The URL can be used to link to this page

Home My WebLink About06-05-2013 CC Agenda AGENDA REGULAR MEETING SARATOGA CITY COUNCIL WEDNESDAY, JUNE 5, 2013 REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on May 31, 2013) REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS 1. Commendation for Tom Moran Recommended action: Read and present commendation for Tom Moran. 2. Commendations for Outgoing Youth Commissioners Recommended action: Read and present commendations. 3. Appointment of Youth Commissioners and Oath of Office Recommended action: Adopt the attached resolution appointing 5 members to the Saratoga Youth Commission and direct the City Clerk to administer the Oath of Office. SPECIAL PRESENTATIONS None CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 4. City Council Meeting Minutes Recommended action: Approve City Council minutes for the Special and Regular City Council Meeting on May 15, 2013. 5. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 5/14/2013 5/21/2013 5/23/2013 5/28/2013 6. Treasurer’s Report for the Month Ended April 30, 2013 Recommended action: Review and accept the Treasurer’s Report for the month ended April 30, 2013. 7. Contract Renewal for Geotechnical Consulting Services Recommended action: Approve a three-year contract with Cotton, Shires, and Associates, Inc. for Geotechnical Engineering Services and authorize City Manager to execute the same. 8. Contract Renewal for Municipal Traffic Engineering Recommended action: Approve a three-year contract with Fehr & Peers Associates, Inc. for on-call Traffic Engineering Services and authorize City Manager to execute the same. 9. Amended Annexation Resolutions for the Congress Spring Quarry Property and Certain Unincorporated Islands Recommended action: Adopt the amended resolutions approving annexation of properties located within the City’s Urban Service Area. 10. Council Resolution to Amend Memorandum of Understanding between the City and the “UNION” (Northern California Carpenters Regional Council, Carpenters Forty Six Counties Conference Board and Their Affiliated Local Unions) Recommended action: Amend Memorandum of Understanding (July 1, 2011 to June 30, 2015) between the City and the “UNION” (Northern California Carpenters Regional Council, Carpenters Forty Six Counties Conference Board and Their Affiliated Local Unions) by adopting the Side Letter Agreement (Exhibit A). 11. Fiscal Year 2013/14 Gann Appropriation Limit Recommended action: Review report and adopt resolution approving the Gann Appropriation Limit for FY 2013/14. 12. Adoption of Fiscal Year 2013/14 Operating & Capital Budget and the Environmental Impact Assessment for new Capital Improvement Plan projects Recommended action: 1. Adopt resolution approving the Proposed FY 2013/14 Operating and Capital Budgets, directing staff to incorporate within the final adopted budget any modifications related to late-breaking changes, minor corrections, carryforward appropriations, refined estimates, grant approvals, claim reimbursements, pass- through appropriations, or additional direction from Council upon adoption of the budget. 2. Adopt the attached Environmental Impact Assessment for new projects included in the FY 2013/14 Capital Improvement Plan (CIP) update. PUBLIC HEARINGS Applicants/Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council’s approval at the Council meeting 13. Zoning Amendment to Modify Building Heights, Setbacks, and Allowed Uses in the Commercial-Visitor and Commercial-Neighborhood Zoning Districts Recommended action: Continue the public hearing, introduce and waive the first reading of the ordinance, and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting of the City Council. 14. Adoption of an Ordinance Applying R-1-40,000 Zoning to an Adjusted 1.09-Acre Parcel Located at 14001 Chester Avenue and Applying AP/OS Overlay Zoning to the Entire 12.86-Acre Site committee (Application ZOA12-0010; APN 397-01-006,007) Recommended action: Conduct the public hearing, introduce and waive the first reading of the ordinance and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting of the City Council. 15. Landscaping & Lighting Assessment District LLA-1 - Public Hearing, Approval of Engineer’s Report, and Confirmation of Assessments for FY 13-14 Recommended action: Move to adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 13-14. OLD BUSINESS None NEW BUSINESS 16. Council Direction on the Approval Process for Seating and Dining Areas in the Public Way Recommended action: Provide direction to staff. 17. Council Direction on the Approval Process for Food Trucks Recommended action: Provide direction to staff. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Jill Hunter City School Ad Hoc Hakone Foundation Board Hakone Foundation Executive Committee Historical Foundation KSAR Community Access TV Board Saratoga Chamber of Commerce Contract Review Ad Hoc Village Ad Hoc West Valley Mayors and Managers Association Vice Mayor Emily Lo Hakone Foundation Board Let’s Move City Ad Hoc Library Joint Powers Authority Santa Clara Valley Water District Commission Village Ad Hoc West Valley Flood Control & Watershed Advisory Committee Council Member Howard Miller City School Ad Hoc Council Finance Committee Postal Service Liaison Saratoga Ministerial Association Valley Transportation Authority PAC West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Chamber of Commerce County HCD Policy Committee Highway 9 Ad Hoc Let’s Move City Ad Hoc Santa Clara County Emergency Council Saratoga Chamber of Commerce Contract Review Ad Hoc SASCC TEA Ad Hoc Council Member Chuck Page Association of Bay Area Governments Highway 9 Ad Hoc Santa Clara County Cities Association Santa Clara County Cities Association Selection Committee Sister City Liaison TEA Ad Hoc West Valley Sanitation District CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on May 31, 2013, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 31st day of May 2013 at Saratoga, California. Crystal Bothelio, City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2013 06/05 Regular Meeting – Joint Meeting with Traffic Safety Commission 06/19 Regular Meeting – Joint Meeting with Saratoga Homeowners Associations 07/03 Regular Meeting – Civic Theater Master Plan Study Session 07/17 RECESS 08/07 RECESS 08/21 Regular Meeting – Joint Meeting with SASCC 09/04 Regular Meeting – Joint Meeting with Parks and Rec/PEBTAC 09/18 Regular Meeting – Joint Meeting with West Valley Board of Trustees 10/02 Regular Meeting – 5:30 p.m. Joint Meeting with Saratoga School Districts 10/16 Regular Meeting – Joint Meeting with Hakone Foundation Board 11/06 Regular Meeting – Joint Meeting with Senator Jim Beall and Assembly Member Paul Fong 11/20 Regular Meeting – Joint Meeting Sister City Committee 12/04 Regular Meeting – Joint Meeting with Library 12/18 Regular Meeting – Joint Meeting TBD