action:
Receive report and provide direction to staff.
15. Status of Plastic Bag and Expanded Polystyrene Restrictions and Bans
Recommended action:
Direct staff accordingly.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Jill Hunter
City School Ad Hoc
Hakone Foundation Board
Hakone Foundation Executive Committee
Historical Foundation
KSAR Community Access TV Board
Saratoga Chamber of Commerce Contract Review Ad Hoc
Village Ad Hoc
West Valley Mayors and Managers Association
Vice Mayor Emily Lo
Hakone Foundation Board
Let’s Move City Ad Hoc
Library Joint Powers Authority
Santa Clara Valley Water District Commission
Village Ad Hoc
West Valley Flood Control & Watershed Advisory Committee
Council Member Howard Miller
City School Ad Hoc
Council Finance Committee
Postal Service Liaison
Saratoga Ministerial Association
Valley Transportation Authority PAC
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Chamber of Commerce
County HCD Policy Committee
Highway 9 Ad Hoc
Let’s Move City Ad Hoc
Santa Clara County Emergency Council
Saratoga Chamber of Commerce Contract Review Ad Hoc
SASCC
TEA Ad Hoc
Council Member Chuck Page
Association of Bay Area Governments
Highway 9 Ad Hoc
Santa Clara County Cities Association
Santa Clara County Cities Association Selection Committee
Sister City Liaison
TEA Ad Hoc
West Valley Sanitation District
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council for the City of Saratoga was posted on April 25, 2013,
at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 25th of April 2013 at Saratoga, California.
Crystal Bothelio, City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2013
05/01 Regular Meeting – Joint Meeting with Youth Commission
05/15 Regular Meeting – Joint Meeting with Mountain Winery
06/05 Regular Meeting – Joint Meeting with Traffic Safety Commission
06/19 Regular Meeting – Joint Meeting with Saratoga/Monte Sereno Community
Foundation
07/03 Regular Meeting – Civic Theater Master Plan Study Session
07/17 RECESS
08/07 RECESS
08/21 Regular Meeting – Joint Meeting with SASCC
09/04 Regular Meeting – Joint Meeting with Parks and Rec/PEBTAC
09/18 Regular Meeting – Joint Meeting with West Valley Board of Trustees
10/02 Regular Meeting – 5:30 p.m. Joint Meeting with Saratoga School Districts
10/16 Regular Meeting – Joint Meeting with Hakone Foundation Board
11/06 Regular Meeting – Joint Meeting with Library Commission and Friends of
the Library
11/20 Regular Meeting – Joint Meeting Sister City Committee
12/04 Regular Meeting – Joint Meeting with Assembly Member Paul Fong and
Jim Beall
12/18 Regular Meeting – Joint Meeting TBD