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Home My WebLink About08-21-2013 City Council agenda PacketTable of Contents Agenda 3 Commendations for Deputies Lera and Weyhrauch (TIME CERTAIN 8:00 P.M.) Staff report 8 Attachment A 10 Attachment B 11 City Council Meeting Minutes Staff Report 12 Attachment A: Minutes for Special and Regular City Council Meeting on July 3, 2013 14 Attachment B: Minutes for Special Meeting on June 7, 2010 23 Review of Accounts Payable Check Registers Staff Report 27 Staff Report 29 Staff Report 31 Staff Report 33 7/2/13 Check Register P13 35 7/2/13 Check Register P1 40 7/9/13 Check Register P13 41 7/9/13 Check Register P1 43 7/16/13 Check Register P13 44 7/16/13 Check Register P1 50 7/23/13 Check Register P13 53 7/23/13 Check Register P1 55 7/30/13 Check Register P13 57 7/30/13 Check Register P1 59 8/6/13 Check Register P13 62 8/6/13 Check Register P2 63 8/13/13 Check Register P13 66 8/13/13 Check Register P2 68 Treasurer’s Report for the Month Ended June 30, 2013 Treasurer’s Report for the Month Ended June 30, 2013 74 Clarification of Finance Position Title and Budget Adjustment Resolution Finance Manager Position 81 Finance Manager BA Reso 83 Amendment to Lease Agreement with the Saratoga Historical Foundation for Use of Storage Building in Congress Springs Park Staff Report 84 Attachment 1 Resolution 86 Attachment 2 First Amendment 87 Attachment 3 Lease agreement 91 1 Attachment 4 Location Map 109 Final Map Approval for One Lot Tract Map, Tract 10162 for Condominium Purposes Located at 14651 Big Basin Way (Owner: Jonghoon John Kang) Staff Report 110 Attachment 1. Site Map 112 Attachment 2. Tract Map 113 Attachment 3. Resolution Granting Final Map Approval 115 Attachment 4. Resolution No. 12-045 with notes 116 Attachment 5. Subdivision Improvement Agreement 124 Attachment 6. Offer to Dedicate Trail Easement 150 Final Map Approval for Three-Lot Tract Map, Tract 10183, Consisting of Two Residential Lots and One Commercial Lot for Condominium Purposes, Located at 14639 Big Basin Way (Owner: Hong Bo Investment Group, LLC (Jie Yao)) Staff Report 158 Attachment 1. Sipe Map 160 Attachment 2. Tract Map 161 Attachment 3. Resolution Granting Final Map Approval 163 Attachment 4. PC Resolution No. 13-006 with Notes 165 Attachment 5. Offer to Dedicate Trail Easement 172 Resolution of Local Support for the Funding of the Prospect Road-Saratoga Avenue Corridor Improvements Project Council Report Prospect Rd & Saratoga Ave 179 Resolution 181 Resolution of Local Support for the Funding of the Saratoga Village Sidewalk Rehabilitation Project Council Report Saratoga Village Sidewalk 184 Resolution 186 Agreement for Employment and Labor Law Services with Mouser Law Firm, A Professional Corporation City Council Report 8.21.13 189 Attachment I Mouser Law Firm Agreement 191 Resolution Amending Council Agency and Ad Hoc Assignments Staff Report 200 Attachment A: Resolution Amending Resolution 13-014 202 Attachment B: Amended 2013 City Council Agency and Ad Hoc Assignments 203 Attachment C: Resolution 13-014 204 Council Meeting Decorum Staff Report 206 Attachment A: Resolution Amending City Council Norms of Operation 208 Attachment B: City Council Norms of Operation 210 2 WEDNESDAY, AUGUST 21, 2013 REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on August 15, 2013) REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards and Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS 1. Commendations for Deputies Lera and Weyhrauch (TIME CERTAIN 8:00 P.M.) Recommended action: Read and present commendations for Deputy Lera and Deputy Weyhrauch. SPECIAL PRESENTATIONS None AGENDA REGULAR MEETING SARATOGA CITY COUNCIL 3 CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 2. City Council Meeting Minutes Recommended action: Approve City Council minutes for the Special and Regular City Council Meeting on July 3, 2013 and Special Meeting on June 7, 2010. 3. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 7/2/2013 Period 13 07/09/13 Period 13 7/2/2013 Period 1 07/09/13 Period 1 7/16/2013 Period 13 07/23/13 Period 13 7/16/2013 Period 1 07/23/13 Period 1 7/30/2013 Period 13 08/06/13 Period 13 7/30/2013 Period 1 08/06/13 Period 2 8/13/2013 Period 13 8/13/2013 Period 2 4. Treasurer’s Report for the Month Ended June 30, 2013 Recommended action: Review and accept the Treasurer’s Report for the month ended June 30, 2013. 5. Clarification of Finance Position Title and Budget Adjustment Resolution Recommended action: Review staff report and approve budget adjustment resolution. 6. Amendment to Lease Agreement with the Saratoga Historical Foundation for Use of Storage Building in Congress Springs Park Recommended action: Approve resolution amending lease agreement with the Saratoga Historical Foundation for use of a storage building in Congress Springs Park. 7. Final Map Approval for One Lot Tract Map, Tract 10162 for Condominium Purposes Located at 14651 Big Basin Way (Owner: Jonghoon John Kang) Recommended action: Move to adopt Resolution granting final map approval of tentative map application No. SUB 11-0003 for one lot Tract Map for condominium purposes, Tract 10162, located at 14651 Big Basin Way and authorize the City Manager to execute the Subdivision Improvement Agreement. 8. Final Map Approval for Three-Lot Tract Map, Tract 10183, Consisting of Two Residential Lots and One Commercial Lot for Condominium Purposes, Located at 14639 Big Basin Way (Owner: Hong Bo Investment Group, LLC (Jie Yao)) 4 Recommended action: Move to adopt Resolution granting final map approval of tentative map application No. SUB 13-0004 for Tract Map, Tract 10183, located at 14639 Big Basin Way. 9. Resolution of Local Support for the Funding of the Prospect Road-Saratoga Avenue Corridor Improvements Project Recommended action: Adopt Resolution supporting the Funding Application for the Prospect Road-Saratoga Avenue Corridor Improvements Project. 10. Resolution of Local Support for the Funding of the Saratoga Village Sidewalk Rehabilitation Project Recommended action: Adopt Resolution supporting the Funding Application for the Saratoga Village Sidewalk Rehabilitation Project. 11. Agreement for Employment and Labor Law Services with Mouser Law Firm, A Professional Corporation Recommended action: Authorize the City Manager to enter into an agreement for employment and labor law services with Mouser Law Firm, A Professional Corporation. 12. Resolution Amending Council Agency and Ad Hoc Assignments Recommended action: Approve resolution amending Resolution 13-014 and the Council Agency and Ad Hoc Committee assignments for the year 2013. PUBLIC HEARINGS None OLD BUSINESS 13. Council Meeting Decorum Recommended action: Approve resolution amending the City Council Norms of Operation. NEW BUSINESS None ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Jill Hunter City School Ad Hoc Hakone Foundation Board Hakone Foundation Executive Committee Historical Foundation KSAR Community Access TV Board Saratoga Chamber of Commerce Contract Review Ad Hoc Village Ad Hoc West Valley Mayors and Managers Association 5 Vice Mayor Emily Lo Hakone Foundation Board Let’s Move City Ad Hoc Library Joint Powers Authority Santa Clara Valley Water District Commission Village Ad Hoc West Valley Flood Control & Watershed Advisory Committee Council Member Howard Miller City School Ad Hoc Council Finance Committee Postal Service Liaison Saratoga Ministerial Association Valley Transportation Authority PAC West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Chamber of Commerce County HCD Policy Committee Highway 9 Ad Hoc Let’s Move City Ad Hoc Santa Clara County Emergency Council Saratoga Chamber of Commerce Contract Review Ad Hoc SASCC TEA Ad Hoc Council Member Chuck Page Association of Bay Area Governments Highway 9 Ad Hoc Santa Clara County Cities Association Santa Clara County Cities Association Selection Committee Sister City Liaison TEA Ad Hoc West Valley Sanitation District CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. 6 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Debbie Bretschneider, Deputy City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on August 15, 2013, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 15th day of August 2013 at Saratoga, California. Debbie Bretschneider Deputy City Clerk 08/21 Regular Meeting – Joint Meeting with SASCC 09/04 Regular Meeting – Joint Meeting with Parks and Rec/PEBTAC 09/18 Regular Meeting – Joint Meeting with West Valley Board of Trustees 10/02 Regular Meeting – 5:30 p.m. Joint Meeting with Saratoga School Districts 10/16 Regular Meeting – Joint Meeting with Hakone Foundation Board 11/06 Regular Meeting – Joint Meeting with Senator Jim Beall, Assembly Member Paul Fong, and Supervisor Joe Simitian 11/20 Regular Meeting – Joint Meeting Sister City Committee 12/04 Regular Meeting – Joint Meeting with Library Commission and Friends of the Saratoga Libraries 12/18 Regular Meeting – Joint Meeting TBD CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2013 7 SARATOGA CITY COUNCIL MEETING DATE: August 21, 2013 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Debbie Bretschneider DIRECTOR: Dave Anderson Deputy City Clerk SUBJECT: Commendations for Deputies Lera and Weyhrauch RECOMMENDED ACTION: Read and present commendations for Deputy Lera and Deputy Weyhrauch. BACKGROUND: The attached commendations honor Deputy Lera and Deputy Weyrhauch for heroic action while saving two Saratoga residents from a home on fire. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The proclamation would not be presented. ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): Implement Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. Page 1 of 2 8 ATTACHMENTS: Attachment A: Commendation for Deputy Lera. Attachment B: Commendation for Deputy Weyhrauch. Page 2 of 2 9 COMMENDATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA HONORING DEPUTY STEVEN LERA WHEREAS, Deputy Steven Lera is a member of the Santa Clara County Sheriff’s Office, working in the West Valley Division, under Captain Ken Binder; and WHEREAS, on June 1, 2013, Deputies Lera and Weyhrauch responded to a 911 call for a structure fire on Maria Lane in Saratoga and arrived at the house five minutes before the responding Fire Department personnel; and WHEREAS, half of the house was already engulfed in flames and neighbors advised the Deputies that two elderly people resided in the house; and WHEREAS, without delay, Deputies Lera and Weyhrauch forced entry into the residence and found both residents, Jane and Dudley McCurdy in the house and disoriented by the smoke and unable to exit the residence on their own; and WHEREAS, Deputies Lera and Weyhrauch escorted the McCurdy’s outside of the house, kicked out the back patio railing, lifted the couple to the ground, and helped move them to a safe location where they were medically cleared by the paramedics; and WHEREAS, within moments of the rescue of Jane and Dudley McCurdy, the intensity of the fire in the house grew to a point that a similar rescue would have been impossible; and WHEREAS, Deputy Steven Lera’s bravery and quick thinking can only be described as heroic. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga does herby proclaim recognition and appreciation to Deputy Steven Lera for his act of valor and willingness to put others before his own personal safety. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 21st day of August 2013. ________________________ Jill Hunter, Mayor City of Saratoga 10 COMMENDATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA HONORING DEPUTY DONALD WEYHRAUCH WHEREAS, Deputy Donald Weyhrauch is a member of the Santa Clara County Sheriff’s Office, working in the West Valley Division, under Captain Ken Binder; and WHEREAS, on June 1, 2013, Deputies Weyhrauch and Lera responded to a 911 call for a structure fire on Maria Lane in Saratoga and arrived at the house five minutes before the responding Fire Department personnel; and WHEREAS, half of the house was already engulfed in flames and neighbors advised the Deputies that two elderly people resided in the house; and WHEREAS, without delay, Deputies Weyhrauch and Lera forced entry into the residence and found both residents, Jane and Dudley McCurdy in the house and disoriented by the smoke and unable to exit the residence on their own; and WHEREAS, Deputies Weyhrauch and Lera escorted the McCurdy’s outside of the house, kicked out the back patio railing, lifted the couple to the ground, and helped move them to a safe location where they were medically cleared by the paramedics; and WHEREAS, within moments of the rescue of Jane and Dudley McCurdy, the intensity of the fire in the house grew to a point that a similar rescue would have been impossible; and WHEREAS, Deputy Donald Weyhrauch’s bravery and quick thinking can only be described as heroic. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga does herby proclaim recognition and appreciation to Deputy Donald Weyhrauch for his act of valor and willingness to put others before his own personal safety. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 21st day of August 2013. ________________________ Jill Hunter, Mayor City of Saratoga 11 SARATOGA CITY COUNCIL MEETING DATE: August 21, 2013 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Bothelio DIRECTOR: Dave Anderson City Clerk SUBJECT: City Council Meeting Minutes RECOMMENDED ACTION: Approve City Council minutes for the Special and Regular City Council Meeting on July 3, 2013 and Special Meeting on June 7, 2010. BACKGROUND: The draft minutes for the Special and Regular City Council Meeting on July 3, 2013 and Special Meeting on June 7, 2010 are attached to this report for Council review and approval. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: N/A ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. Page 1 of 2 12 ATTACHMENTS: Attachment A: Minutes for Special and Regular City Council Meeting on July 3, 2013 Attachment B: Minutes for Special Meeting on June 7, 2010 Page 2 of 2 13 MINUTES WEDNESDAY, JULY 3, 2013 SARATOGA SPECIAL CITY COUNCIL MEETING The City Council held a Closed Session at 5:00 p.m. in the Administrative Conference Room at City Hall at 13777 Fruitvale Avenue. At 6:00 p.m., the Council held a Study Session with Anderson Brulé Architects on the Civic Theater Master Plan. SARATOGA REGULAR CITY COUNCIL MEETING Mayor Hunter called the meeting to order at 7:03 p.m. and led the pledge of allegiance. ROLL CALL PRESENT Mayor Jill Hunter, Vice Mayor Emily Lo, Council Members Howard Miller, Manny Cappello, and Chuck Page ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Richard Taylor, City Attorney Crystal Bothelio, City Clerk James Lindsay, Community Development Director Michael Taylor, Recreation and Facilities Director Brian Babcock, Administrative Analyst I REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Crystal Bothelio reported that pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on June 27, 2013. REPORT FROM CLOSED SESSION Mayor Hunter announced that there was nothing to report from Closed Session. COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Michael Metz on Valley Vista Drive spoke about problems with coyotes in his neighborhood and elsewhere in the community. Council Member Miller thanked Michael for his efforts to address the coyote issues and shared that the Santa Clara County Vector Control District had set traps to catch problematic coyotes. City Manager Dave Anderson added that box traps were placed on June 29, 2013 and will be checked every 24 hours. No coyotes have been caught. Consequently, a snare trap will be placed following the July 4th holiday. Residents are encouraged to report sightings of coyotes to Vector Control at (408) 918-4770. 1 14 Oral Communications - Council Direction to Staff None Communications from Boards and Commissions Mayor Hunter provided an overview of the Study Session with Anderson Brulé Architects on the Civic Theater Master Plan. Council Direction to Staff None ANNOUNCEMENTS Council Member Miller announced summer programs offered through the City of Saratoga. He noted that additional information is available in the City of Saratoga Recreation Activity Guide. He also shared that the annual Independence Day celebration will take place at Kevin Moran Park on July 4th starting at 10:00 a.m. Council Member Miller then stated that the City will be holding a community workshop on the Saratoga Quarry Park Master Plan on July 9, 2013 at 6:30 p.m. in the Joan Pisani Community Center. He encouraged residents to attend the meeting and provide input on the future of the park. He also shared that the second summer movie night event will be on July 19, 2013 at 8:00 p.m. at El Quito Park. The last movie night event will be on August 16 and will feature the movie, Tangled. Council Member Cappello announced the Chamber of Commerce’s 4th Annual Saratoga Classic Car Show on Sunday, July 21, 2013 from 10:00 a.m. to 5:00 p.m. in Saratoga Village on Big Basin Way. Council Member Page reminded the City Council that the Association of Bay Area Governments (ABAG) Executive Board will vote on Plan Bay Area on July 18. He encouraged members of the public and the City Council to write to members of the Executive Board to express their opinions on Plan Bay Area. He suggested contacting Mountain View Council Member Ronit Bryant. Mayor Hunter thanked the many residents who have been taking the time to ensure that plants and flowers in the pots and hanging planters throughout the Village are properly watered during the recent heat wave. CEREMONIAL ITEMS 1. Appointment of Traffic Safety Commissioner and Oath of Office Recommended action: Adopt the attached resolution appointing Mitch Kane to the Traffic Safety Commission and direct the City Clerk to administer the Oath of Office. Mayor Hunter shared that Mitch Kane was unable to attend the Council Meeting to be sworn in, but asked the City Council to take action on the resolution confirming his appointment. RESOLUTION NO. 13-053 2 15 PAGE/MILLER MOVED TO APPROVE THE RESOLUTION APPOINTING MITCH KANE TO THE TRAFFIC SAFETY COMMISSION AND DIRECT THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE. MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. SPECIAL PRESENTATIONS None CONSENT CALENDAR 2. City Council Meeting Minutes Recommended action: Approve City Council minutes for the Special and Regular City Council Meeting on June 19, 2013. PAGE/MILLER MOVED TO APPROVE CITY COUNCIL MINUTES FOR THE SPECIAL AND REGULAR CITY COUNCIL MEETING ON JUNE 19, 2013. MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. 3. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 6/18/2013 6/25/2013 PAGE/MILLER MOVED TO REVIEW AND ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 6/18/2013 AND 6/25/2013. MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. 4. Treasurer’s Report for the Month Ended May 31, 2013 Recommended action: Review and accept the Treasurer’s Report for the month ended May 31, 2013. PAGE/MILLER MOVED TO ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED MAY 31, 2013. MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. 5. Resolution Authorizing Final Disposition of Certain City Records Recommended action: Adopt resolution authorizing final disposition of certain city records. RESOLUTION NO. 13-043 3 16 PAGE/MILLER MOVED TO ADOPT RESOLUTION AUTHORIZING FINAL DISPOSITION OF CERTAIN CITY RECORDS. MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. 6. Annual Approval of the City's Investment Policy Recommended action: Review and approve the Investment Policy for FY 2013/14. PAGE/MILLER MOVED TO REVIEW AND APPROVE THE INVESTMENT POLICY FOR FY 2013/14. MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. 7. Citizen Options for Public Safety - Supplemental Law Enforcement Services Funds Grant Recommended action: Adopt resolution authorizing the continued use of the Citizen Options for Public Safety Program’s Supplemental Law Enforcement Services Fund (COPS/SLESF) Grant as a source of funds for additional public safety services. RESOLUTION NO. 13-047 PAGE/MILLER MOVED TO ADOPT RESOLUTION AUTHORIZING THE CONTINUED USE OF THE CITIZEN OPTIONS FOR PUBLIC SAFETY PROGRAM’S SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (COPS/SLESF) GRANT AS A SOURCE OF FUNDS FOR ADDITIONAL PUBLIC SAFETY SERVICES. MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. 8. Agreement for Annual Financial Audit Services Recommended action: Authorize the City Manager to enter into an agreement for professional auditing services between the City of Saratoga and Chavan & Associates, LLP Certified Public Accountants, for the three fiscal years 2012/13 through 2014/15 with one-year options for each of the following two years (FY’s 2015/16 and 2016/17). PAGE/MILLER MOVED TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR PROFESSIONAL AUDITING SERVICES BETWEEN THE CITY OF SARATOGA AND CHAVAN & ASSOCIATES, LLP CERTIFIED PUBLIC ACCOUNTANTS, FOR THE THREE FISCAL YEARS 2012/13 THROUGH 2014/15 WITH ONE-YEAR OPTIONS FOR EACH OF THE FOLLOWING TWO YEARS (FY’S 2015/16 AND 2016/17). MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. 9. Resolution to Establish Property Tax Levy for Debt Service Payments on the Library General Obligation Bonds Recommended action: Adopt the attached resolution which sets the property tax levy rate to provide for the Library General Obligation Bond's debt service payment at $.0074 per $100 of Assessed Valuation. 4 17 Council Member Miller removed this item from the Consent Calendar to provide additional information about the City’s General Obligation Bond. Mayor Hunter invited public comment on the item. No one requested to speak. RESOLUTION NO. 13-048 MILLER/PAGE MOVED TO ADOPT THE ATTACHED RESOLUTION WHICH SETS THE PROPERTY TAX LEVY RATE TO PROVIDE FOR THE LIBRARY GENERAL OBLIGATION BOND'S DEBT SERVICE PAYMENT AT $.0074 PER $100 OF ASSESSED VALUATION. MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. 10. Resolution Naming City Representative to the ABAG PLAN Board Recommended action: Adopt resolution designating City of Saratoga representatives to the Association of Bay Area Government’s (ABAG) Pooled Liability Assurance Network (PLAN) Corporation Board of Directors. Council Member Page removed this item from the Consent Calendar to request additional information about the City’s liability insurance. City Manager Dave Anderson addressed Council questions. Michael Taylor, Recreation and Facilities Director and the City’s Risk Manager, also provided additional information about the City’s liability insurance. Mayor Hunter invited public comment on the item. No one requested to speak. RESOLUTION NO. 13-049 PAGE/CAPPELLO MOVED TO ADOPT RESOLUTION DESIGNATING CITY OF SARATOGA REPRESENTATIVES TO THE ASSOCIATION OF BAY AREA GOVERNMENT’S (ABAG) POOLED LIABILITY ASSURANCE NETWORK (PLAN) CORPORATION BOARD OF DIRECTORS. MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. 11. Resolution Supporting Measure A, Santa Clara County Library District Special Tax Renewal Recommended action: Approve the attached resolution in support of Measure A, renewal of the Santa Clara County Library District special tax. 5 18 Council Member Cappello removed this item from the Consent Calendar to discuss Measure A and invited Saratoga Community Librarian Gayathri Kanth to speak about the Measure. Gayathri Kanth, Saratoga Community Librarian, addressed the City Council. Mayor Hunter invited public comment on the item. No one requested to speak. RESOLUTION NO. 13-050 CAPPELLO/PAGE MOVED TO APPROVE THE ATTACHED RESOLUTION IN SUPPORT OF MEASURE A, RENEWAL OF THE SANTA CLARA COUNTY LIBRARY DISTRICT SPECIAL TAX. MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. PUBLIC HEARINGS 12. Confirmation of Report and Assessment of 2013 Weed Abatement Program Recommended action: Open public hearing, accept public testimony, close public hearing, and adopt resolution confirming report and assessment of hazardous vegetation abatement charges. City Clerk Crystal Bothelio presented the staff report and introduced Moe Kumre, Weed Abatement Program Coordinator with the Santa Clara County Department of Agriculture. Moe Kumre, Weed Abatement Program Coordinator with the Santa Clara County Department of Agriculture, addressed Council questions. Mayor Hunter invited public comment on the item. No one requested to speak. RESOLUTION NO. 13-051 PAGE/MILLER MOVED TO OPEN PUBLIC HEARING, ACCEPT PUBLIC TESTIMONY, CLOSE PUBLIC HEARING, AND ADOPT RESOLUTION CONFIRMING REPORT AND ASSESSMENT OF HAZARDOUS VEGETATION ABATEMENT CHARGES. MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. OLD BUSINESS None 6 19 NEW BUSINESS 13. Application for Community Event Grant Funds Recommended action: Review Community Event Grant Program application and determine whether to allocate grant funds. City Clerk Crystal Bothelio presented the staff report. Mayor Hunter invited the applicant, Viji Mani, to address the City Council. Viji Mani spoke about the Community Event Grant application she submitted. Mayor Hunter invited public comment on the item. An unnamed speaker addressed the City Council to ask a question about the date of the event and thanked City Council Members for attending performances in the theater. No one else requested to speak. The Council thanked the applicant for taking the time to prepare an application, but decided not to allocate any funds for the event. 14. Saratoga Emergency Operations Plan (EOP) Recommended action: Approve the new Emergency Operations Plan (EOP). Jim Yoke, Emergency Services Coordinator with the Santa Clara County Fire Department, presented the staff report on this item. Council Member Page noticed that the incorporation date of the City was incorrect in the plan and requested that typo be corrected. Mayor Hunter invited public comment on the item. No one requested to speak. RESOLUTION NO. 13-052 MILLER/LO MOVED TO APPROVE THE NEW EMERGENCY OPERATIONS PLAN WITH TYPOS CORRECTED. MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. 15. Provide Direction on the Planning Commission’s Review of the City’s Residential Green Building Standards Recommended action: Provide direction on the scope of review. Community Development Director James Lindsay presented the staff report. Mayor Hunter invited public comment on the item. 7 20 No one requested to speak. MILLER/PAGE MOVED TO PROCEED WITH IMPLEMENTATION OF MINIMUM GREEN BUILDING STANDARDS IMPOSED BY THE STATE OF CALIFORNIA AND REVIEW GREEN BUILDING STANDARDS IN 2 YEARS. MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. 16. Council Meeting Decorum Recommended action: Accept report and direct staff accordingly. City Clerk Crystal Bothelio presented the staff report. Mayor Hunter invited public comment. No one requested to speak. PAGE/MILLER MOVED TO DIRECT STAFF TO RETURN TO THE CITY COUNCIL WITH A REVISION TO THE CITY COUNCIL NORMS OF OPERATION AND RULES OF ORDER AND PROCEDURE THAT INCLUDES THE FOLLOWING CHANGES: • REVISE SECTION 3, C TO ALSO APPLY TO CITY COMMISSIONS; • ADD LANGUAGE FROM THE CITY OF SAN JOSE CODE OF CONDUCT FOR PUBLIC MEETINGS ON PUBLIC MEETING DECORUM; AND • REMOVE SECTION 4, G. MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Jill Hunter Mayor Hunter indicated that she had nothing to report. Vice Mayor Emily Lo West Valley Mayors and Managers – Vice Mayor Lo stated that she attended the West Valley Mayors and Managers meeting on behalf of the Mayor. During the meeting, collaboration between Youth Commissions in the West Valley Cities was discussed. Council Member Howard Miller Council Member Miller said he had nothing to report. Council Member Manny Cappello Chamber of Commerce – Council Member Cappello shared he attended both a Chamber of Commerce Board meeting and a meeting for Destination Saratoga, which has formed its own non-profit organization. Destination Saratoga is planning a first class sit down meal event on Big Basin Way for September 2013. The event is intended to showcase Saratoga’s fine restaurants and other features. Council Member Cappello requested that 8 21 the Council Agency and Ad Hoc Committee assignments be revised to include a liaison to Destination Saratoga. SASCC – the Board held a meeting last week. The contract with the City of Saratoga was discussed. Additionally, SASCC held an open house for the Adult Day Care Center last week that was well attended. A Health Fair is planned for October 5, 2013. Council Member Chuck Page Santa Clara County Cities Association – the Cities Association will be naming a new member to the new Emergency Operations Area Committee. West Valley Sanitation District – Council Member Page shared he’ll be attending a tour of the wastewater treatment plan on July 11, 2013 at 1:30 p.m. and invited other members of the Council to join him. CITY COUNCIL ITEMS Vice Mayor Lo asked if other members of the Council would like to direct staff to bring forward a formal policy guiding event banners, including placement and design. Council Members Miller and Cappello supported the request. Council Member Cappello asked that a contract between the City of Saratoga and Destination Saratoga be placed on the Council Agenda for August to define services provided by Destination Saratoga to the City. Council Member Page supported the request. CITY MANAGER’S REPORT City Manager Dave Anderson shared that he attended the West Valley Mayors and Managers meeting with Vice Mayor Lo. He also attended a meeting on Destination Saratoga. ADJOURNMENT PAGE/CAPPELLO MOVED TO ADJOURN THE MEETING AT 9:34 P.M. MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. Minutes respectfully submitted: Crystal Bothelio, City Clerk 9 22 MINUTES JUNE 7, 2010 SARATOGA SPECIAL CITY COUNCIL MEETING CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE CALL MEETING TO ORDER Mayor King called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance. ROLL CALL PRESENT Mayor Kathleen King, Vice Mayor Jill Hunter, Council Members Howard Miller, Chuck Page ABSENT: Vacant ALSO PRESENT: Dave Anderson, City Manager Ann Sullivan, City Clerk REPORT ON POSTING OF AGENDA City Clerk Ann Sullivan reported that pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on June 4, 2010. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS David Sorensen read a letter on behalf of Jeffery Schwartz suggesting that the City Council appoint a member to the Council for 5 months and then conduct an election in November. Emma Wyckoff recommended that the City Council temporarily appoint a member to the City Council and conduct an election for the vacant position in the fall. ORAL COMMUNICATIONS – COUNCIL DIRECTION TO STAFF None NEW BUSINESS 1. Council Candidate Interviews Recommended Action: Conduct interviews of interested applicants for the vacant council seat; accept citizen input; council discussion and decision; appointment of new council member; and direct the City Clerk to administer the Oath of Office to the newly appointed council member. 1 23 Mayor King announced that the City Clerk would do a random drawing to determine the order of applicant interviews and invited public comment. The following people requested to speak: Emma Wyckoff stated that she felt Mayor King should recuse herself from the discussion, due to a conflict of interest. She claimed that Mayor King advocated for a development project that one of the applicants participated in. David Sorenson said he felt Mayor King should recuse herself from the meeting due to a conflict of interest. He said that Mayor King said she would support Manny Cappello if he ran for City Council in the November election and therefore has a conflict of interest. No one else requested to speak. MILLER/PAGE MOVED TO REQUIRE MAYOR KING TO RECUSE HERSELF FROM THE DISCUSSION AND DECISION ON THE COUNCIL APPOINTMENT. MOTION FAILED. AYES: NONE. NOES: KING, HUNTER, MILLER, PAGE. ABSENT: NONE. ABSTAIN: NONE. City Clerk Ann Sullivan announced the first candidate to be interviewed, Yan Zhao. Yan Zhao joined the City Council on the dais and addressed Council interview questions. City Clerk Ann Sullivan announced the second candidate to be interviewed, Gary Hansen. Gary Hansen joined the City Council on the dais and addressed Council interview questions. City Clerk Ann Sullivan announced the third candidate to be interviewed, Manny Cappello. Manny Cappello joined the City Council on the dais and addressed Council interview questions. City Clerk Ann Sullivan announced the fourth candidate to be interviewed, Gregory Gates. Gregory Gates joined the City Council on the dais and addressed Council interview questions. The City Council took a short recess. 2 24 City Clerk Ann Sullivan announced the fifth candidate to be interviewed, Robert O’Brien. Robert O’Brien joined the City Council on the dais and addressed Council interview questions. City Clerk Ann Sullivan announced the sixth candidate to be interviewed, Joyce Hlava. Joyce Hlava joined the City Council on the dais and addressed Council interview questions. City Clerk Ann Sullivan announced the seventh candidate to be interviewed, Linda Rodgers. Linda Rodgers joined the City Council on the dais and addressed Council interview questions. City C lerk Ann Sullivan announced the last candidate to be interviewed, Larry Shen. Larry Shen joined the City Council on the dais and addressed Council interview questions. Mayor King invited public comment on the item. The following people requested to speak: Deanna Yang spoke in favor of Gregory Gates. Cheriel Jensen spoke in favor of Gregory Gates. Emily Lo stated that she was impressed by all the candidates. Emma Wyckoff spoke in favor of Gregory Gates. No one else requested to speak. At this time, the City Council took a short recess. HUNTER/MILLER MOVED TO APPOINT MANNY CAPPELLO TO THE VACANT CITY COUNCIL POSITION AND DIRECTED THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE TO THE NEWLY APPOINTED COUNCIL MEMBER. MOTION PASSED. AYES: KING, 3 25 HUNTER, MILLER, PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. Mayor King excused herself from the remainder of the meeting and asked Vice Mayor Hunter to lead the meeting. Vice Mayor Hunter invited Manny Cappello up on the stage to be sworn in by the City Clerk. City Clerk Ann Sullivan administered the Oath of Office to Manny Cappello. ADJOURNMENT MILLER/PAGE MOVED TO ADJOURN THE MEETING AT 10:53 P.M. MOTION PASSED. AYES: HUNTER, MILLER, PAGE. NOES: NONE. ABSENT: KING. ABSTAIN: NONE. Minutes respectfully submitted: Crystal Bothelio, City Clerk 4 26 Dave Anderson Gina Fitch Mary Furey SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: Review and accept check registers for the following accounts payable payment cycles: 7/2/2013 Period 13 07/09/13 Period 13 7/2/2013 Period 1 07/09/13 Period 1 REPORT SUMMARY: Attached are Check Registers for: Date Ending Check # 7/2/13 123185 123244 60 123,349.07 07/02/13 6/25/13 123184 7/2/13 123245 123252 8 21,052.48 07/02/13 6/25/13 123244 Accounts Payable 7/9/13 123253 123278 26 249,858.72 07/09/13 7/2/13 123252 7/9/13 123279 123299 21 271,473.30 07/09/13 7/2/13 123278 Date Check # Issued to Dept.Amount 07/02/13 123235 Legal 21,888.49 07/09/13 123260 PW 213,335.94 07/09/13 123279 Non-Depart.Insurance/Dues 255,942.00 AP Date Check #Amount Liability/Risk Management Highway 9 Attorney Services ABAG Plan Corporation Type of Checks Date Starting Check # Shute Mihaly & Weinberger General Accounts Payable Accounts Payable Accounts Payable Gradetech, Inc.CIP Grant/CIP Streets Issued to Reason N/A Accounts Payable checks voided during this time period: Status SARATOGA CITY COUNCIL MEETING DATE:August 21, 2013 AGENDA ITEM: DEPARTMENT:Finance & Administrative Services CITY MANAGER: DEPT. DIRECTOR: Accounts Payable checks issued for $20,000 or greater: Fund Purpose PREPARED BY: Ending Check # Prior Check Register Checks Released Total Checks Amount 27 Period 13 Period 1 Period 13 Period 1 Fund #07/02/13 07/02/13 07/09/13 07/09/13 Total 111 General Fund 83,907.90 20,468.99 23,250.39 20,629.55 148,256.83 231 Village Lighting 17.80 17.80 232 Azule Lighting - 233 Sarahills Lighting - 241 Arroyo de Saratoga Landscape 68.00 68.00 242 Bonnet Way Landscape - 243 Carnelian Glen 68.00 68.00 244 Cunningham/Glasgow Landscape 135.00 135.00 245 Fredericksburg Landscape 102.00 102.00 246 Greenbriar Landscape 230.00 230.00 247 Kerwin Ranch Landscape 270.00 270.00 248 Leutar Court Landscape 75.00 75.00 249 Manor Drive Landscape 130.00 130.00 251 McCartysville Landscape 250.00 250.00 252 Prides Crossing Landscape 405.00 405.00 253 Saratoga Legends Landscape - 254 Sunland Park Landscape 260.00 260.00 255 Tricia Woods Landscape 34.00 34.00 271 Beauchamps Landscape 281.91 281.91 272 Bellgrove Landscape 1,710.00 1,710.00 273 Gateway Landscape 162.79 162.79 274 Horseshoe Landscape/Lighting 135.00 135.00 275 Quito Lighting 75.00 75.00 276 Tollgate LLD 80.00 48.34 128.34 277 Village Commercial Landscape - 278 Brookglen L&L 50.00 50.00 311 Library GO Bond Debt Service - 411 CIP Street Projects 9,889.74 22,413.35 693.77 32,996.86 412 CIP Park & Trail Projects - 413 CIP Facility Projects 862.31 862.31 414 CIP Admin Projects - 421 Tree Fund 788.75 788.75 431 Grant Fund - CIP Streets 2,352.12 192,002.34 194,354.46 432 Grant Fund - Parks & Trails 5,000.00 5,000.00 433 Grant Fund - Facilities - 434 Grant Fund - Admin Projects 6,973.37 6,973.37 481 Gas Tax Fund 1,772.10 5,450.28 7,222.38 611 Liability/Risk Mgt 249,780.00 249,780.00 612 Workers' Comp - 621 Office Support 1,010.74 1,010.74 622 IT Services 66.39 583.49 1,566.23 369.98 2,586.09 623 Vehicle & Equipment Maint 2,893.77 22.28 2,916.05 624 Building Maintenance 3,292.38 2,222.60 5,514.98 631 - 632 2,882.91 2,882.91 123,349.07 21,052.48 249,858.72 271,473.30 665,733.57 FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: ATTACHMENTS: Check Registers in the 'A/P Checks By Period and Year' report format IT Equipment Replacement Cash reductions by fund: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. TOTAL Fund Description Vehicle & Equipment Replacement 28 Dave Anderson Gina Fitch Mary Furey SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: Review and accept check registers for the following accounts payable payment cycles: 7/16/2013 Period 13 07/23/13 Period 13 7/16/2013 Period 1 07/23/13 Period 1 REPORT SUMMARY: Attached are Check Registers for: Date Ending Check # 7/16/13 123300 123341 42 73,634.93 07/16/13 7/9/13 123299 7/16/13 123342 123385 44 175,910.07 07/16/13 7/16/13 123341 Accounts Payable 7/23/13 123386 123405 20 52,492.23 07/23/13 7/16/13 123385 7/23/13 123406 123423 18 402,915.58 07/23/13 7/23/13 123405 Date Check # Issued to Dept.Amount 07/16/13 123349 Non-Depart.46,690.90 07/16/13 123355 Non-Depart.20,100.00 07/23/13 123409 EOP SVRIA Assessment 33,984.00 07/23/13 123417 SCC Office of the Sheriff PS 352,085.33 AP Date Check #Amount 06/18/13 123066 Void-Reissued 1,523.40 Ending Check # Prior Check Register Checks Released Total Checks Amount DEPT. DIRECTOR: Accounts Payable checks issued for $20,000 or greater: Fund Purpose PREPARED BY: SARATOGA CITY COUNCIL MEETING DATE:August 21, 2013 AGENDA ITEM: DEPARTMENT:Finance & Administrative Services CITY MANAGER: Granicus General Issued to Reason 888 Monkeys LLC Accounts Payable checks voided during this time period: Status Never Received Check County of Santa Clara Type of Checks Date Starting Check # Comp Shared Risk/ABAG Worker's Comp Fund Accounts Payable Accounts Payable Accounts Payable General Law Enforcement General Video Streaming Worker's Comp 29 Period 13 Period 1 Period 13 Period 1 Fund #07/16/13 07/16/13 07/23/13 07/23/13 Total 111 General Fund 25,380.34 93,018.67 25,667.25 395,662.99 539,729.25 231 Village Lighting 2,140.67 403.20 2,543.87 232 Azule Lighting 204.37 40.87 245.24 233 Sarahills Lighting 214.13 42.83 256.96 241 Arroyo de Saratoga Landscape - 242 Bonnet Way Landscape 85.00 85.00 243 Carnelian Glen 84.35 4.52 88.87 244 Cunningham/Glasgow Landscape 44.67 2.19 46.86 245 Fredericksburg Landscape - 246 Greenbriar Landscape - 247 Kerwin Ranch Landscape 1,480.00 769.94 132.14 2,382.08 248 Leutar Court Landscape - 249 Manor Drive Landscape 114.05 3.87 117.92 251 McCartysville Landscape 17.45 2.69 20.14 252 Prides Crossing Landscape 20.88 1,373.21 1,394.09 253 Saratoga Legends Landscape 165.00 508.93 19.49 693.42 254 Sunland Park Landscape 260.00 520.25 77.07 857.32 255 Tricia Woods Landscape 8.55 1.31 12.97 0.64 23.47 271 Beauchamps Landscape 45.48 7.00 229.35 11.66 293.49 272 Bellgrove Landscape 347.78 53.51 401.29 273 Gateway Landscape - 274 Horseshoe Landscape/Lighting 8.68 1.33 337.40 347.41 275 Quito Lighting 673.64 134.72 808.36 276 Tollgate LLD 95.51 95.51 277 Village Commercial Landscape 1,287.63 74.93 1,362.56 278 Brookglen L&L - 311 Library GO Bond Debt Service - 411 CIP Street Projects 1,091.86 7,380.00 542.39 9,014.25 412 CIP Park & Trail Projects 132.66 6,622.50 6,755.16 413 CIP Facility Projects - 414 CIP Admin Projects - 421 Tree Fund - 431 Grant Fund - CIP Streets 3,625.93 3,625.93 432 Grant Fund - Parks & Trails - 433 Grant Fund - Facilities 3,850.00 3,850.00 434 Grant Fund - Admin Projects - 481 Gas Tax Fund 1,303.23 102.90 1,406.13 611 Liability/Risk Mgt - 612 Workers' Comp 776.98 46,841.63 47,618.61 621 Office Support 471.00 942.00 1,413.00 622 IT Services 1,692.73 19,490.00 51.66 5,897.66 27,132.05 623 Vehicle & Equipment Maint 227.83 11,115.18 11,343.01 624 Building Maintenance 20,147.54 1,401.77 8,758.38 486.03 30,793.72 631 - 632 9,167.69 1,040.15 10,207.84 73,634.93 175,910.07 52,492.23 402,915.58 704,952.81 FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: ATTACHMENTS: Check Registers in the 'A/P Checks By Period and Year' report format Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. TOTAL Fund Description Vehicle & Equipment Replacement IT Equipment Replacement Cash reductions by fund: 30 Dave Anderson Gina Fitch Mary Furey SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: Review and accept check registers for the following accounts payable payment cycles: 7/30/2013 Period 13 08/06/13 Period 13 7/30/2013 Period 1 08/06/13 Period 2 REPORT SUMMARY: Attached are Check Registers for: Date Ending Check # 7/30/13 123424 123442 19 161,310.81 07/30/13 7/23/13 123423 7/30/13 123443 123478 36 45,996.85 07/30/13 7/30/13 123442 Accounts Payable 8/6/13 123479 123492 14 65,457.02 08/06/13 7/30/13 123478 8/6/13 123493 123540 48 53,132.69 08/06/13 8/6/13 123492 Date Check # Issued to Dept.Amount 07/30/13 123434 PW 47,642.50 07/30/13 123437 PW 41,660.22 08/06/13 123488 PW Heritage Orchard Maint 43,384.27 AP Date Check #Amount 04/30/13 122699 Void-Reissued 92.00 07/16/13 123367 Reissue-Dif Payee/Address 2,050.00 04/30/13 122702 Address changed Void-Reissued 55.00 07/02/13 123216 Lost or Destroyed Void-Reissued 500.00 04/30/13 122680 Void-Reissued 333.20 Highway 9 Matt Novakovich Type of Checks Date Starting Check # Gradetech, Inc.CIP Grant/CIP Streets Accounts Payable Accounts Payable Accounts Payable Matt Novakovich General Marta Grimani Michelle Hamel Laury Robirosa Issued to Reason Cal Sports Club Maria Veliz Accounts Payable checks voided during this time period: Status Lost or Destroyed SARATOGA CITY COUNCIL MEETING DATE:August 21, 2013 AGENDA ITEM: DEPARTMENT:Finance & Administrative Services CITY MANAGER: DEPT. DIRECTOR: Accounts Payable checks issued for $20,000 or greater: Fund Purpose PREPARED BY: Ending Check # Prior Check Register Checks ReleasedTotal Checks Amount Lost or Destroyed Returned General Heritage Orchard Maint 31 Period 13 Period 1 Period 13 Period 2 Fund #07/30/13 07/30/13 08/06/13 08/06/13 Total 111 General Fund 95,703.49 30,739.64 60,939.62 29,605.07 216,987.82 231 Village Lighting 5.92 13.02 1,004.68 1,023.62 232 Azule Lighting - 233 Sarahills Lighting - 241 Arroyo de Saratoga Landscape - 242 Bonnet Way Landscape - 243 Carnelian Glen - 244 Cunningham/Glasgow Landscape - 245 Fredericksburg Landscape - 246 Greenbriar Landscape - 247 Kerwin Ranch Landscape - 248 Leutar Court Landscape - 249 Manor Drive Landscape - 251 McCartysville Landscape - 252 Prides Crossing Landscape - 253 Saratoga Legends Landscape - 254 Sunland Park Landscape - 255 Tricia Woods Landscape - 271 Beauchamps Landscape - 272 Bellgrove Landscape - 273 Gateway Landscape 9.97 49.83 59.80 274 Horseshoe Landscape/Lighting - 275 Quito Lighting 102.75 102.75 276 Tollgate LLD - 277 Village Commercial Landscape - 278 Brookglen L&L - 311 Library GO Bond Debt Service - 411 CIP Street Projects 17,469.55 3,798.76 3,400.00 12,337.19 37,005.50 412 CIP Park & Trail Projects 630.00 630.00 413 CIP Facility Projects 1,950.00 1,950.00 414 CIP Admin Projects 5,000.00 5,000.00 421 Tree Fund 6,075.00 6,075.00 431 Grant Fund - CIP Streets 43,757.05 180.00 43,937.05 432 Grant Fund - Parks & Trails - 433 Grant Fund - Facilities - 434 Grant Fund - Admin Projects - 481 Gas Tax Fund - 611 Liability/Risk Mgt - 612 Workers' Comp 1,437.50 49.99 1,487.49 621 Office Support 177.26 177.26 622 IT Services 98.96 150.50 739.96 989.42 623 Vehicle & Equipment Maint 211.76 4,011.49 567.24 4,790.49 624 Building Maintenance 46.58 1,208.44 4,426.15 5,681.17 631 - 632 - 161,310.81 45,996.85 65,457.02 53,132.69 325,897.37 FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: ATTACHMENTS: Check Registers in the 'A/P Checks By Period and Year' report format IT Equipment Replacement Cash reductions by fund: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. TOTAL Fund Description Vehicle & Equipment Replacement 32 Dave Anderson Gina Fitch Mary Furey SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: Review and accept check registers for the following accounts payable payment cycles: 8/13/2013 Period 13 8/13/2013 Period 2 REPORT SUMMARY: Attached are Check Registers for: Date Ending Check # 8/13/13 123541 123553 13 64,540.36 08/13/13 8/6/13 123540 8/13/13 123554 123601 48 145,556.60 08/13/13 8/13/13 123553 Date Check # Issued to Dept.Amount AP Date Check #Amount 07/09/13 123288 Void-Reissued 427.00 N/A Starting Check # Accounts Payable Accounts Payable Ella Chekhanovskaya Issued to Reason Accounts Payable checks voided during this time period: Status SARATOGA CITY COUNCIL MEETING DATE:August 21, 2013 AGENDA ITEM: DEPARTMENT:Finance & Administrative Services CITY MANAGER: DEPT. DIRECTOR: Accounts Payable checks issued for $20,000 or greater: Fund Purpose PREPARED BY: Ending Check # Prior Check Register Checks ReleasedTotal Checks AmountType of Checks Date Recipient Lost Check 33 Period 13 Period 2 Fund #08/13/13 08/13/13 Total 111 General Fund 27,145.73 100,921.45 128,067.18 231 Village Lighting 2,744.45 2,744.45 232 Azule Lighting 245.26 245.26 233 Sarahills Lighting 256.97 256.97 241 Arroyo de Saratoga Landscape 87.40 167.88 255.28 242 Bonnet Way Landscape 1,926.47 2,201.67 4,128.14 243 Carnelian Glen 68.00 68.00 244 Cunningham/Glasgow Landscape 78.67 224.91 303.58 245 Fredericksburg Landscape 17.01 267.28 284.29 246 Greenbriar Landscape 154.84 406.96 561.80 247 Kerwin Ranch Landscape 336.63 336.63 248 Leutar Court Landscape 29.67 226.96 256.63 249 Manor Drive Landscape 3,839.84 3,839.84 251 McCartysville Landscape 181.83 478.56 660.39 252 Prides Crossing Landscape 139.33 1,229.31 1,368.64 253 Saratoga Legends Landscape - 254 Sunland Park Landscape 260.00 260.00 255 Tricia Woods Landscape 22.84 70.28 93.12 271 Beauchamps Landscape 122.68 122.68 272 Bellgrove Landscape 2,523.13 6,754.31 9,277.44 273 Gateway Landscape 326.60 475.25 801.85 274 Horseshoe Landscape/Lighting 145.34 145.34 275 Quito Lighting 28.22 915.62 943.84 276 Tollgate LLD 21.62 129.13 150.75 277 Village Commercial Landscape - 278 Brookglen L&L 50.00 50.00 311 Library GO Bond Debt Service 500.00 500.00 411 CIP Street Projects 5,550.00 4,162.51 9,712.51 412 CIP Park & Trail Projects 17,308.60 42.34 17,350.94 413 CIP Facility Projects 180.00 180.00 360.00 414 CIP Admin Projects - 421 Tree Fund - 431 Grant Fund - CIP Streets - 432 Grant Fund - Parks & Trails - 433 Grant Fund - Facilities - 434 Grant Fund - Admin Projects - 481 Gas Tax Fund - 611 Liability/Risk Mgt - 612 Workers' Comp 541.96 541.96 621 Office Support 3,751.87 1,077.30 4,829.17 622 IT Services 2,762.47 478.00 3,240.47 623 Vehicle & Equipment Maint 138.28 138.28 624 Building Maintenance 2,304.06 14,808.39 17,112.45 631 - 632 1,089.08 1,089.08 64,540.36 145,556.60 - - 210,096.96 FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: ATTACHMENTS: Check Registers in the 'A/P Checks By Period and Year' report format IT Equipment Replacement Cash reductions by fund: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. TOTAL Fund Description Vehicle & Equipment Replacement 34 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1DATE: 07/02/2013 CITY OF SARATOGA ACCTPA21TIME: 14:34:41 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’13’ and transact.ck_date=’20130702 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123185 07/02/13 35 ACCENT GRAPHICS 1112101 OFFICE SUPPLES 0.00 96.4711111 123185 07/02/13 35 ACCENT GRAPHICS 1111101 OFFICE SUPPLIES 0.00 35.5911111 123185 07/02/13 35 ACCENT GRAPHICS 1113101 OFFICE SUPPLIES 0.00 72.2311111 123185 07/02/13 35 ACCENT GRAPHICS 1116101 OFFICE SUPPLIES 0.00 97.1011111 123185 07/02/13 35 ACCENT GRAPHICS 1115101 OFFICE SUPPLIES 0.00 36.66TOTAL CHECK 0.00 338.0511111 123186 07/02/13 1141 AIA SANTA CLARA VALLEY 1111201 AIA TRAINING SESSION 0.00 1,250.0011111 123187 07/02/13 953 ARC 1114201 MICROFICHE SERVICES 0.00 302.9211111 123188 07/02/13 766 BEAR, KATE 1114101 REIMB CONF LODGING 0.00 447.3911111 123189 07/02/13 641 BKF ENGINEERS 4119122-001 PROF SVC 4/15-5/19/13 0.00 49.5511111 123189 07/02/13 641 BKF ENGINEERS 4319122-001 PROF SVC 4/15-5/19/13 0.00 382.4511111 123189 07/02/13 641 BKF ENGINEERS 4119122-001 PROF SVCS THRU 4/14 0.00 255.1911111 123189 07/02/13 641 BKF ENGINEERS 4319122-001 PROF SVCS THRU 4/14 0.00 1,969.67TOTAL CHECK 0.00 2,656.8611111 123190 07/02/13 781 BOTHELIO, CRYSTAL 1112201 REIMB FOR DOCUMENTS 0.00 75.5011111 123191 07/02/13 500 BRANDY AND DOUGLAS GREEN 111 DEP REFUND 06-218 0.00 248.1411111 123192 07/02/13 95 CAL-WEST LIGHTING & SIGN 4119121-002 STREETS SUPPLIES 0.00 2,550.8911111 123192 07/02/13 95 CAL-WEST LIGHTING & SIGN 4119111-001 STREETS SUPPLIES 0.00 4,669.11TOTAL CHECK 0.00 7,220.0011111 123193 07/02/13 571 CHANG TAI DO KARATE & FI 1116101 INSTRUCTOR-KARATE 0.00 207.0611111 123193 07/02/13 571 CHANG TAI DO KARATE & FI 1116101 INSTRUCTOR-KARATE 0.00 604.9411111 123193 07/02/13 571 CHANG TAI DO KARATE & FI 1116101 INSTRUCTOR-KARATE 0.00 259.2611111 123193 07/02/13 571 CHANG TAI DO KARATE & FI 1116101 INSTRUCTOR-KARATE 0.00 639.7411111 123193 07/02/13 571 CHANG TAI DO KARATE & FI 1116101 INSTRUCTOR-KARATE 0.00 271.4411111 123193 07/02/13 571 CHANG TAI DO KARATE & FI 1116101 INSTRUCTOR-KARATE 0.00 86.42TOTAL CHECK 0.00 2,068.8611111 123194 07/02/13 749 CHESS WIZARDS 1116101 INSTRUCTOR-CHESS 0.00 480.0011111 123195 07/02/13 163 COMMUNICATION ACADEMY 1116101 INSTRUCTOR-DEBATE 0.00 296.2511111 123196 07/02/13 176 CIENEGA LANDSCAPING 4819111-001 PROSPECT WEED ABATE 0.00 1,469.0011111 123196 07/02/13 176 CIENEGA LANDSCAPING 1115301 JUNE KEVIN MORAN PARK 0.00 275.0011111 123196 07/02/13 176 CIENEGA LANDSCAPING 1115301 JUNE CONGRESS SPR PRK 0.00 400.0011111 123196 07/02/13 176 CIENEGA LANDSCAPING 1115301 JUNE AZULE PARK 0.00 395.0011111 123196 07/02/13 176 CIENEGA LANDSCAPING 2755302 JUNE QUITO LLA 0.00 75.0011111 123196 07/02/13 176 CIENEGA LANDSCAPING 2785302 JUNE BROOKGLEN 0.00 50.0011111 123196 07/02/13 176 CIENEGA LANDSCAPING 2465302 JUNE GREENBRIAR AZULE 0.00 135.0011111 123196 07/02/13 176 CIENEGA LANDSCAPING 2465302 JUNGREENBRIAR SEAGULL 0.00 95.00TOTAL CHECK 0.00 2,894.0011111 123197 07/02/13 500 CLAUDIA RUBIO 111 REFUND FACILITY 0.00 500.0011111 123198 07/02/13 229 COAST OIL COMPANY LLC 6235202 UNLEADED FUEL 0.00 2,877.2735 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2DATE: 07/02/2013 CITY OF SARATOGA ACCTPA21TIME: 14:34:41 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’13’ and transact.ck_date=’20130702 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123199 07/02/13 235 COMCAST 6223201 MNTHLY SRVC 6/26-6/30 0.00 19.2411111 123200 07/02/13 494 COMCAST 6223201 MNTHLY SVC 6/20-6/30 0.00 33.2611111 123201 07/02/13 991 COMCAST 6223201 MNTHLY SRVC 6/19-6/30 0.00 13.8911111 123202 07/02/13 250 COTTON SHIRES AND ASSOCI 111 GEO11-0008 (S5121) 0.00 742.5011111 123202 07/02/13 250 COTTON SHIRES AND ASSOCI 111 GEO13-0005 (S5083) 0.00 1,305.65TOTAL CHECK 0.00 2,048.1511111 123203 07/02/13 589 CPO LTD 6213102 MNTHLY SVC 5/22-6/21 0.00 1,010.7411111 123204 07/02/13 1060 CSG CONSULTANTS INC. 1114201 BUILDING INSPECTIONS 0.00 16,575.0011111 123205 07/02/13 211 DEEP CLIFF GOLF COURSE 1116101 INSTRUCTOR-GOLF 0.00 302.6411111 123206 07/02/13 419 EVENT SERVICES 1115301 PROSPECT PORTA POTTY 0.00 304.5011111 123207 07/02/13 1003 FASTSIGNS 1114101 PROJECT SIGNS 0.00 2,012.7011111 123208 07/02/13 454 GACHINA LANDSCAPE MANAGE 1115301 JUNE MEDIANS 0.00 3,587.0011111 123208 07/02/13 454 GACHINA LANDSCAPE MANAGE 1115301 JUNE LIBRARY 0.00 464.0011111 123208 07/02/13 454 GACHINA LANDSCAPE MANAGE 2435302 JUNE CARNEILIAN GLEN 0.00 68.0011111 123208 07/02/13 454 GACHINA LANDSCAPE MANAGE 2445302 JUNCUNNINGHAM/GLASGOW 0.00 135.0011111 123208 07/02/13 454 GACHINA LANDSCAPE MANAGE 2455302 JUNE FREDRICKSBURG 0.00 102.0011111 123208 07/02/13 454 GACHINA LANDSCAPE MANAGE 2735302 JUNE GATEWAY 0.00 102.0011111 123208 07/02/13 454 GACHINA LANDSCAPE MANAGE 2475302 JUNE KERWIN 0.00 270.0011111 123208 07/02/13 454 GACHINA LANDSCAPE MANAGE 1115301 JUNE DWNTWN NEWSPAPER 0.00 68.0011111 123208 07/02/13 454 GACHINA LANDSCAPE MANAGE 2525302 JUNE PRIDES CROSSING 0.00 405.0011111 123208 07/02/13 454 GACHINA LANDSCAPE MANAGE 2555302 JUNE TRICIA WOODS 0.00 34.0011111 123208 07/02/13 454 GACHINA LANDSCAPE MANAGE 2715302 JUNE BEAUCHAMPS 0.00 68.0011111 123208 07/02/13 454 GACHINA LANDSCAPE MANAGE 1115301 JUNE DOWNTOWN 0.00 126.0011111 123208 07/02/13 454 GACHINA LANDSCAPE MANAGE 2765302 JUNE TOLLGATE 0.00 80.0011111 123208 07/02/13 454 GACHINA LANDSCAPE MANAGE 2485302 JUNE LEUTAR CT 0.00 75.0011111 123208 07/02/13 454 GACHINA LANDSCAPE MANAGE 2415302 JUNE ARROYO DE SARA 0.00 68.0011111 123208 07/02/13 454 GACHINA LANDSCAPE MANAGE 1115301 JUNE AUSTIN MAINT 0.00 167.0011111 123208 07/02/13 454 GACHINA LANDSCAPE MANAGE 1115301 JUNE BEAUCHAMPS MAINT 0.00 188.0011111 123208 07/02/13 454 GACHINA LANDSCAPE MANAGE 1115301 JUNE BLANEY MAINT 0.00 196.0011111 123208 07/02/13 454 GACHINA LANDSCAPE MANAGE 1115301 JUNE GARDINER MAINT 0.00 144.0011111 123208 07/02/13 454 GACHINA LANDSCAPE MANAGE 1115301 JUNE PRK DIST MAINT 0.00 270.00TOTAL CHECK 0.00 6,617.0011111 123209 07/02/13 455 GARDENLAND POWER EQUIPME 1115201 SMALL TOOLS 0.00 147.6311111 123209 07/02/13 455 GARDENLAND POWER EQUIPME 1115201 STREETS SUPPLIES 0.00 17.42TOTAL CHECK 0.00 165.0511111 123210 07/02/13 456 GARROD FARMS STABLES 1116101 INSTRUCTOR-HORSE CAMP 0.00 1,980.0011111 123210 07/02/13 456 GARROD FARMS STABLES 1116101 INSTRUCTOR-DANCE 0.00 1,980.00TOTAL CHECK 0.00 3,960.0011111 123211 07/02/13 742 GIULIANI & KULL, INC 4329277-001 VILLAGE CREEK TRAIL 0.00 5,000.0036 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3DATE: 07/02/2013 CITY OF SARATOGA ACCTPA21TIME: 14:34:41 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’13’ and transact.ck_date=’20130702 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123212 07/02/13 463 GRAINGER 6246202 FACILITIES SUPPLIES 0.00 295.3711111 123212 07/02/13 463 GRAINGER 6246202 FACILITIES SUPPLIES 0.00 608.1311111 123212 07/02/13 463 GRAINGER 6246202 FACILITIES SUPPLIES 0.00 309.15TOTAL CHECK 0.00 1,212.6511111 123213 07/02/13 61 INTERSTATE BATTERY SYSTE 6235202 ROTATED BATTERIES 0.00 3.2611111 123214 07/02/13 674 JB TROPHIES 4219211-002 TREE PLAQUE-ARBOR DAY 0.00 491.0011111 123214 07/02/13 674 JB TROPHIES 4219211-002 TREE PLAQUE WILLYS 0.00 297.75TOTAL CHECK 0.00 788.7511111 123215 07/02/13 221 LORAL LANDSCAPING, INC 2745302 JUNE HORSESHOE 0.00 135.0011111 123215 07/02/13 221 LORAL LANDSCAPING, INC 2515302 JUNE MCCARTYSVILLE 0.00 250.0011111 123215 07/02/13 221 LORAL LANDSCAPING, INC 2545302 JUNE SUNLAND PARK 0.00 260.0011111 123215 07/02/13 221 LORAL LANDSCAPING, INC 2495302 JUNE MANOR DR 0.00 130.0011111 123215 07/02/13 221 LORAL LANDSCAPING, INC 2725302 JUNE BELLGROVE 0.00 1,710.00TOTAL CHECK 0.00 2,485.0011111 123216 07/02/13 500 MARIA VELIZ 111 REFUND FACILITY 0.00 500.0011111 123217 07/02/13 1121 MATTHEW ALHONA 1116101 INSTRUCTOR-MOVIE 0.00 1,369.5011111 123218 07/02/13 83 MUSICAL ME, INC 1116101 INSTRUCTOR-MUSIC 0.00 182.7011111 123219 07/02/13 831 MUSSON THEATRICAL, INC 4139322-001 THEATER PARTS 0.00 95.6611111 123219 07/02/13 831 MUSSON THEATRICAL, INC 4139322-001 CREDIT FOR RET PARTS 0.00 -22.84TOTAL CHECK 0.00 72.8211111 123220 07/02/13 135 NORTH BAY BLDG MAINTENAN 6246202 JANITORIAL SERVICES 0.00 209.0011111 123220 07/02/13 135 NORTH BAY BLDG MAINTENAN 6246202 JANITORIAL SERVICES 0.00 209.00TOTAL CHECK 0.00 418.0011111 123221 07/02/13 145 OFFICE DEPOT INC. 1114101 OFFICE SUPPLIES 0.00 54.0811111 123221 07/02/13 145 OFFICE DEPOT INC. 4819111-001 OFFICE SUPPLIES 0.00 94.06TOTAL CHECK 0.00 148.1411111 123222 07/02/13 156 OKIN,YELENA 1116101 INSTRUCTOR-BEADS 0.00 58.0011111 123223 07/02/13 1087 OSCAR’S EXPERT TREE SERV 1115201 REMOVE OAK 0.00 2,900.0011111 123224 07/02/13 173 PACIFIC GAS & ELECTRIC 6235202 NATURAL GAS VEHICLE 0.00 13.2411111 123224 07/02/13 173 PACIFIC GAS & ELECTRIC 6246202 BUILDINGS 0.00 131.6111111 123224 07/02/13 173 PACIFIC GAS & ELECTRIC 1115301 PARKS/OPEN SPACE 0.00 9.5811111 123224 07/02/13 173 PACIFIC GAS & ELECTRIC 2315302 VILLAGE LIGHTING 0.00 17.8011111 123224 07/02/13 173 PACIFIC GAS & ELECTRIC 2735302 GATEWAY SERVICE 0.00 60.7911111 123224 07/02/13 173 PACIFIC GAS & ELECTRIC 1115201 MONTE VISTA DRIVE 0.00 9.86TOTAL CHECK 0.00 242.8811111 123225 07/02/13 180 PACIFIC PRODUCTS & SERVI 4119111-002 STREETS SUPPLIES 0.00 1,855.0011111 123226 07/02/13 974 PATRICIA L. DAWIDOWICZ-K 1116101 INSTRUCTOR-DANCE 0.00 47.0037 SUNGARD PUBLIC SECTOR PAGE NUMBER: 4DATE: 07/02/2013 CITY OF SARATOGA ACCTPA21TIME: 14:34:41 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’13’ and transact.ck_date=’20130702 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123227 07/02/13 890 PEELLE TECHNOLOGIES, INC 1114201 DOCUMENT SCANNING 0.00 1,677.5911111 123228 07/02/13 312 PLAY-WELL TEKNOLOGIES 1116101 INSTRUCTOR-ENGINEER 0.00 1,313.4011111 123228 07/02/13 312 PLAY-WELL TEKNOLOGIES 1116101 INSTRUCTOR-ENGINEER 0.00 995.00TOTAL CHECK 0.00 2,308.4011111 123229 07/02/13 561 RBF CONSULTING 4349451-001 CONTRACTOR UPDATING 0.00 6,973.3711111 123230 07/02/13 393 REED & GRAHAM, INC 4819111-001 STREETS SUPPLIES 0.00 209.0411111 123231 07/02/13 97 SANTA CLARA VALLEY WATER 1115301 WELL WTR 1/1-6/30/13 0.00 294.3511111 123232 07/02/13 98 SARATOGA CHAMBER OF COMM 1118301 Q1 PAYMENT 2013 0.00 3,189.0011111 123233 07/02/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR-DANCE 0.00 204.2411111 123233 07/02/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR-DANCE 0.00 551.3111111 123233 07/02/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR-DANCE 0.00 95.9111111 123233 07/02/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR-DANCE 0.00 575.4611111 123233 07/02/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR-DANCE 0.00 575.4611111 123233 07/02/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR-DANCE 0.00 356.0411111 123233 07/02/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR-DANCE 0.00 190.4411111 123233 07/02/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR-DANCE 0.00 815.2411111 123233 07/02/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR-DANCE 0.00 479.5511111 123233 07/02/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR-DANCE 0.00 287.7311111 123233 07/02/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR-DANCE 0.00 267.0311111 123233 07/02/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR-DANCE 0.00 191.82TOTAL CHECK 0.00 4,590.2311111 123234 07/02/13 505 SC FIRE DEPARTMENT 1116101 INSTRUCTOR-SAFTY 0.00 60.0011111 123235 07/02/13 154 SHUTE MIHALY & WEINBERGE 1118201 CTY ATTN COM DEV 0.00 4,771.8011111 123235 07/02/13 154 SHUTE MIHALY & WEINBERGE 1118201 CTY ATTN CITY CNCL MT 0.00 3,069.0011111 123235 07/02/13 154 SHUTE MIHALY & WEINBERGE 1118201 CTY ATTN PUBLIC WORKS 0.00 2,415.6011111 123235 07/02/13 154 SHUTE MIHALY & WEINBERGE 1118201 CTY ATTN CITY CLERK 0.00 514.8011111 123235 07/02/13 154 SHUTE MIHALY & WEINBERGE 1118201 CTY ATTN CTY MGR 0.00 316.8011111 123235 07/02/13 154 SHUTE MIHALY & WEINBERGE 1118201 CTY ATTN WESTLAW 0.00 57.9211111 123235 07/02/13 154 SHUTE MIHALY & WEINBERGE 1118201 CTY ATTN CODE ENFORCE 0.00 99.0011111 123235 07/02/13 154 SHUTE MIHALY & WEINBERGE 1118201 CTY ATTN REIMB EXP 0.00 31.5711111 123235 07/02/13 154 SHUTE MIHALY & WEINBERGE 1118201 CTY ATTN REC/RSK MGMT 0.00 39.6011111 123235 07/02/13 154 SHUTE MIHALY & WEINBERGE 4119152-002 QUITO RD BRIDGES 0.00 510.0011111 123235 07/02/13 154 SHUTE MIHALY & WEINBERGE 1118201 DEFEND CITY 0.00 10,062.40TOTAL CHECK 0.00 21,888.4911111 123236 07/02/13 149 SIERRA DISPLAY INC 1115301 PARKS SUPPLIES 0.00 187.0511111 123237 07/02/13 160 SIERRA PACIFIC TURF SUPP 1115301 FERTILIZER 0.00 1,515.3211111 123238 07/02/13 236 SOLECTRIC ELECTRICAL 1115301 REPAIR LIGHTS 0.00 832.0811111 123238 07/02/13 236 SOLECTRIC ELECTRICAL 4139351-001 BUILDING EQUIPMENT 0.00 111.4911111 123238 07/02/13 236 SOLECTRIC ELECTRICAL 6246202 FACILITIES SUPPLIES 0.00 738.5111111 123238 07/02/13 236 SOLECTRIC ELECTRICAL 2715302 LIGHT MAINTENANCE 0.00 213.9138 SUNGARD PUBLIC SECTOR PAGE NUMBER: 5DATE: 07/02/2013 CITY OF SARATOGA ACCTPA21TIME: 14:34:41 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’13’ and transact.ck_date=’20130702 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNTTOTAL CHECK 0.00 1,895.9911111 123239 07/02/13 253 STEVE BENZING ARCHITECT 4139322-001 THEATER CONCESSION 0.00 265.5011111 123239 07/02/13 253 STEVE BENZING ARCHITECT 4139321-012 CEDAR CONSULTATION 0.00 412.50TOTAL CHECK 0.00 678.0011111 123240 07/02/13 901 WAXIE SANITARY SUPPLY 6246202 JANITORIAL SUPPLIES 0.00 465.5211111 123240 07/02/13 901 WAXIE SANITARY SUPPLY 6246202 JANITORIAL SUPPLIES 0.00 326.09TOTAL CHECK 0.00 791.6111111 123241 07/02/13 432 WEST VALLEY COLLECTIONS 1115301 GARBAGE BIN 0.00 320.1211111 123242 07/02/13 1129 WEST VALLEY GYMNASTICS S 1116101 INSTRUCTOR-GYMNASTICS 0.00 318.4011111 123243 07/02/13 1127 YANG YANG LYON 1116101 INSTRUCTOR-DANCE 0.00 384.7511111 123243 07/02/13 1127 YANG YANG LYON 1116101 INSTRUCTOR-DANCE 0.00 206.25TOTAL CHECK 0.00 591.0011111 123244 07/02/13 500 ZHANG GUONING 111 REFUNDARB10-0014 0.00 1,840.0011111 123244 07/02/13 500 ZHANG GUONING 111 DEP REFUND ARB11-0063 0.00 2,020.00TOTAL CHECK 0.00 3,860.00TOTAL CASH ACCOUNT 0.00 123,349.07TOTAL FUND 0.00 123,349.07TOTAL REPORT 0.00 123,349.0739 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1DATE: 07/02/2013 CITY OF SARATOGA ACCTPA21TIME: 14:38:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’14’ and transact.ck_date=’20130702 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123245 07/02/13 235 COMCAST 6223201 MNTHLY SRVC 7/1-7/25 0.00 96.2111111 123246 07/02/13 494 COMCAST 6223201 MNTHLY SRVC 7/1-7/19 0.00 57.4511111 123247 07/02/13 991 COMCAST 6223201 MNTHLY SRVC 7/1-7/18 0.00 20.8311111 123248 07/02/13 273 CRW SYSTEMS, INC 1114101 TECHNICAL & SOFTWARE 0.00 16,000.0011111 123249 07/02/13 739 LAFCO 1114101 FY13/14 COST ALLOC 0.00 862.1411111 123250 07/02/13 194 LIEBERT, CASSIDY WHITMOR 1113301 CONSORTIUM MEMBERSHIP 0.00 3,299.0011111 123251 07/02/13 110 NBS-GOVT FINANCE GROUP 1118101 QTR ADMIN 7/1-9/30/13 0.00 307.8511111 123252 07/02/13 266 SUNGARD PUBLIC SECTOR IN 6223201 HTE SUP 7/1-7/31/13 0.00 409.00TOTAL CASH ACCOUNT 0.00 21,052.48TOTAL FUND 0.00 21,052.48TOTAL REPORT 0.00 21,052.4840 41 42 43 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1DATE: 07/16/2013 CITY OF SARATOGA ACCTPA21TIME: 13:34:00 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’13’ and transact.ck_date=’20130716 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123300 07/16/13 1125 888 MONKEYS LLC 1116101 RPLC CK#123066 0.00 1,344.6011111 123300 07/16/13 1125 888 MONKEYS LLC 1116101 RPLC CHK#123066 0.00 178.80TOTAL CHECK 0.00 1,523.4011111 123301 07/16/13 234 A T & T 6246202 MONTHLY RECURRING CHG 0.00 179.3411111 123301 07/16/13 234 A T & T 1117102 EMERG LN RECREATION 0.00 14.1811111 123301 07/16/13 234 A T & T 1117102 EMERG LN VM MAILBOX 0.00 61.1211111 123301 07/16/13 234 A T & T 6246202 ALARM SYSTEM PHONES 0.00 88.2711111 123301 07/16/13 234 A T & T 6246202 SR CENTER ALARMS 0.00 31.0911111 123301 07/16/13 234 A T & T 6246202 BOOK-GO-ROUND ALARM 0.00 29.5611111 123301 07/16/13 234 A T & T 1117102 EMERGENCY LN CM OFC 0.00 15.4011111 123301 07/16/13 234 A T & T 6246202 POSTAGE MACHINE 0.00 14.1811111 123301 07/16/13 234 A T & T 1117102 EMERGENCY RESPONSE 0.00 190.1911111 123301 07/16/13 234 A T & T 1117102 AM 1610 RADIO SARA LN 0.00 15.4011111 123301 07/16/13 234 A T & T 6246202 PROSPECT CENTER 0.00 74.9011111 123301 07/16/13 234 A T & T 1115301 GATEWAY IRRIGATION 0.00 15.1011111 123301 07/16/13 234 A T & T 1115301 CORP YARD EMERG LN 0.00 42.8111111 123301 07/16/13 234 A T & T 1115301 BLANEY MODEM LINE 0.00 15.6211111 123301 07/16/13 234 A T & T 1115301 CONGRESS SPRING PARK 0.00 30.5711111 123301 07/16/13 234 A T & T 1115301 CONGRESS SPRING PARK 0.00 15.9011111 123301 07/16/13 234 A T & T 6223201 PROSPECT INTERNET 0.00 77.00TOTAL CHECK 0.00 910.6311111 123302 07/16/13 970 ATKINSON,ANDELSON,LOYA,R 1113301 LGL SRVS THRU 5/31/13 0.00 500.0011111 123303 07/16/13 130 CDW GOVERNMENT 6223201 IT EQUIPMENT 0.00 235.2311111 123303 07/16/13 130 CDW GOVERNMENT 6223201 IT EQUIPMENT 0.00 423.0311111 123303 07/16/13 130 CDW GOVERNMENT 6323202 EQUIPMENT REPLACEMENT 0.00 1,355.9711111 123303 07/16/13 130 CDW GOVERNMENT 6223201 EQUIPMENT PARTS 0.00 173.4611111 123303 07/16/13 130 CDW GOVERNMENT 6223201 EQUIPMENT PARTS 0.00 42.41TOTAL CHECK 0.00 2,230.1011111 123304 07/16/13 909 COMPUCOM SYSTEMS INC 6323202 IT EQUIPMENT 0.00 2,700.0011111 123304 07/16/13 909 COMPUCOM SYSTEMS INC 6323202 IT EQUIPMENT 0.00 4,580.80TOTAL CHECK 0.00 7,280.8011111 123305 07/16/13 206 DAVID J. POWERS & ASSOC 4119152-002 QUITO RD BRIDGES PROJE 0.00 375.4811111 123305 07/16/13 206 DAVID J. POWERS & ASSOC 4319152-002 QUITO RD BRIDGES PROJE 0.00 1,501.93TOTAL CHECK 0.00 1,877.4111111 123306 07/16/13 564 DE LAGE LANDEN PUBLIC FI 6213102 COPIER LEASES 0.00 471.0011111 123307 07/16/13 552 DEPARTMENT OF JUSTICE 1113301 FINGERPRINT APPS 6/13 0.00 128.0011111 123308 07/16/13 421 EWING IRRIGATION 1115301 IRRIGATION SUPPLIES 0.00 43.1611111 123309 07/16/13 454 GACHINA LANDSCAPE MANAGE 1115301 AUSTIN WAY PLANTS 0.00 356.5611111 123309 07/16/13 454 GACHINA LANDSCAPE MANAGE 1115301 LIBRARY LANDSCAPE 0.00 273.1211111 123309 07/16/13 454 GACHINA LANDSCAPE MANAGE 1115301 CLEAN UP AT REID 0.00 339.2711111 123309 07/16/13 454 GACHINA LANDSCAPE MANAGE 2765302 TOLLGATE IRRIG REPAIR 0.00 66.6311111 123309 07/16/13 454 GACHINA LANDSCAPE MANAGE 1115301 PALO OAKS IRRIG RPR 0.00 139.84TOTAL CHECK 0.00 1,175.4244 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2DATE: 07/16/2013 CITY OF SARATOGA ACCTPA21TIME: 13:34:00 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’13’ and transact.ck_date=’20130716 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123310 07/16/13 742 GIULIANI & KULL, INC 111 ENG SVCS LLA-12-0002 0.00 240.0011111 123310 07/16/13 742 GIULIANI & KULL, INC 111 ENG SRVCS LLA-12-0002 0.00 120.0011111 123310 07/16/13 742 GIULIANI & KULL, INC 111 ENG SRVCS SUB-12-0002 0.00 120.00TOTAL CHECK 0.00 480.0011111 123311 07/16/13 648 HEALTH EDUCATION SERVICE 6246202 FACILITIES SUPPLIES 0.00 295.3611111 123312 07/16/13 488 HOME DEPOT CREDIT SERVIC 1115201 STREETS SUPPLIES 0.00 36.7911111 123312 07/16/13 488 HOME DEPOT CREDIT SERVIC 1115301 PARKS SUPPLIES 0.00 37.14TOTAL CHECK 0.00 73.9311111 123313 07/16/13 14 HYDROTEC IRRIGATION EQUI 1115301 REPAIR SPRINKLERS 0.00 390.5611111 123313 07/16/13 14 HYDROTEC IRRIGATION EQUI 1115301 INSTALL REGULATOR 0.00 339.56TOTAL CHECK 0.00 730.1211111 123314 07/16/13 19 IAN GEDDES TREE CARE, IN 2475302 TRIM OAK TREES 0.00 1,480.0011111 123315 07/16/13 63 INTERSTATE TRAFFIC CONTR 4119111-002 STREET SUPPLIES 0.00 76.1311111 123316 07/16/13 132 KEN FUSON PEST MANAGEMEN 6246202 PEST CONTROL 0.00 150.0011111 123316 07/16/13 132 KEN FUSON PEST MANAGEMEN 1115301 GOPHERS WILDWOOD 0.00 300.0011111 123316 07/16/13 132 KEN FUSON PEST MANAGEMEN 1115301 GOPHERS LIBRARY 0.00 240.0011111 123316 07/16/13 132 KEN FUSON PEST MANAGEMEN 1115301 GOPHERS KEVIN MORAN 0.00 60.0011111 123316 07/16/13 132 KEN FUSON PEST MANAGEMEN 1115301 MOLES GARDNER PARK 0.00 210.0011111 123316 07/16/13 132 KEN FUSON PEST MANAGEMEN 1115301 GOPHERS CONGRESS SPR 0.00 60.0011111 123316 07/16/13 132 KEN FUSON PEST MANAGEMEN 1115301 GOPHERS BEAUCHAMPS 0.00 120.0011111 123316 07/16/13 132 KEN FUSON PEST MANAGEMEN 1115301 GOPHERS CIVIC CENTER 0.00 720.00TOTAL CHECK 0.00 1,860.0011111 123317 07/16/13 524 KIRK, ROBERT 111 APRIL-JUNE 2013 REIMB 0.00 600.0011111 123318 07/16/13 100 KSAR 1118301 4 BROADCASTS 6/13 0.00 2,600.0011111 123319 07/16/13 624 LABOR CONSULTANTS OF CA 4119122-001 HWY 9 PHASE II-LABOR 0.00 180.0011111 123319 07/16/13 624 LABOR CONSULTANTS OF CA 4319122-001 HWY 9 PHASE II-LABOR 0.00 1,620.00TOTAL CHECK 0.00 1,800.0011111 123320 07/16/13 221 LORAL LANDSCAPING, INC 2545302 SUNLAND LLA CLEANUP 0.00 112.5011111 123320 07/16/13 221 LORAL LANDSCAPING, INC 2545302 SUNLAND LLA PLANTING 0.00 147.50TOTAL CHECK 0.00 260.0011111 123321 07/16/13 79 MUNISERVICES LLC 1118101 BL SRVCS THRU 6/30/13 0.00 1,861.6711111 123322 07/16/13 1 OFF OF SHERIFF-FISCAL SV 1113301 LIVE SCAN SRVCS-MAY 0.00 20.0011111 123323 07/16/13 60 ONTRAC 4819111-001 DELIVERY CHARGES 0.00 5.3511111 123323 07/16/13 60 ONTRAC 1115101 DELIVERY CHARGES 0.00 6.41TOTAL CHECK 0.00 11.7611111 123324 07/16/13 540 ORCHARD SUPPLY 6246202 FACILITIES SUPPLIES 0.00 577.5145 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3DATE: 07/16/2013 CITY OF SARATOGA ACCTPA21TIME: 13:34:00 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’13’ and transact.ck_date=’20130716 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123325 07/16/13 173 PACIFIC GAS & ELECTRIC 6246202 BUILDINGS 0.00 9,227.2211111 123325 07/16/13 173 PACIFIC GAS & ELECTRIC 1115201 TRAFFIC SIGNALS 0.00 1,072.4911111 123325 07/16/13 173 PACIFIC GAS & ELECTRIC 1115301 PARKS/OPEN SPACE 0.00 767.0811111 123325 07/16/13 173 PACIFIC GAS & ELECTRIC 2315302 VILLAGE LIGHTING 0.00 1,722.0111111 123325 07/16/13 173 PACIFIC GAS & ELECTRIC 2325302 AZULE LIGHTING 0.00 204.3711111 123325 07/16/13 173 PACIFIC GAS & ELECTRIC 2335302 SARAHILLS LIGHTING 0.00 214.1311111 123325 07/16/13 173 PACIFIC GAS & ELECTRIC 2515302 MCCARTYSVILLE 0.00 17.4511111 123325 07/16/13 173 PACIFIC GAS & ELECTRIC 2525302 PRIDES CROSSING 0.00 20.8811111 123325 07/16/13 173 PACIFIC GAS & ELECTRIC 2555302 TRICIA WOODS 0.00 8.5511111 123325 07/16/13 173 PACIFIC GAS & ELECTRIC 2715302 BEAUCHAMPS 0.00 45.4811111 123325 07/16/13 173 PACIFIC GAS & ELECTRIC 2725302 BELLGROVE CIRCLE 0.00 347.7811111 123325 07/16/13 173 PACIFIC GAS & ELECTRIC 2745302 HORSESHOE DRIVE 0.00 8.6811111 123325 07/16/13 173 PACIFIC GAS & ELECTRIC 2755302 QUITO LIGHTING 0.00 673.6411111 123325 07/16/13 173 PACIFIC GAS & ELECTRIC 2765302 TOLLGATE 0.00 28.8811111 123325 07/16/13 173 PACIFIC GAS & ELECTRIC 1115201 CITY WIDE STREET LGHT 0.00 969.50TOTAL CHECK 0.00 15,328.1411111 123326 07/16/13 173 PACIFIC GAS & ELECTRIC 1115301 PUB LIB/LANDSCAPE LT 0.00 17.7511111 123326 07/16/13 173 PACIFIC GAS & ELECTRIC 2315302 VILLAGE LIGHTING 0.00 418.6611111 123326 07/16/13 173 PACIFIC GAS & ELECTRIC 1115201 CITY WIDE STREET LGHT 0.00 13.33TOTAL CHECK 0.00 449.7411111 123327 07/16/13 1113 PHILLIP A MURRAY CONSTRU 6246202 COUNTER REPAIR 0.00 2,200.0011111 123327 07/16/13 1113 PHILLIP A MURRAY CONSTRU 4339314-004 ADA COUNTERS PROJECT 0.00 3,850.00TOTAL CHECK 0.00 6,050.0011111 123328 07/16/13 1042 PIONEER RESEARCH CORPORA 4819111-001 STREETS SUPPLIES 0.00 199.5011111 123329 07/16/13 602 PRECISION CONCRETE CUTTI 4119141-001 CONGRESS SP REPAIR 0.00 404.2511111 123330 07/16/13 908 PRO DOOR & GLASS 6246202 ROOF LADDER 0.00 3,198.9011111 123330 07/16/13 908 PRO DOOR & GLASS 6246202 BUILDING REPAIRS 0.00 453.28TOTAL CHECK 0.00 3,652.1811111 123331 07/16/13 162 SILICON VALLEY COMM NEWS 1112201 LEGAL LINER 4875833 0.00 67.5611111 123331 07/16/13 162 SILICON VALLEY COMM NEWS 1112201 LEGAL LINER 4875840 0.00 124.2911111 123331 07/16/13 162 SILICON VALLEY COMM NEWS 1112201 LEGAL LINER 4875848 0.00 407.0111111 123331 07/16/13 162 SILICON VALLEY COMM NEWS 1112201 LEGAL LINER 4889546 0.00 66.6311111 123331 07/16/13 162 SILICON VALLEY COMM NEWS 1112201 LEGAL LINER 4894431 0.00 136.3811111 123331 07/16/13 162 SILICON VALLEY COMM NEWS 1114101 LEGAL LINER 4881449 0.00 164.38TOTAL CHECK 0.00 966.2511111 123332 07/16/13 236 SOLECTRIC ELECTRICAL 6246202 BASEMENT LIGHTS 0.00 1,465.0011111 123333 07/16/13 308 TESTING ENGINEERS 4119122-001 TESTING & INSPECTION 0.00 56.0011111 123333 07/16/13 308 TESTING ENGINEERS 4319122-001 TESTING & INSPECTION 0.00 504.00TOTAL CHECK 0.00 560.0011111 123334 07/16/13 343 TMT ENTERPRISES INC 1115301 PARKS SUPPLIES 0.00 97.8811111 123335 07/16/13 377 UNITED SITE SERVICES 4129211-004 CSP PROJECT 0.00 132.6646 SUNGARD PUBLIC SECTOR PAGE NUMBER: 4DATE: 07/16/2013 CITY OF SARATOGA ACCTPA21TIME: 13:34:00 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’13’ and transact.ck_date=’20130716 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123340 07/16/13 391 US BANK PURCHASING CARD 1111101 SARA MINI ASSOC MTG 0.00 111.0911111 123340 07/16/13 391 US BANK PURCHASING CARD 1111101 COX PEDESTRIAN EVENT 0.00 13.7711111 123340 07/16/13 391 US BANK PURCHASING CARD 1111101 AGENDA SETTING MTG 0.00 40.6211111 123340 07/16/13 391 US BANK PURCHASING CARD 1118302 COM EVENT-MOVIE NIGHT 0.00 344.0011111 123340 07/16/13 391 US BANK PURCHASING CARD 1118302 COM EVENT-MOVIE NIGHT 0.00 344.7711111 123340 07/16/13 391 US BANK PURCHASING CARD 1116101 SEMINAR PARKING 0.00 7.0011111 123340 07/16/13 391 US BANK PURCHASING CARD 1116101 CAMP SUPPLIES 0.00 9.5711111 123340 07/16/13 391 US BANK PURCHASING CARD 1116101 CONSTANT CONTACT 0.00 85.0011111 123340 07/16/13 391 US BANK PURCHASING CARD 1116101 CAMP SUPPLIES 0.00 7.7811111 123340 07/16/13 391 US BANK PURCHASING CARD 1116101 SNACKS FOR TRIP 0.00 16.4611111 123340 07/16/13 391 US BANK PURCHASING CARD 1116101 LEADERSHIP IN TRAININ 0.00 5.9911111 123340 07/16/13 391 US BANK PURCHASING CARD 1116101 LEADERSHIP TRAINING 0.00 312.4011111 123340 07/16/13 391 US BANK PURCHASING CARD 1116101 CAMP FOOD PROJECT 0.00 9.9911111 123340 07/16/13 391 US BANK PURCHASING CARD 1116101 CAMP FIELD TRIP 0.00 55.7611111 123340 07/16/13 391 US BANK PURCHASING CARD 1116101 CAMP SNACKS 0.00 24.1811111 123340 07/16/13 391 US BANK PURCHASING CARD 1115301 SEMINAR REGISTRATION 0.00 80.0011111 123340 07/16/13 391 US BANK PURCHASING CARD 1111201 PC STUDY SESSION 0.00 64.9711111 123340 07/16/13 391 US BANK PURCHASING CARD 1114101 OFFICE SUPPLIES 0.00 20.4311111 123340 07/16/13 391 US BANK PURCHASING CARD 1114201 PUBLIC STORAGE 0.00 105.0011111 123340 07/16/13 391 US BANK PURCHASING CARD 1111201 PC STUDY SESSION 0.00 110.2011111 123340 07/16/13 391 US BANK PURCHASING CARD 1111201 PC STUDY SESSION 0.00 5.0011111 123340 07/16/13 391 US BANK PURCHASING CARD 6246202 CR FOR OFC SUPPLIES 0.00 -10.8611111 123340 07/16/13 391 US BANK PURCHASING CARD 6246202 OFFICE SUPPLIES 0.00 118.4711111 123340 07/16/13 391 US BANK PURCHASING CARD 6246202 OFFICE SUPPLIES 0.00 19.4611111 123340 07/16/13 391 US BANK PURCHASING CARD 1115101 OFFICE SUPPLIES 0.00 43.2811111 123340 07/16/13 391 US BANK PURCHASING CARD 1115201 SMALL TOOLS 0.00 10.3211111 123340 07/16/13 391 US BANK PURCHASING CARD 1115201 CELL PHONE CHARGERS 0.00 146.7411111 123340 07/16/13 391 US BANK PURCHASING CARD 1115301 STREETS SUPPLIES 0.00 13.0211111 123340 07/16/13 391 US BANK PURCHASING CARD 1115301 STREETS SUPPLIES 0.00 11.7111111 123340 07/16/13 391 US BANK PURCHASING CARD 4819111-001 OFFICE DESK 0.00 1,098.3811111 123340 07/16/13 391 US BANK PURCHASING CARD 1115201 STREETS SUPPLIES 0.00 66.3511111 123340 07/16/13 391 US BANK PURCHASING CARD 6235202 VEHICLE PARTS 0.00 219.1511111 123340 07/16/13 391 US BANK PURCHASING CARD 6235202 VEHICLE PARTS 0.00 8.6811111 123340 07/16/13 391 US BANK PURCHASING CARD 1115301 SEMINAR 0.00 235.0011111 123340 07/16/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 14.6611111 123340 07/16/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 24.7511111 123340 07/16/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 27.1811111 123340 07/16/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 565.5111111 123340 07/16/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 118.8111111 123340 07/16/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 119.3511111 123340 07/16/13 391 US BANK PURCHASING CARD 1115201 TRAINING SUPPLIES 0.00 116.3611111 123340 07/16/13 391 US BANK PURCHASING CARD 1113101 COMPUTER HARDWARE 0.00 279.4811111 123340 07/16/13 391 US BANK PURCHASING CARD 1113101 COMPUTER SOFTWARE 0.00 271.5511111 123340 07/16/13 391 US BANK PURCHASING CARD 1113101 COMPUTER HARDWARE 0.00 755.7711111 123340 07/16/13 391 US BANK PURCHASING CARD 6223201 COMPUTER HARDWARE 0.00 41.6811111 123340 07/16/13 391 US BANK PURCHASING CARD 6223201 COMPUTER/CABLE LBL 0.00 31.1611111 123340 07/16/13 391 US BANK PURCHASING CARD 6223201 COMPUTER/CABLE LBL 0.00 13.9111111 123340 07/16/13 391 US BANK PURCHASING CARD 6223201 COMPUTER SUPPLIES 0.00 76.2711111 123340 07/16/13 391 US BANK PURCHASING CARD 1113101 COMPUTER SOFTWARE 0.00 17.9911111 123340 07/16/13 391 US BANK PURCHASING CARD 1116101 PLUG N PAY CC PROC 0.00 15.0011111 123340 07/16/13 391 US BANK PURCHASING CARD 1116101 PLUG & PAY CC PROC 0.00 15.0011111 123340 07/16/13 391 US BANK PURCHASING CARD 1116201 SHEDS-COM GARDENS 0.00 1,030.4947 SUNGARD PUBLIC SECTOR PAGE NUMBER: 5DATE: 07/16/2013 CITY OF SARATOGA ACCTPA21TIME: 13:34:00 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’13’ and transact.ck_date=’20130716 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123340 07/16/13 391 US BANK PURCHASING CARD 1111101 COUNCIL SUPPLIES 0.00 51.7511111 123340 07/16/13 391 US BANK PURCHASING CARD 1113301 HR MEETING 0.00 75.5311111 123340 07/16/13 391 US BANK PURCHASING CARD 1111101 MAYOR MEETING 0.00 34.3511111 123340 07/16/13 391 US BANK PURCHASING CARD 1111101 COUNCIL SUPPLIES 0.00 10.0011111 123340 07/16/13 391 US BANK PURCHASING CARD 1111101 CONF SUPPLIES 0.00 94.2411111 123340 07/16/13 391 US BANK PURCHASING CARD 1111201 COM RECOG DINNER 0.00 88.3011111 123340 07/16/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 128.6511111 123340 07/16/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 26.8711111 123340 07/16/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 329.9511111 123340 07/16/13 391 US BANK PURCHASING CARD 1111201 COUNCIL SUPPLIES 0.00 28.4711111 123340 07/16/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 119.0011111 123340 07/16/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 325.2011111 123340 07/16/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 71.9811111 123340 07/16/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 608.8111111 123340 07/16/13 391 US BANK PURCHASING CARD 1113301 NEWSLETTER 0.00 161.0011111 123340 07/16/13 391 US BANK PURCHASING CARD 6128501 CA COALITION ON WC 0.00 226.9811111 123340 07/16/13 391 US BANK PURCHASING CARD 6128501 CA COALITION ON WC 0.00 350.0011111 123340 07/16/13 391 US BANK PURCHASING CARD 1113301 FRED PRYER SEMINAR 0.00 149.0011111 123340 07/16/13 391 US BANK PURCHASING CARD 6128501 CA COALITION ON WC 0.00 200.0011111 123340 07/16/13 391 US BANK PURCHASING CARD 1113301 SUPPLIES 0.00 8.6911111 123340 07/16/13 391 US BANK PURCHASING CARD 1115101 POSTAGE 0.00 5.6511111 123340 07/16/13 391 US BANK PURCHASING CARD 1114201 OFFICE SUPPLIES 0.00 7.6011111 123340 07/16/13 391 US BANK PURCHASING CARD 1115301 POSTAGE 0.00 3.8411111 123340 07/16/13 391 US BANK PURCHASING CARD 1115301 OFFICE SUPPLIES 0.00 48.3411111 123340 07/16/13 391 US BANK PURCHASING CARD 1115201 POSTAGE 0.00 9.2011111 123340 07/16/13 391 US BANK PURCHASING CARD 1115201 TRAINING SUPPLIES 0.00 22.6011111 123340 07/16/13 391 US BANK PURCHASING CARD 1112101 COM RECOG DINNER 0.00 117.3611111 123340 07/16/13 391 US BANK PURCHASING CARD 1112101 2013 DIRECTORY 0.00 134.3811111 123340 07/16/13 391 US BANK PURCHASING CARD 1111101 TRAINING 0.00 185.4911111 123340 07/16/13 391 US BANK PURCHASING CARD 6223201 REAL VNC/REMOTE SFTWR 0.00 50.0011111 123340 07/16/13 391 US BANK PURCHASING CARD 6223201 ON-LINE BACK UP 0.00 131.9511111 123340 07/16/13 391 US BANK PURCHASING CARD 1113101 COMPUTER HARDWARE 0.00 347.9911111 123340 07/16/13 391 US BANK PURCHASING CARD 6223201 COMPUTER SOFTWARE 0.00 79.9911111 123340 07/16/13 391 US BANK PURCHASING CARD 6223201 OFFICE SUPPLIES 0.00 31.8611111 123340 07/16/13 391 US BANK PURCHASING CARD 6223201 COMPUTER SUPPLIES 0.00 58.6911111 123340 07/16/13 391 US BANK PURCHASING CARD 6323202 COMPUTER HARDWARE 0.00 530.9211111 123340 07/16/13 391 US BANK PURCHASING CARD 6223201 HP PRINTER 0.00 148.9411111 123340 07/16/13 391 US BANK PURCHASING CARD 6223201 COMPUTER EQUIPMENT 0.00 77.1511111 123340 07/16/13 391 US BANK PURCHASING CARD 6246202 BUILDING SIGNS 0.00 40.61TOTAL CHECK 0.00 12,409.9311111 123341 07/16/13 402 VISTA LANDSCAPE & MAINTE 1115301 PARKER RANCH TRAIL 0.00 1,000.0011111 123341 07/16/13 402 VISTA LANDSCAPE & MAINTE 2425302 JUNE BONNET WAY 0.00 85.0011111 123341 07/16/13 402 VISTA LANDSCAPE & MAINTE 1115301 JUNE DWNTWN GARB CANS 0.00 85.0011111 123341 07/16/13 402 VISTA LANDSCAPE & MAINTE 2535302 JUNE LEGENDS LLA 0.00 165.0011111 123341 07/16/13 402 VISTA LANDSCAPE & MAINTE 1115301 JUNE FOOTHILL PARK 0.00 108.0011111 123341 07/16/13 402 VISTA LANDSCAPE & MAINTE 1115301 JUNE HISTORICAL PARK 0.00 175.0011111 123341 07/16/13 402 VISTA LANDSCAPE & MAINTE 1115301 JUNE CIVIC CENTER 0.00 755.0011111 123341 07/16/13 402 VISTA LANDSCAPE & MAINTE 1115301 JUNE PROSPECT CENTER 0.00 433.0011111 123341 07/16/13 402 VISTA LANDSCAPE & MAINTE 1115301 JUNE RAVENWOOD PARK 0.00 85.0011111 123341 07/16/13 402 VISTA LANDSCAPE & MAINTE 1115301 JUNE EL QUITO PARK 0.00 162.00TOTAL CHECK 0.00 3,053.0048 SUNGARD PUBLIC SECTOR PAGE NUMBER: 6DATE: 07/16/2013 CITY OF SARATOGA ACCTPA21TIME: 13:34:00 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’13’ and transact.ck_date=’20130716 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNTTOTAL CASH ACCOUNT 0.00 73,634.93TOTAL FUND 0.00 73,634.93TOTAL REPORT 0.00 73,634.9349 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1DATE: 07/16/2013 CITY OF SARATOGA ACCTPA21TIME: 13:35:11 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’14’ and transact.ck_date=’20130716 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123342 07/16/13 234 A T & T 1117102 EMERG LN RECREATION 0.00 0.4911111 123342 07/16/13 234 A T & T 1117102 EMERG LN VM MAILBOX 0.00 2.1111111 123342 07/16/13 234 A T & T 6246202 BOOK-GO-ROUND ALARM 0.00 1.0211111 123342 07/16/13 234 A T & T 1117102 EMERG LN CM OFC 0.00 0.5311111 123342 07/16/13 234 A T & T 6246202 POSTAGE MACHINE 0.00 0.4911111 123342 07/16/13 234 A T & T 1117102 AM 1610 RADIO SARA LN 0.00 0.5311111 123342 07/16/13 234 A T & T 1115301 GATEWAY IRRIGATION 0.00 0.5211111 123342 07/16/13 234 A T & T 1115301 PHONE LINES & PARKS 0.00 0.5511111 123342 07/16/13 234 A T & T 1115301 CONGRESS SPRINGS PARK 0.00 1.05TOTAL CHECK 0.00 7.2911111 123343 07/16/13 500 ANA ROMO 111 REFUND FACILITY 0.00 125.0011111 123344 07/16/13 511 CATHOLIC CHARITIES OF SC 1118301 LONG TERM GRANT 13/14 0.00 5,000.0011111 123345 07/16/13 666 CITY OF FOSTER CITY 1113301 CALOPPS ANNUAL FEE 0.00 1,500.0011111 123346 07/16/13 517 CITY OF SAN JOSE 1117101 ANIMAL SRVC JULY 2013 0.00 14,719.3111111 123347 07/16/13 229 COAST OIL COMPANY LLC 6235202 UNLEADED FUEL 0.00 921.1111111 123348 07/16/13 930 COLE SUPPLY COMPANY, INC 1115301 PARKS SUPPLIES 0.00 519.4611111 123349 07/16/13 924 COMP SHARED RISK POOL/AB 6128501 Q PREMIUM 7/1-9/30/13 0.00 46,690.9011111 123350 07/16/13 500 DAVE & FRANCHESCA NGUYEN 1114101 DEP REFUND TRP13-0097 0.00 125.0011111 123351 07/16/13 564 DE LAGE LANDEN PUBLIC FI 6213102 COPIER LEASE 7/1-7/20 0.00 942.0011111 123352 07/16/13 373 ECS IMAGING, INC 6223201 ANNUAL LSRFISCHE SFTW 0.00 14,100.0011111 123353 07/16/13 455 GARDENLAND POWER EQUIPME 1115201 SMALL TOOLS 0.00 242.9711111 123354 07/16/13 500 GERALD & CORNELIA LYONS 1114101 DEP REFUND TRP13-0174 0.00 125.0011111 123355 07/16/13 464 GRANICUS 1112201 ANNUAL SRVC FY13/14 0.00 20,100.0011111 123356 07/16/13 500 HUNG-TZAW & CARROL K HU 1114101 DEP REFUND TRP13-0179 0.00 125.0011111 123357 07/16/13 19 IAN GEDDES TREE CARE, IN 1115301 FERTILIZE STONE PINE 0.00 1,500.0011111 123357 07/16/13 19 IAN GEDDES TREE CARE, IN 2525302 SHAPE EUCALYPTUS 0.00 1,370.0011111 123357 07/16/13 19 IAN GEDDES TREE CARE, IN 1115301 REDUCE EUCALYPTUS 0.00 1,360.0011111 123357 07/16/13 19 IAN GEDDES TREE CARE, IN 1115201 REMOVE DEAK OAK TREE 0.00 2,870.00TOTAL CHECK 0.00 7,100.0011111 123358 07/16/13 500 JAYA & PRATAP PEREIRA 111 ARB12-0051 0.00 2,050.0011111 123359 07/16/13 1103 JIMIANN WONG 1116101 INSTRUCTOR-YOGA 0.00 28.0011111 123359 07/16/13 1103 JIMIANN WONG 1116101 INSTRUCTOR-YOGA 0.00 91.50TOTAL CHECK 0.00 119.5011111 123360 07/16/13 500 JOHN C & ELVIE E SCOTT 111 ARB12-0005 0.00 1,420.0050 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2DATE: 07/16/2013 CITY OF SARATOGA ACCTPA21TIME: 13:35:11 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’14’ and transact.ck_date=’20130716 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123361 07/16/13 567 KANEN TOURS 1116101 7/9 EXCURSION 0.00 3,653.1011111 123362 07/16/13 123 KELEX SECURITY 6246202 ALARM REPAIRS 0.00 125.0011111 123363 07/16/13 138 KIDS KAB 1116101 CAMP TRANSPORTATION 0.00 380.0011111 123364 07/16/13 929 KOPPEL & GRUBER PUBLIC F 1115101 LLA ADMIN SVCS APR-JU 0.00 1,888.7011111 123365 07/16/13 500 MACY & WILLIAM IP 1114101 DEP REFUND TRP13-0180 0.00 125.0011111 123366 07/16/13 508 MAD SCIENCE 1116101 INSTRUCTOR-SCIENCE 0.00 3,652.0011111 123367 07/16/13 500 MARTA GRIMANI 111 ARB13-0024 0.00 2,050.0011111 123368 07/16/13 500 MARY FUREY 6323202 REIMB FOR I.T. PARTS 0.00 4.3611111 123368 07/16/13 500 MARY FUREY 6323202 REIMB FOR I.T. EQUIP 0.00 1,035.79TOTAL CHECK 0.00 1,040.1511111 123369 07/16/13 500 MARY PANCHENKO 1113301 MILEAGE REIMBURSEMENT 0.00 11.9811111 123370 07/16/13 1011 NICOLE BETTRAY 1116101 INSTRUCTOR-YOGA 0.00 120.0011111 123370 07/16/13 1011 NICOLE BETTRAY 1116101 INSTRUCTOR-YOGA 0.00 91.50TOTAL CHECK 0.00 211.5011111 123371 07/16/13 173 PACIFIC GAS & ELECTRIC 6246202 BUILDINGS 0.00 1,275.2611111 123371 07/16/13 173 PACIFIC GAS & ELECTRIC 1115201 TRAFFIC SIGNALS 0.00 115.0611111 123371 07/16/13 173 PACIFIC GAS & ELECTRIC 1115301 PARKS/OPEN SPACE 0.00 118.3911111 123371 07/16/13 173 PACIFIC GAS & ELECTRIC 2315302 VILLAGE LIGHTING 0.00 319.4611111 123371 07/16/13 173 PACIFIC GAS & ELECTRIC 2325302 AZULE LIGHTING 0.00 40.8711111 123371 07/16/13 173 PACIFIC GAS & ELECTRIC 2335302 SARAHILLS LIGHTING 0.00 42.8311111 123371 07/16/13 173 PACIFIC GAS & ELECTRIC 2515302 MCCARTYSVILLE 0.00 2.6911111 123371 07/16/13 173 PACIFIC GAS & ELECTRIC 2525302 PRIDES CROSSING 0.00 3.2111111 123371 07/16/13 173 PACIFIC GAS & ELECTRIC 2555302 TRICIA WOODS 0.00 1.3111111 123371 07/16/13 173 PACIFIC GAS & ELECTRIC 2715302 BEAUCHAMPS 0.00 7.0011111 123371 07/16/13 173 PACIFIC GAS & ELECTRIC 2725302 BELLGROVE CIRCLE 0.00 53.5111111 123371 07/16/13 173 PACIFIC GAS & ELECTRIC 2745302 HORSESHOE DR. 0.00 1.3311111 123371 07/16/13 173 PACIFIC GAS & ELECTRIC 2755302 QUITO LIGHTING 0.00 134.7211111 123371 07/16/13 173 PACIFIC GAS & ELECTRIC 1115201 CITY WIDE STREET LGHT 0.00 183.01TOTAL CHECK 0.00 2,298.6511111 123372 07/16/13 173 PACIFIC GAS & ELECTRIC 1115301 PUB LIB/LNDSCP LIGHTS 0.00 1.3111111 123372 07/16/13 173 PACIFIC GAS & ELECTRIC 2315302 VILLAGE LIGHTING 0.00 83.7411111 123372 07/16/13 173 PACIFIC GAS & ELECTRIC 1115201 CITYWIDE STREET LIGHT 0.00 2.67TOTAL CHECK 0.00 87.7211111 123373 07/16/13 1092 PALACE ART & OFFICE SUPP 1112101 OFFICE SUPPLIES 0.00 44.1211111 123374 07/16/13 900 PERSONAL BEST 6128501 WELLNESS GRANT SUP 0.00 150.7311111 123375 07/16/13 982 POWERPLAN 6235202 EQUIPMENT MAINTENANCE 0.00 4,954.4811111 123375 07/16/13 982 POWERPLAN 6235202 EQUIPMENT MAINTENANCE 0.00 2,336.3551 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3DATE: 07/16/2013 CITY OF SARATOGA ACCTPA21TIME: 13:35:11 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’14’ and transact.ck_date=’20130716 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123375 07/16/13 982 POWERPLAN 6235202 AUTO SUPPLIES 0.00 37.93TOTAL CHECK 0.00 7,328.7611111 123376 07/16/13 500 SARATOGA GRAMMAR SCHOOL 1118302 SARA GRAMMAR COM GRNT 0.00 118.0011111 123377 07/16/13 69 SASCC 1118301 Q 1 SRVC SUP 13/14 0.00 5,250.0011111 123377 07/16/13 69 SASCC 1118301 Q1 SUPPLEMENT 13/14 0.00 4,500.0011111 123377 07/16/13 69 SASCC 1118301 Q1 ADULT DAY CR 13/14 0.00 5,500.00TOTAL CHECK 0.00 15,250.0011111 123378 07/16/13 136 SCOTTY’S AUTOMOTIVE 6235202 MAINTENANCE VEH#125 0.00 69.1911111 123378 07/16/13 136 SCOTTY’S AUTOMOTIVE 6235202 MAINTENANCE VEH#117 0.00 69.1911111 123378 07/16/13 136 SCOTTY’S AUTOMOTIVE 6235202 MAINTENANCE VEH#122 0.00 69.1911111 123378 07/16/13 136 SCOTTY’S AUTOMOTIVE 6235202 MAINTENANCE VEH#110 0.00 69.1911111 123378 07/16/13 136 SCOTTY’S AUTOMOTIVE 6235202 MAINTENANCE VEH#111 0.00 1,747.9411111 123378 07/16/13 136 SCOTTY’S AUTOMOTIVE 6235202 MAINTENANCE VEH#111 0.00 69.1911111 123378 07/16/13 136 SCOTTY’S AUTOMOTIVE 6235202 MAINTENANCE VEH#124 0.00 69.19TOTAL CHECK 0.00 2,163.0811111 123379 07/16/13 266 SUNGARD PUBLIC SECTOR IN 6223201 SUNGARD PLUS SERIES AN 0.00 5,390.0011111 123380 07/16/13 277 T.A.K.’S EQUIPMENT SALES 6235202 EQUIPMENT REPAIR 0.00 702.2311111 123381 07/16/13 336 TLC ADMINISTRATORS 1113301 125 ADMIN FEES 7/13 0.00 175.0011111 123382 07/16/13 343 TMT ENTERPRISES INC 1115301 PARKS FLD CONVERSIONS 0.00 163.1311111 123382 07/16/13 343 TMT ENTERPRISES INC 1115301 PARKS SUPPLIES 0.00 358.8811111 123382 07/16/13 343 TMT ENTERPRISES INC 1115301 PARKS FLD CONVERSIONS 0.00 1,003.82TOTAL CHECK 0.00 1,525.8311111 123383 07/16/13 381 UNITED WAY SILICON VALLE 1118301 HLTH/HUM SVC GRT13/14 0.00 2,000.0011111 123384 07/16/13 425 WESCO GRAPHICS, INC 1118101 PRINTING SARATOGAN 0.00 1,605.9811111 123385 07/16/13 510 WEST VALLEY COMMUNITY SE 1118301 SUPPORT GRANT FY13/14 0.00 8,000.00TOTAL CASH ACCOUNT 0.00 175,910.07TOTAL FUND 0.00 175,910.07TOTAL REPORT 0.00 175,910.0752 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1DATE: 07/23/2013 CITY OF SARATOGA ACCTPA21TIME: 11:11:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’13’ and transact.ck_date=’20130723 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123386 07/23/13 234 A T & T 6246202 SUPERTRUNK 0.00 249.7411111 123386 07/23/13 234 A T & T 6246202 PROSPECT FIRE ALARM 0.00 18.3511111 123386 07/23/13 234 A T & T 1115301 EL QUITO IRRIGATION 0.00 10.0911111 123386 07/23/13 234 A T & T 1115301 TITUS/PROSPECT MEDIAN 0.00 9.6811111 123386 07/23/13 234 A T & T 1115301 HISTORICAL PARK 0.00 9.6811111 123386 07/23/13 234 A T & T 2775302 BIG BASIN WAY 0.00 9.68TOTAL CHECK 0.00 307.2211111 123387 07/23/13 546 ABAG POWER PURCHASING PO 6246202 GAS SERVICE 0.00 1,000.0011111 123388 07/23/13 1132 AIR-SEA CONTAINERS, INC. 1116201 STORAGE RENTAL 0.00 103.3011111 123389 07/23/13 953 ARC 1115301 PARKS SUPPLIES 0.00 8.4211111 123390 07/23/13 197 ARROWHEAD MOUNTAIN SPRIN 6246202 DRINKING WATER SRVC 0.00 104.3711111 123391 07/23/13 970 ATKINSON,ANDELSON,LOYA,R 1113301 LGL SRVCS THRU 6/30 0.00 1,000.0011111 123392 07/23/13 45 CALBO 1111201 TRAINING P REED 0.00 555.0011111 123392 07/23/13 45 CALBO 1111201 TRAINING S MOORE 0.00 555.0011111 123392 07/23/13 45 CALBO 1111201 TRAINING S MCLEAN 0.00 555.00TOTAL CHECK 0.00 1,665.0011111 123393 07/23/13 179 CIM AIR, INC 6246202 HVAC REPAIRS 0.00 798.5511111 123393 07/23/13 179 CIM AIR, INC 6246202 HVAC REPAIRS 0.00 376.7611111 123393 07/23/13 179 CIM AIR, INC 6246202 HVAC REPAIRS 0.00 308.79TOTAL CHECK 0.00 1,484.1011111 123394 07/23/13 193 CITY OF CUPERTINO 1111101 SB629 ADVOCACY SRVC 0.00 1,830.0011111 123395 07/23/13 1023 CONTRACT SWEEPING SERVIC 1115103 JUNE STREET SWEEPING 0.00 13,239.5011111 123396 07/23/13 135 NORTH BAY BLDG MAINTENAN 6246202 JANITORIAL SERVICES 0.00 703.0011111 123397 07/23/13 60 ONTRAC 1112101 DELIVERY CHARGES 0.00 37.8111111 123398 07/23/13 908 PRO DOOR & GLASS 6246202 AUTO DOOR REPAIR 0.00 196.0011111 123398 07/23/13 908 PRO DOOR & GLASS 6246202 DOOR REPAIRS 0.00 4,682.20TOTAL CHECK 0.00 4,878.2011111 123399 07/23/13 393 REED & GRAHAM, INC 4819111-001 STREETS SUPPLIES 0.00 102.9011111 123400 07/23/13 87 SAN JOSE WATER COMPANY 6246202 BUILDINGS 0.00 225.1911111 123400 07/23/13 87 SAN JOSE WATER COMPANY 1115301 PARKS/OPEN SPACE 0.00 3,998.9111111 123400 07/23/13 87 SAN JOSE WATER COMPANY 1115301 MEDIANS/PARKWAYS 0.00 2,064.7411111 123400 07/23/13 87 SAN JOSE WATER COMPANY 1115301 PARKS/KERWIN (10%) 0.00 85.5511111 123400 07/23/13 87 SAN JOSE WATER COMPANY 2495302 MANOR DRIVE 0.00 114.0511111 123400 07/23/13 87 SAN JOSE WATER COMPANY 2555302 TRICIA WOODS (22.5%) 0.00 12.9711111 123400 07/23/13 87 SAN JOSE WATER COMPANY 2715302 BEAUCHAMPS 0.00 229.3511111 123400 07/23/13 87 SAN JOSE WATER COMPANY 2545302 SUNLAND PARK 0.00 520.2511111 123400 07/23/13 87 SAN JOSE WATER COMPANY 2775302 VILLAGE COMMERCIAL 0.00 1,277.9511111 123400 07/23/13 87 SAN JOSE WATER COMPANY 2535302 MINA WAY 0.00 508.9353 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2DATE: 07/23/2013 CITY OF SARATOGA ACCTPA21TIME: 11:11:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’13’ and transact.ck_date=’20130723 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123400 07/23/13 87 SAN JOSE WATER COMPANY 2445302 CUNNINGHAM/GLAS 77.5% 0.00 44.6711111 123400 07/23/13 87 SAN JOSE WATER COMPANY 2475302 KERWIN RANCH (90%) 0.00 769.9411111 123400 07/23/13 87 SAN JOSE WATER COMPANY 2745302 HORSESHOE DR. (80%) 0.00 337.4011111 123400 07/23/13 87 SAN JOSE WATER COMPANY 2435302 CARNELIAN GLEN (20%) 0.00 84.35TOTAL CHECK 0.00 10,274.2511111 123401 07/23/13 98 SARATOGA CHAMBER OF COMM 1111101 2013 ANNUAL MTG 0.00 20.0011111 123402 07/23/13 160 SIERRA PACIFIC TURF SUPP 1115301 PARKS SUPPLIES 0.00 297.9811111 123402 07/23/13 160 SIERRA PACIFIC TURF SUPP 1115301 PARKS SUPPLIES 0.00 913.50TOTAL CHECK 0.00 1,211.4811111 123403 07/23/13 236 SOLECTRIC ELECTRICAL 4119133-001 FRUITVALE AVE MEDIAN P 0.00 7,380.0011111 123404 07/23/13 1143 THE PLANNING CENTER 4129281-002 QUARRY PARK MASTER PLA 0.00 6,622.5011111 123405 07/23/13 395 VERIZON WIRELESS 1112101 CITY MANAGER 0.00 0.1511111 123405 07/23/13 395 VERIZON WIRELESS 1112201 CITY CLERK 0.00 7.6511111 123405 07/23/13 395 VERIZON WIRELESS 1113101 FINANCE 0.00 44.8311111 123405 07/23/13 395 VERIZON WIRELESS 6223201 IT SERVICES 0.00 51.6611111 123405 07/23/13 395 VERIZON WIRELESS 1114201 BUILDING & INSPECTION 0.00 31.9611111 123405 07/23/13 395 VERIZON WIRELESS 1114101 DEVELOPMENT SERVICES 0.00 31.9611111 123405 07/23/13 395 VERIZON WIRELESS 1115201 STREETS 0.00 112.3411111 123405 07/23/13 395 VERIZON WIRELESS 1115301 PARKS 0.00 112.3911111 123405 07/23/13 395 VERIZON WIRELESS 1115101 GENERAL ENGINEERING 0.00 31.8111111 123405 07/23/13 395 VERIZON WIRELESS 6246202 BUILDING MAINTENANCE 0.00 95.43TOTAL CHECK 0.00 520.18TOTAL CASH ACCOUNT 0.00 52,492.23TOTAL FUND 0.00 52,492.23TOTAL REPORT 0.00 52,492.2354 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1DATE: 07/23/2013 CITY OF SARATOGA ACCTPA21TIME: 11:12:59 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’14’ and transact.ck_date=’20130723 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123406 07/23/13 234 A T & T 6246202 PROSPECT FIRE ALARMS 0.00 12.2311111 123406 07/23/13 234 A T & T 1115301 EL QUITO IRRIGATION 0.00 5.8411111 123406 07/23/13 234 A T & T 1115301 TITUS/PROSPECT MEDIAN 0.00 6.4611111 123406 07/23/13 234 A T & T 1115301 HISTORICAL PARK 0.00 6.4611111 123406 07/23/13 234 A T & T 2775302 BIG BASIN WAY 0.00 6.4611111 123406 07/23/13 234 A T & T 6246202 SUPERTRUNK 0.00 166.50TOTAL CHECK 0.00 203.9511111 123407 07/23/13 500 ANA DIAZ 111 REFUND FACILITY 0.00 300.0011111 123408 07/23/13 494 COMCAST 6223201 MNTHLY SVC 7/20-8/19 0.00 90.7111111 123409 07/23/13 1 COUNTY OF SANTA CLARA-FI 1117102 SVRIA MEMBERSHIP 2014 0.00 33,984.0011111 123410 07/23/13 500 EUNSI KIM 1116101 REFUND-CLS CANCELLED 0.00 316.0011111 123411 07/23/13 454 GACHINA LANDSCAPE MANAGE 4119111-001 JULY MAINT-ALOHA 0.00 390.0011111 123412 07/23/13 567 KANEN TOURS 1116101 EXCURSION 7/25/13 0.00 4,797.0011111 123413 07/23/13 138 KIDS KAB 1116101 TRANSPORTATION 0.00 190.0011111 123414 07/23/13 508 MAD SCIENCE 1116101 INSTRUCTOR-SCIENCE 0.00 2,150.0011111 123415 07/23/13 131 NORMAN PAUL PRINT CTR 1116201 FAC RENTAL BROCHURE 0.00 699.2111111 123416 07/23/13 135 NORTH BAY BLDG MAINTENAN 6246202 JANITORIAL SERVICES 0.00 285.0011111 123417 07/23/13 1 OFF OF SHERIFF-FISCAL SV 1117101 LAW ENFORCEMENT 7/13 0.00 352,085.3311111 123417 07/23/13 1 OFF OF SHERIFF-FISCAL SV 1113301 LIVE SCAN JUNE 2013 0.00 60.00TOTAL CHECK 0.00 352,145.3311111 123418 07/23/13 393 REED & GRAHAM, INC 4119111-001 STREETS SUPPLIES 0.00 152.3911111 123419 07/23/13 87 SAN JOSE WATER COMPANY 6246202 BUILDINGS 0.00 7.6311111 123419 07/23/13 87 SAN JOSE WATER COMPANY 1115301 PARKS/OPEN SPACE 0.00 201.6211111 123419 07/23/13 87 SAN JOSE WATER COMPANY 1115301 PARKS/KERWIN (10%) 0.00 12.6711111 123419 07/23/13 87 SAN JOSE WATER COMPANY 2495302 MANOR DRIVE 0.00 3.8711111 123419 07/23/13 87 SAN JOSE WATER COMPANY 2555302 TRICIA WOODS (22.5%) 0.00 0.6411111 123419 07/23/13 87 SAN JOSE WATER COMPANY 2715302 BEAUCHAMPS 0.00 11.6611111 123419 07/23/13 87 SAN JOSE WATER COMPANY 2545302 SUNLAND PARK 0.00 77.0711111 123419 07/23/13 87 SAN JOSE WATER COMPANY 2775302 VILLAGE COMMERCIAL 0.00 68.4711111 123419 07/23/13 87 SAN JOSE WATER COMPANY 2535302 MINA WAY 0.00 19.4911111 123419 07/23/13 87 SAN JOSE WATER COMPANY 2445302 CUNNINGHAM/GLAS 77.5% 0.00 2.1911111 123419 07/23/13 87 SAN JOSE WATER COMPANY 2475302 KERWIN RANCH (90%) 0.00 114.0711111 123419 07/23/13 87 SAN JOSE WATER COMPANY 2475302 HORSESHOE DR (80%) 0.00 18.0711111 123419 07/23/13 87 SAN JOSE WATER COMPANY 2435302 CARNELIAN GLEN (20%) 0.00 4.5211111 123419 07/23/13 87 SAN JOSE WATER COMPANY 1115301 MEDIANS/PARKWAYS 0.00 71.02TOTAL CHECK 0.00 612.9911111 123420 07/23/13 98 SARATOGA CHAMBER OF COMM 1111101 ANNUAL MEMBERSHIP 0.00 650.0055 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2DATE: 07/23/2013 CITY OF SARATOGA ACCTPA21TIME: 11:12:59 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’14’ and transact.ck_date=’20130723 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123421 07/23/13 505 SC FIRE DEPARTMENT 1116101 INSTRUCTOR-CPR 0.00 70.0011111 123422 07/23/13 266 SUNGARD PUBLIC SECTOR IN 6223201 HTE ASP ANNUAL SUP 0.00 409.0011111 123422 07/23/13 266 SUNGARD PUBLIC SECTOR IN 6223201 8/13 SUNGARD ASP SRVC 0.00 5,390.00TOTAL CHECK 0.00 5,799.0011111 123423 07/23/13 395 VERIZON WIRELESS 1112101 CITY MANAGER 0.00 0.0211111 123423 07/23/13 395 VERIZON WIRELESS 1112201 CITY CLERK 0.00 1.1811111 123423 07/23/13 395 VERIZON WIRELESS 1113101 FINANCE 0.00 6.9011111 123423 07/23/13 395 VERIZON WIRELESS 6223201 IT SERVICES 0.00 7.9511111 123423 07/23/13 395 VERIZON WIRELESS 1114201 BUILDING & INSPECTION 0.00 4.9111111 123423 07/23/13 395 VERIZON WIRELESS 1114101 DEVELOPMENT SERVICES 0.00 4.9111111 123423 07/23/13 395 VERIZON WIRELESS 1115201 STREETS 0.00 17.2811111 123423 07/23/13 395 VERIZON WIRELESS 1115301 PARKS 0.00 17.2911111 123423 07/23/13 395 VERIZON WIRELESS 1115101 GENERAL ENGINEERING 0.00 4.8911111 123423 07/23/13 395 VERIZON WIRELESS 6246202 BUILDING MAINTENANCE 0.00 14.67TOTAL CHECK 0.00 80.00TOTAL CASH ACCOUNT 0.00 402,915.58TOTAL FUND 0.00 402,915.58TOTAL REPORT 0.00 402,915.5856 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1DATE: 07/30/2013 CITY OF SARATOGA ACCTPA21TIME: 13:35:59 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’13’ and transact.ck_date=’20130730 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123424 07/30/13 1158 ACTION TOWING 6235202 EQUIPMENT REPAIR 0.00 200.0011111 123425 07/30/13 714 BIGGS CARDOSA ASSOCIATIO 4129281-002 PROF SRVCS 6/13 0.00 630.0011111 123426 07/30/13 641 BKF ENGINEERS 4119122-001 PROF SRVCS 5/20-6/16 0.00 113.8611111 123426 07/30/13 641 BKF ENGINEERS 4319122-001 PROF SRVCS 5/20-6/16 0.00 878.80TOTAL CHECK 0.00 992.6611111 123427 07/30/13 1084 CA PRESERVATION FOUNDATI 1111201 ANNUAL MEMBERSHIP 0.00 150.0011111 123428 07/30/13 130 CDW GOVERNMENT 6223201 IT SUPPLIES 0.00 98.9611111 123429 07/30/13 1150 CHARLES M. SALTER ASSOCI 1114102 NOISE ELEMENT CONSULTA 0.00 1,929.3911111 123429 07/30/13 1150 CHARLES M. SALTER ASSOCI 1114102 NOISE ELEMENT CONSULTA 0.00 730.00TOTAL CHECK 0.00 2,659.3911111 123430 07/30/13 517 CITY OF SAN JOSE 1115201 JOINT SIGNALS FY12/13 0.00 5,719.6411111 123431 07/30/13 573 STATE OF CALIFORNIA 1115201 SIG LIGHTS 4/13-6/13 0.00 1,294.1111111 123432 07/30/13 341 DU-ALL SAFETY, LLC 4119111-001 STREETS SUPPLIES 0.00 1,750.0011111 123432 07/30/13 341 DU-ALL SAFETY, LLC 6128501 WELLNESS TRAINING 0.00 1,437.50TOTAL CHECK 0.00 3,187.5011111 123433 07/30/13 378 EKIM PAINTING - NORTH, I 4139321-012 CITY HALL STAINING WAI 0.00 1,950.0011111 123434 07/30/13 1096 GRADETECH INC. 431 RETENTION HELD PO#114 0.00 -2,256.7511111 123434 07/30/13 1096 GRADETECH INC. 411 RETENTION HELD PO#114 0.00 -250.7511111 123434 07/30/13 1096 GRADETECH INC. 4119122-001 CONTRACT AWARD HWY 9 S 0.00 5,015.0011111 123434 07/30/13 1096 GRADETECH INC. 4319122-001 CONTRACT AWARD HWY 9 S 0.00 45,135.00TOTAL CHECK 0.00 47,642.5011111 123435 07/30/13 1109 LAURY ROBIROSA 1116101 REISSUE CHK 122699 0.00 92.0011111 123436 07/30/13 647 MAGGIORA BROTHERS DRILLI 1115301 LANDSCAPE REPAIRS 0.00 18,225.0011111 123437 07/30/13 139 NOVAKOVICH,MATT 1115301 HERITAGE ORCHARD MAINT 0.00 41,660.2211111 123438 07/30/13 173 PACIFIC GAS & ELECTRIC 6235202 NATURAL GAS VEHICLE 0.00 4.7111111 123438 07/30/13 173 PACIFIC GAS & ELECTRIC 6246202 BUILDINGS 0.00 46.5811111 123438 07/30/13 173 PACIFIC GAS & ELECTRIC 2315302 VILLAGE LIGHTING 0.00 5.9211111 123438 07/30/13 173 PACIFIC GAS & ELECTRIC 1115201 MONTE VISTA DRIVE 0.00 3.61TOTAL CHECK 0.00 60.8211111 123439 07/30/13 154 SHUTE MIHALY & WEINBERGE 1118201 CTY ATTN COM DEV 0.00 1,346.4011111 123439 07/30/13 154 SHUTE MIHALY & WEINBERGE 1118201 CTY ATTN COUNCIL MTG 0.00 3,187.8011111 123439 07/30/13 154 SHUTE MIHALY & WEINBERGE 1118201 CTY ATTN PUBLIC WORKS 0.00 2,079.0011111 123439 07/30/13 154 SHUTE MIHALY & WEINBERGE 1118201 CTY ATTN CITY CLERK 0.00 1,980.0011111 123439 07/30/13 154 SHUTE MIHALY & WEINBERGE 1118201 CTY ATTN CITY MGR 0.00 396.0011111 123439 07/30/13 154 SHUTE MIHALY & WEINBERGE 1118201 CTY ATTN WESTLAW 0.00 22.6611111 123439 07/30/13 154 SHUTE MIHALY & WEINBERGE 1118201 CTY ATTN REIMB EXP 0.00 87.5111111 123439 07/30/13 154 SHUTE MIHALY & WEINBERGE 1118201 CTY ATTN REC/RSK MGMT 0.00 19.8057 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2DATE: 07/30/2013 CITY OF SARATOGA ACCTPA21TIME: 13:35:59 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’13’ and transact.ck_date=’20130730 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123439 07/30/13 154 SHUTE MIHALY & WEINBERGE 1118201 CTY ATTN REV CONTRACT 0.00 39.6011111 123439 07/30/13 154 SHUTE MIHALY & WEINBERGE 1118201 GEN LGL SRVC 0.00 772.2011111 123439 07/30/13 154 SHUTE MIHALY & WEINBERGE 1118201 DEFEND CITY 0.00 12,273.6011111 123439 07/30/13 154 SHUTE MIHALY & WEINBERGE 4119152-002 QUITO RD BRIDGES 0.00 3,047.8011111 123439 07/30/13 154 SHUTE MIHALY & WEINBERGE 1114101 REIMB WORK (WIT) 0.00 602.40TOTAL CHECK 0.00 25,854.7711111 123440 07/30/13 1079 SIEMENS INDUSTRY, INC. 1115201 TRAFFIC SIGNALS/LIGHT 0.00 1,425.0011111 123440 07/30/13 1079 SIEMENS INDUSTRY, INC. 1115201 TRAFFIC SIGNALS/LIGHT 0.00 1,425.0011111 123440 07/30/13 1079 SIEMENS INDUSTRY, INC. 4119111-001 TRAFFIC SIGNALS/LIGHT 0.00 2,962.5011111 123440 07/30/13 1079 SIEMENS INDUSTRY, INC. 4119111-001 TRAFFIC SIGNALS/LIGHT 0.00 3,292.7511111 123440 07/30/13 1079 SIEMENS INDUSTRY, INC. 4119111-001 TRAFFIC SIGNALS/LIGHT 0.00 1,538.39TOTAL CHECK 0.00 10,643.6411111 123441 07/30/13 884 STAPLES CONTRACT & COMME 1112101 OFFICE SUPPLIES 0.00 182.5011111 123441 07/30/13 884 STAPLES CONTRACT & COMME 1112101 OFFICE SUPPLIES 0.00 60.05TOTAL CHECK 0.00 242.5511111 123442 07/30/13 587 STATE BOARD OF EQUALIZAT 6235202 FUEL TAX 4/1-6/30/13 0.00 7.05TOTAL CASH ACCOUNT 0.00 161,310.81TOTAL FUND 0.00 161,310.81TOTAL REPORT 0.00 161,310.8158 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1DATE: 07/30/2013 CITY OF SARATOGA ACCTPA21TIME: 13:55:36 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’14’ and transact.ck_date=’20130730 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123443 07/30/13 1125 888 MONKEYS LLC 1116101 INSTRUCTOR-CIRCUS 0.00 1,045.8011111 123443 07/30/13 1125 888 MONKEYS LLC 1116101 INSTRUCTOR-CIRCUS 0.00 894.00TOTAL CHECK 0.00 1,939.8011111 123444 07/30/13 35 ACCENT GRAPHICS 1116101 OFFICE SUPPLIES 0.00 36.5011111 123444 07/30/13 35 ACCENT GRAPHICS 1115201 OFFICE SUPPLIES 0.00 110.4111111 123444 07/30/13 35 ACCENT GRAPHICS 6246202 OFFICE SUPPLIES 0.00 70.97TOTAL CHECK 0.00 217.8811111 123445 07/30/13 369 BORTZ, SHERI L 1116101 INSTRUCTOR-YOGA 0.00 135.0011111 123445 07/30/13 369 BORTZ, SHERI L 1116101 INSTRUCTOR-YOGA 0.00 337.5011111 123445 07/30/13 369 BORTZ, SHERI L 1116101 INSTRUCTOR-YOGA 0.00 168.75TOTAL CHECK 0.00 641.2511111 123446 07/30/13 1013 CAL SPORTS CLUB 1116101 INSTRUCTOR-ARCHERY 0.00 278.6011111 123446 07/30/13 1013 CAL SPORTS CLUB 1116101 INSTRUCTOR-ARCHERY 0.00 278.60TOTAL CHECK 0.00 557.2011111 123447 07/30/13 500 CATINA INVESTMENT 111 RP CK123367 ARB130024 0.00 2,050.0011111 123448 07/30/13 179 CIM AIR, INC 6246202 HVAC REPAIRS 0.00 180.0011111 123449 07/30/13 643 CMRTA C/O CITY OF MENLO 1113101 CMRTA DIV 1 MTG 0.00 30.0011111 123450 07/30/13 229 COAST OIL COMPANY LLC 6235202 UNLEADED FUEL 0.00 3,413.5411111 123451 07/30/13 235 COMCAST 6223201 MNTHLY SVC 7/26-8/25 0.00 115.7611111 123452 07/30/13 991 COMCAST 6223201 MNTHLY SVC 7/19-8/18 0.00 34.7411111 123453 07/30/13 211 DEEP CLIFF GOLF COURSE 1116101 INSTRUCTOR-GOLF 0.00 325.2611111 123453 07/30/13 211 DEEP CLIFF GOLF COURSE 1116101 INSTRUCTOR-GOLF 0.00 302.6411111 123453 07/30/13 211 DEEP CLIFF GOLF COURSE 1116101 INSTRUCTOR-GOLF 0.00 756.6011111 123453 07/30/13 211 DEEP CLIFF GOLF COURSE 1116101 INSTRUCTOR-GOLF 0.00 477.3611111 123453 07/30/13 211 DEEP CLIFF GOLF COURSE 1116101 INSTRUCTOR-GOLF 0.00 159.12TOTAL CHECK 0.00 2,020.9811111 123454 07/30/13 520 FUN FUN FUNDAMENTALS 1116101 INSTRUCTOR-SPORT CAMP 0.00 804.0011111 123455 07/30/13 19 IAN GEDDES TREE CARE, IN 1115301 TREE MAINTENANCE 0.00 1,330.0011111 123456 07/30/13 24 ICE CENTER OF CUPERTINO 1116101 INSTRUCTOR-ICE SKATE 0.00 500.0011111 123457 07/30/13 972 ILENE MARKS 1116101 INSTRUCTOR-KIDZ CAMP 0.00 1,064.7011111 123458 07/30/13 1094 JCB SACRAMENTO 6235202 SMALL TOOLS 0.00 114.2211111 123459 07/30/13 567 KANEN TOURS 1116101 EXCURSION 9/25-9/27 0.00 5,193.0011111 123459 07/30/13 567 KANEN TOURS 1116101 EXCURSION 7/25/13 0.00 234.00TOTAL CHECK 0.00 5,427.0011111 123460 07/30/13 138 KIDS KAB 1116101 TRANSPORTATION 0.00 380.0059 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2DATE: 07/30/2013 CITY OF SARATOGA ACCTPA21TIME: 13:55:36 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’14’ and transact.ck_date=’20130730 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123461 07/30/13 100 KSAR 1118301 2 BROADCASTS 7/13 0.00 1,300.0011111 123462 07/30/13 83 MUSICAL ME, INC 1116101 INSTRUCTOR-MUSIC 0.00 365.4011111 123462 07/30/13 83 MUSICAL ME, INC 1116101 INSTRUCTOR-MUSIC 0.00 573.3011111 123462 07/30/13 83 MUSICAL ME, INC 1116101 INSTRUCTOR-MUSIC 0.00 617.40TOTAL CHECK 0.00 1,556.1011111 123463 07/30/13 135 NORTH BAY BLDG MAINTENAN 6246202 JANITORIAL SERVICES 0.00 855.0011111 123464 07/30/13 145 OFFICE DEPOT INC. 1118101 OFFICE SUPPLIES 0.00 77.2211111 123464 07/30/13 145 OFFICE DEPOT INC. 1115101 OFFICE SUPPLIES 0.00 6.8411111 123464 07/30/13 145 OFFICE DEPOT INC. 1115101 OFFICE SUPPLIES 0.00 51.30TOTAL CHECK 0.00 135.3611111 123465 07/30/13 173 PACIFIC GAS & ELECTRIC 6235202 NATURAL GAS VEHICLE 0.00 9.4111111 123465 07/30/13 173 PACIFIC GAS & ELECTRIC 6246202 BUILDINGS 0.00 102.4711111 123465 07/30/13 173 PACIFIC GAS & ELECTRIC 2315302 VILLAGE LIGHTING 0.00 13.0211111 123465 07/30/13 173 PACIFIC GAS & ELECTRIC 1115201 MONTE VISTA DRIVE 0.00 6.90TOTAL CHECK 0.00 131.8011111 123466 07/30/13 1092 PALACE ART & OFFICE SUPP 1112101 OFFICE SUPPLIES 0.00 113.0911111 123467 07/30/13 210 PENINSULA YOUTH THEATER 1116101 INSTRUCTOR-THEATRE 0.00 3,802.5011111 123468 07/30/13 278 PETROTEK 6235202 JULY 2013 FUEL TEST 0.00 200.0011111 123469 07/30/13 296 PLANET GRANITE 1116101 INSTRUCTOR-ROCK CLIMB 0.00 224.0011111 123469 07/30/13 296 PLANET GRANITE 1116101 INSTRUCTOR-ROCK CLIMB 0.00 336.00TOTAL CHECK 0.00 560.0011111 123470 07/30/13 393 REED & GRAHAM, INC 4119111-001 STREETS SUPPLIES 0.00 18.7611111 123471 07/30/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR-DANCE 0.00 69.0011111 123471 07/30/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR-DANCE 0.00 34.50TOTAL CHECK 0.00 103.5011111 123472 07/30/13 136 SCOTTY’S AUTOMOTIVE 6235202 MAINTENANCE 03 CHEVY 0.00 66.7511111 123472 07/30/13 136 SCOTTY’S AUTOMOTIVE 6235202 MAINTENANCE VEH#118 0.00 69.1911111 123472 07/30/13 136 SCOTTY’S AUTOMOTIVE 6235202 MAINTENANCE VEH#112 0.00 69.1911111 123472 07/30/13 136 SCOTTY’S AUTOMOTIVE 6235202 MAINTENANCE VEH#115 0.00 69.19TOTAL CHECK 0.00 274.3211111 123473 07/30/13 147 SHIMODA MICHIKO 1116101 INSTRUCTOR-IKEBANA 0.00 74.0011111 123474 07/30/13 236 SOLECTRIC ELECTRICAL 4119111-001 PROSPECT RD PED PROJ 0.00 760.0011111 123475 07/30/13 1111 TRANS-ATLANTIC SOCCER US 1116101 INSTRUCTOR-SOCCER 0.00 223.5011111 123476 07/30/13 402 VISTA LANDSCAPE & MAINTE 1115301 COM CTR DRAIN POT 0.00 100.0011111 123476 07/30/13 402 VISTA LANDSCAPE & MAINTE 1115301 ALLENDALE WATER TREES 0.00 70.0011111 123476 07/30/13 402 VISTA LANDSCAPE & MAINTE 1115301 CIVIC CENTER ROSES 0.00 1,600.0060 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3DATE: 07/30/2013 CITY OF SARATOGA ACCTPA21TIME: 13:55:36 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’14’ and transact.ck_date=’20130730 00:00:00.000’ACCOUNTING PERIOD: 1/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123476 07/30/13 402 VISTA LANDSCAPE & MAINTE 1115301 COM CTR ROSES 0.00 1,080.2511111 123476 07/30/13 402 VISTA LANDSCAPE & MAINTE 4119111-001 CLEAR FENCE AREA 0.00 940.0011111 123476 07/30/13 402 VISTA LANDSCAPE & MAINTE 4119111-001 INSTALL WOOD FENCE 0.00 840.0011111 123476 07/30/13 402 VISTA LANDSCAPE & MAINTE 4119111-001 WEED ABATEMENT 0.00 1,240.0011111 123476 07/30/13 402 VISTA LANDSCAPE & MAINTE 4219211-002 FRUITVALE MEDIAN PLANT 0.00 6,075.00TOTAL CHECK 0.00 11,945.2511111 123477 07/30/13 1129 WEST VALLEY GYMNASTICS S 1116101 INSTRUCTOR-GYMNASTICS 0.00 319.2011111 123477 07/30/13 1129 WEST VALLEY GYMNASTICS S 1116101 INSTRUCTOR-GYMNASTICS 0.00 318.4011111 123477 07/30/13 1129 WEST VALLEY GYMNASTICS S 1116101 INSTRUCTOR-GYMNASTICS 0.00 957.6011111 123477 07/30/13 1129 WEST VALLEY GYMNASTICS S 1116101 INSTRUCTOR-GYMNASTICS 0.00 318.40TOTAL CHECK 0.00 1,913.6011111 123478 07/30/13 441 WHITLINGER, JOHN 1116101 INSTRUCTOR-TENNIS 0.00 241.8011111 123478 07/30/13 441 WHITLINGER, JOHN 1116101 INSTRUCTOR-TENNIS 0.00 338.5211111 123478 07/30/13 441 WHITLINGER, JOHN 1116101 INSTRUCTOR-TENNIS 0.00 193.4411111 123478 07/30/13 441 WHITLINGER, JOHN 1116101 INSTRUCTOR-TENNIS 0.00 241.8011111 123478 07/30/13 441 WHITLINGER, JOHN 1116101 INSTRUCTOR-TENNIS 0.00 193.44TOTAL CHECK 0.00 1,209.00TOTAL CASH ACCOUNT 0.00 45,996.85TOTAL FUND 0.00 45,996.85TOTAL REPORT 0.00 45,996.8561 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1DATE: 08/06/2013 CITY OF SARATOGA ACCTPA21TIME: 13:36:55 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’13’ and transact.ck_date=’20130806 00:00:00.000’ACCOUNTING PERIOD: 2/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123479 08/06/13 1013 CAL SPORTS CLUB 1116101 RPLC CK#122680 0.00 333.2011111 123480 08/06/13 500 CALIFORNIA BUILDING STAN 1114201 4TH Q 12/13 CBSC FEES 0.00 936.6311111 123481 08/06/13 1060 CSG CONSULTANTS INC. 1114201 BLDG SRVCS THRU 6/30 0.00 6,120.0011111 123482 08/06/13 342 DATA TICKET INC 1117101 CITATION FEES 6/13 0.00 100.0011111 123483 08/06/13 247 DEPARTMENT OF CONSERVATI 1114201 4TH Q 12/13 SMIP FEES 0.00 2,104.7111111 123484 08/06/13 39 INDUSTRIAL WIPER & SUPPL 1115201 STREETS SUPPLIES 0.00 147.2211111 123485 08/06/13 100 KSAR 111 AT&T PEG FEE 4/1-6/30 0.00 4,378.1011111 123486 08/06/13 500 MARIA VELIZ 111 RPLC CK 123216 0.00 500.0011111 123487 08/06/13 500 MICHELLE HAMEL 1116201 RPLC CK 122702 0.00 55.0011111 123488 08/06/13 139 NOVAKOVICH,MATT 1115301 HERITAGE ORCHARD 0.00 43,384.2711111 123489 08/06/13 173 PACIFIC GAS & ELECTRIC 1115201 STREET LIGHTS 0.00 1,209.2611111 123489 08/06/13 173 PACIFIC GAS & ELECTRIC 2315302 VILLAGE LIGHTING 0.00 1,004.68TOTAL CHECK 0.00 2,213.9411111 123490 08/06/13 173 PACIFIC GAS & ELECTRIC 1115301 PARKS/OPEN SPACE 0.00 1.6511111 123490 08/06/13 173 PACIFIC GAS & ELECTRIC 2735302 GATEWAY SERVICE 0.00 9.97TOTAL CHECK 0.00 11.6211111 123491 08/06/13 500 SANTA CLARA COUNTY LIBRA 1115301 REIMB LIB FOR WTR SVC 0.00 1,669.5811111 123492 08/06/13 1079 SIEMENS INDUSTRY, INC. 2755302 QUITO LLA RPR LIGHT 0.00 102.7511111 123492 08/06/13 1079 SIEMENS INDUSTRY, INC. 4119111-001 TRAFFIC SIGNALS/LIGHT 0.00 300.0011111 123492 08/06/13 1079 SIEMENS INDUSTRY, INC. 4119111-001 TRAFFIC SIGNALS/LIGHT 0.00 1,600.0011111 123492 08/06/13 1079 SIEMENS INDUSTRY, INC. 4119111-001 TRAFFIC SIGNALS/LIGHT 0.00 1,500.00TOTAL CHECK 0.00 3,502.75TOTAL CASH ACCOUNT 0.00 65,457.02TOTAL FUND 0.00 65,457.02TOTAL REPORT 0.00 65,457.0262 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1DATE: 08/06/2013 CITY OF SARATOGA ACCTPA21TIME: 13:42:13 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’14’ and transact.ck_date=’20130806 00:00:00.000’ACCOUNTING PERIOD: 2/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123493 08/06/13 798 ANGELINA, PATRICIA 1116101 INSTRUCTOR-ROSEN 0.00 227.5011111 123494 08/06/13 1154 AWARD COMPANY OF AMERICA 1111101 PLAQUE 0.00 222.9011111 123495 08/06/13 500 BALBINA FLORES GUTIERREZ 111 REFUND FACILITY 0.00 300.0011111 123496 08/06/13 500 BARBARA EVANS 1114101 DEP REFUND TRP13-0204 0.00 125.0011111 123497 08/06/13 327 BELANGER, CHRISTINE 1116101 INSTRUCTOR-DANCE 0.00 42.0011111 123497 08/06/13 327 BELANGER, CHRISTINE 1116101 INSTRUCTOR-DANCE 0.00 84.0011111 123497 08/06/13 327 BELANGER, CHRISTINE 1116101 INSTRUCTOR-DANCE 0.00 126.0011111 123497 08/06/13 327 BELANGER, CHRISTINE 1116101 INSTRUCTOR-DANCE 0.00 210.00TOTAL CHECK 0.00 462.0011111 123498 08/06/13 500 BRIAN BABCOCK 1112101 MILEAGE FOR SEMINAR 0.00 57.6311111 123499 08/06/13 65 CA PARK AND RECREATION S 1116101 PARKS/REC MEMBERSHIP 0.00 170.0011111 123500 08/06/13 1013 CAL SPORTS CLUB 1116101 INSTRUCTOR-FENCING 0.00 696.5011111 123501 08/06/13 95 CAL-WEST LIGHTING & SIGN 4119121-001 CROSSWALK BEACON 0.00 9,881.0311111 123502 08/06/13 179 CIM AIR, INC 6246202 HVAC REPAIRS 0.00 1,834.0011111 123503 08/06/13 1020 CINTAS DOCUMENT MANAGEME 1112201 RECORDS MGMNT 0.00 168.9711111 123504 08/06/13 211 DEEP CLIFF GOLF COURSE 1116101 INSTRUCTOR-GOLF 0.00 1,664.5211111 123504 08/06/13 211 DEEP CLIFF GOLF COURSE 1116101 INSTRUCTOR-GOLF 0.00 756.60TOTAL CHECK 0.00 2,421.1211111 123505 08/06/13 1 DEPARTMENT OF REVENUE 1117101 PARKING CIT 7/13 0.00 162.5011111 123506 08/06/13 421 EWING IRRIGATION 1115301 PARKS SUPPLIES 0.00 245.3211111 123507 08/06/13 500 FRANK DUTRO 4149452-001 FACADE IMPROV GRANT 0.00 5,000.0011111 123508 08/06/13 456 GARROD FARMS STABLES 1116101 INSTRUCTOR-HORSE CAMP 0.00 2,420.0011111 123509 08/06/13 462 GRAHAM CONTRACTORS, INC 4119111-001 STREET RESURFACING 0.00 2,000.0011111 123510 08/06/13 489 HORIZON DISTRIBUTORS, IN 1115301 SOD 0.00 5,481.0011111 123511 08/06/13 520 FUN FUN FUNDAMENTALS 1116101 INSTRUCTOR-SPORTS 0.00 804.0011111 123512 08/06/13 14 HYDROTEC IRRIGATION EQUI 1115301 REPAIR MAINLINE 0.00 74.2011111 123513 08/06/13 500 JACQUELINE SPADEA 111 REFUND FACILITY 0.00 300.0011111 123514 08/06/13 500 JOHN AND JUDY HART 1114101 DEP REFUND TRP13-0207 0.00 125.0011111 123515 08/06/13 118 JUST FOR KICKS 1116101 INSTRUCTOR-SOCCER 0.00 63.0011111 123515 08/06/13 118 JUST FOR KICKS 1116101 INSTRUCTOR-SOCCER 0.00 126.0063 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2DATE: 08/06/2013 CITY OF SARATOGA ACCTPA21TIME: 13:42:13 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’14’ and transact.ck_date=’20130806 00:00:00.000’ACCOUNTING PERIOD: 2/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123515 08/06/13 118 JUST FOR KICKS 1116101 INSTRUCTOR-SOCCER 0.00 31.50TOTAL CHECK 0.00 220.5011111 123516 08/06/13 138 KIDS KAB 1116101 TRANSPORTATION 0.00 560.0011111 123517 08/06/13 508 MAD SCIENCE 1116101 INSTRUCTOR-SCIENCE 0.00 2,365.0011111 123518 08/06/13 1121 MATTHEW ALHONA 1116101 INSTRUCTOR-MOVIE 0.00 958.6511111 123519 08/06/13 608 MCKENNA, LORI 6128501 WELLNESS-GYM 0.00 49.9911111 123520 08/06/13 996 MEGAPATH 6223201 ISP SRVC 7/16-8/15/13 0.00 739.9611111 123521 08/06/13 499 CARPENTERS LOCAL 2236 (M 111 DED:3000 DUES 0.00 308.0011111 123522 08/06/13 89 MY FIRST ART CLASS 1116101 INSTRUCTOR-ART 0.00 244.7511111 123522 08/06/13 89 MY FIRST ART CLASS 1116101 INSTRUCTOR-ART 0.00 261.80TOTAL CHECK 0.00 506.5511111 123523 08/06/13 1146 NEOGOV 1113301 SOFTWARE SUPPORT 0.00 750.0011111 123524 08/06/13 731 NEOPOST, INC 6213102 POSTAGE SUPPLIES 0.00 177.2611111 123525 08/06/13 135 NORTH BAY BLDG MAINTENAN 6246202 JANITORIAL SERVICES 0.00 1,045.0011111 123526 08/06/13 145 OFFICE DEPOT INC. 1115101 OFFICE SUPPLIES 0.00 64.1511111 123526 08/06/13 145 OFFICE DEPOT INC. 1114201 OFFICE SUPPLIES 0.00 117.0611111 123526 08/06/13 145 OFFICE DEPOT INC. 1114101 OFFICE SUPPLIES 0.00 60.20TOTAL CHECK 0.00 241.4111111 123527 08/06/13 173 PACIFIC GAS & ELECTRIC 1115301 PARKS/OPEN SPACE 0.00 8.2711111 123527 08/06/13 173 PACIFIC GAS & ELECTRIC 2735302 GATEWAY SERVICE 0.00 49.83TOTAL CHECK 0.00 58.1011111 123528 08/06/13 500 PAUL CLARKE AND HELEN WA 1114101 DEP REFUND TRP13-0190 0.00 125.0011111 123529 08/06/13 982 POWERPLAN 6235202 EQUIPMENT MAINTENANCE 0.00 494.1611111 123530 08/06/13 908 PRO DOOR & GLASS 6246202 WINDOW REPAIR 0.00 417.6211111 123531 08/06/13 388 RATRA, RICK 6235202 PROPANE FOR FORKLIFT 0.00 73.0811111 123532 08/06/13 393 REED & GRAHAM, INC 4119111-001 STREETS SUPPLIES 0.00 103.8011111 123532 08/06/13 393 REED & GRAHAM, INC 4119111-001 STREETS SUPPLIES 0.00 332.36TOTAL CHECK 0.00 436.1611111 123533 08/06/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR-DANCE 0.00 157.3211111 123534 08/06/13 787 SPRAY TECHNOLOGY 4319122-001 HIGHWAY 9 0.00 180.0011111 123534 08/06/13 787 SPRAY TECHNOLOGY 4119122-001 HIGHWAY 9 0.00 20.00TOTAL CHECK 0.00 200.0064 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3DATE: 08/06/2013 CITY OF SARATOGA ACCTPA21TIME: 13:42:13 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’14’ and transact.ck_date=’20130806 00:00:00.000’ACCOUNTING PERIOD: 2/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123535 08/06/13 1111 TRANS-ATLANTIC SOCCER US 1116101 INSTRUCTOR-SOCCER 0.00 682.5011111 123536 08/06/13 901 WAXIE SANITARY SUPPLY 6246202 JANITORIAL SUPPLIES 0.00 1,129.5311111 123537 08/06/13 425 WESCO GRAPHICS, INC 1116101 FALL/WNTR GUIDE13/14 0.00 4,919.5111111 123538 08/06/13 1129 WEST VALLEY GYMNASTICS S 1116101 INSTRUCTOR-GYMNASTICS 0.00 638.4011111 123538 08/06/13 1129 WEST VALLEY GYMNASTICS S 1116101 INSTRUCTOR-GYMNASTICS 0.00 318.4011111 123538 08/06/13 1129 WEST VALLEY GYMNASTICS S 1116101 INSTRUCTOR-GYMNASTICS 0.00 318.40TOTAL CHECK 0.00 1,275.2011111 123539 08/06/13 441 WHITLINGER, JOHN 1116101 INSTRUCTOR-TENNIS 0.00 290.1611111 123539 08/06/13 441 WHITLINGER, JOHN 1116101 INSTRUCTOR-TENNIS 0.00 145.0811111 123539 08/06/13 441 WHITLINGER, JOHN 1116101 INSTRUCTOR-TENNIS 0.00 145.0811111 123539 08/06/13 441 WHITLINGER, JOHN 1116101 INSTRUCTOR-TENNIS 0.00 96.7211111 123539 08/06/13 441 WHITLINGER, JOHN 1116101 INSTRUCTOR-TENNIS 0.00 338.5211111 123539 08/06/13 441 WHITLINGER, JOHN 1116101 INSTRUCTOR-TENNIS 0.00 145.0811111 123539 08/06/13 441 WHITLINGER, JOHN 1116101 INSTRUCTOR-TENNIS 0.00 386.8811111 123539 08/06/13 441 WHITLINGER, JOHN 1116101 INSTRUCTOR-TENNIS 0.00 120.9011111 123539 08/06/13 441 WHITLINGER, JOHN 1116101 INSTRUCTOR-TENNIS 0.00 181.35TOTAL CHECK 0.00 1,849.7711111 123540 08/06/13 1127 YANG YANG LYON 1116101 INSTRUCTOR-DANCE 0.00 101.2511111 123540 08/06/13 1127 YANG YANG LYON 1116101 INSTRUCTOR-DANCE 0.00 112.50TOTAL CHECK 0.00 213.75TOTAL CASH ACCOUNT 0.00 53,132.69TOTAL FUND 0.00 53,132.69TOTAL REPORT 0.00 53,132.6965 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1DATE: 08/13/2013 CITY OF SARATOGA ACCTPA21TIME: 18:28:41 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’13’ and transact.ck_date=’20130813 00:00:00.000’ACCOUNTING PERIOD: 2/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123541 08/13/13 234 A T & T 6246202 MNTHLY RECUR CHARGE 0.00 23.9111111 123541 08/13/13 234 A T & T 6246202 ALARM SYSTEM PHONES 0.00 11.7711111 123541 08/13/13 234 A T & T 6246202 SR CENTER ALARMS 0.00 4.1511111 123541 08/13/13 234 A T & T 1117102 EMERGENCY RESPONSE 0.00 25.3611111 123541 08/13/13 234 A T & T 6246202 NORTH CAMPUS 0.00 20.2611111 123541 08/13/13 234 A T & T 1115301 CORP YRD EMERG LINES 0.00 5.1111111 123541 08/13/13 234 A T & T 1115301 BLANEY PHONE MOD LN 0.00 2.08TOTAL CHECK 0.00 92.6411111 123542 08/13/13 250 COTTON SHIRES AND ASSOCI 4129222-002 GEOTECHNICAL CONSULT 0.00 17,308.6011111 123543 08/13/13 589 CPO LTD 6213102 MNTHLY SVC 6/22-6/30 0.00 283.8911111 123544 08/13/13 682 FEHR ENGINEERING COMPANY 4139314-002 DESIGN FOR CITY HALL G 0.00 180.0011111 123545 08/13/13 100 KSAR 111 COMCAST FEE THRU 6/30 0.00 15,781.0411111 123546 08/13/13 731 NEOPOST, INC 6213102 POSTAGE MACHINE LEASE 0.00 3,450.0611111 123547 08/13/13 540 ORCHARD SUPPLY 6246202 FACILITIES SUPPLIES 0.00 131.3511111 123548 08/13/13 173 PACIFIC GAS & ELECTRIC 6246202 BUILDINGS 0.00 148.6411111 123548 08/13/13 173 PACIFIC GAS & ELECTRIC 1115201 TRAFFIC SIGNALS 0.00 101.3311111 123548 08/13/13 173 PACIFIC GAS & ELECTRIC 1115201 CITY WIDE ST LIGHTS 0.00 4.75TOTAL CHECK 0.00 254.7211111 123549 08/13/13 87 SAN JOSE WATER COMPANY 1115301 MEDIANS/PARKWAYS 0.00 429.1411111 123549 08/13/13 87 SAN JOSE WATER COMPANY 1115301 PARKS/OPEN SPACE 0.00 4,298.0911111 123549 08/13/13 87 SAN JOSE WATER COMPANY 6246202 BUILDINGS 0.00 397.4111111 123549 08/13/13 87 SAN JOSE WATER COMPANY 1115301 MEDIANS/PARKWAYS 0.00 656.8711111 123549 08/13/13 87 SAN JOSE WATER COMPANY 2455302 FREDERICKSBURG 0.00 17.0111111 123549 08/13/13 87 SAN JOSE WATER COMPANY 2465302 GREENBRIAR 0.00 154.8411111 123549 08/13/13 87 SAN JOSE WATER COMPANY 2515302 MCCARTYSVILLE 0.00 181.8311111 123549 08/13/13 87 SAN JOSE WATER COMPANY 2555302 TRICIA WOODS(22.5%) 0.00 22.8411111 123549 08/13/13 87 SAN JOSE WATER COMPANY 2415302 ARROYO DE SARATOGA 0.00 87.4011111 123549 08/13/13 87 SAN JOSE WATER COMPANY 2485302 LEUTAR CT 0.00 29.6711111 123549 08/13/13 87 SAN JOSE WATER COMPANY 2425302 BONNET WAY 0.00 1,926.4711111 123549 08/13/13 87 SAN JOSE WATER COMPANY 2525302 PRIDES CROSSING 0.00 139.3311111 123549 08/13/13 87 SAN JOSE WATER COMPANY 2725302 BELLGROVE 0.00 2,523.1311111 123549 08/13/13 87 SAN JOSE WATER COMPANY 2445302 CUNNINGHAM/GLAS-77.5% 0.00 78.6711111 123549 08/13/13 87 SAN JOSE WATER COMPANY 2735302 GATEWAY PROJECT 0.00 326.6011111 123549 08/13/13 87 SAN JOSE WATER COMPANY 2755302 EL QUITO LNDSCP/LIGHT 0.00 28.2211111 123549 08/13/13 87 SAN JOSE WATER COMPANY 2765302 TOLLGATE 0.00 21.62TOTAL CHECK 0.00 11,319.1411111 123550 08/13/13 1079 SIEMENS INDUSTRY, INC. 4119111-001 TRAFFIC SIGNALS/LIGHT 0.00 5,550.0011111 123552 08/13/13 391 US BANK PURCHASING CARD 1112101 STAFF SUPPLIES 0.00 70.0011111 123552 08/13/13 391 US BANK PURCHASING CARD 1114201 STAFF SUPPLIES 0.00 26.4911111 123552 08/13/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 240.1611111 123552 08/13/13 391 US BANK PURCHASING CARD 6246202 PAINT SUPPLIES 0.00 408.9111111 123552 08/13/13 391 US BANK PURCHASING CARD 6246202 JANITORIAL SUPPLIES 0.00 817.5066 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2DATE: 08/13/2013 CITY OF SARATOGA ACCTPA21TIME: 18:28:41 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’13’ and transact.ck_date=’20130813 00:00:00.000’ACCOUNTING PERIOD: 2/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123552 08/13/13 391 US BANK PURCHASING CARD 1113301 STAFF SUPPLIES 0.00 10.0711111 123552 08/13/13 391 US BANK PURCHASING CARD 1113301 STAFF AWARD 0.00 76.1311111 123552 08/13/13 391 US BANK PURCHASING CARD 6246202 SAFETY CARDS 0.00 100.0011111 123552 08/13/13 391 US BANK PURCHASING CARD 1115301 OFFICE SUPPLIES 0.00 26.8711111 123552 08/13/13 391 US BANK PURCHASING CARD 6223201 RETURN CABLE 0.00 -21.7411111 123552 08/13/13 391 US BANK PURCHASING CARD 6223201 CABLE 0.00 108.9611111 123552 08/13/13 391 US BANK PURCHASING CARD 6223201 CABLE 0.00 173.3611111 123552 08/13/13 391 US BANK PURCHASING CARD 6223201 FIRE SAFE VAULT 0.00 2,099.0011111 123552 08/13/13 391 US BANK PURCHASING CARD 6223201 COMPUTER HARDWARE 0.00 253.4411111 123552 08/13/13 391 US BANK PURCHASING CARD 6223201 LAPTOP CARRY CASE 0.00 32.6111111 123552 08/13/13 391 US BANK PURCHASING CARD 6223201 COMPUTER SUPPLIES 0.00 116.8411111 123552 08/13/13 391 US BANK PURCHASING CARD 1114201 BUILDING HANDBOOK 0.00 4,368.8611111 123552 08/13/13 391 US BANK PURCHASING CARD 1118302 MOVIE NIGHT POSTAGE 0.00 2.2411111 123552 08/13/13 391 US BANK PURCHASING CARD 1116101 CAMP SUPPLIES 0.00 43.7811111 123552 08/13/13 391 US BANK PURCHASING CARD 1116101 CAMP SUPPLIES 0.00 36.3111111 123552 08/13/13 391 US BANK PURCHASING CARD 1116101 CAMP SUPPLIES 0.00 38.7711111 123552 08/13/13 391 US BANK PURCHASING CARD 1115301 SIGNS 0.00 58.9011111 123552 08/13/13 391 US BANK PURCHASING CARD 1115301 PESTICIDE SEMINAR 0.00 80.0011111 123552 08/13/13 391 US BANK PURCHASING CARD 1118101 ICMA MEMBERSHIP 0.00 515.0011111 123552 08/13/13 391 US BANK PURCHASING CARD 1111201 PC STUDY SESSION 0.00 147.7911111 123552 08/13/13 391 US BANK PURCHASING CARD 1111201 PC STUDY SESSION 0.00 5.1911111 123552 08/13/13 391 US BANK PURCHASING CARD 1114101 CHAMBER MEETING 0.00 20.0011111 123552 08/13/13 391 US BANK PURCHASING CARD 1114201 CA BUILDING CODE DUES 0.00 215.0011111 123552 08/13/13 391 US BANK PURCHASING CARD 1114101 TREE MEASURE TAPE 0.00 100.56TOTAL CHECK 0.00 10,171.0011111 123553 08/13/13 439 XEROX CORPORATION 6213102 S/N: RYU427159 MAINTEN 0.00 17.9811111 123553 08/13/13 439 XEROX CORPORATION 6213102 S/N: RYU272971 MAINTEN 0.00 17.9811111 123553 08/13/13 439 XEROX CORPORATION 6213102 S/N: RYU272971 MAINTEN 0.00 23.2911111 123553 08/13/13 439 XEROX CORPORATION 6213102 CR FOR INCORRECT CHRG 0.00 -43.7511111 123553 08/13/13 439 XEROX CORPORATION 6213102 CR FOR INCORRECT CHRG 0.00 -50.2711111 123553 08/13/13 439 XEROX CORPORATION 6213102 CR FOR INCORRECT CHRG 0.00 -47.8511111 123553 08/13/13 439 XEROX CORPORATION 6213102 S/N: RYU427159 MAINTEN 0.00 17.9811111 123553 08/13/13 439 XEROX CORPORATION 6213102 S/N: RYU272971 MAINTEN 0.00 17.9811111 123553 08/13/13 439 XEROX CORPORATION 6213102 OFFSET CR CK430860443 0.00 26.8911111 123553 08/13/13 439 XEROX CORPORATION 6213102 S/N: RYU427159 MAINTEN 0.00 19.7711111 123553 08/13/13 439 XEROX CORPORATION 6213102 S/N: RYU272971 MAINTEN 0.00 17.92TOTAL CHECK 0.00 17.92TOTAL CASH ACCOUNT 0.00 64,540.36TOTAL FUND 0.00 64,540.36TOTAL REPORT 0.00 64,540.3667 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1DATE: 08/13/2013 CITY OF SARATOGA ACCTPA21TIME: 18:26:42 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’14’ and transact.ck_date=’20130813 00:00:00.000’ACCOUNTING PERIOD: 2/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123554 08/13/13 234 A T & T 1115301 PHONE LINES & PARKS 0.00 16.4611111 123554 08/13/13 234 A T & T 1115301 CONGRESS SPRING PRK 0.00 31.6411111 123554 08/13/13 234 A T & T 6246202 MNTHLY RECUR CHRG 0.00 155.4311111 123554 08/13/13 234 A T & T 6246202 ALARM SYSTEM PHONE 0.00 76.5311111 123554 08/13/13 234 A T & T 6246202 SR CENTER ALARMS 0.00 26.9911111 123554 08/13/13 234 A T & T 1117102 EMERG RESPONSE 0.00 164.8211111 123554 08/13/13 234 A T & T 6246202 NORTH CAMPUS 0.00 131.7211111 123554 08/13/13 234 A T & T 1115301 CORP YARD EMERG LN 0.00 33.1811111 123554 08/13/13 234 A T & T 1115301 BLANEY PHONE MOD LN 0.00 13.5511111 123554 08/13/13 234 A T & T 1117102 EMERG LN RECREATION 0.00 14.6811111 123554 08/13/13 234 A T & T 1117102 EMERG LN-VM BOX 0.00 63.2411111 123554 08/13/13 234 A T & T 6246202 BOOK-GO-ROUND ALARM 0.00 30.5811111 123554 08/13/13 234 A T & T 1117102 EMER LN CM OFFICE 0.00 15.9411111 123554 08/13/13 234 A T & T 6246202 POSTAGE MACHINE CP RM 0.00 14.6811111 123554 08/13/13 234 A T & T 1117102 AM 1610 RADIO SARA LN 0.00 15.9411111 123554 08/13/13 234 A T & T 1115301 GATEWAY IRR CONTROL 0.00 15.63TOTAL CHECK 0.00 821.0111111 123555 08/13/13 521 ALLIED LOCK & SAFE INC 6246202 KEYS 0.00 59.8111111 123556 08/13/13 1159 CHAVAN & ASSOCIATES, LLP 1113101 AUDITING SERVICES 0.00 11,094.0011111 123556 08/13/13 1159 CHAVAN & ASSOCIATES, LLP 1113101 SINGLE AUDIT & REPORT 0.00 2,083.00TOTAL CHECK 0.00 13,177.0011111 123557 08/13/13 176 CIENEGA LANDSCAPING 1115301 IRRIG REPAIR AZULE 0.00 107.0011111 123557 08/13/13 176 CIENEGA LANDSCAPING 1115301 JULY KEVIN MORAN PARK 0.00 275.0011111 123557 08/13/13 176 CIENEGA LANDSCAPING 1115301 JULY CONGRESS SPRINGS 0.00 400.0011111 123557 08/13/13 176 CIENEGA LANDSCAPING 2785302 JULY BROOKGLEN 0.00 50.0011111 123557 08/13/13 176 CIENEGA LANDSCAPING 2465302 JULY GREENBRIAR AZULE 0.00 135.0011111 123557 08/13/13 176 CIENEGA LANDSCAPING 2465302 JUL GREENBRIAR SEA 0.00 95.0011111 123557 08/13/13 176 CIENEGA LANDSCAPING 2755302 JULY QUITO LLA 0.00 75.0011111 123557 08/13/13 176 CIENEGA LANDSCAPING 1115301 JULY AZULE PARK 0.00 395.00TOTAL CHECK 0.00 1,532.0011111 123558 08/13/13 179 CIM AIR, INC 6246202 HVAC PM SERVICES 0.00 1,625.1511111 123559 08/13/13 1023 CONTRACT SWEEPING SERVIC 1115103 CITY WIDE ST SWEEP 0.00 13,239.5011111 123560 08/13/13 589 CPO LTD 6213102 MNTHLY SVC 7/1-7/21 0.00 662.4011111 123560 08/13/13 589 CPO LTD 6213102 COPIER STAPLES 0.00 69.51TOTAL CHECK 0.00 731.9111111 123561 08/13/13 378 EKIM PAINTING - NORTH, I 1115301 PAINT CONGRESS SPRING 0.00 761.6311111 123562 08/13/13 651 ELLA CHEKHANOVSKAYA 1116101 RPLC CK 123288 0.00 427.0011111 123563 08/13/13 416 EVANS WEST VALLEY SPRAY 1115301 SPRAY BROOKGLEN PRK 0.00 400.0011111 123563 08/13/13 416 EVANS WEST VALLEY SPRAY 1115301 SPRAY CONGRESS SPR 0.00 2,350.00TOTAL CHECK 0.00 2,750.0011111 123564 08/13/13 419 EVENT SERVICES 1115301 PROSPECT PORTA POTTY 0.00 304.5068 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2DATE: 08/13/2013 CITY OF SARATOGA ACCTPA21TIME: 18:26:42 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’14’ and transact.ck_date=’20130813 00:00:00.000’ACCOUNTING PERIOD: 2/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123565 08/13/13 682 FEHR ENGINEERING COMPANY 4139314-002 DESIGN FOR CITY HALL G 0.00 180.0011111 123566 08/13/13 761 FRESHI FILMS, LLC 1116101 INSTRUCTOR-FILM 0.00 4,886.0011111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 1115301 REMOVE BASEBALL FENCE 0.00 2,400.0011111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 4119111-001 WEED ABATEMENT 0.00 1,684.6311111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 1115301 LNDSCP MTC BEAUCHAMPS 0.00 188.0011111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 1115301 LNDSCP MTC BLANEY 0.00 196.0011111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 1115301 LNDSCP MTC PARK DIST 0.00 270.0011111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 1115301 LNDSCP MTC GARDINER 0.00 144.0011111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 1115301 LNDSCP MTC AUSTIN WAY 0.00 167.0011111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 1115301 REPLACE VALVE 0.00 365.6511111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 2475302 IRRIG RPR KERWIN 0.00 66.6311111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 1115301 JULY MEDIANS 0.00 3,587.0011111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 1115301 JULY LIBRARY 0.00 464.0011111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 2435302 JULY CARNELIAN GLEN 0.00 68.0011111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 2445302 JULY CUNNINGHAM/GLAS 0.00 135.0011111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 2455302 JULY FREDRICKSBURG 0.00 102.0011111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 2735302 JULY GATEWAY 0.00 102.0011111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 2475302 JULY KERWIN 0.00 270.0011111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 1115301 JULY DWNTWN NEWS 0.00 68.0011111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 2525302 JULY PRIDES CROSSING 0.00 405.0011111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 2555302 JULY TRICIA WOODS 0.00 34.0011111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 2715302 JULY BEAUCHAMPS LLA 0.00 68.0011111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 1115301 JULY DOWNTOWN 0.00 126.0011111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 2765302 JULY TOLLGATE 0.00 80.0011111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 2485302 JULY LEUTAR CT 0.00 75.0011111 123568 08/13/13 454 GACHINA LANDSCAPE MANAGE 2415302 JULY ARROYO DE SARA 0.00 68.00TOTAL CHECK 0.00 11,133.9111111 123569 08/13/13 14 HYDROTEC IRRIGATION EQUI 1115301 REPAIR VALVE 0.00 191.8911111 123569 08/13/13 14 HYDROTEC IRRIGATION EQUI 1115301 REPAIR BACKFLOW 0.00 227.3511111 123569 08/13/13 14 HYDROTEC IRRIGATION EQUI 1115301 RPR BACKFLOW AZULE 0.00 136.8011111 123569 08/13/13 14 HYDROTEC IRRIGATION EQUI 1115301 RPR POWER STATION 0.00 107.0011111 123569 08/13/13 14 HYDROTEC IRRIGATION EQUI 1115301 RPR BKFLOW-BLANEY 0.00 148.5811111 123569 08/13/13 14 HYDROTEC IRRIGATION EQUI 1115301 RPR BKFLOW-LEONARD 0.00 203.8711111 123569 08/13/13 14 HYDROTEC IRRIGATION EQUI 1115301 RPR BKFLOW-BROOKGLEN 0.00 148.5811111 123569 08/13/13 14 HYDROTEC IRRIGATION EQUI 2455302 RPR BKFLOW-FREDERICK 0.00 145.8311111 123569 08/13/13 14 HYDROTEC IRRIGATION EQUI 1115301 RPR BKFLOW-AZULE PARK 0.00 148.5811111 123569 08/13/13 14 HYDROTEC IRRIGATION EQUI 2485302 RPR BKFLOW-LEUTAR CT 0.00 118.0611111 123569 08/13/13 14 HYDROTEC IRRIGATION EQUI 1115301 RPR BKFLOW-BEAUCHAMPS 0.00 153.4611111 123569 08/13/13 14 HYDROTEC IRRIGATION EQUI 1115301 RPR BKFLOW-ALLENDALE 0.00 112.9611111 123569 08/13/13 14 HYDROTEC IRRIGATION EQUI 2495302 RPR BKFLOW-MANOR DR 0.00 148.5811111 123569 08/13/13 14 HYDROTEC IRRIGATION EQUI 2725302 CONTROLLER-BELLGROVE 0.00 73.00TOTAL CHECK 0.00 2,064.5411111 123570 08/13/13 19 IAN GEDDES TREE CARE, IN 1115301 RMV LIMB FROM PINE 0.00 575.0011111 123570 08/13/13 19 IAN GEDDES TREE CARE, IN 1115301 REMOVE DEAD ASH 0.00 465.0011111 123570 08/13/13 19 IAN GEDDES TREE CARE, IN 2525302 REMOVE DEADWOOD 0.00 640.00TOTAL CHECK 0.00 1,680.0011111 123571 08/13/13 567 KANEN TOURS 1116101 7/31 EXCURSION 0.00 2,227.5069 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3DATE: 08/13/2013 CITY OF SARATOGA ACCTPA21TIME: 18:26:42 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’14’ and transact.ck_date=’20130813 00:00:00.000’ACCOUNTING PERIOD: 2/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123572 08/13/13 123 KELEX SECURITY 6246202 BGR ALARM INSPECTION 0.00 235.0011111 123573 08/13/13 221 LORAL LANDSCAPING, INC 2495302 RPLC VALVE MANOR DR 0.00 1,570.0011111 123573 08/13/13 221 LORAL LANDSCAPING, INC 2725302 BELLGROVE CIR LNDSCP 0.00 1,674.2511111 123573 08/13/13 221 LORAL LANDSCAPING, INC 2495302 SOLAR CONTROLLER 0.00 1,991.2611111 123573 08/13/13 221 LORAL LANDSCAPING, INC 2515302 JULY MCCARTYSVILLE 0.00 250.0011111 123573 08/13/13 221 LORAL LANDSCAPING, INC 2545302 JULY SUNLAND PARK 0.00 260.0011111 123573 08/13/13 221 LORAL LANDSCAPING, INC 2495302 JULY MANOR DR 0.00 130.0011111 123573 08/13/13 221 LORAL LANDSCAPING, INC 2725302 JULY BELLGROVE 0.00 1,710.0011111 123573 08/13/13 221 LORAL LANDSCAPING, INC 2745302 JULY HORSESHOE 0.00 135.00TOTAL CHECK 0.00 7,720.5111111 123574 08/13/13 263 MAINTENANCE SUPERINTENDE 1115301 MEMBERSHIP DUES 0.00 60.0011111 123575 08/13/13 500 MALEA MORDAUNT 1116201 CR-PARK RNTL 7/2/13 0.00 75.0011111 123576 08/13/13 283 MARTIN, JIM 111 REIMB JUNE-AUG 2013 0.00 600.0011111 123577 08/13/13 156 OKIN,YELENA 1116101 INSTRUCTOR-BEADING 0.00 29.0011111 123578 08/13/13 60 ONTRAC 1112101 DELIVERY CHARGES 0.00 32.6311111 123579 08/13/13 540 ORCHARD SUPPLY 6246202 FACILITIES SUPPLIES 0.00 54.8511111 123580 08/13/13 610 PACIFIC DISPLAY, INC 4119111-001 VILLAGE PED LIGHTING 0.00 810.0011111 123581 08/13/13 173 PACIFIC GAS & ELECTRIC 6246202 BUILDINGS 0.00 10,227.0611111 123581 08/13/13 173 PACIFIC GAS & ELECTRIC 1115201 TRAFFIC SIGNALS 0.00 1,112.2711111 123581 08/13/13 173 PACIFIC GAS & ELECTRIC 1115301 PARKS/OPEN SPACE 0.00 979.5111111 123581 08/13/13 173 PACIFIC GAS & ELECTRIC 2315302 VILLAGE LIGHTING 0.00 2,242.0511111 123581 08/13/13 173 PACIFIC GAS & ELECTRIC 2325302 AZULE LIGHTING 0.00 245.2611111 123581 08/13/13 173 PACIFIC GAS & ELECTRIC 2335302 SARAHILLS LIGHTING 0.00 256.9711111 123581 08/13/13 173 PACIFIC GAS & ELECTRIC 2515302 MCCARTYSVILLE 0.00 20.7711111 123581 08/13/13 173 PACIFIC GAS & ELECTRIC 2525302 PRIDES CROSSING 0.00 25.0711111 123581 08/13/13 173 PACIFIC GAS & ELECTRIC 2555302 TRICIA WOODS 0.00 10.1811111 123581 08/13/13 173 PACIFIC GAS & ELECTRIC 2715302 BEAUCHAMPS 0.00 54.6811111 123581 08/13/13 173 PACIFIC GAS & ELECTRIC 2725302 BELLGROVE CIRCLE 0.00 413.4911111 123581 08/13/13 173 PACIFIC GAS & ELECTRIC 2745302 HORSESHOE DR 0.00 10.3411111 123581 08/13/13 173 PACIFIC GAS & ELECTRIC 2755302 QUITO LIGHTING 0.00 808.3711111 123581 08/13/13 173 PACIFIC GAS & ELECTRIC 1115201 CITY WIDE ST LIGHTS 0.00 1,144.56TOTAL CHECK 0.00 17,550.5811111 123582 08/13/13 173 PACIFIC GAS & ELECTRIC 6235202 NATURAL GAS VEHICLE 0.00 40.2011111 123582 08/13/13 173 PACIFIC GAS & ELECTRIC 1115201 CITYWIDE STREET LIGHT 0.00 16.0011111 123582 08/13/13 173 PACIFIC GAS & ELECTRIC 1115301 PUBLIC LIB/LNDSCP LT 0.00 19.7111111 123582 08/13/13 173 PACIFIC GAS & ELECTRIC 2315302 VILLAGE LIGHTING 0.00 502.40TOTAL CHECK 0.00 578.3111111 123583 08/13/13 312 PLAY-WELL TEKNOLOGIES 1116101 INSTRUCTOR-ENGINEER 0.00 1,313.4011111 123583 08/13/13 312 PLAY-WELL TEKNOLOGIES 1116101 INSTRUCTOR-ENGINEER 0.00 1,671.60TOTAL CHECK 0.00 2,985.0070 SUNGARD PUBLIC SECTOR PAGE NUMBER: 4DATE: 08/13/2013 CITY OF SARATOGA ACCTPA21TIME: 18:26:42 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’14’ and transact.ck_date=’20130813 00:00:00.000’ACCOUNTING PERIOD: 2/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123584 08/13/13 388 RATRA, RICK 6235202 PROPANE 0.00 73.0811111 123585 08/13/13 393 REED & GRAHAM, INC 4119111-001 STREETS SUPPLIES 0.00 623.9311111 123586 08/13/13 87 SAN JOSE WATER COMPANY 6246202 BUILDINGS 0.00 1,433.1011111 123586 08/13/13 87 SAN JOSE WATER COMPANY 1115301 PARKS/OPEN SPACE 0.00 15,035.2111111 123586 08/13/13 87 SAN JOSE WATER COMPANY 2765302 TOLLGATE 0.00 49.1311111 123586 08/13/13 87 SAN JOSE WATER COMPANY 1115301 MEDIANS/PARKWAYS 0.00 1,330.22TOTAL CHECK 0.00 17,847.6611111 123587 08/13/13 87 SAN JOSE WATER COMPANY 2755302 EL QUITO LNDSCP/LIGHT 0.00 32.2511111 123587 08/13/13 87 SAN JOSE WATER COMPANY 1115301 MEDIANS/PARKWAYS 0.00 759.1711111 123587 08/13/13 87 SAN JOSE WATER COMPANY 2455302 FREDERICKSBURG 0.00 19.4511111 123587 08/13/13 87 SAN JOSE WATER COMPANY 2465302 GREENBRIAR 0.00 176.9611111 123587 08/13/13 87 SAN JOSE WATER COMPANY 2515302 MCCARTYSVILLE 0.00 207.7911111 123587 08/13/13 87 SAN JOSE WATER COMPANY 2555302 TRICIA WOODS (22.5%) 0.00 26.1011111 123587 08/13/13 87 SAN JOSE WATER COMPANY 2415302 ARROYO DE SARATOGA 0.00 99.8811111 123587 08/13/13 87 SAN JOSE WATER COMPANY 2485302 LEUTAR COURT 0.00 33.9011111 123587 08/13/13 87 SAN JOSE WATER COMPANY 2425302 BONNET WAY 0.00 2,201.6711111 123587 08/13/13 87 SAN JOSE WATER COMPANY 2525302 PRIDES CROSSING 0.00 159.2411111 123587 08/13/13 87 SAN JOSE WATER COMPANY 2725302 BELLGROVE 0.00 2,883.5711111 123587 08/13/13 87 SAN JOSE WATER COMPANY 2445302 CUNNINGHAM/GLAS-77.5% 0.00 89.9111111 123587 08/13/13 87 SAN JOSE WATER COMPANY 2735302 GATEWAY PROJECT 0.00 373.25TOTAL CHECK 0.00 7,063.1411111 123588 08/13/13 149 SIERRA DISPLAY INC 4119111-001 STREETS SUPPLIES 0.00 561.1511111 123588 08/13/13 149 SIERRA DISPLAY INC 4119111-001 LED STRING LIGHTS 0.00 374.10TOTAL CHECK 0.00 935.2511111 123589 08/13/13 160 SIERRA PACIFIC TURF SUPP 1115301 PARKS SUPPLIES 0.00 1,278.4411111 123590 08/13/13 222 SKYHAWKS SPORTS ACADEMY 1116101 INSTRUCTOR-SPORT CAMP 0.00 1,360.8011111 123590 08/13/13 222 SKYHAWKS SPORTS ACADEMY 1116101 INSTRUCTOR-SPORT CAMP 0.00 142.8011111 123590 08/13/13 222 SKYHAWKS SPORTS ACADEMY 1116101 INSTRUCTOR-SPORT CAMP 0.00 113.4011111 123590 08/13/13 222 SKYHAWKS SPORTS ACADEMY 1116101 INSTRUCTOR-SPORT CAMP 0.00 1,431.0011111 123590 08/13/13 222 SKYHAWKS SPORTS ACADEMY 1116101 INSTRUCTOR-SPORT CAMP 0.00 2,835.0011111 123590 08/13/13 222 SKYHAWKS SPORTS ACADEMY 1116101 INSTRUCTOR-SPORT CAMP 0.00 453.6011111 123590 08/13/13 222 SKYHAWKS SPORTS ACADEMY 1116101 INSTRUCTOR-SPORT CAMP 0.00 477.0011111 123590 08/13/13 222 SKYHAWKS SPORTS ACADEMY 1116101 INSTRUCTOR-SPORT CAMP 0.00 286.2011111 123590 08/13/13 222 SKYHAWKS SPORTS ACADEMY 1116101 INSTRUCTOR-SPORT CAMP 0.00 118.8011111 123590 08/13/13 222 SKYHAWKS SPORTS ACADEMY 1116101 INSTRUCTOR-SPORT CAMP 0.00 286.2011111 123590 08/13/13 222 SKYHAWKS SPORTS ACADEMY 1116101 INSTRUCTOR-SPORT CAMP 0.00 477.0011111 123590 08/13/13 222 SKYHAWKS SPORTS ACADEMY 1116101 INSTRUCTOR-SPORT CAMP 0.00 190.8011111 123590 08/13/13 222 SKYHAWKS SPORTS ACADEMY 1116101 INSTRUCTOR-SPORT CAMP 0.00 381.60TOTAL CHECK 0.00 8,554.2011111 123591 08/13/13 236 SOLECTRIC ELECTRICAL 1115301 INSTALL OUTLETS 0.00 738.6511111 123592 08/13/13 500 STEVE NGUYEN 1114101 DEP REFUND TRP13-0220 0.00 125.0011111 123593 08/13/13 1077 SUNNYVALE BUILDING MAINT 1115301 JULY WKND PRK MAINT 0.00 715.0071 SUNGARD PUBLIC SECTOR PAGE NUMBER: 5DATE: 08/13/2013 CITY OF SARATOGA ACCTPA21TIME: 18:26:42 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’14’ and transact.ck_date=’20130813 00:00:00.000’ACCOUNTING PERIOD: 2/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123594 08/13/13 710 THE BANK OF NEW YORK MEL 3118601 BOND SERIES 2011 0.00 500.0011111 123597 08/13/13 391 US BANK PURCHASING CARD 1118302 MOVIE NIGHT EQUIP RNT 0.00 688.7711111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 CAMP SUPPLIES 0.00 7.0511111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 MARKETING 0.00 85.0011111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 EXCURSION SUPPLIES 0.00 18.7111111 123597 08/13/13 391 US BANK PURCHASING CARD 6223201 ONLINE BACK UPS 0.00 131.9511111 123597 08/13/13 391 US BANK PURCHASING CARD 6323202 IPAD 0.00 542.3611111 123597 08/13/13 391 US BANK PURCHASING CARD 6323202 IPAD 0.00 542.3611111 123597 08/13/13 391 US BANK PURCHASING CARD 6323202 IPAD CASE 0.00 4.3611111 123597 08/13/13 391 US BANK PURCHASING CARD 6223201 USB MODEM/USB MICE 0.00 121.7911111 123597 08/13/13 391 US BANK PURCHASING CARD 6223201 TELEPHONE CABLE 0.00 9.8011111 123597 08/13/13 391 US BANK PURCHASING CARD 6223201 CR RETURN SUPPLIES 0.00 -32.6911111 123597 08/13/13 391 US BANK PURCHASING CARD 6223201 MICRO CABLES 0.00 10.8811111 123597 08/13/13 391 US BANK PURCHASING CARD 6223201 MISAC MEMBERSHIP DUES 0.00 160.0011111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 PLUG & PLAY 0.00 15.0011111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 PLUG & PLAY 0.00 15.0011111 123597 08/13/13 391 US BANK PURCHASING CARD 1116201 FACILITIES SUPPLIES 0.00 17.5611111 123597 08/13/13 391 US BANK PURCHASING CARD 4129281-002 COM MTG WORKSHOP 0.00 42.3411111 123597 08/13/13 391 US BANK PURCHASING CARD 1111201 TRAFFIC SAFETY MTG 0.00 7.9811111 123597 08/13/13 391 US BANK PURCHASING CARD 1112101 ROTARY DUES 0.00 350.0011111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 EXCURSION TICKETS 0.00 1,000.0011111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 EXCURSION TICKETS 0.00 1,000.0011111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 EXCURSION TICKETS 0.00 1,000.0011111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 EXCURSION TICKETS 0.00 1,000.0011111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 EXCURSION TICKETS 0.00 950.0011111 123597 08/13/13 391 US BANK PURCHASING CARD 4119111-001 STREETS SUPPLIES 0.00 108.7011111 123597 08/13/13 391 US BANK PURCHASING CARD 6235202 ELECTRIC VEH CHARGE 0.00 25.0011111 123597 08/13/13 391 US BANK PURCHASING CARD 6246202 CR FOR RET SUPPLIES 0.00 -9.6511111 123597 08/13/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 28.4611111 123597 08/13/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 10.6111111 123597 08/13/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 447.4011111 123597 08/13/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 180.5611111 123597 08/13/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 53.2111111 123597 08/13/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 26.9011111 123597 08/13/13 391 US BANK PURCHASING CARD 6128501 WC CONFERENCE 0.00 541.9611111 123597 08/13/13 391 US BANK PURCHASING CARD 1115101 ANNUAL SOFTWARE 0.00 743.7511111 123597 08/13/13 391 US BANK PURCHASING CARD 1115301 POSTAGE 0.00 1.5211111 123597 08/13/13 391 US BANK PURCHASING CARD 6223201 COMPUTER SUPPLIES 0.00 76.2711111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 CAMP SUPPLIES 0.00 4.9911111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 CAMP SUPPLIES 0.00 504.3711111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 CAMP SUPPLIES 0.00 112.8611111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 CAMP SUPPLIES 0.00 112.8611111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 CAMP FIELD TRIP 0.00 96.5011111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 CAMP SUPPLIES 0.00 57.7211111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 GET AWAY TICKET PURCH 0.00 578.5011111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 CAMP FIELD TRIP 0.00 24.0011111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 CAMP SUPPLIES 0.00 48.4011111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 CAMP FIELD TRIP 0.00 204.0011111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 CR FOR DOUBLE BILL 0.00 -112.8611111 123597 08/13/13 391 US BANK PURCHASING CARD 1116101 CAMP FIELD TRIP 0.00 100.0072 SUNGARD PUBLIC SECTOR PAGE NUMBER: 6DATE: 08/13/2013 CITY OF SARATOGA ACCTPA21TIME: 18:26:42 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.yr=’14’ and transact.ck_date=’20130813 00:00:00.000’ACCOUNTING PERIOD: 2/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR---- ---------BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT11111 123597 08/13/13 391 US BANK PURCHASING CARD 1114201 PUBLIC STORAGE 0.00 105.0011111 123597 08/13/13 391 US BANK PURCHASING CARD 1114201 CA BLDG CODE DUES 0.00 215.0011111 123597 08/13/13 391 US BANK PURCHASING CARD 1114201 STRUCTUREAL ENG DUES 0.00 118.0011111 123597 08/13/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 264.9611111 123597 08/13/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 19.6711111 123597 08/13/13 391 US BANK PURCHASING CARD 6213102 CITYWIDE PUBLICATION 0.00 286.08TOTAL CHECK 0.00 12,662.9611111 123598 08/13/13 402 VISTA LANDSCAPE & MAINTE 1115301 REDWOOD HDR PROSPECT 0.00 1,625.0011111 123599 08/13/13 432 WEST VALLEY COLLECTIONS 1115301 GARB BIN CONGRESS SPR 0.00 325.0011111 123599 08/13/13 432 WEST VALLEY COLLECTIONS 1115301 CONGRESS DG REMOVAL 0.00 3,710.76TOTAL CHECK 0.00 4,035.7611111 123600 08/13/13 441 WHITLINGER, JOHN 1116101 INSTRUCTOR-TENNIS 0.00 386.8811111 123601 08/13/13 439 XEROX CORPORATION 6213102 S/N RYU-272971 MAINT 0.00 19.7711111 123601 08/13/13 439 XEROX CORPORATION 6213102 S/N RYU-427159 MAINT 0.00 19.7711111 123601 08/13/13 439 XEROX CORPORATION 6213102 S/N RYU-272971 MAINT 0.00 19.77TOTAL CHECK 0.00 59.31TOTAL CASH ACCOUNT 0.00 145,556.60TOTAL FUND 0.00 145,556.60TOTAL REPORT 0.00 145,556.6073 SARATOGA CITY COUNCIL MEETING DATE: August 21, 2013 AGENDA ITEM: DEPARTMENT: Finance & Administrative Services CITY MANAGER: Dave Anderson PREPARED BY: Ann Xu, Accountant DIRECTOR: Mary Furey SUBJECT: Treasurer’s Report for the Month Ended June 30, 2013 RECOMMENDED ACTION Review and accept the Treasurer’s Report for the month ended June 30, 2013. REPORT SUMMARY California government code section 41004 requires that the City Treasurer submit to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. The Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035 designates the City Manager as the City Treasurer. Section 41004. Regularly, at least once each month, the City Treasurer shall submit to the City Clerk a written report and accounting of all receipts, disbursements, and fund balances. He shall file a copy with the legislative body. The following attachments provide various financial transaction data for the City of Saratoga’s Funds collectively as well as specifically for the City’s General (Operating) Fund, including an attachment from the State Treasurer’s Office of Quarterly LAIF rates from the 1st Quarter of 1977 to present. FISCAL IMPACT Cash and Investments Balance by Fund As of June 30, 2013, the City had $291,745 in cash deposit at Comerica bank, and $16,866,421 on deposit with LAIF. Council Policy on Working Capital Reserve Funds (formerly known as Operation Reserve), adopted on April 20, 1994, states that: for cash flow purposes, to avoid occurrence of dry period financing, pooled cash from all funds should not be allowed to fall below $2,000,000. The total pooled cash balance as of June 30, 2013 is $17,158,166 and exceeds the minimum limit required. Unrestricted Cash Comerica Bank 291,745$ Deposit with LAIF 16,866,421$ Total Unrestricted Cash 17,158,166$ Cash Summary 74 The following Fund Balance schedule represents actual funding available for all funds at the end of the monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are components of the fund balance. As illustrated in the summary below, Total Unrestricted Cash is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance – which represents the actual amount of funds available. Fund Balances Designations In February 2009, the Governmental Accounting Standards Board (GASB) issued Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. This standard left unchanged the total amount reported as fund balance, but substantially altered the categories and terminology used to describe its components. The new categories and terminology focus, not on financial resources available for appropriation, but on the extent to which the government is bound to honor constraints on the specific purpose for which the amounts in the fund can be spent. The components of fund balance are now categorized as follows: “non-spendable fund balance”, resources that are inherently non-spendable from the vantage point of the current period; “restricted fund balance”, resources that are subject to external enforceable legal restrictions; “committed fund balance”, resources whose use is constrained by limitations that the government imposes upon itself at its highest level of decision making and remain binding unless removed in the same manner; “assigned fund balance”, resources that reflects a government’s intended use of resources, such intent would have to be established at either the highest level of decision making, by a body, or an official designated for that purpose; and “unassigned fund balance”, net resources in excess of what can properly be classified in one of the other four categories. Currently, the City’s fund balance reserves fall into one of the four spendable categories; restricted, committed, assigned, or unassigned fund balance. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION The City would not be in compliance with Government Code Section 41004. ALTERNATIVE ACTION N/A FOLLOW UP ACTION N/A ADVERTISING, NOTICING AND PUBLIC CONTACT Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. Total Unrestricted Cash 17,158,166$ Plus: Assets 1,072,185 Less: Liabilities (2,129,209) Ending Fund Balance 16,101,142$ Adjusting Cash to Ending Fund Balance 75 ATTACHMENTS A – Change in Total Fund Balances by Fund under GASB 54 B – Change in Total Fund Balances by CIP Project C – Change in Cash Balance by Month D – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates 76 ATTACHMENT A CHANGES IN TOTAL FUND BALANCE UNDER GASB 54 Fund Description Fund Balance 7/1/12 Increase/ (Decrease) Jul - May Current Revenue Current Expenditure Transfers Fund Balance 6/30/13 General Fund Restricted Fund Balances: Environmental Services 513,182 - - - (50,000) 463,182 Committed Fund Balances: Hillside Stability 600,000 - - - (325,000) 275,000 Assigned Fund Balances: Capital Projects 1,923,658 - - - (759,500) 1,164,158 Carryforwards 247,201 - - - - 247,201 Unassigned Fund Balances: Working Capital 2,914,426 - - - - 2,914,426 Fiscal Uncertainty 1,500,000 - - - - 1,500,000 Development Services 667,233 - - - - 667,233 Uncollected Deposits 44,791 - - - - 44,791 Other Unassigned 518,631 2,049,850 1,369,923 1,440,029 56,000 2,554,374 General Fund Total 8,929,122 2,049,850 1,369,923 1,440,029 (1,078,500) 9,830,366 Special Revenue Landscape/Lighting Districts 562,504 (43,442) 139,953 37,068 - 621,947 Capital Project Street Projects 1,701,512 (538,114) 51,872 170,765 195,000 1,239,505 Park and Trail Projects 621,118 (137,386) - 46,763 566,379 1,003,348 Facility Projects 493,709 (539,544) 5,844 23,651 324,500 260,858 Administrative Projects 129,400 (21,946) - 1,415 85,000 191,039 Tree Fund Projects 34,345 15,984 - 4,629 - 45,701 CIP Grant Street Projects 466,818 (519,116) 401,657 260,451 - 88,909 CIP Grant Park & Trail Projects - (227,503) 40,003 5,000 13,621 (178,879) CIP Grant Facility Projects - (17,260) 21,110 3,850 - - CIP Grant Administrative Projects - (86,057) 109,551 23,494 - - Gas Tax Fund Projects 97,305 539,836 58,056 102,975 (106,000) 486,222 Debt Service Library Bond 862,414 (352,396) 375,738 - - 885,757 Internal Service Fund Liability/Risk Management 134,757 108,616 4,458 14,219 - 233,612 Workers Compensation 231,966 66,033 - 4,280 - 293,720 Office Support Fund 11,220 19,033 893 7,125 - 24,021 Information Technology Services 256,701 56,847 153 32,417 - 281,284 Equipment Maintenance 23,031 2,883 - 15,487 - 10,427 Building Maintenance 200,926 72,464 4,816 93,305 - 184,901 Equipment Replacement 437,088 5,000 - - - 442,088 Technology Replacement 156,760 25,400 - 25,842 - 156,318 Total City 15,350,695 479,183 2,584,027 2,312,764 - 16,101,142 77 ATTACHMENT B FUND BALANCES BY CIP PROJECT CIP Funds/Projects Fund Balance 7/1/12 Increase/ (Decrease) Jul - May Current Revenue Current Expenditure Transfers Fund Balance 6/30/13 Street Projects Annual Street Resurfacing 295,612 (130,108) 51,872 (8,427) - 225,803 Street Restriping & Signage 123,434 (36,409) - 8,460 - 78,566 Roadway Safety & Traffic Calming 149,755 (69,822) - 97,276 50,000 32,657 Solar Power Radar Feedback Signs 12,912 (10,360) - 2,551 - - Highway 9 Safety Project - Phase II (Ped Paths) 76,528 (30,043) - 28,351 - 18,134 Highway 9 Safety Project - Phase III (Bicycles) 24,562 (49) - - - 24,513 Highway 9 Safety Project - Phase IV 90,000 - - - - 90,000 Fruitvale Ave Medians 90,000 (38,303) - 35,790 - 15,908 Village LED Streetlights 5,482 - - - - 5,482 Annual Sidewalks Project 3,839 (20,599) - 1,904 50,000 31,336 Annual Storm Drain Upgrades 13,148 (63,148) - - 50,000 - El Quito Area Curb Replacement 37,553 - - - - 37,553 Village-Streetscape Improvements 221,120 (67,608) - 391 - 153,121 Village-Phase II Design 27,236 (13,873) - - - 13,363 Village-Phase II Construction 224,300 (2,949) - - - 221,351 Fourth Street Bridge 100,000 - - - - 100,000 Quito Road Bridge Replacement Design 107,287 (12,225) - 4,469 - 90,593 Parking District #3 Hillside - (42,620) - - 45,000 2,380 Underground Project 98,744 - - - - 98,744 Total Street Projects 1,701,512 (538,114) 51,872 170,765 195,000 1,239,505 Parks & Trails Projects Park/Trail Repairs 22,459 (2,267) - - (13,621) 6,571 Playground Safety Equipment 20,078 - - - - 20,078 Park Restroom Improvements 57,589 (5,477) - 12,183 - 39,929 Blaney Plaza Improvements 6,527 - - - - 6,527 Hakone Garden Matching Funds 250,000 - - - - 250,000 Hakone Garden Retaining Wall & D/W 137,379 (89,696) - 17,309 280,000 310,375 Hakone Garden Upper Moon House 125,000 - - - - 125,000 Ravenswood Playground Improvement 2,086 (2,086) - - - - Saratoga to Sea Quarry Master Plan - (37,860) - 17,271 300,000 244,868 Total Parks & Trails Projects 621,118 (137,386) - 46,763 566,379 1,003,348 Facility Projects Facility Projects 108,413 (12,272) - - (76,901) 19,241 Security Locks - - - - 40,000 40,000 Electric Charging Stations 43,400 (47,287) - - 3,887 - City Hall Emergency Power Backup 43,232 (15,598) - 180 60,000 87,455 City Hall Emergency EVAC Plan Sign - (3,713) - - 4,820 1,108 City Hall Cool Roof Project - (39,148) - - 39,148 - CDD/Engineering - Carpet - (5,795) - - 5,795 - HVAC Unit #3 - (36,309) - - 36,309 - Planning Conference Room Door (4,465) - - 4,465 - Wainscoting Rehabilitation - - 5,113 5,700 588 Theater Improvement 35,529 3,855 5,844 347 - 44,881 Civic Theater Master Plan - - - - 60,000 60,000 WHH Furniture & Equipment - (1,942) - - 4,855 2,914 JPCC Wood Floor Upgrade - (66,500) - - 66,500 - Senior Center Furniture and Fixture - (1,135) - - 1,135 - Corp Yard Painting - (4,700) - - 4,700 - Saratoga Prospect Center Bldg & Site Improvements 113,452 (113,341) - 111 - - Historical Bldg Painting - (16,100) - - 16,100 - Book-Go-Round Bldg Paint - (4,500) - - 4,500 - BGR HVAC Improvements - (35,067) - - 35,067 - Museum Electrical Upgrade 12,468 (12,895) - - 427 - Museum HVAC Unit Replace - (7,992) - - 7,992 - McWilliams House Improvements 4,435 (731) - - - 3,703 Library Building Exterior Maintenance Projects 13,870 5,000 - 17,900 - 970 Library Improvements 118,910 (118,910) - - - - Total Facility Projects 493,709 (539,544) 5,844 23,651 324,500 260,858 Administrative Projects Financial System Upgrade 3,534 - - - - 3,534 PW Document Imaging Project 73,607 (5,041) - 1,130 67,435 CDD Document Imaging Project 22,121 - - - - 22,121 CMO Document Imaging Project 9,510 (1,698) - 284 10,000 17,528 IT Emergency Power Backup - - - - - - Village Façade Program 20,628 (11,807) - - - 8,821 Business Development Incentive Program - (3,400) - - 25,000 21,600 Risk Management Project Funding - - - - 50,000 50,000 Total Administrative Projects 129,400 (21,946) - 1,415 85,000 191,039 Tree Fund Projects Citywide Tree Planting Program 11,096 16,359 - 4,629 - 22,826 Tree Dedication Program 21,375 (250) - - - 21,125 SMSCF Tree Donation Program 1,875 (125) - - - 1,750 Total Tree Fund Projects 34,345 15,984 - 4,629 - 45,701 CIP Grant Street Projects 466,818 (519,116) 401,657 260,451 - 88,909 CIP Grant Park & Trail Projects - (227,503) 40,003 5,000 13,621 (178,879) CIP Grant Facility Projects - (17,260) 21,110 3,850 - - CIP Grant Administrative Projects - (86,057) 109,551 23,494 - - Gas Tax Fund Projects 97,305 539,836 58,056 102,975 (106,000) 486,222 Total CIP Funds 3,544,206 (1,531,106) 688,093 642,992 1,078,500 3,136,702 78 ATTACHMENT C CASH BALANCE BY MONTH 79 ATTACHMENT D March June September December 1977 5.68 5.78 5.84 6.45 1978 6.97 7.35 7.86 8.32 1979 8.81 9.10 9.26 10.06 1980 11.11 11.54 10.01 10.47 1981 11.23 11.68 12.40 11.91 1982 11.82 11.99 11.74 10.71 1983 9.87 9.64 10.04 10.18 1984 10.32 10.88 11.53 11.41 1985 10.32 9.98 9.54 9.43 1986 9.09 8.39 7.81 7.48 1987 7.24 7.21 7.54 7.97 1988 8.01 7.87 8.20 8.45 1989 8.76 9.13 8.87 8.68 1990 8.52 8.50 8.39 8.27 1991 7.97 7.38 7.00 6.52 1992 5.87 5.45 4.97 4.67 1993 4.64 4.51 4.44 4.36 1994 4.25 4.45 4.96 5.37 1995 5.76 5.98 5.89 5.76 1996 5.62 5.52 5.57 5.58 1997 5.56 5.63 5.68 5.71 1998 5.70 5.66 5.64 5.46 1999 5.19 5.08 5.21 5.49 2000 5.80 6.18 6.47 6.52 2001 6.16 5.32 4.47 3.52 2002 2.96 2.75 2.63 2.31 2003 1.98 1.77 1.63 1.56 2004 1.47 1.44 1.67 2.00 2005 2.38 2.85 3.18 3.63 2006 4.03 4.53 4.93 5.11 2007 5.17 5.23 5.24 4.96 2008 4.18 3.11 2.77 2.54 2009 1.91 1.51 0.90 0.60 2010 0.56 0.56 0.51 0.46 2011 0.51 0.48 0.38 0.38 2012 0.38 0.36 0.35 0.32 2013 0.28 0.24 Quarterly Apportionment Rates Local Agency Investment Fund 80 SARATOGA CITY COUNCIL MEETING DATE: AGENDA ITEM: DEPARTMENT: Finance & Administrative Services CITY MANAGER: Dave Anderson PREPARED BY: Mary Furey DIRECTOR: Mary Furey SUBJECT: Clarification of Finance Division position title and budget adjustment resolution RECOMMENDED ACTION: Review staff report and approve budget adjustment resolution. REPORT SUMMARY: The Fiscal Year 2013/14 adopted budget includes funding to reinstate a manager’s position in the Finance Division to oversee the division’s daily operations. At the time the proposed budget was prepared and presented to Council, the title “Accounting Supervisor/Manager”—held by the pre- recession incumbent—was used as a placeholder. This was done to allow staff the time to research current title standards of similar positions in comparable cities. Through research in preparation for the recruitment of this position, staff discovered that all other Santa Clara County cities are using either “Finance Manager” or “Assistant Finance Director” titles for similar Finance Division management positions. Staff concluded that the Finance Manager title would be the best option because it would accurately reflect the expected job duties as compared to cities similar to Saratoga, and allow the City to be competitive in its recruitment for this position in order to hire the best candidate possible. The reinstatement of this position under the appropriate title allows for a Finance Division career ladder, provides the necessary skillsets for daily operations, and skill development opportunities for succession planning. However, research also showed that the proposed salary budgeted for this position fell under the mid- range level of comparable cities; therefore, staff recommends adjusting the proposed salary for this position from the budgeted maximum of $117,400 per year to a budgeted maximum of $125,244 per year. While there will be no fiscal impact this year due to the delay in recruitment, a budget adjustment would formally establish the pay range to be advertised in the recruitment and for future years. FISCAL IMPACTS: The fiscal impact would result in approximately $8,800 of additional salary costs per year. For FY 2013/14, budgeted funding would be transferred from the Non-Departmental Program to the Financial Services Program to fund the additional appropriation. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The expenditure budget appropriation would not be amended. 81 ALTERNATIVE ACTION: Council could provide alternative direction. FOLLOW UP ACTION: Staff will post the budget adjustment to financial records. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Budget Resolution 82 ATTACHMENT A RESOLUTION NO.__________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING THE FY 2013/14 ANNUAL BUDGET TO ADJUST THE FINANCE MANAGER POSITION SALARY APPROPRIATION WHEREAS, the City Council desires to properly fund staff positions; and WHEREAS, it has been determined that the proposed Finance Manager position salary range was established lower than the mid-range level of Saratoga’s comparable cities; and WHEREAS, the City desires to undertake a competitive recruitment for this position to hire a highly skilled finance professional within a competitive salary range; and, WHEREAS, additional funding in the amount of approximately $8,800 is required to appropriate funds for the Finance Manager position; and, WHEREAS, budgeted funding is available to provide for this change in the Non-Departmental Program’s compensated absences reserve funding account to offset this appropriation; and, WHEREAS, it is necessary to make adjustments to the Fiscal Year 2013/14 budget as follows: Account Description Account# Amount To appropriate $8,800 of additional expenditures for increased salary costs to the City: General Fund – Financial Services 111-3101-51111 $8,800 General Fund – Non-Departmental 111-8101-51200 ($8,800) NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga hereby approves the above adjustments to the Fiscal Year 2013/14 General Fund Budget. BE IT FURTHER RESOLVED, the above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on 21st day of August, 2013 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________ Jill Hunter, Mayor City of Saratoga Attest: _______________________ Crystal Bothelio, City Clerk 83 SARATOGA CITY COUNCIL MEETING DATE: August 21, 2013 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: John Cherbone DIRECTOR: John Cherbone Public Works Director SUBJECT: Amendment to Lease Agreement with the Saratoga Historical Foundation for use of Storage Building in Congress Springs Park RECOMMENDED ACTION: Approve Resolution amending lease agreement with the Saratoga Historical Foundation for use of a storage building in Congress Springs Park. REPORT SUMMARY: Background In 1998, the City leased a small piece of land near the Southeast corner of Congress Springs Park to Nextel for a communication tower and equipment building. The lease price was negotiated at $1,083 per month for ten 10 years plus a provision for a 5 year extension. In 2005, Nextel was acquired by Sprint whom latter decided to shutter the communication network by June 30, 2013. In addition, they turned over management of the Nextel tower site leases to SBA Communications. In March of this year, the Nextel communication site was decommissioned and the communication tower removed. The City was given the choice to retain improvements made to the property or have the property returned to its original state. Staff saw value in the 200 square foot equipment building and perimeter security fence. These were subsequently released to the City’s ownership. Discussion Currently, the Historical Foundation (Foundation) leases buildings in Historical Park located at 20450 Saratoga-Los Gatos Road. The current lease has been in existence since 2007. In addition to operating the Saratoga Museum, the Foundation is the curator of historic items donated from Saratoga residents. Proper storage of the donations is an integral part of preserving Saratoga’s history. Page 1 of 2 84 As the Museum inventory grows so does the need for additional storage space for those items. The Foundation has a need for the storage of items that don’t require being in close proximity to the museum. The abandoned communication building is water tight, secure, and climate controlled which make it an optimum location for storing historical items. If City Council approves the attached Resolution, the Foundation’s existing lease will be amended to include the storage building in Congress Springs Park. FISCAL IMPACTS: The Foundation is required to pay all utilities. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): The Resolution would not be approved and the lease would not be amended to include the new storage building. ALTERNATIVE ACTION (S): The Council could direct staff to investigate other uses for the storage building. FOLLOW UP ACTION(S): The lease amendment will be executed. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: 1. Resolution 2. Lease Amendment 3. Existing Lease Page 2 of 2 85 RESOLUTION NO. ______ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING AN AMENDMENT TO THE LEASE AGREEMENT WITH THE SARATOGA HISTORICAL FOUNDATION FOR USE OF A STORAGE BUILDING IN CONGRESS SPRINGS PARK WHEREAS, the City of Saratoga and the Saratoga Historical Society are parties to a lease pursuant to which the City leases to the Saratoga Historical Society museum complex located at 20450 Saratoga-Los Gatos Road in the City of Saratoga; and WHEREAS, the City owns an unused storage building located in Congress Springs Park; and WHEREAS, the Saratoga Historical Society wishes to lease this storage building to use for storage of historical materials; and WHEREAS, the City wishes to lease the storage building to the Saratoga Historical Society for that purpose by amending the existing lease between the parties. NOW, THEREFORE, BE IT RESOLVED that the CITY COUNCIL OF THE CITY OF SARATOGA hereby: 1. Approves the attached Amendment to the Lease Between the City of Saratoga and Saratoga Historical Foundation. 2. Authorizes the City Attorney to make any minor revisions to the Amendment that may be necessary to implement the intent of this Resolution. 3. Authorizes the City Manager to execute the Amendment. Passed and adopted on the 21st day of August, 2013 by the CITY COUNCIL OF THE CITY OF SARATOGA by the following vote of the members thereof: AYES: NOES: ABSENT: ABSTAIN: ______________________ Jill Hunter, Mayor City of Saratoga Attest: _______________________ Crystal Bothelio, City Clerk 483009.1 86 AMENDMENT TO LEASE BETWEEN THE CITY OF SARATOGA AND SARATOGA HISTORICAL FOUNDATION This AMENDMENT TO LEASE (“Lease Amendment”) effective on the date last signed below is entered into by and between the CITY OF SARATOGA, a Municipal Corporation, located in the County of Santa Clara, State of California (“Landlord”) and the SARATOGA HISTORICAL FOUNDATION, a not for profit IRS 501(c)(3) corporation organized under the laws of the State of California (“Tenant”), with reference to the following facts: A. Landlord and Tenant are parties to a lease that commenced on October 1, 2007, pursuant to which Landlord leases to Tenant the building known as the Saratoga Village Museum, McWilliams House pioneer cottage, and the new storage building located at 20450 Saratoga-Los Gatos Road in the City of Saratoga (“Lease”), attached hereto as Exhibit 1; and B. Landlord wishes to lease, and Tenant wishes to rent, additional premises under the Lease, namely, a storage building owned by the City and located in Congress Springs Park; NOW, THEREFORE, in consideration of the above recitals, the promises contained herein and other valuable consideration, Landlord and Tenant agree to amend the Lease as follows: 1. Amended Section 2. The text of Section 2 regarding “Premises” is hereby replaced with the following: 2. Premises. Landlord hereby leases to Tenant and Tenant leases from Landlord for the term, at the rental, and upon all of the conditions set forth herein, the following premises: 2.1. At 20450 Saratoga-Los Gatos Road in Saratoga the building known as the Saratoga Village Museum, the McWilliams House pioneer cottage, and a storage building, consisting of approximately 2,622 square feet (“Museum Complex Premises”). Tenant is presently the owner of all furniture, equipment, and all other movable personal property on the Museum Complex Premises and Landlord makes no claim to them. 2.1. In Congress Springs Park (APN 389-02-002) near Highway 85 as more particularly shown on Exhibit 2, a storage building, originally installed as an equipment cabinet by Nextel Communications, Inc. (“Storage Premises”). 2.3. The Museum Complex Premises and Storage Premises are collectively referenced hereinafter as the “Premises.” 2. Amended Section 6.1. The text of Section 6.1 regarding “Permitted Use” is hereby replaced with the following: 6.1. Permitted Use. Tenant shall use and occupy the Premises during the term and any Option Term for the following uses: 87 6.1.1. Use of the Museum Complex Premises for the operation of a Museum; benefit receptions; art exhibits; promotional events such as, but not limited to, retail sales, auction sales, poetry readings, children's story hours, book review sessions, autograph sessions, historical seminars, meetings, storage of historical materials and documents, and other similar and related uses and for no other purpose. 6.1.2. Use of the Storage Premises for storage of historical materials and documents and other similar and related uses and for no other purpose. 6.1.3. Tenant shall not use the Premises for storage or disposal of any Hazardous Material. Hazardous Material shall mean petroleum or any petroleum product, asbestos, any substance known by the state to cause cancer and/or reproductive toxicity, and/or any substance, chemical or waste that is identified as hazardous, toxic or dangerous in any applicable federal, state, or local law or regulation. Tenant shall not use or permit the Premises or any part of the Premises to be used for any purpose or purposes other than the purpose or purposes for which the Premises are leased. 3. Amended Section 7. The text of Section 7 regarding “Utilities and Taxes” is hereby replaced with the following: 7. Utilities and Taxes. 7.1. Museum Complex Premises. Landlord, at its expense, has provided and will continue to provide adequate sewer, water, electrical and gas lines, pipes, and conduits, to and from the Museum Complex Premises for telephone, gas, electrical, water, sewer, heat, and air conditioning service. Tenant shall, during the term of the Lease and during any Option Term, pay all charges for related utilities, telephones, gas, electricity, water, sewer, heat, and air conditioning. 7.2. Storage Premises. Landlord, at its expense, has provided and will continue to provide adequate lighting and climate control for the Storage Premises. Tenant shall, during the term of the Lease and during any Option Term, pay all charges for related utilities including electricity. 7.3. Taxes. Tenant shall pay any and all taxes and all special assessments for public improvements as may be levied against the Premises or any part thereof, as well as any applicable possessory interest tax. 4. Amended Section 8.2. The text of Section 8.2 regarding “Landlord’s Repair and Maintenance Obligations” is hereby replaced with the following: 8.2. Landlord's Repair and Maintenance Obligations. Landlord shall, provided the Tenant gives prompt written notice to Landlord as the need arises, repair, including replacement when necessary, and maintain in good order and condition (reasonable wear and tear excepted): 88 (A) The yard, trees, shrubbery, and landscaping surrounding the Museum Complex Premises; (B) Any walkways, sidewalks, driveways, and parking areas serving the Museum Complex Premises; (C) The structural portions of the Premises; (D) Exterior portions of the Premises, including walls, roof, and any gutters, drains and down spout systems; and (E) Interior and exterior components of electrical, plumbing, and heating and air- conditioning systems, where such systems are installed on the Premises, including electrical wiring and plumbing fixtures. 5. Amended Section 11.2. The text of Section 11.2 regarding “Damage Not Covered By Insurance” is hereby replaced with the following: 11.2. Damage Not Covered By Insurance. If at any time during the term of the Lease there is damage which is not an Insured Loss, Tenant shall be responsible for damage to the non-structural interior of the buildings, and Landlord shall be responsible for damage to the structural interior and the exterior of the buildings, including walls, roof, any gutters, drains, yard, walkways, sidewalks, driveways, and parking areas at Landlord's discretion. Tenant's maximum liability under this provision shall be limited to the replacement cost of the non-structural interior with like kind and quality, excepting for destruction caused by flood, earthquake, seismic activity, and other natural disasters. Under no circumstances shall Landlord be liable for any loss, damage, or destruction of items stored in the Storage Premises. 6. Added Section 12.5. The following text of a new Section 12.5 is hereby added to the Lease: 12.5. Partial Termination. A termination of the Lease under sections 12.2, 12.4, 13.2, or 13.1 may terminate lease of the Museum Complex Premises, the Storage Premises, or both. 7. Unchanged Sections. All other Sections of the Lease remain unchanged and are in full effect. 8. Exhibits. Exhibit 1 (October 1, 2007 Lease Agreement) and Exhibit 2 (Location of Storage Premises) are attached and incorporated by this reference. 9. Effective Date. This Lease Amendment shall be effective on the date of the last signature executed below. This Lease Amendment may be executed in counterparts. IN WITNESS WHEREOF, the parties hereto have executed this Lease Amendment. 89 City of Saratoga Saratoga Historical Foundation By:____________________ Dave Anderson, City Manager Date:___________________ By:______________________ Name:____________________ Its_______________________ Date:___________________ Attest:___________________ Crystal Bothelio, City Clerk Date:___________________ By:______________________ Name:____________________ Its_______________________ Date:___________________ Approved as to Form: _______________________ Richard Taylor, City Attorney Date:___________________ 482997.2 90 otILEASE BETWEEN THE CITY OF SARATOGA AND SARATOGA HISTORICAL FOUNDATION l. parties. This lease ('Lease"), is made by and between the CITY OF SARATOGA, a Municipal Corporation, lòcated in tne County of Santa Clara, State of California ("Landlord"), and sARATObn HtSroRtcAL FOUNDATION, a not for profit IRS 501(cX3) corporation organized under the taws of the State of California ("Tenant"). 2. premises. Landtord hereby leases to Tenant and Tenant leases from Landlord for the term, at the rental, and upon all of thê conditions set forth herein, the building known as the Saratoga sln S2 ¡. all p 3. Term. 3.1. Commencement. The te¡'m of the Lease shall be for one hundred twenty (120) months, unless sooner terminated pursuant to any provision of the Lease or unless extended pursuant to paragraph 3.2 of the Läase. The term of the Lease shall commence on October 1, 2OO7, (the "Commencement Date"). g.2. Option to Extend. Tenant shall have two (2) options to extend_ the term of the Lease. Each option shall be for a period of one hundred twenty (120) months_ (th.e "Option Term"). the fir'st Option Term shall commence immediately following the expiration of the initial term of the Lease and the second Option Term shall commence i¡'nmediately foiiowing the expiration of the first option Term, ahd upon satisfaction of and subject to all of the following conditions: (A) The Lease term shall extend automatica m unless either party notifies the other in writing at least one hundreci eig the expiration of the term of the Lease or the ðxpiration of the first Optio term will not be extended; and (B) At any time the Lease term is extended, Tenant shall occupy all of the Premises and Tenant shall not be in default in the performance of any of the terms, covenants or conditions contained in the Lease. 3.3. Holding Ov.er. Any holding over after the term of this Lease has expired shall be deemed to be a teriancy for mónth-to-month and except for the term thereof shall be on the same terms and conditionð specified herein, so far as they are applicable' 4. Rent. 4.1. Gonsideration. Tenant shall pay to Landlord the sum of One Dollar ($1-00) per year for the term of the Lease' 4.2. Time and Manner of PaYment. Page I of12 91 oo 4.2'1' Prepaid Rent' Tenant shall pay Landlo¡'d ren Dollars ($to'00¡ within thirty (30) days of the Commeñcement Date and shall prepay the rent for each renewal term at least 30 days in advance of the fìrst day of the renewal term. 5. Security Deposit. 5.1. Existing Security Deposit. Tenant has placed on deposit with Landlord the sum of One Thousand Dollãrs ($1,000.00), as a cash security deposit under the terms of this Lease (the "security Deposit"). Landlord shall continue to hold the Security Deposit as a security àeposit for the Lease. No additional security deposit shall be required. 5.2. Application. Landtord shall hold the Security Deposit as security for the performance of ienant's obligations under the Lease. lf Tenant defaults on any provision of the Lease, Landlord may apply all or part of the Security Deposit to: (A) Any rent or other sum in default; or igi nny expense, loss, or damage that Landlord may suffer because of Tenant's default. Upon notification by Landlord of such application, Tenant shall remit to Landlord an amount in cash equal to the amount expended in order to restore the said security deposit to the o¡ginal sum oi One Thousand Dollars ($1,000). ln the event the Tenant shall fully comply with thé terms of this Lease, the security deposit by Tenant shall be returned to Tenant within fifteen (15) days after the termination of its tenancy and after delivery of the Premises to Landloid w1h ine required notice. The amount refunded shall not include interest. 6. Use. 6.1. permitted Use. Tenant shall use and occupy the Premises during the term and any Option Term for the operation of a Museum; benefit receptions; art exhibits; promotional evänté such as, but not limited to, retailsales, auction sales, poetry readings, children's story hours, book review sessions, autograph sessions, historical seminars, meetings, and other similar and related uses and for no other purpose. Tenant shall not use or permit the Premises or any part of the Premises to be used for any purpose or purposes other than the purpose or purposes for which the Premises are leased. 6.2. lnsurance Llmitations. No use shall be made or permitted to be made of the premises or acts done which will increase the existing rate of insurance on the Premises or any of its contents, or cause the cancellation of any insurance policy covering the Premises. lf any act on the part of Tenant or use of the Premises by Tenant shall cause, directly or indirectly, an increase oi Landlord's insurance, such additional expense shall be paid by Tenant to Landlord upon demand. Tenant shall not sell or permit to be stored, kept, used or sold in or about the piemises any article that may be prohibited by the standard form of fire insurance policies. Tenant shall not permit any person to smoke in or about the premises. 6.9. Prohibition of Waste and Nuisance. Tenant shall not commit or suffer to be committed any waste upon the Premises or any public or private nuisance. Tenant shall not use the Premises in whole or in part for any purpose or use that is deemed to be in violation of any of the laws, ordinances, regulations or rules of any public authority or organization at any time. 6.4. Rules and Regulations. Landlord shall have the right from time to time to prescribe reasonable rules and regulations, which in its judgment may be appropriate for the Page2 of 12 92 o o use of the Premises. Upon written notification to Tenant of such rules, Tenant agrees to comply with such rules and regulations and any failure to comply shall constitute a default under the Lease. 6.5. Signs. Tenant shall not place or permit to be placed in, upon, about or outside the Premises or any part of the building in which the Premises are located any signs (with the exception of facilities or interpretive identification signs such as restroom, exhibit, or quiet signs, etc.) without the prior written consent of Landlord. All exterior signs must be approved in advance by Landlord and must meet applicable City zoning regulations. 7. Utilities and Taxes. Landlord, at its expense, has provided and will continue to provide adequate sewer, water, electrical and gas lines, pipes, and conduits, to and from the Premises for telephone, gas, electrical, water, sewer, heat, and air conditioning service. Tenant shall, during the term of the Lease and during any Option Term, pay all charges for¡elated utilities, telepñones, gas, electricity, water, sewer, heat, and air conditioning. Tenant shall pay any and alltaxes and all special aésessments for public improvements as may be levied against the premises or any part thereof, as well as any applicable possessory interest tax. 8. Repairs and Maintenance. B.l. Tenant's Repair and Maintenance Obligations. Tenant shall, at Tenant's sole expense and in accordance with the terms of the Lease, repair and maintain in good order and condition: (A) The nonstructural interior furnishings of the Premises, includÍng all Tenant improvements, alterations, fixtures and furnishings; (B) lncandescent and florescent bulbs and tubes in lighting fíxtures; (G) Windorru panes, including replacement of winciow panes, and interior and exterior wíndow washing; and (D) lnterior painting and carpeting, including carpet cleaning. 8.2. Landlord's Repalr and Maintenance Obligations. Landlord shali, provided the Tenant give prompt written noi¡ce to Landlord as the need arises, repair, including replacement when netessary, and maintain in good order and condition (reasonable wear and tear excepted): (A) The yard, trees, shrubbery, and landscaping sunounding the Premises; (B) The walkways, sidewalks, driveways, and parking areas; (C) The structural portions of the Premises; (D) Exterior portions of the Premises, including walls, roof, gutters, drains and down spout systems; and (E) lnterior and exterior components of electrical, plumbing, and heating and air- conditioning systems, including electrical wiring and plumbing fixtures. 9. Alterations and Additions. Page3 of t2 ¡ 93 o 9.1. Landlord's Consent. Tenant may not make any improvements, alterations, additions, or changes to the Premises ("Alterations") without first obtaining Landlord's prior written consent. Any alterations made by Tenant shall be at Tenant's sole cost. 9.2. Gonsent Procedure. Tenant shall request such consent by written notice to Landlord, which must be accompanied by the plans and specifications for the proposed work. Landlord shall either give or withhold its consent within ninety (90) days following receipt by Landlord of Tenant's request for consent. lf Landlord fails to give or withhold its consent in writing within said ninety (90) day period, Landlord shall be deemed to have given its consent to the proposed Alteration. Landlord hereby waives any processing and inspection fees associated with any applications to the City of Saratoga provided, however, that said waiver shall not apply to the costs incurred by Landlord in connection with any contract services required by the City of Saratoga in order to process said applications, Prior to the commencement of any work, Tenant shall post and record a Notice of Non-Responsibility on behalf of the Landlord. 9.3. Ownership of Alterations at End of Tenancy. Any Alterations made under this Paragraph 9 shall be the property of Landlord and remain on and be surrendered with the Premises upon expiration or termination of the Lease. 10. lnsurance and lndemnification. Tenant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the Tenant's operation and use of the leased premises. The cost of such insurance shall be borne by the Tenant. 10.1. Minimum Scope of lnsurance. Coverage shall be at least as broad as: L lnsurance Services Office Commercial General Liability coverage (occurrence form CG O0O1). ' 2. Workers' Compensation insurance as required by the State of California and Employer's Liability insurance (for Tenants with employees). 3. Property insurance against all risks of loss to any tenant improvements or betterments. 10.2. Minimum Limits of lnsurance. Tenant shall maintain lirnits no less than: o 1. General Liability: 2. Employer's Liability:3. Property lnsurance: $1,000,000 per occurrence for bodily injury, personal injury and property damage. lf Commercial General Liability lnsurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this projecVlocation or the general aggregate limit shall be twice the required occurrence limit. $1,000,000 per accident for bodily injury or disease. Full replacement cost of the non-structural interior of the Premises, including all Tenant improvements, alterations, fixtures and furnishings. 10.3. Deductibles and Self-lnsured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the Landlord. At the option of the Landlord, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as Page 4 of 12 94 ,o udl""rs; or the Tenant shall provide a financial guarantee satisfactory to the Landlord guaranteeing payment of losses and related investigations, claim administration and defense expenses. 10.4. Other lnsurance Provisions. The general liability policy is to contain, or be endorsed to contain, the following provisions: 1. The Landlord, its officers, officials, employees and volunteers are to be covered as insuredS with respect to liability arising out of ownership, maintenance or use of that part of the premises leased to the Tenant'2. The Tenant's insurance coverage shall be primary insurance as respects the Landlord, its officers, officials, employees and volunteers. Any insurance or setf-insurance maintained by the Landlord, its officers, officials, employees or volunteers shall be excess of the Tenant's insurance and shall not contribute with it. Each insu¡'ance policy required above shall contain, or be endorsed to contain, a waiver of all rights of subrogation against the Landlord. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled, except after thirty (30) days' (10 days for non-payment) prior written notice has been given to the tandlord. 10.5. Auto Liabitiþr lnsurance. Landlord specifies that coverage will be at least as broad as form number CA OOOI (Edition 1ll8) and be code 1 "any auto" and endorsement CA 0025, with limits of One Million Dollars ($1,000,000.00) per accídent for bodily injury and property damage. Tenant's coverage is form numbers CA 0001 (Edited 6/92)_and CA 0002 (eOiteO-yefl witn limits of One Million Dollars ($1,000,000,00) and is code 9 for any auto not owned, leased, hired, etc. 10.6. Fire lnsurance. Landlord specifies fire and extended coverage of at least Five Thousand Dollars ($5,OO0.OO) on Tenant's personal property. Tenant's coverage is Fifteen Thousand Dollars i$tS,OOO.OÓ), replacement costs, with Two Hundred Fifty Dollars ($250.00) deductible. 10.7. Workers, Gompensation and Employers Liability lnsurance. Tenant agrees to provide Workers' Compensation and Employer's Liability lnsurance to employees and volunteers in compliance with applicable law 10.8. Acceptability of lnsurers. lnsurance is to be placed with insurers with a current A.M. Best's rating of no less than A:Vll, or otherwise acceptable to the Landlord' 10.9. Waiver of Subrogatlon. Landlord and Tenant each hereby release and relieve the other and waive their entire rights of recovery against the other for loss or damage arising out of or incident to the perils ínsured against under this Paragraph 10, which perils occur in, on or about the Premises, whether due to the negligence of Landlord or Tenant or their agents, employees, contractors and/or invitees. Lahdlord and Tenant shall, upon obtaining the policies of insúrance required hereunder, give notice to the insurers that this mutual waiver of subrogation is ùntained in the Leãse and shallthereafter obtain evidence of the waiver by their respeðtive insurance carriers of any right of subroþation against the other. Page 5 of12 95 rn¡sh ?e Landlord with original certificates and endorsements effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the Landlord before the property is leased, but failure to obtain prior to leasing shall not waive any obligation of the Tenant to meet these requirements. The Landlord reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications at any time. I0.11. Indemnification. Tenant agrees to indemnify and hold harmless Landlord and its officers, officials, employees, boards, commissions or committees from and against any and all claims, demands, causes of action, damages, liabilities, costs or expenses, resulting from any negligent acts or omissions by the Tenant, its agents, contractors, employees, volunteers, cuåtomãrs or invitees in connection with Tenant's occupancy of the Premises, the conduct of Tenant's business, and the performance of its obligations under the Lease, including its repair and maintenance obligations. 10.12, Notice of Glaims. Each party to the Lease shall promptly notity the other of any claim or of any occurrence which the parly reasonably believes may give rise to a claim agâinst either party arising out of the ownership, occupation, use, maintenance, or repairs of the Premises. 11. Damage or Destruction. 11.1. Damage Govered by Insured Loss. lf at any time during the term of the Lease there is damage which is an Insured Loss, Landlord shall, from the proceeds of the insurance described in Pãragraph 10, repair such damage and, if such insurance especially provides therefore, Tenant'è equipment or Alterations, as soon as reasonably possible and the Lease shall continue in fullforce and effect. 11.2 Damage Not Govered By Insurance. lf at any time during the term of the Lease there is damage which is not an lnsured Loss, Tenant shall be responsible for damage to the non-structuraf intérior of the building, and Landlord shall be responsible for damage to the structural interior and the exterior of the building, including walls, roof, gutters, drains, yard, walkways, sidewalks, driveways, and parking areas at Landlord's discretion. Tenant's maximum liability ûnder this provision shall be limited to the replacement cost of the non-structural interior with like kind and quality, excepting for destruction caused by flood, earthquake, seismic activity, and other natural disasters. 11,9. Destruction of Premises. ln the event of destruction either party may termínate this Agreement. 11.4. Tenant's Remedies. lf Landlord shall be obligated to repair or restore any part of the Premises under the provisions of sub-paragraph 11.1 and does not make a good faith attempt to commence such repair or restoration within sixty (60) days after receipt of the insurance proceeds, Tenant may, at Tenant's option, terminate the Lease by giving Landlord written notice of Tenant's election to do so at any time prior to the commencement of such repaír or restoration. lf Tenant so elects, the Lease shall terminate as of the date of such notice. 1i.5. Terminatlon - Advance Payments. Upon termination of the Lease pursuant to this Paragraph 11, Landlord shall retum to Tenant any advance Rent or other advance payment made by Íenant to Landlord, including Tenant's Security Deposit. Page 6 of 12 96 o 12. Defaults and Remedies. 12.1. Tenant's Default. The occurrence of any of the following shall constitute a default by Tenant and breach of the Lease: (A) Tenant's failure to pay when due any rent required to be paid under the Lease if the failure continues for thirty (30) days after written notice of the failure from Landlord to Tenant; (B) Abandonment by Tenant of the Premises, provided that Tenant shall not be required to conduct its business at the Premises while Tenant is prevented from doing so by reason of any partial or complete damage, destruction or condemnation or by any other reason beyond Tenant's control; or (G) Tenant's failure to perform any other obligation under the Lease if the failure continues for thirty (30) days after written notice of the failure from Landlord to Tenant. lf the required cure of the noticed default cannot be completed within thirty (30) days, Tenant's failure to perform shall constitute a default under the Lease unless Tenant undertakes to cure the failure within thirty (30) days and diligently and continuously attempts to complete the cure as soon as reasonably possible. 12.2. Landlord's Remedieq on Tenant's Default. On the occurrence of Tenant's default under the Lease, Landlord may terminate the Lease and recover possession of the Premises. Once Landlord hâs terminated the Lease, Tenant shall, within ninety (90) days, surrender the Premises to Landlord. o 12.9. Landtord's Default. Except as provided in Paragraph 8.3.2, Landlord shall be ín default and breach of the Lease if ít fails to perform any of its obligations under the Lease if the failure continues for thirty (30) days after wrítten notice of the failure from Tenant to Landlord' lf the required cure of the ñoticed default cannot be completed within thirty (30) days, Landlord's failure to perform shall constitute a default under the Lease unlêss Landlord undertakes to cure the failure within thirty (30) days and diligently and continuously attempts to complete the cure as soon as reasonably possible. 12.4. Tenant's Remedies on Landlord's Default. On the occurrence of a default by Landlord, Tenant may terminate the Lease and surrender possession of the Premises to Landlord. Once Tenant has terminated the Lease, Tenant's obligations under the Lease shall cease, including the payment of rent and Landlord shall repay to Tenant all prepaid rent that has not been credited to Tenant's account as of the date Tenant sunenders the Premises to Landlord. '!3= Termination. 19.1. Landlord's Right to Terminate. Notwithstanding the provisions of paragraph 12, above, Landlord may aftei notice and public hearing, and upon a determination of necessiÇ due to unforeseen circumstances, teminate the Lease and take possession of the Premises upon a decision of the Saratoga City Council and twelve (12) months written notice to Tenant. ln the event of such election a-nd noi¡ce by Landlord, the Lease will terminate on the last day of the twelve (12) months written notice. 1g.2. Tenant's Rlght to Terminate. Landlord and Tenant agree and acknowledge that Tenant's Museum on tñe Premises ís operated and staffed entirely by Tenant's volunteers. PageT ofL2 97 o lf during the term of the L:t or any Option Term Tenant is no longer able, at Tenant's sole discretion, to operate the Museum, Tenant may, upon six (6) months written notice to Landlord, elect to terminate the Lease. ln the event of such election and notice by Tenant, the Lease will terminate on the last day of the six (6) month written notice. 14. Access. Tenant shall have full and unimpaired access to the Premises at all times. Landlord shall have the right to enter the Premises at reasonable times for the purpose of inspecting the same and for repair and maintenance obligations. 15. Assignment and Subletting. Tenant shall not voluntarily or by operation of law assign, transfer, mortgage or otherwise transfer or encumber or sublet all or any part of Tenant's interest in the Lease or in the Premises without Landlord's prior written consent. 16. Notices. Any notice required or permitted to be given under the Lease must be in writing and may be given by personaldelivery, certified mail, or U. S. Postal Service Express Mail, Federal Express or other express delivery service. Notices shall be deemed communicated immediately if personally delivered. Notices shall be deemed communicated within forty-eight (48) hours from the time of mailing if mailed by certified mail, and within twenty-four (24) hours if mailed by express delivery service. lf a notice is received on a Saturday, Sunday, legal holiday, or any other day on which the City is closed for normal business, it shall be deemed received on the next business day. Any notice shall be deemed sufficiently given if addressed to Landlord or Tenant at the address specified below: Landlord City of Saratoga City Hall 13777 Fruitvale Avenue Saratoga, CA 95070 Attention: City Clerk Tenant:SARATOGA H ISTORICAL FOUNDATION 20450 Saratoga-Los Gatos Road Saratoga, CA 95070 Attention: Either party may specify a different address for notice purposes, or specify that a copy of any notice given to such party be concurrently given to another person by giving written notice to the other party. 17. Dispute Resolution. 17.1. Cooperation. Landlord and Tenant ("the Parties") recognize the benefits to both the Parties of the use of the Premises to support the Saratoga Historical Foundation. The Parties therefore agree to cooperate in order to resolve dÍsputes. 17.2. Meet and Gonfer. The Parties acknowledge that issues may arise that require resolution between the Parties. The Parties agree to meet and confer in good faith to resolve such issues. Tenant appoints the President of the SARATOGA HISTORICAL FOUNDATION, or his or her designee, and Landlord appoints the City Manager, or his or her designee, as its representative for dispute resolution. The party desiring to meet and confer shall notify the other party in writing ("Dispute Notice") of the subject matter of the dispute ("Contract lssue") and the Parties shall meet and confer at a mutually agreed upon date, time and location not less that three (3) nor more than ten (10) days following the receipt of notice by the other party. Page 8 of 12 98 o o 17.3. Mediation. lf within thirty (30) days after receipt of a Dispute Notice, the Parties have not been able to come to a mutually satisfactory resolution, then either party may refer the matter to mediation for informal advice and/or resolution. The Parties shall agree upon a mediator to assist them in resolving their differences. lf the Parties are unable to agree upon a mediator, the Parties shalljointly obtain a list of seven (7) mediators from a reputable dispute resolution organization and alternate striking mediators on that list untilone remains. A coin toss shall determine who may strike the first name. lf a party fails to notify the other party of which mediator it has stricken within two (2) business days, the other party shall have the option of selecting the mediator from those mediators remaining on the list. Any expenses incidental to mediation shall be borne equally by the parties. lf either party is dissatisfied with the outcome of the mediation, that party may then submit the Gontract lssue for resolution to binding arbitration in accordance with subparagraph 19.4. 17.4. Arb¡tration of Disputes. Any Contract lssue that cannot be settled by mediation may, upon the demand by either party, be submitted to binding arbitration by an Arbitrator. The Arbitrator shali be JAMS, or if JAMS is not then in operation or is noi then avaiiable, the American Arbitration Association, and the arbitration shail be in accordance with the Arbitratols then applicable rules, as amended by the following: 17.4.1. Any demand for arbitration shall be given in writing to the other party to the Lease anC to the Arbitrator. The demand shall specifically Cescribe the Contract lssue, including the amounts in controversy and/or other relief sought. A demand for arbitration shall be made within a reasonable tíme after the right to demand arbitration under the Lease has arisen, and in no event shall it be made after the date when institution of legal or equitable proceedings based on such Contract lssue would be barred by the applicable statute of limitations. A party who files a notice of demand for arbitration shall assert in the demand all disputes arising under the Lease then known to that party. 17,4.2. The Conti'act lssue shall be hea¡'d by one arbitrator mutually selected by the parties, or if the parties cannot agree on a single arbitrato¡'within ten days following the demand for arbitration, the Contract lssue shall be heard by an arbitrator selected in accordance with the procedure for selection of a mediator ín subparagraph 19.3, provided, however, that the selected arbitrator will be a former trial judge of the federal or state courts in Caiifomia. 17,4.3. The arbitrator shall take reasonable steps as may be necessary to hold a private hêaring within s¡xty (60) days after the initial demand for arbitration and to conclude the hearing within two (2) days thereafter. Not later than seven (7) days prior to the hearÍng date set by the arbitrator each party shall submit a brief with a single proposal for settlement. Evidence concerning the financial position of the parties, any offer made or the details of any negotiations prior to arbitration and the cost to the parties of their representatives, selected arbitrators and counsel shall not be permissible. The place of the arbitration hearing shall be Saratoga, California. 17.4.4. The arbitrator may award only such relief or remedy as would be avaitable pursuant to judicial proceedings in à court of comÞétent jurisdiction, including injunctive and affirmative relief; except that the arbitrator may not award punitive damages. The decision of the arbitrator shall be in writing. 17.4.5. NOTICE: BY INITIALING lN THE SPACE BELOW YOU ARE AGREEING TO HAVE ANY DISPUTE ARISING OUT OF THE MATTERS INCLUDED IN THE Page9 of 12 99 o "o*r,r*roN oF o,rri?=r" pRovrsroN DE.TDED By NEUTRAL ARBTTRAt.N AS PROVIDED BY CALTFORNIA LAW AND YOU ARE GIVING UP ANY RIGHTS YOU M¡GHT POSSESS TO HAVE THE DISPUTE LITIGATED IN A COURT OR JURY TRIAL. BY INITIALING IN THE SPACE BELOW YOU ARE GIVING UP YOUR JUDICIAL RIGHTS TO DISCOVERY AND APPEAL, UNLESS THOSE RIGHTS ARE SPECIFICALLY INCLUDED IN THE'ARBITRATION OF DISPUTES'PROVISION. IF YOU REFUSE TO SUBMIT TO ARBITRATION AFTER AGREEING TO THIS PROVISION, YOU MAY BE COMPELLED TO ARBITRATE UNDER THE AUTHORITY OF THE CALIFORNIA CODE OF CIVIL PROCEDURE. YOUR AGREEMENT TO THIS ARBITRATION PROVISION IS VOLUNTARY WE HAVE READ AND UNDERSTAND THE FOREGOING AND AGREE TO SUBMIT DISPUTES ARISING OUT OF THE MATTERS INCLUDED IN THE'ARBITRATION OF DISPUTES'PROVISION TO NEUTRAL BINDING ARBITRATION IN ACCORDANCE WITH THIS LEASE AGREEMENT Landlord's lnitials Tenant's I 18. General Provisions. 18.1. Whenever consent or approval of either party ís required, unless otherwise stated above, such consent or approval shall not be unreasonably withheld. 18.2. Allexhibits and addenda referred to are attached to the Lease and incorporated by reference. 18.3. The Lease shall be binding on and inure to the benefit of the parties and their successors, except as provided in paragraph 16, above. 18.4. The Lease shall be construed and interpreted in accordance with the laws of the State of California. 18.5. The definitions contained in the Lease shall be used to construe and interpret the Lease 18.6. The captions and the table of contents of the Lease shall have no etfect on its interpretation. 18.7. When required by the context of the Lease, the singular shall include the plural. 18.8. ''Party" shall mean Landlord or Tenant, and if more than óne person or entiÇ is Landlord or Tenant, the obligations imposed on that pafy shall be joint and several. 18.9. The unenforceability, invalidity, or illegality of any provision of the Lease shall not render the other provisions unenforceable, invalid, or illegal. 18.10. Neither Landlord nor Tenant shall discriminate because of race, religion, color, sex, ancestry, disability, or national origin against any person in the management, operation or use of the Premises, 18.11. The Lease shall constitute the entire agreement between the parties, and shall supersede in all respects the Lease Agreement dated March 5, 1975, by and between Landlord and Tenant for the Premises, and any other agreements, either oral or written, between the Page 10 of 12 100 o o parties hereto with respect to the lease of the Premises. 18.12. Landlord and Tenant shall take reasonable measures to cooperate to apply for grant funds that may become available form time to time from state, federal, international, private, and public sources. 18.13. The specifíed remedies to which Landlord and Tenant may resort under the terms of this Lease are cumulative and not intended to be exclusive of any other remedies afforded by law. No covenant, term or condition or the breach thereof shall be deemed waived, except by written consent of Landlord, and any waiver or the breach of any covenant, term or condition shall not be deemed to be a waiver or any precedÍng or succeeding breach of the same or other covenant, term or condition. Acceptance of all or any portion of rent at any time shall not be deemed to be a waiver of any covenant, term or condition except as to the rent payment accepted. 18.'14. ln the event of litigation, arbitration, or mediation arising under the terms of this agreemënt eaeh pañy shall bear its own iegal eosts regardless of the outeome of the litigation. Page 11 of72 101 oo lN WTTNESS WHEREOF, the parties heretc have executed this Agreement. SaratqoÊ Þlistorical Fou ndationGity of Saratoga By: SHF President Date: By, eJ Z- Dave Anderson, City Manager Date:e ./o Lr Himel, SHF Treasurer Date:a/zo/to 02 Attest: Cathtee Date: Richard Taylor, City AttorneY Date:tr 3 Approved as to Budget AuthoritY & lnsu Mary Fu Administrative Services Director Date:10.1. o1 Page 12 of 12 102 o f RESOLUTION NO. 07-061 A RESOLUTION OF TIIE CITY COUNCIL OF THE CITY OF SARATOGA AUTTIORIZING THE CITY MANAGER TO ENTDR INTO A LEASE AGREEMENT WITH THE SARATOGA HISTORICAL FOUNDATION FOR USE OF THE MUSEUM BIIILDING A}[D TIIE FORMER McWILLIAMS HOUSE AS A HISTORICAL MUSEUM WHEREAS, the City of Saratoga is in possession of historic buitdings and endeavors to make these historic buildings available to the public; and WHEREAS, the Saratcga Historical Foundation has conducted a museum operation in thesc historic buildings since 1976 and has expressed a desire to continue these operations; NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as follows: The City Manager of Saratoga is authorized to enter into a lease agreement tvith the Saratoga Historical Foundation for the use of the museum building and the former McV/illiams House for use as a museum. The above and foregoing resolution was passed and adopted at an adjour:ned i-rreeting of the Saratoga City Council held on the 19th day of Septemb er,2007 by the following vote: AYES: NOES None ABSENT: None ABSTAIN: None ATTEST: Councilmembers Jill Hunter, Kathleen King, Chuck Page, Vice Mayor A¡n Waltonsmith, Mayor Aileen Kao ¿ l1-/ Kao, Mayor Cathleen ty Clerk 103 ACORD*TE OF LITY IN U 11 DA THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATIONONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATEHOLDER. THIS CERTIFICATE DOES NOT AMENO, EXTEND ORALTER THE COVERAGE AFFORDED BY THE POLICIÊS BELOW. pRooucER (SS9) 696-0121 FAX: (559) 682_3060 rTa¡oeg G Parher Insr¡¡ancs A¡eociateg Liclf 0554959 150 South N St Iulare eÀ 93274 INSURERS AFFORDING COVERAGE NAIC # rrusuneR r: NONPROFIIS INS AI¡LI,AI.ICE INSURER B: INSURER C: INSURER D: INSURED Saratoga Histo¡ical Foundation PO Box 172 Saratoga cA 95071 INSURËR E: CERTIFICATE INSURANCEOF BELOWLISTEOTHE TO INSUREDTHE NAMED INDICAPERIOD TED.ANY THIS BEMAY ORISSUEO MAY PERTAIN, EXCLUS roNs AND SUCHOFCONDITIONS POLtCTES. ADD'LINSR1Þ TYPE OF INSIIRA}¡CE POUCY NUMBER POUCY EXPIRAÎON DÀ1E 'I¡U'DD¡M LrMrl3 EACH OCCIIRRFNCF s 1,000, 000 \GET,tsFsx 50,000$ MFD FXP lÀñv ññâ ñÃñ^ñr 5, O005 PFRSôNAI ¿ÀNVINNIRY s 1,000, OO0 GENERAI AGGRFêATF $ 1,000,000 ÞPônr terq s 1, 000, O00 A x GENERAL LIABILIIY cLArMs MADÊ llfl o""r* GEN'L AGGREGATE LIMITAPPLIES PER: GENERAL LIAEILIIY 2007022t9 2/7 /2OO7 2/7 /2ooa COMBINED SINGLE LIMIT (Ea accident)I SOOILY INJURY (Pspmn)s BOOILY INJURY (P€r eæident)s AUTOTOBILE LIABIUTY ANY AUTO AI-L OWNED AUTOS SCHEDULED AUTOS HIREO AUTOS NONOWNÊDAUTOS PROPERTY DAMAGE (Pffâcc¡dent)E ATITÔ ÔNI Y. FA Âf:f:IDFW I s GARAGE LIABILIlY ANY AUTO EA ACC ÂGC OTHER TIIAN AUÍO ONLY:s FÁt:H æCI IRRFNNF s ÂCCPÉGÂTtr 3 3 s EXCESSruTBRELLA LIABIUTY DEDUCTIBLE OCCUR CLAIMS lrrADE s wcsT TU-1ôRY I IMF.q OTH-FP E.L EACH ACCIDENT 3 FI NISFASF-FAtrMÊôYFE s WORKERS COTIPENSATION ANO EHPLOYERS'UABIUlY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICERiMEMBER EXCLUDEO? und9r F I ntqFÂsF - mt lcY r rMrr s OTHER DESCRIP]ìON OF OPER.ATIOilSÀOCANOÈSÍVEHICLES/EXCLIJSIOI{S AODED BY ENDORSETENT'SPECIAL PROVISIONSce!Èificate holdâr it naEåd e¡ ÂddiÈionrl Inru¡ed a! per fo¡a CG0001 Ot-/O1'98, ¡tt¿ct¡ed. "10 day notl'cå ofcancel].aLion ÎF cåncel]'€d tor aon-paynent. of preûttE.r prf8sftr Cotrerag€ À¡rplie!. wrtver of gubrogratlon ¡rcr fornñI^C-,26 / 7 -99 a¡rylier. SHOULI' ANY OF THE AEOVE DESCRIBEO POLICIES BE CANCÊLI.ED BEFORE II.IE EXPIRATION DAIE THEREOF, TI{E ISSUING INSURER YNLL ENDEAVOR TO IIAIL 30 orvs wRrrrEN NorcE To rHE CERTTFTcATÈ Hor-DER NAmED To rHE LEFT, Bur FAILURE TO DO 30 SHALL ITPOSE NO OALIGAÎIOil OR LI,ABIUTY OF AI{Y KINO UPON IHE INSURER, ITS AGENTfì OR REPRESENTAÎVES. fhe Cit¡r of Saratoga L3777 Fn¡itv¡le Àwenue 9aratoga, CÀ 95070 AUIT{ORIZED REPRESENTAIIVE Debby Beck/LJG AcoRD 25 (2001/08) lNS025 loroo¡.oea o ACORD CORPORAI|ON 1988 Page I ol 2 104 IMPORTANT lf the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). lf SUBROGATION lS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). D¡SCLAIMER The Certifìcate of lnsurance on lhe reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representat¡ve or producer, and the cert¡t¡cate holder, nor does it afürmatively or negalively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001/08) lNS025 (oios).ogã Pagø 2 ol 2 105 POLICY NUMBER:COMMERCIAL GENERAL LIABILITY GG 20 11 01 96 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - MANAGERS OR LESSORS OF PREMISES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE 1. Designation of Premises (Part Leased to You): 2. Name of Person or Organization (Additional lnsured): t you are lease or , and for ured has 3. AdditionalPremium: INCLUDED (lf no entry appeanr above, the information required to complete this endorsement will be shown in the Declara- tions as appllcable to this endorsement.) WHO lS AN INSURED (Sec.tion ll) is amended to include as an insured the person or organization shown in the Schedule but only with rdspect to liability arising out of the ownership, maintenance or use of that part of the prem- ises leased to yoir and shown in the Schedule and subject to the following additional exclusions: This insurance does not applY to: 1. Any 'occurrence" which takes place after you oease to be a tenant in that premises. 2. Structural alterations, new construc{ion or demolition operations performed by or on behalf of the person or organization shown in the Schedule. cG 20'H 01 96 Copyright, lnsurance Services Office, lnc., 1994 Pagelofl 0 106 THIS ENDORSEMENT CH.ANGES TIIE POUCY. PLEASE READ IT CAREFULLY. }VAT\{ER OF TRANSFER RIGHTS TO RECO\ZERY AGAINST OTHERS¡ This endo¡sement modifies insu¡ance provided under tùe following: COMMERCIAL GENERAL LIABILITY COVERAGE PART OWNERS & CONTRACTORS PROTECTIVE LIABILITY COIÆRAGE PART We waive any rigbt of recovery we may bave against the penotr or organization shown in tbc schedule below because of palments we T,ke for injury 6¡ r{nmege arising out of nyour wort" dooe uoder a contract with that penoo or organization, The waiver applies only to thc person or orgqnizatis¡ shou¡tr itr the scheóule. sÇrnp¡ap NAME OFPERSON ORORGAITIIZATION: The Cþof Saratoga NrAC-E2ó (7/98) 107 108 "rltI-ìt a+rsQc--+"G¡'EtBf t\-'a!-D.¡Ët¡---D-.-EãÈF_-..8¡i___t_ts--Ect)¡ootE@IO|.ìlll!.¡¡-rgl¡3tb {tq-.-t{llilë|iFÎå.IliÉË!¡ï3ßEtæ .¡art5GEIEæ!3Íì¡'ÊçSE?r,¡ -¡üll--¡tr ¡Ð.¡- -4 - ÞlEåEÊSfr1ü Tlt¡i3Ê.=F -ITÚXt.ã rtt¡tr--fF-¡l¡Locationof Storage PremisesEI|{{DF¡fhExhibit 2 109 SARATOGA CITY COUNCIL MEETING DATE: August 21, 2013 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: Iveta Harvancik DIRECTOR: John Cherbone Senior Engineer SUBJECT: Final map approval for one lot Tract Map, Tract 10162 for condominium purposes located at 14651 Big Basin Way Owner: Jonghoon John Kang RECOMMENDED ACTION: 1. Move to adopt Resolution granting final map approval of tentative map application No. SUB 11- 0003 for one lot Tract Map for condominium purposes, Tract 10162, located at 14651 Big Basin Way and authorize the City Manager to execute the Subdivision Improvement Agreement. REPORT SUMMARY: Attached is a Resolution, which, if adopted, will grant final map approval for one lot for condominium purposes located at 14651 Big Basin Way (APN 503-25-015). The project includes three residential condominium units, one residential apartment unit, retail space and basement parking garage. In addition, the project includes pedestrian trail easement dedication to the City. The City Surveyor has examined the final map and related documents submitted to the City in accordance with the provisions of Section 14.40.020 of the Municipal Code and it was determined that: 1. The final map substantially complies with the approved tentative map. 2. All conditions of the approved tentative map, as contained in City Council Resolution No. 12-045, have been completed or will be completed concurrent with development of the two lots. 3. The Subdivision Map Act, the City's Subdivision Ordinance and all other applicable provisions of law have been complied with. 4. The final map is technically correct. Consequently, the City Surveyor’s certificate has been executed on the final map and the final map has been filed with the City Clerk pursuant to Section 14.40.040 of the Municipal Code for action by the City Council. FISCAL IMPACTS: Page 1 of 2 110 The subdivider has paid $12,000 in Engineering Fees and $62,100 in Park Development Fees. Park Development Fees are collected only for newly-created residential parcels or residential units. CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The final map must either be approved or rejected by the City Council. If the map is rejected, it would be returned to the subdivider with findings as to why the map was rejected. ALTERNATIVE ACTION(S): None in addition to the above. FOLLOW UP ACTION(S): The signed map will be released to the subdivider's Title Company for recordation along with recording instructions. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: 1. Site Map. 2. Tract Map. 3. Resolution granting final map approval. 4. City Council Resolution No. 12-045 Denying an Appeal; thereby Affirming the Planning Commission’s Approval of Design Review (PDR10-0021), Conditional Use Permit (CUP 12-00-1) and Tentative Subdivision Map with conditions. 5. Subdivision Improvement Agreement. 6. Offer to Dedicate Trail Easement Page 2 of 2 111 SPRINGER4TH BASIN5TH ST.B IG 6THS T .S T . C H A R L E S SITE MAP Location: APN: Applicant/Owner: Meeting Date: 14651 Big Basin Way 503-25-015 Jonghoon John Kang August 21, 2013 - SITE 112 113 114 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING THE FINAL MAP OF APPLICATION NO. SUB 11-0003 14651 BIG BASIN WAY The City Council of the City of Saratoga hereby resolves as follows: SECTION 1: One lot for condominium purposes as shown on that certain Tract Map, Tract No. 10162 prepared by Westfall Engineers, Inc., dated July 2013, and filed with the City Clerk of the City of Saratoga on August 21, 2013, are approved as one individual lot for condominium purposes. SECTION 2: All streets and easements shown on said map and offered for dedication to public use are hereby rejected on behalf of the public, save and except for public service easements; and to the limited extent that any offers for public street purposes either expressly or implicitly include offers for easements for utility purposes along or beneath said street rights of way, then as to such express or implied offers of easements for public utility purposes, the same are hereby accepted on behalf of the public. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 21st day of August, 2013 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Jill Hunter, Mayor ATTEST: ____________________________ Crystal Bothelio, City Clerk 115 RESOLUTION NO. 12-045 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA DENYING AN APPEAL; THEREBY AFFIRMING THE PLANNING COMMISSION’S APPROVAL OF DESIGN REVIEW (PDR 10-0021), CONDITIONAL USE PERMIT (CUP 12-0001) AND TENTATIVE SUBDIVISION MAP (SUB11-0003) LOCATED AT 14651 BIG BASIN WAY WHEREAS, on November 8 2010, an application was submitted by Tom Sloan on behalf of the owners Jongheen Kang and Sue Kang, requesting design review and conditional use permit approval to construct a mixed-use residential condominium and commercial units located at 14651 Big Basin Way. The property is located within the Commercial Historic 2 Zoning District (APN 503-23-015. The foregoing work is described as the “Project” in this Resolution; WHEREAS, on December 22 2011, an application was submitted by Jongheen Kang and Sue Kang, requesting tentative map approval for a subdivision that creates air space units and structures jointly owned as a fraction of the site located at 14651 Big Basin Way; and WHEREAS, the limits of ownership, whether residential or commercial space, will be defined on the condominium plans (a part of Covenants, Conditions and Restrictions (CC&R)) that will be prepared together with the tract map and recorded concurrently for three residential condominiums and two commercial units; and WHEREAS, a homeowner’s association will be formed to maintain both land and the buildings; and WHEREAS, the Community Development Department completed an initial study and Negative Declaration for the project pursuant to the requirements of the California Environmental Quality Act (CEQA, Public Resources Code sections 21000-21177), CEQA Guidelines (14 California Code of Regulations sections 15000-15387), and any other applicable requirements; and WHEREAS, the intent to adopt the Negative Declaration (ND) were duly noticed and circulated for a 30-day public review period starting January 23, 2012. All Interested Parties desiring to comment on the ND were given the opportunity to submit written and oral comments on the adequacy of the ND up to and including the close of the Public Hearing on the Project before the Planning Commission on April 25, 2012; and WHEREAS, on April 25, 2012, following a duly noticed public hearing at which time all interested parties were given a full opportunity to be heard and present evidence, the City of Saratoga Planning Commission approved an application for Design Review (PDR 10-0021), Conditional Use Permit (CUP 12-0001) and Tentative Subdivision Map (SUB11-0003); and 116 WHEREAS, on May 10 , 2012 an appeal of the Planning Commission decision was filed by the appellants Phyllis Helmudt and Kathleen Casey; and WHEREAS, on July 18, 2012, the City Council held a duly noticed public hearing to consider the appeal at which time all interested parties were given a full opportunity to be heard and to present evidence; and WHEREAS, the City Council of the City of Saratoga has considered the appeal and all testimony and other evidence submitted in connection therewith. Now, therefore be it resolved that the City Council of the City of Saratoga hereby: I. Denies the appeal and affirms the Planning Commission’s approval of the Design Review, Conditional Use Permit, and Subdivision application as consistent with the findings provided in the Planning Commission Staff Report, dated April 25, 2012 and the attached Conditions of Approval (Exhibit 1); and II. Finds that the Negative Declaration (“ND”) is based on an Initial Study which indicates there is no substantial evidence, in light of the whole record before the City of Saratoga, that the project as revised may have a significant effect on the environment. PASSED AND ADOPTED by the City Council of Saratoga, State of California, on this 18th day of July, 2012 by the following roll call vote: AYES: Council Member Manny Cappello, Emily Lo, Howard Miller, Vice Mayor Jill Hunter, Mayor Chuck Page NOES: None ABSENT: None ABSTAIN: None ________________________________________________ Chuck Page, Mayor ATTEST: ________________________________________________ Crystal Morrow, City Clerk 117 EXHIBIT 1 RECOMMENDED CONDITIONS OF APPROVAL DESIGN REVIEW & CONDITIONAL USE PERMIT NO. PDR 10-0021 & CUP 12-0001 & SUB 11-0003 LOCATED AT 14651 BIG BASIN WAY Acknowledged. Acknowledged. Acknowledged. Acknowledged. Acknowledged. Acknowledged. 1. All conditions below which are identified as permanent or for which an alternative period of time for applicability is specified shall run with the land and apply to the landowner’s successors in interest for such time period. No zoning clearance, or demolition, grading for this project shall be issued until proof is filed with the city that a certificate of approval documenting all applicable permanent or other term-specified conditions has been recorded by the applicant with the Santa Clara County Recorder’s office in form and content to the Community Development Director. 2. If a condition is not “Permanent” or does not have a term specified, it shall remain in effect until the issuance by the City of Saratoga of a Certificate of Occupancy or its equivalent. 3. The Owner and Applicant will be mailed a statement, after the time the Resolution granting this approval is duly executed, containing a statement of all amounts due to the City in connection with this application, including all consultant fees (collectively “processing fees”). This approval or permit shall expire sixty (60) days after the date said notice is mailed if all processing fees contained in the notice have not been paid in full. No Zoning Clearance or Demolition, Grading, or Building Permit may be issued until the processing fees have been paid in full (and, for deposit accounts, a surplus balance of $500 is maintained). 4. The Project shall maintain compliance with all applicable regulations of the State, County, City and/or other governmental agencies having jurisdiction including, without limitation, the requirements of the Saratoga Zoning Regulations incorporated herein by this reference. 5. As a condition of this Approval, Owner and Applicant hereby agree to defend, indemnify and hold the City and its officers, officials, boards, commissions, employees, agents and volunteers harmless from and against: a. any and all claims, actions or proceedings to attack, set aside, void or annul any action on the subject application, or any of the proceedings, acts or determinations taken, done or made prior to said action; and b. any and all claims, demands, actions, expenses or liabilities arising from or in any manner relating to the performance of such construction, installation, alteration or grading work by the Owner and/or Applicant, their successors, or by any person acting on their behalf. In addition, prior to any Zoning Clearance from the Community Development Director, Owner and Applicant shall execute a separate agreement containing the details of this required Agreement to Indemnify, Hold Harmless and Defend, which shall be subject to prior approval as to form and content by the City Attorney. 6. Compliance with Plans. The development shall be located and constructed to include those features, and only those features, as shown on the Approved Plans denominated Exhibit "A" and as amended by the Planning Commission on April 25th 2012, including increasing the roof overhang to 42 inches and increasing the size of the windows on the south facing wall of the apartment. All proposed changes to the 118 Acknowledged. Acknowledged. Approved Plans must be submitted in writing with plans showing the changes, including a clouded set of plans highlighting the changes. Any intensification of uses may require additional parking. 7. Front yard landscaping. Front yard landscaping shall be installed prior to final inspection or a bond satisfactory to the Community Development Department. 150% of the estimated cost of the installation of such landscaping shall be provided to the City. 8. Cultural Resources. If archaeological or cultural resources or human remains are discovered, the following conditions shall be implemented. a. If significant cultural materials are found during project construction activities, all construction shall cease within a 50-foot radius of the find in order to proceed with the testing and mitigation measures required. The City of Saratoga shall be notified, and a qualified archaeologist shall examine the find and make appropriate recommendations regarding the significance of the find and the appropriate mitigation. Recommendations could include collection, recordation, and analysis of any significant cultural material. Pursuant to Section 7050.5 of the Health and Safety Code and Section 5097.94 of the public Resources Code of the State of California. b. In the event of the discovery of human remains during construction, there shall be no further excavation or disturbance of the site or any nearby area reasonably suspected to overlay adjacent remains. The Santa Clara County Coroner shall be notified and shall make a determination as to whether the remains are Native American. If the Coroner determines that the remains are not subject to his authority, he shall notify the Native American Heritage Commission who shall attempt to identify descendants of the deceased Native American. If no satisfactory agreement can be reached as to the disposition of the remains pursuant to this State Law, then the land owner shall re-inter the human remains and items associated with Native American burials on the property in a location not subject to further subsurface disturbance. c. In the event any unrecorded archaeological resources are recorded, it will be the responsibility of the project archaeologist to (at a minimum) record the location of the resources on DPR archaeological site forms to be submitted to the Northwest Information Center (NWIC) at the completion of the project. If it has been determined that additional earthmoving activities will further disturb the resource, a plan for its evaluation under current CEQA guidelines should be submitted to the City of Saratoga for approval before a program of hand excavation is undertaken. d. If evaluative testing demonstrates that the property contains an archaeological resource eligible for inclusion on the California Register of Historical Resources, the project applicant should submit a plan for mitigation of impacts to that resource to the City of Saratoga for approval before additional data recovery efforts are allowed to proceed in areas of planned impacts. Mitigation can take the form of additional archaeological monitoring along with recording and/or removal of significant archaeological materials and information. Mitigation should also include the analysis and production of a report of findings at the completion of archaeological fieldwork for submission to the City and the NWIC. e. After discovery of any significant cultural resources, a final report shall be submitted to the City of Saratoga. This report shall contain a description of the monitoring and testing program, a list of the resources found, a summary of the resources analysis methodology and conclusion, and a description of the disposition/duration of the resources. The report shall verify completion of the mitigation program to the satisfaction of the City of Saratoga. 119 Acknowledged. Acknowledged. Acknowledged. Acknowledged. 9. Compliance with Tree Regulations and City Arborist Report. All requirements in the City Arborist Report dated January 10, 2012, are hereby adopted as conditions of approval and shall be implemented as part of the Approved Plans. 10. Geotechnical Clearance. All requirements in the Geotechnical Clearance memorandum dated December 9, 2010, and as specified by the City Engineer are hereby adopted as conditions of approval and shall be implemented as part of the Approved Plans. 11. Prior to submittal of detailed plans for the building permit application, the selected foundation design alternative shall be clarified. If pier foundations are to be utilized for buildings near the steep northern slope, then the Project Geotechnical Engineer shall clarify minimal lateral cover requirements for piers prior to application of passive resistance. If mat slab foundations are to extend to the northern edges of proposed buildings, then a grading plan shall be prepared illustrating where existing fill materials will be removed and replaced along with necessary keyways and benching into in-place material. This plan shall also indicate final proposed fill slope configurations to the north of proposed buildings. The Project Geotechnical Engineer shall evaluate any revised grading plan prior to submittal to the City. Appropriate documentation to address the above shall be submitted to the City for review by the City Engineer and City Geotechnical Consultant prior to acceptance of detailed plans for building permit plan-check. 12. The Project Geotechnical Engineer shall review and approve all geotechnical aspects of the final development plans (i.e., site preparation and grading, site drainage improvements and design parameters for foundations) to ensure that the plans, specifications and details accurately reflect the consultant’s recommendations. The consultant shall specifically evaluate all geotechnical aspects of proposed project drainage design. Percolation or discharge of collected storm drainage shall be avoided near the top of site fill slopes. Drainage discharge shall be designed to minimize potential erosion or adverse slope instability impacts. Geotechnical aspects of sharing design plans shall be evaluate. The results of the plan review shall be summarized by the Project Geotechnical Engineer in a letter(s) and submitted to the City for review by the City Engineer prior to issuance of permits. 13. The Project Geotechnical Engineer shall inspect, test (as needed), and approve all geotechnical aspects of the project construction. The 120 Acknowledged. Fees Paid. Hold Harmless Agreement Signed. Trail Easement Dedicated. Survey Completed. Map Submitted. inspections shall include, but not necessarily be limited to: site preparation and grading, site surface and subsurface drainage improvements, and excavations for fill keyways (if applicable), and foundation construction prior to placement of fill, steel and concrete. The consultant shall complete an inspection of completed site drainage improvements for conformance with geotechnical recommendations. The results of these inspections and the as-built conditions of the project shall be described by the Project Registered Geotechnical Engineer in a letter(s) and submitted to the City Engineer for review and approval prior to Final (as-built) Project Approval. 14. The owner (applicant) shall pay any outstanding fees associated with the City Geotechnical Consultant’s review of the project prior to Zone Clearance. 15. The owner (applicant) shall enter into agreement holding the City of Saratoga harmless from any claims or liabilities caused by or arising out of soil or slope instability, slides, slope failure or other soil related and/or erosion related conditions. 16. THIS CONDITION IS PERMANENT. Deed Restriction: Trail Easement. The property Owner shall record a deed restriction, satisfactory to the Community Development Director, dedicating a pedestrian trail easement along Saratoga Creek to the City of Saratoga as provided in the Trail Easement Agreement and depicted on the Trails Master Plan included in the Open Space Conservation Element of the City of Saratoga General Plan. A legal description and plat plan or a verbal trail description shall be prepared for the trail easement dedication and submitted to the City Public Works Department for review and approval. The width and exact location of the trail easement is subject to approval by the Public Works Department. This Trail Easement shall be recorded on the deed prior to issuance of Zoning Clearance for a Building Permit. 17. Prior to submittal of the Final Map to the City Engineer for examination, the owner (applicant) shall cause the property to be surveyed by a Licensed Land Surveyor or an authorized Civil Engineer. The submitted map shall show the existence of a monument at all external property corner locations, either found or set. The submitted map shall also show monuments set at each new corner location, angle point, or as directed by the City Engineer, all in conformity with the Subdivision Map Act and the Professional Land Surveyors Act. 18. The owner (applicant) shall submit four (4) copies of a Final Map in substantial conformance with the approved Tentative Map, along with the additional documents required by Section 14-40.020 of the Municipal Code, to the City Engineer for examination. The Final Map shall contain all of the information required in Section 14- 40.030 of the Municipal Code and shall be accompanied by the following items: f. One copy of map checking calculations. g. Preliminary Title Report for the property dated within ninety (90) days of the date of submittal for the Final Map. h. One copy of each map referenced on the Final Map. 121 Fees Paid. Monuments set. Completed on Map. Plans Submitted. Acknowledged. Fees Paid. Agreement Signed. Acknowledged. i. One copy of each document/deed referenced on the Final Map. j. One copy of any other map, document, deed, easement or other resource that will facilitate the examination process as requested by the City Engineer. 19. The owner (applicant) shall pay a Map Checking fee, as determined by the City Engineer, at the time of submittal of the Final Map for examination. 20. Interior monuments shall be set at each lot corner either prior to recordation of the Final Map or some later date to be specified on the Final Map. If the owner (applicant) chooses to defer the setting of interior monuments to a specified later date, then sufficient security as determined by the City Engineer shall be furnished prior to Final Map approval, to guarantee the setting of interior monuments. 21. The owner (applicant) shall provide Irrevocable Offers of Dedication for all required easements and/or rights-of-way on the Final Map, in substantial conformance with the approved Tentative Map, prior to Final Map approval. 22. The owner (applicant) shall submit engineered improvement plans to the City Engineer in conformance with the approved Tentative Map and in accordance with the design and improvement requirements of Chapter 14 of the Municipal Code. The improvement plans shall be reviewed and approved by the City Engineer and the appropriate officials from other public agencies having jurisdictional authority, including public and private utility providers, prior to approval of the Final Map. Improvement requirements shall include, but not necessarily be limited to: a. Replace sidewalk and the planting strip between the sidewalk and the roadway on North side of Big Basin Way along the subdivision frontage per City Standard specifications. The extent of the sidewalk and planting strip replacement shall be determined by the City Engineer during the Encroachment Permit application. b. The owner (applicant) shall obtain an Encroachment Permit from the City for any and all improvements in any City right-of-way or City easement prior to commencement of the work. The owner (applicant) shall obtain an Encroachment Permit from Caltrans for any and all improvements in Caltrans right-of-way prior to commencement of the work. 23. The owner (applicant) shall submit “As-Built” plans showing all modifications made during construction. Included in “As-Built” plans will be certification about the total impervious area. If the total project impervious area exceeds the 10,000 square feet threshold for projects regulated by Provision C.3 of the Municipal Regional Permit, the project will need to comply with all requirements listed in Provision C.3 at the time the Project’s initial approval by the City. 24. The owner (applicant) shall pay a Subdivision Improvement Plan Checking fee, as determined by the Public Works Director, at the time Improvement Plans are submitted for review. 25. The owner (applicant) shall enter into an Improvement Agreement with the City in accordance with Section 14-60.010 of the Municipal Code prior to Final Map approval. 26. The owner/applicant shall comply with requirements of Provision C.3 of National Pollutant Discharge Elimination System Permit. The applicant shall use and maintain Best Management Practices (BMP’s) for site design and storm water treatment. The project site shall be designed to prevent pollutant from being washed into creeks and storm drains. Subdivision Improvement Grading and Drainage Plan shall incorporate preliminary 122 Securities Submitted. Insurance submitted. Will-Serve Letters Submitted. Acknowledged. Fees Paid. Acknowledged. Acknowledged. design, control, and engineered treatment measures to comply with NPDES permit requirements. 27. The owner (applicant) shall furnish Improvement Securities in accordance with Section 14-60.020 of the Municipal Code in the manner and amounts determined by the Public Works Director prior to Final Map approval. 28. The owner (applicant) shall furnish a written indemnity agreement and proof of insurance coverage, in accordance with Section 14-05.050 of the Municipal Code, prior to Final Map approval. 29. Prior to Final Map approval, the owner (applicant) shall furnish the City Engineer with satisfactory written commitments from all public and private utility providers serving the subdivision guaranteeing the completion of all required utility improvements to serve the subdivision. 30. The owner (applicant) shall secure all necessary permits from the City and any other public agencies, including public and private utility providers, prior to commencement of subdivision improvement construction. Copies of permits other than those issued by the City shall be provided to City Engineer. 31. The owner (applicant) shall pay the applicable Park and Recreation fee prior to Final Map approval. 32. All building and construction related activities shall adhere to New Development and Construction - Best Management Practices as adopted by the City for the purpose of preventing storm water pollution. 33. Conditions Requested by Other Agencies or Utilities. Applicant shall comply with all conditions regarding improvements, whether on-site or off-site requested by other Agencies or Utilities having jurisdiction over the project. Such agencies include but are not limited to the Santa Clara Valley Water District and Regional Water Quality Control Board. Prior to issuance of city permits, the applicant must present evidence of permit approval by any such agencies, as required for any activities within jurisdictional areas of said agencies. 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 SARATOGA CITY COUNCIL MEETING DATE: August 21, 2013 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: Iveta Harvancik DIRECTOR: John Cherbone Senior Engineer SUBJECT: Final map approval for three-lot Tract Map, Tract 10183, consisting of two residential lots and one commercial lot for condominium purposes, located at 14639 Big Basin Way Owner: Hong Bo Investment Group, LLC (Jie Yao) RECOMMENDED ACTION: 1. Move to adopt Resolution granting final map approval of tentative map application No. SUB 13- 0004 for Tract Map, Tract 10183, located at 14639 Big Basin Way. REPORT SUMMARY: Attached is a Resolution, which, if adopted, will grant final map approval for three-lot subdivision located at 14639 Big Basin Way (APN 503-25-013). The project includes two residential townhomes on two lots and one commercial building on the third lot. In addition, the project includes pedestrian trail easement dedication to the City. The City Surveyor has examined the final map and related documents submitted to the City in accordance with the provisions of Section 14.40.020 of the Municipal Code and it was determined that: 1. The final map substantially complies with the approved tentative map. 2. All conditions of the approved tentative map, as contained in Planning Commission Resolution No. 13-006, have been completed or will be completed concurrent with development of the two lots. 3. The Subdivision Map Act, the City's Subdivision Ordinance and all other applicable provisions of law have been complied with. 4. The final map is technically correct. Consequently, the City Surveyor’s certificate has been executed on the final map and the final map has been filed with the City Clerk pursuant to Section 14.40.040 of the Municipal Code for action by the City Council. Page 1 of 2 158 FISCAL IMPACTS: The subdivider has paid $9,000 in Engineering Fees and $20,700 in Park Development Fees. Park Development Fees are collected only for newly-created residential parcels or residential units. CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The final map must either be approved or rejected by the City Council. If the map is rejected, it would be returned to the subdivider with findings as to why the map was rejected. ALTERNATIVE ACTION(S): None in addition to the above. FOLLOW UP ACTION(S): The signed map will be released to the subdivider's Title Company for recordation along with recording instructions. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: 1. Site Map. 2. Tract Map. 3. Resolution granting final map approval. 4. Planning Commission Resolution No. 13-006 approving Tentative Subdivision Map with conditions. 5. Offer to Dedicate Trail Easement Page 2 of 2 159 SPRINGER4TH BASIN5TH ST.B IG 6THS T .S T . C H A R L E S SITE MAP Location: APN: Applicant/Owner: Meeting Date: 14639 Big Basin Way 503-25-013 Jie Yao August 21, 2013 - SITE 160 161 162 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING THE FINAL MAP OF APPLICATION NO. SUB 13-0004 14639 BIG BASIN WAY The City Council of the City of Saratoga hereby resolves as follows: SECTION 1: Three lots consisting of two separate lots and one additional lot for condominium purposes as shown on that certain Tract Map, Tract No. 10183 prepared by Westfall Engineers, Inc., dated August 2013, and filed with the City Clerk of the City of Saratoga on August 21, 2013, are approved as three individual lots. SECTION 2: All streets and easements shown on said map and offered for dedication to public use are hereby rejected on behalf of the public, save and except for public service easements; and to the limited extent that any offers for public street purposes either expressly or implicitly include offers for easements for utility purposes along or beneath said street rights of way, then as to such express or implied offers of easements for public utility purposes, the same are hereby accepted on behalf of the public. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 21st day of August, 2013 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Jill Hunter, Mayor ATTEST: ____________________________ Crystal Bothelio, City Clerk 163 164 RESOLUTION NO. 13-006 A RESOLUTION OF THE CITY OF SARATOGA PLANNING COMMISSION APPROVING THE MODIFICATION (MOD13-0001) OF DESIGN REVIEW (PDR12- 0011), CONDITIONAL USE PERMIT (CUP12-0004) AND TENTATIVE SUBDIVISION MAP (SUB12-0004) LOCATED AT 14639 BIG BASIN WAY WHEREAS, on January 17, 2013, an application was submitted by SC Design Group on behalf of the owner Jie Yao, requesting modification of previously approved design review, conditional use permit, and tentative subdivision map to construct a mixed-use commercial unit, two residential townhomes, and an associated parking garage, located at 14639 Big Basin Way (APN 503-25-013). The property is located within the Commercial Historic 2 (CH-2) Zoning District. The foregoing work is described as the “Project” in this Resolution; and WHEREAS, the limits of ownership, whether residential or commercial space, will be defined on the condominium plans (a part of Covenants, Conditions and Restrictions (CC&R)) that will be prepared together with the tract map and recorded concurrently for one commercial unit and two residential townhomes; and WHEREAS, a Maintenance Association will be formed to maintain both land and the buildings; and WHEREAS, on February 13, 2013, the Planning Commission held a duly noticed public hearing on the subject application, and considered evidence presented by City staff, the applicant, and other interested parties. All comments on the proposed project were raised during the public comment period and at the Public Hearing on the Project and were considered by the Planning Commission. NOW THEREFORE, the Planning Commission of the City of Saratoga hereby finds, determines and resolves as follows: Section 1: The recitals set forth above are true and correct and incorporated herein by reference. Section 2: The project is consistent with Saratoga General Plan Land Use Element Policy 5.4, in that through the development review process it is ensured that adjoining neighborhoods are protected from noise, light, glare and other impacts resulting from new or expanded non- residential development, and Land Use Element Policy 5.2 in that development proposals shall be evaluated against City standards and guidelines to assure that the related traffic, noise, light, appearance, and intensity of the proposed use have limited adverse impact on the area and can be fully mitigated. Section 3: The project is consistent with the Saratoga City Code, Saratoga Village Plan and Saratoga Village Design Guidelines in that the design and improvements of commercial and multi-family structures utilize harmonious architectural features; that the proposed landscaping shall make use of water-conserving plants, materials and irrigation systems to the maximum extent feasible; that the colors of wall and roofing materials blend with the natural landscape and be non-reflective; and that the proposed development be compatible in terms of height, bulk, and design with other structures in the immediate area. 165 Resolution No. 13-006 Page 2 Section 4: The project meets the burden of proof required to support the conditional use permit in that the proposed location of the mixed-use development is in accord with the objectives of the Zoning Ordinance and the purposes of the district in which the site is located; that the conditions under which it would be operated or maintained will not be detrimental to the public health, safety or welfare, or materially injurious to properties or improvements in the vicinity; the proposed conditional use will comply with each of the applicable provisions of this Chapter; and the proposed conditional use will not adversely affect existing or anticipated uses in the immediate neighborhood, and will not adversely affect surrounding properties or the occupants thereof. Section 5: The City of Saratoga Planning Commission hereby approves application MOD13-0001, for the project located at 14639 Big Basin Way, subject to the Conditions of Approval attached hereto as Exhibit 1. PASSED AND ADOPTED by the City of Saratoga Planning Commission this 13th day of February 2013 by the following vote: AYES: WALIA, HLAVA, REIS, GROVER, ALMALECH, ZHAO NOES: BERNALD ABSENT: ABSTAIN: ___________________________________ Tina K. Walia Chair, Planning Commission 166 RESOLUTION NO. 13-006 EXHIBIT 1 CONDITIONS OF APPROVAL MOD13-0001 14639 BIG BASIN WAY (503-25-013) Acknowledged. Acknowledged. Acknowledged. Acknowledged. Acknowledged. Acknowledged. 1. All conditions established per Resolution 12-033 are considered null and void, and replaced with the following conditions below. 2. All conditions below which are identified as permanent or for which an alternative period of time for applicability is specified shall run with the land and apply to the landowner’s successors in interest for such time period. No zoning clearance, or demolition, or grading for this project shall be issued until proof is filed with the city that a certificate of approval documenting all applicable permanent or other term-specified conditions has been recorded by the applicant with the Santa Clara County Recorder’s office in form and content to the Community Development Director. 3. If a condition is not “Permanent” or does not have a term specified, it shall remain in effect until the issuance by the City of Saratoga of a Certificate of Occupancy or its equivalent. 4. The Owner and Applicant will be mailed a statement, after the time the Resolution granting this approval is duly executed, containing a statement of all amounts due to the City in connection with this application, including all consultant fees (collectively “processing fees”). This approval or permit shall expire sixty (60) days after the date said notice is mailed if all processing fees contained in the notice have not been paid in full. No Zoning Clearance or Demolition, Grading, or Building Permit may be issued until the processing fees have been paid in full (and, for deposit accounts, a surplus balance of $500 is maintained). 5. The Project shall maintain compliance with all applicable regulations of the State, County, City and/or other governmental agencies having jurisdiction including, without limitation, the requirements of the Saratoga Zoning Regulations incorporated herein by this reference. 6. As a condition of this Approval, Owner and Applicant hereby agree to defend, indemnify and hold the City and its officers, officials, boards, commissions, employees, agents and volunteers harmless from and against: a. any and all claims, actions or proceedings to attack, set aside, void or annul any action on the subject application, or any of the proceedings, acts or determinations taken, done or made prior to said action; and b. any and all claims, demands, actions, expenses or liabilities arising from or in any manner relating to the performance of such construction, installation, alteration or grading work by the Owner and/or Applicant, their successors, or by any person acting on their behalf. In addition, prior to any Zoning Clearance from the Community Development Director, Owner and Applicant shall execute a separate agreement containing the details of this required Agreement to Indemnify, Hold Harmless and Defend, which shall be subject to prior approval as to form and content by the City Attorney. 167 Resolution No. 13-006 Page 4 COMMUNITY DEVELOPMENT Acknowledged. Acknowledged. Acknowledged. 7. Compliance with Plans. The development shall be located and constructed to include those features, and only those features, as shown on the Approved Plans dated January 17, 2013 denominated Exhibit "A". All proposed changes to the Approved Plans must be submitted in writing with plans showing the changes, including a clouded set of plans highlighting the changes. Such changes shall be subject to approval in accordance with Condition #5, above. 8. Front yard landscaping. Front yard landscaping shall be installed prior to final inspection or a bond satisfactory to the Community Development Department of 150% of the estimated cost of the installation of such landscaping shall be provided to the City. 9. Cultural Resources. If archaeological or cultural resources or human remains are discovered, the following conditions shall be implemented. • If significant cultural materials are found during project construction activities, all construction shall cease within a 50-foot radius of the find in order to proceed with the testing and mitigation measures required. The City of Saratoga shall be notified, and a qualified archaeologist shall examine the find and make appropriate recommendations regarding the significance of the find and the appropriate mitigation. Recommendations could include collection, recordation, and analysis of any significant cultural material. Pursuant to Section 7050.5 of the Health and Safety Code and Section 5097.94 of the public Resources Code of the State of California. • In the event of the discovery of human remains during construction, there shall be no further excavation or disturbance of the site or any nearby area reasonably suspected to overlay adjacent remains. The Santa Clara County Coroner shall be notified and shall make a determination as to whether the remains are Native American. If the Coroner determines that the remains are not subject to his authority, he shall notify the Native American Heritage Commission who shall attempt to identify descendants of the deceased Native American. If no satisfactory agreement can be reached as to the disposition of the remains pursuant to this State Law, then the land owner shall re-inter the human remains and items associated with Native American burials on the property in a location not subject to further subsurface disturbance. • In the event any unrecorded archaeological resources are recorded, it will be the responsibility of the project archaeologist to (at a minimum) record the location of the resources on DPR archaeological site forms to be submitted to the Northwest Information Center (NWIC) at the completion of the project. If it has been determined that additional earthmoving activities will further disturb the resource, a plan for its evaluation under current CEQA guidelines should be submitted to the City of Saratoga for approval before a program of hand excavation is undertaken. • If evaluative testing demonstrates that the property contains an archaeological resource eligible for inclusion on the California Register of Historical Resources, the project applicant should submit a plan for mitigation of impacts to that resource to the City of Saratoga for approval before additional data 168 Resolution No. 13-006 Page 5 recovery efforts are allowed to proceed in areas of planned impacts. Mitigation can take the form of additional archaeological monitoring along with recording and/or removal of significant archaeological materials and information. Mitigation should also include the analysis and production of a report of findings at the completion of archaeological fieldwork for submission to the City and the NWIC. • After discovery of any significant cultural resources, a final report shall be submitted to the City of Saratoga. This report shall contain a description of the monitoring and testing program, a list of the resources found, a summary of the resources analysis methodology and conclusion, and a description of the disposition/duration of the resources. The report shall verify completion of the mitigation program to the satisfaction of the City of Saratoga. CITY ARBORIST Acknowledged. 10. Compliance with Tree Regulations and City Arborist Report. All requirements in the City Arborist Report dated June 21, 2012, and all other future updated reports, are hereby adopted as conditions of approval and shall be implemented as part of the Approved Plans. CITY GEOLOGIST Acknowledged. Completed. Acknowledged. 11. Compliance with Geotechnical Clearance and City Engineer. All requirements in the Geotechnical Clearance memorandum dated July 19, 2012, and all other future updated reports, and all other conditions, as specified by the City Geologist are hereby adopted as conditions of approval and shall be implemented as part of the Approved Plans. 12. The Project Geotechnical Engineer shall review and approve all geotechnical design aspects of the final detailed site construction plans (i.e., site preparation and grading, drainage improvements, and design parameters for the proposed foundations and retaining walls) to ensure that geotechnical recommendations have been properly incorporated. 13. The geotechnical consultant shall inspect, test (as needed), and approve all geotechnical aspects of project construction. The inspections should include, but not necessarily be limited to: site preparation and grading, site surface and subsurface drainage improvements, and excavations for foundations and retaining walls prior to the placement of steel and concrete. The consultant shall perform a final inspection of completed project drainage improvements and confirm compliance with geotechnical standards. 169 Resolution No. 13-006 Page 6 The results of these inspections and the as-built conditions of the project shall be described by the Project Geotechnical Engineer in a letter and submitted to the City Engineer for review prior to final (as-built) project approval. PUBLIC WORKS Trail Easement Dedicated. Acknowledged. Easement Dedicated. Map Submitted. Fees Paid. Monuments set. 14. THIS CONDITION IS PERMANENT. Deed Restriction: Trail Easement. The property owner shall record a deed restriction, satisfactory to the Community Development Director, dedicating a pedestrian trail easement along Saratoga Creek to the City of Saratoga as provided in the Trail Easement Agreement and depicted on the Trails Master Plan included in the Open Space Conservation Element of the City of Saratoga General Plan. A legal description and plat plan or a verbal trail description shall be prepared for the trail easement dedication and submitted to the City Public Works Department for review and approval. The width and exact location of the trail easement is subject to approval by the Public Works Department. This Trail Easement shall be recorded on the deed prior to issuance of Zoning Clearance for a Building Permit. 15. The owner/applicant shall comply with requirements of Provision C.3 of National Pollutant Discharge Elimination System Permit. The applicant shall use and maintain Best Management Practices (BMP’s) for site design and storm water treatment. The project site shall be designed to prevent pollutants from being washed into creeks and storm drains. 16. The applicant shall dedicate a private storm drain easement associated with the proposed storm drain system. The storm drain easement shall be shown on the Final Map. Maintenance of the storm drain system shall be recorded either on the Final Map or by a separate document referenced on the Final Map. 17. The owner (applicant) shall submit four (4) copies of a Final Map in substantial conformance with the approved Tentative Map, along with the additional documents required by Section 14-40.020 of the Municipal Code, to the City Engineer for examination. The Final Map shall contain all of the information required in Section 14-40.030 of the Municipal Code and shall be accompanied by the following items: • One copy of map checking calculations. • Preliminary Title Report for the property dated within ninety (90) days of the date of submittal for the Final Map. • One copy of each map referenced on the Final Map. • One copy of each document/deed referenced on the Final Map. • One copy of any other map, document, deed, easement or other resource that will facilitate the examination process as requested by the City Engineer. 18. The owner (applicant) shall pay a Map Checking fee, as determined by the City Engineer, at the time of submittal of the Final Map for examination. 19. Interior monuments shall be set at each lot corner either prior to recordation of the Final Map or some later date to be specified on the Final Map. If the owner (applicant) chooses to defer the setting of interior monuments to a specified later date, 170 Resolution No. 13-006 Page 7 Acknowledged. Completed. Will-Serve Letters Submitted. Acknowledged. Fees Paid. Acknowledged. Acknowledged. Acknowledged. then sufficient security as determined by the City Engineer shall be furnished prior to Final Map approval, to guarantee the setting of interior monuments. 20. The owner (applicant) shall obtain an Encroachment Permit from the City of Saratoga for any and all improvements in the City right-of-way or City easement prior to commencement of the work. The owner (applicant) shall replace sections of sidewalk and/or curb and gutter as determined during the Encroachment Permit issuance 21. The owner (applicant) shall provide Irrevocable Offers of Dedication for all required easements and/or rights-of-way on the Final Map, in substantial conformance with the approved Tentative Map, prior to Final Map approval. 22. Prior to Final Map approval, the owner (applicant) shall furnish the City Engineer with satisfactory written commitments from all public and private utility providers serving the subdivision guaranteeing the completion of all required utility improvements to serve the subdivision. 23. The owner (applicant) shall secure all necessary permits from the City and any other public agencies, including public and private utility providers, prior to commencement of subdivision improvement construction. Copies of permits other than those issued by the City shall be provided to City Engineer. 24. The owner (applicant) shall pay the applicable Park and Recreation fee prior to Final Map approval. 25. All building and construction related activities shall adhere to New Development and Construction - Best Management Practices as adopted by the City for the purpose of preventing storm water pollution. 26. THIS CONDITION IS PERMANENT. The property owner shall record a deed restriction, satisfactory to the Community Development Department, requiring the four enclosed parking spaces for the sole use by the owners of parcels 2 and 3. 27. THIS CONDITION IS PERMANENT. The property owner shall record a deed restriction, satisfactory to the Community Development Department, requiring that the architectural themes and colors of the commercial and residential developments remain harmonious. 171 172 173 174 175 176 177 178 SARATOGA CITY COUNCIL MEETING DATE: August 21, 2013 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: Macedonio Nunez DIRECTOR: John Cherbone Associate Engineer SUBJECT: Resolution of Local Support for the Funding of the Prospect Road-Saratoga Avenue Corridor Improvements Project RECOMMENDED ACTION: Adopt Resolution supporting the Funding Application for the Prospect Road-Saratoga Avenue Corridor Improvements Project. REPORT SUMMARY: Background: In March 2013, Public Works staff applied for a Metropolitan Transportation Commission (MTC) grant for the OneBay Area Grant (OBAG) Program. These funds are part of the Competitive side of the OBAG grant program. A project must be located in Priority Development Area (PDA) or on a PDA corridor like Prospect Rd and Saratoga Ave. The VTA Board of Directors approved the OBAG grant on June 6, 2013. The grant amount approved for the City’s Project is $4,205,000. Prospect Road-Saratoga Avenue Corridor Improvements Project The project will improve Prospect Road between Saratoga-Sunnyvale and Lawrence Expressway, and on Saratoga Ave between Highway 85 and the City Limits toward Lawrence Expressway. Improvements include new medians with landscaping along Prospect Road, installation of sidewalks where gaps have been identified, installation of American with Disabilities Act (ADA) compliant ramps, repairs to existing ADA ramps, installation of bicycle detector loops at signalized intersections, installation of “green” bike lanes at heavily congested intersections, addition of bus shelters, and installation of bus pads at bus stops. • The City’s project ranked 13 out of 60 projects submitted with only 21 receiving grants. • The total amount of grants requested was $145 million with only $45 million available leaving the OBAG program oversubscribed by $100 million. • Saratoga is receiving the 2nd highest grant amount at $4,205,000. Page 1 of 2 179 • Only one other City besides Saratoga committed the minimum local match amount. The majority of successful applicants committed the maximum local match giving their projects an extra 10 points. If Saratoga committed the maximum local match amount our project would have ranked 6th. Discussion: Authorization to submit the attached application needs to be granted by the City Council. This will be accomplished by adopting the attached Resolution. FISCAL IMPACTS: The OBAG grant requires the City to provide matching funds in the amount of $544,825, which is budgeted with Gas Tax funds. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The project would not be approved, and the OBAG grant of $4,205,000 would be reallocated to other cities in Santa Clara County. ALTERNATIVE ACTION(S): None in addition to the above. FOLLOW UP ACTION(S): Resolution will be forwarded to the MTC. ADVERTISING, NOTICING AND PUBLIC CONTACT: This item was posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting and residents may subscribe to the agenda on-line by opting in at www.saratoga.ca.us. ATTACHMENTS Resolution Page 2 of 2 180 Resolution of Local Support MTC Discretionary Funding Resolution No. Authorizing the filing of an application for funding assigned to MTC and committing any necessary matching funds and stating the assurance to complete the project WHEREAS, The City of Saratoga (herein referred to as APPLICANT) is submitting an application to the Metropolitan Transportation Commission (MTC) for $4,205,000 in funding assigned to MTC for programming discretion, including but not limited to federal funding administered by the Federal Highway Administration (FHWA) such as Surface Transportation Program (STP) funding, Congestion Mitigation and Air Quality Improvement (CMAQ) funding and/or Transportation Alternatives (TA) funding (herein collectively referred to as REGIONAL DISCRETIONARY FUNDING) for the Prospect Road-Saratoga Avenue PDA Corridor Improvements (herein referred to as PROJECT) for the OneBayArea Grant (OBAG) Program (herein referred to as PROGRAM); and WHEREAS, the Moving Ahead for Progress in the 21st Century Act (Public Law 112-141, July 6, 2012) and any extensions or successor legislation for continued funding (collectively, MAP 21) authorize various federal funding programs including, but not limited to the Surface Transportation Program (STP) (23 U.S.C. § 133), the Congestion Mitigation and Air Quality Improvement Program (CMAQ) (23 U.S.C. § 149) and the Transportation Alternatives Program (TA) (23 U.S.C. § 213); and WHEREAS, state statutes, including California Streets and Highways Code 182.6 and 182.7 provide various funding programs for the programming discretion of the Metropolitan Planning Organization (MPO) and the Regional Transportation Planning Agency (RTPA); and WHEREAS, pursuant to MAP-21, and any regulations promulgated thereunder, eligible project sponsors wishing to receive federal funds for a project shall submit an application first with the appropriate MPO for review and inclusion in the MPO's Transportation Improvement Program (TIP); and WHEREAS, MTC is the MPO and RTPA for the nine counties of the San Francisco Bay region; and WHEREAS, MTC has adopted a Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) that sets out procedures governing the application and use of federal funds; and WHEREAS, APPLICANT is an eligible sponsor for REGIONAL DISCRETIONARY FUNDING; and WHEREAS, as part of the application for REGIONAL DISCRETIONARY FUNDING, MTC requires a resolution adopted by the responsible implementing agency stating the following: 1. the commitment of any required matching funds; and 2. that the sponsor understands that the REGIONAL DISCRETIONARY FUNDING is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded with additional REGIONAL DISCRETIONARY FUNDING; and 3. that the project will comply with the procedures, delivery milestones and funding deadlines specified in the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised); and 4. the assurance of the sponsor to complete the project as described in the application, subject to environmental clearance, and if approved, as included in MTC's federal Transportation Improvement Program (TIP); and 5. that the project will comply with all project-specific requirements as set forth in the PROGRAM; and 6. that the project (transit only) will comply with MTC Resolution No. 3866, revised, which sets forth the requirements of MTC’s Transit Coordination Implementation Plan to more efficiently deliver transit projects in the region. 1 181 NOW, THEREFORE, BE IT RESOLVED that the APPLICANT is authorized to execute and file an application for funding for the PROJECT for REGIONAL DISCRETIONARY FUNDING under MAP-21 for continued funding; and be it further RESOLVED that the APPLICANT by adopting this resolution does hereby state that: 1. APPLICANT will provide any required matching funds; and 2. APPLICANT understands that the REGIONAL DISCRETIONARY FUNDING for the project is fixed at the MTC approved programmed amount, and that any cost increases must be funded by the APPLICANT from other funds, and that APPLICANT does not expect any cost increases to be funded with additional REGIONAL DISCRETIONARY FUNDING; and 3. APPLICANT understands the funding deadlines associated with these funds and will comply with the provisions and requirements of the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) and APPLICANT has, and will retain the expertise, knowledge and resources necessary to deliver federally-funded transportation projects, and has assigned, and will maintain a single point of contact for all FHWA-funded transportation projects to coordinate within the agency and with the respective Congestion Management Agency (CMA), MTC, Caltrans and FHWA on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA-funded transportation projects implemented by APPLICANT; and 4. PROJECT will be implemented as described in the complete application and in this resolution, subject to environmental clearance, and, if approved, for the amount approved by MTC and programmed in the federal TIP; and 5. APPLICANT and the PROJECT will comply with the requirements as set forth in MTC programming guidelines and project selection procedures for the PROGRAM; and 6. APPLICANT (for a transit project only) agrees to comply with the requirements of MTC’s Transit Coordination Implementation Plan as set forth in MTC Resolution 3866, revised; and therefore be it further RESOLVED that APPLICANT is an eligible sponsor of REGIONAL DISCRETIONARY FUNDING funded projects; and be it further RESOLVED that APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT; and be it further RESOLVED that there is no legal impediment to APPLICANT making applications for the funds; and be it further RESOLVED that there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and be it further RESOLVED that APPLICANT authorizes its Executive Director, General Manager, or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution; and be it further RESOLVED that a copy of this resolution will be transmitted to the MTC in conjunction with the filing of the application; and be it further RESOLVED that the MTC is requested to support the application for the PROJECT described in the resolution and to include the PROJECT, if approved, in MTC's federal TIP. 2 182 The CITY OF SARATOGA adopted this resolution on August 21, 2013. AYES: NAYS: ABSENT: ABSTAIN: Jill Hunter, Mayor Attest__________________________________ Crystal Bothelio, City Clerk City of Saratoga 3 183 SARATOGA CITY COUNCIL MEETING DATE: August 21, 2013 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: Macedonio Nunez DIRECTOR: John Cherbone Associate Engineer SUBJECT: Resolution of Local Support for the Funding of the Saratoga Village Sidewalk Rehabilitation Project RECOMMENDED ACTION: Adopt Resolution supporting the Funding Application for the Saratoga Village Sidewalk Rehabilitation Project. REPORT SUMMARY: Background: In March 2013, Public Works staff applied for a Metropolitan Transportation Commission (MTC) grant for the OneBay Area Grant (OBAG) Program. These funds are part of the Guarantee side of the OBAG grant program and can be used in non-Priority Development Area (PDA) like the Saratoga Village. The VTA Board of Directors approved the OBAG grant on June 6, 2013. The grant amount approved for the City’s Project is $162,000. Saratoga Village Sidewalk Rehabilitation Project This Project will remove and replace sidewalk, curb and gutter areas in the Village that is deteriorating or a tripping hazard. Discussion: Authorization to submit the attached application needs to be granted by the City Council. This will be accomplished by adopting the attached Resolution. FISCAL IMPACTS: The OBAG grant requires the City to provide matching funds in the amount of $20,990, which is budgeted with Gas Tax funds. Page 1 of 2 184 CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The project would not be approved, and the OBAG grant of $162,000 would be reallocated to other cities in Santa Clara County. ALTERNATIVE ACTION(S): None in addition to the above. FOLLOW UP ACTION(S): Resolution will be forwarded to the MTC. ADVERTISING, NOTICING AND PUBLIC CONTACT: This item was posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting and residents may subscribe to the agenda on-line by opting in at www.saratoga.ca.us. ATTACHMENTS Resolution Page 2 of 2 185 Resolution of Local Support MTC Discretionary Funding Resolution No. Authorizing the filing of an application for funding assigned to MTC and committing any necessary matching funds and stating the assurance to complete the project WHEREAS, The City of Saratoga (herein referred to as APPLICANT) is submitting an application to the Metropolitan Transportation Commission (MTC) for $162,000 in funding assigned to MTC for programming discretion, including but not limited to federal funding administered by the Federal Highway Administration (FHWA) such as Surface Transportation Program (STP) funding, Congestion Mitigation and Air Quality Improvement (CMAQ) funding and/or Transportation Alternatives (TA) funding (herein collectively referred to as REGIONAL DISCRETIONARY FUNDING) for the Saratoga Village Sidewalk Rehabilitation (herein referred to as PROJECT) for the OneBayArea Grant (OBAG) Program (herein referred to as PROGRAM); and WHEREAS, the Moving Ahead for Progress in the 21st Century Act (Public Law 112-141, July 6, 2012) and any extensions or successor legislation for continued funding (collectively, MAP 21) authorize various federal funding programs including, but not limited to the Surface Transportation Program (STP) (23 U.S.C. § 133), the Congestion Mitigation and Air Quality Improvement Program (CMAQ) (23 U.S.C. § 149) and the Transportation Alternatives Program (TA) (23 U.S.C. § 213); and WHEREAS, state statutes, including California Streets and Highways Code 182.6 and 182.7 provide various funding programs for the programming discretion of the Metropolitan Planning Organization (MPO) and the Regional Transportation Planning Agency (RTPA); and WHEREAS, pursuant to MAP-21, and any regulations promulgated thereunder, eligible project sponsors wishing to receive federal funds for a project shall submit an application first with the appropriate MPO for review and inclusion in the MPO's Transportation Improvement Program (TIP); and WHEREAS, MTC is the MPO and RTPA for the nine counties of the San Francisco Bay region; and WHEREAS, MTC has adopted a Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) that sets out procedures governing the application and use of federal funds; and WHEREAS, APPLICANT is an eligible sponsor for REGIONAL DISCRETIONARY FUNDING; and WHEREAS, as part of the application for REGIONAL DISCRETIONARY FUNDING, MTC requires a resolution adopted by the responsible implementing agency stating the following: 1. the commitment of any required matching funds; and 2. that the sponsor understands that the REGIONAL DISCRETIONARY FUNDING is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded with additional REGIONAL DISCRETIONARY FUNDING; and 3. that the project will comply with the procedures, delivery milestones and funding deadlines specified in the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised); and 4. the assurance of the sponsor to complete the project as described in the application, subject to environmental clearance, and if approved, as included in MTC's federal Transportation Improvement Program (TIP); and 5. that the project will comply with all project-specific requirements as set forth in the PROGRAM; and 6. that the project (transit only) will comply with MTC Resolution No. 3866, revised, which sets forth the requirements of MTC’s Transit Coordination Implementation Plan to more efficiently deliver transit projects in the region. NOW, THEREFORE, BE IT RESOLVED that the APPLICANT is authorized to execute and file an 1 186 application for funding for the PROJECT for REGIONAL DISCRETIONARY FUNDING under MAP-21 for continued funding; and be it further RESOLVED that the APPLICANT by adopting this resolution does hereby state that: 1. APPLICANT will provide any required matching funds; and 2. APPLICANT understands that the REGIONAL DISCRETIONARY FUNDING for the project is fixed at the MTC approved programmed amount, and that any cost increases must be funded by the APPLICANT from other funds, and that APPLICANT does not expect any cost increases to be funded with additional REGIONAL DISCRETIONARY FUNDING; and 3. APPLICANT understands the funding deadlines associated with these funds and will comply with the provisions and requirements of the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) and APPLICANT has, and will retain the expertise, knowledge and resources necessary to deliver federally-funded transportation projects, and has assigned, and will maintain a single point of contact for all FHWA-funded transportation projects to coordinate within the agency and with the respective Congestion Management Agency (CMA), MTC, Caltrans and FHWA on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA-funded transportation projects implemented by APPLICANT; and 4. PROJECT will be implemented as described in the complete application and in this resolution, subject to environmental clearance, and, if approved, for the amount approved by MTC and programmed in the federal TIP; and 5. APPLICANT and the PROJECT will comply with the requirements as set forth in MTC programming guidelines and project selection procedures for the PROGRAM; and 6. APPLICANT (for a transit project only) agrees to comply with the requirements of MTC’s Transit Coordination Implementation Plan as set forth in MTC Resolution 3866, revised; and therefore be it further RESOLVED that APPLICANT is an eligible sponsor of REGIONAL DISCRETIONARY FUNDING funded projects; and be it further RESOLVED that APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT; and be it further RESOLVED that there is no legal impediment to APPLICANT making applications for the funds; and be it further RESOLVED that there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and be it further RESOLVED that APPLICANT authorizes its Executive Director, General Manager, or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution; and be it further RESOLVED that a copy of this resolution will be transmitted to the MTC in conjunction with the filing of the application; and be it further RESOLVED that the MTC is requested to support the application for the PROJECT described in the resolution and to include the PROJECT, if approved, in MTC's federal TIP. 2 187 The CITY OF SARATOGA adopted this resolution on August 21, 2013. AYES: NAYS: ABSENT: ABSTAIN: Jill Hunter, Mayor Attest__________________________________ Crystal Bothelio, City Clerk City of Saratoga 3 188 Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: August 21, 2013 AGENDA ITEM: DEPARTMENT: City Attorney CITY MANAGER: Dave Anderson PREPARED BY: Monica LaBossiere DIRECTOR: Richard Taylor Human Resources Manager City Attorney SUBJECT: Agreement for Employment and Labor Law Services with Mouser Law Firm, A Professional Corporation RECOMMENDED ACTION: Authorize the City Manager to enter into an agreement for employment and labor law services with Mouser Law Firm, A Professional Corporation. BACKGROUND: The employment attorney the City has consulted with for employment and labor law services over the last two years has changed law firms. As the employment attorney is very familiar with the City’s personnel rules and employment contracts, and Council and staff are satisfied with the services received from her, staff recommends retaining the current attorney’s services at her new law firm. FISCAL IMPACTS: The $25,000 funding has been appropriated in the FY2013-2014 Budget. This new agreement is a change in law firm only. CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: If the new agreement is not approved, the City would need to hire new employment and labor counsel who lacks familiarity with the City, our personnel rules, and our contracts, which may require the expenditure of additional funds for the counsel to become familiar with these areas. ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): Implement Council direction. 189 Page 2 of 2 ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: 1. Agreement for Professional Services 190 191 192 193 194 195 196 197 198 199 SARATOGA CITY COUNCIL MEETING DATE: August 21, 2013 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Bothelio DIRECTOR: Dave Anderson City Clerk SUBJECT: Resolution Amending Council Agency and Ad Hoc Assignments RECOMMENDED ACTION: Approve resolution amending Resolution 13-014 and the Council Agency and Ad Hoc Committee assignments for the year 2013. BACKGROUND: The City Council adopted the agency and ad hoc committee assignments at the December 19, 2012 City Council Meeting via Resolution 12-067. At the request of the Mayor, an amended list of Council assignments was presented to and approved by the Council in April 2013 via Resolution 13-014. At that time, the Saratoga Chamber of Commerce Contract Review Ad Hoc Committee was added to the list of Council assignments. In June 2013, the Council approved an updated Saratoga Chamber of Commerce Contract and thereby concluded contract discussions with the Chamber. Consequently, Council Member Cappello requested that the assignment be removed from the Council assignments. Additionally, Council Member Cappello asked that a new liaison assignment to Destination Saratoga be added. If the resolution amending Resolution 13-014 is adopted, the following changes will be made to the list of 2013 Council Agency and Ad Hoc Committee Assignments: Liaison Assignments Council Member Alternate Destination Saratoga Cappello Hunter Ad Hoc/Committee Assignment Council Member 2nd Council Member Saratoga Chamber of Commerce Contract Review Hunter Cappello FISCAL IMPACTS: N/A Page 1 of 2 200 CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The Council Agency and Ad Hoc Committee Assignments will remain the same. ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): Implement Council direction and update the list of City Council Agency and Ad Hoc Committee Assignments. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Resolution Amending Resolution 13-014 Attachment B: Amended 2013 City Council Agency and Ad Hoc Assignments Attachment C: Resolution 13-014 Page 2 of 2 201 This is a placeholder document for the report "Attachment A: Resolution Amending Resolution 13- 014". There was an error in the publishing process and it could not be converted to PDF. 202 2013 SARATOGA CITY COUNCIL AGENCY AND AD HOC ASSIGNMENT Mandatory Agency Assignments Council Member Alternate Association of Bay Area Governments Page Lo Chamber of Commerce Cappello Hunter County HCD Policy Committee Cappello Page Hakone Foundation Board Hunter * Lo * Hakone Foundation Executive Committee Hunter N/A KSAR Community Access TV Board Hunter Miller Library Joint Powers Authority Lo Hunter Santa Clara County Cities Association Page Hunter Santa Clara County Cities Association Selection Committee Page Hunter Santa Clara County Emergency Council Cappello Miller Santa Clara Valley Water District Commission Lo Miller Valley Transportation Authority PAC Miller Page West Valley Flood Control & Watershed Advisory Committee Lo Miller West Valley Mayors and Managers Association Hunter Lo West Valley Sanitation District Page Cappello West Valley Solid Waste Management Joint Powers Authority Miller Page * Both members attend Hakone Foundation Board meetings Liaison Assignments Council Member Alternate Historical Foundation Hunter Lo Postal Service Liaison Miller N/A Saratoga Ministerial Association Miller Cappello SASCC Cappello Lo Sister City Liaison Page Lo Destination Saratoga Cappello Hunter Ad Hoc/Committee Assignments Council Member 2nd Council Member City School Ad Hoc Hunter Miller Council Finance Committee Miller Cappello Highway 9 Ad Hoc Cappello Page Let’s Move City Ad Hoc Cappello Lo Saratoga Chamber of Commerce Contract Review Hunter Cappello TEA Ad Hoc Page Cappello Village Ad Hoc Hunter Lo Both members are required to attend Ad Hoc/Committee meetings 203 RESOLUTION 13-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING RESOLUTION 12-067 APPOINTING COUNCIL REPRESENTATIVES TO AGENCY AND AD HOC COMMITTEES FOR YEAR 2013 WHEREAS, representatives from the City Council serve on various agencies and ad hoc committees; and WHEREAS, the responsibility for representing the City Council should be shared by all members; and WHEREAS, the City Council annually reviews agency and ad hoc committee assignments to update and reassign members as needed; and WHEREAS, on December 19, 2012, the City Council approved the2013 City Council Agency and Ad Hoc Committee Assignments; and WHEREAS, on April 3, 2013, the Saratoga Chamber of Commerce Contract Review Ad Hoc Committee was added to the list of Council Agency and Ad Hoc Committee assignment; NOW, THEREFORE, be it resolved that the City Council approves the following addition to the City Council Agency and Ad Hoc Committee Assignments. Ad Hoc/Committee Assignment Council Member 2nd Council Member Saratoga Chamber of Commerce Contract Review Hunter Cappello Attachments: Exhibit A—Updated 2013 City Council Agency and Ad Hoc Committee Assignments The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 3`d day of April 2013 by the following vote: AYES: Council Member Chuck Page, Manny Cappello, Howard Miller, Vice Mayor Emily Lo, Mayor Jill Hunter NOES: None ABSENT: None ABSTAIN: None je,e, Jill Hunter, Mayor ATTEST: Ot :1 -A 'PYo ,o DATE: L41 4h013 Cryst 1 othelio, City Clerk 204 2013 SARATOGA CITY COUNCIL AGENCY AND AD HOC ASSIGNMENT Mandatory Agency Assignments Council Member Alternate Association of Bay Area Governments Page Lo Chamber of Commerce Cappello Hunter County HCD Policy Committee Cappello Page Hakone Foundation Board Hunter *Lo * Hakone Foundation Executive Committee Hunter N/A KSAR Community Access TV Board Hunter Miller Library Joint Powers Authority Lo Hunter Santa Clara County Cities Association Page Hunter Santa Clara County Cities Association Selection Committee Page Hunter Santa Clara County Emergency Council Cappello Miller Santa Clara Valley Water District Commission Lo Miller Valley Transportation Authority PAC Miller Page West Valley Flood Control &Watershed Advisory Lo Miller Committee West Valley Mayors and Managers Association Hunter Lo West Valley Sanitation District Page Cappello West Valley Solid Waste Management Joint Powers Miller Page Authority Both members attend Hakone Foundation Board meetings Liaison Assignments Council Member Alternate Historical Foundation Hunter Lo Postal Service Liaison Miller N/A Saratoga Ministerial Association Miller Cappello SASCC Cappello Lo Sister City Liaison Page Lo Ad Hoc/Committee Assignments Council Member 2"d Council Member City School Ad Hoc Hunter Miller Council Finance Committee Miller Cappello Highway 9 Ad Hoc Cappello Page Let's Move City Ad Hoc Cappello Lo Saratoga Chamber of Commerce Contract Review Hunter Cappello TEA Ad Hoc Page Cappello Village Ad Hoc Hunter Lo Both members are required to attend Ad Hoc/Committee meetings 205 SARATOGA CITY COUNCIL MEETING DATE: August 21, 2013 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Bothelio DIRECTOR: Dave Anderson City Clerk SUBJECT: Council Meeting Decorum RECOMMENDED ACTION: Approve resolution amending the City Council Norms of Operation. BACKGROUND: At the June 19, 2013 City Council Meeting, Council Members Page and Miller requested Council discussion on Council Meeting decorum. Consequently, this topic was discussed by the City Council on July 3, 2013. Staff provided information about meeting decorum guidelines in the City Council Norms of Operation as well as examples from other cities. At the July 3, 2013 meeting, staff was directed to return with a revised draft of the City Council Norms of Operation that included the language on public meeting decorum from the City of San Jose Code of Conduct for Public Meetings. Additionally, staff was directed to clarify that Section 3C applies to Commissioners and remove Section 5G City Sanction of Community Events. Staff has prepared the requested revisions with appropriate modifications for circumstances in Saratoga (e.g., unlike San Jose, Saratoga does not have Council Committee rooms). To adopt the changes, Council should approve the resolution amending the City Council Norms of Operation. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The City Council Norms of Operation will remain as they are. ALTERNATIVE ACTION(S): N/A Page 1 of 2 206 FOLLOW UP ACTION(S): Implement Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Resolution Amending City Council Norms of Operation Attachment B: City Council Norms of Operation Page 2 of 2 207 RESOLUTION 13-___ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING THE CITY COUNCIL POLICY PERTAINING TO NORMS OF OPERATION WHEREAS, the City Council adopted a policy establishing Norms of Operation for City Council in 2004 through City Council Resolution 04-007; and WHEREAS, the Norms of Operation were amended in June 2007 through Resolution 07-075 to establish a policy for City sanctioning of a community event; and WHEREAS, in 2008, the City Council amended the Norms of Operation through Resolution 08-069 to require that the City Council Reorganization during Election years take place on the Tuesday immediately preceding the first regular meeting of December; and WHEREAS, the Norms of Operation were amended in 2009 to establish the Saratoga Rules of Parliamentary Procedure via Resolution 09-024; and WHEREAS, the Norms of Operation were amended again in 2012 to allow the Reorganization during Election years to occur during a regular meeting if desired; and NOW, THEREFORE, be it resolved that the City Council of the City of Saratoga hereby amends the Policy Pertaining to Norms of Operations for City Council, adopted January 21, 2004 and amended June 20, 2007, November 5, 2008, May 6, 2009, and October 17, 2012, as shown in Attachment A (words shown in strikeout [example] are deleted and words shown in bold italics [example] are inserted). Attachments: City of Saratoga City Council Norms of Operation 208 The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 21st day of August 2013 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Jill Hunter, Mayor ATTEST: DATE: Crystal Bothelio, City Clerk 209 CITY OF SARATOGA CITY COUNCIL NORMS OF OPERATION (Updated August 21, 2013) Section 1. OPERATION OF CITY COUNCIL MEETINGS A. City Council Meetings shall be run following the outline listed in Section 6.B. of this document. Each item shall be introduced by the Mayor and heard in accordance with the Rules of Parliamentary Procedure attached hereto as Exhibit A. B. The Mayor may place an item anywhere on the agenda. Two City Council members may place an item on the agenda. C. A single City Council Member may place on item on the agenda under City Council Member Items. Items under this manner shall have a limited staff report, if appropriate. No significant resources (more than three hours of staff time) shall be used by staff until the Council gives direction on the item. The Mayor shall determine when three hours of effort has been utilized. D. If an item appears again in a future Council meeting, it shall be heard under Old Business. Items placed under public hearings shall only be those that are defined by law as requiring a special notice and a public hearing or those called by City Council on its own volition. E. In order to ensure that all members of the public have an opportunity to speak and that the Council is able to complete its business, there will be a three-minute limitation on comments by the public except for applicants and appellants at public hearings or as otherwise provided by law. In order to effectively enforce this rule, the City Clerk will monitor the time for each speaker with an electronic timer. The timer will beep at the one- minute remaining point, and again at the three-minute point. If there are more than twenty (20) identified speakers for one item at the beginning of the public comment period or public hearing, the Mayor may adjust the three-minute time down to two minutes per speaker. F. Closed sessions of the City Council shall generally be conducted prior to the 7:00 p.m. business portion of regular meetings. If necessary, Closed Sessions not completed prior to the 7:00 p.m. business portion will be considered at the conclusion of the business portion of the meeting, or as otherwise determined by the City Council. Special Council Meeting may be called by the Mayor with proper public notice. G. Members of Council should not engage in debate with a member of the public or Staff at Council meetings since these debates seldom resolve concerns and many times inflame feelings at a public meeting. Any concerns by a member of Council over the behavior or work of a City employee during a Council meeting should be directed to the City Manager privately to ensure the concern is resolved. H. Prior to the close of the public hearing or comment period Councilmembers may ask 1 210 questions of anyone in the audience. The public hearing and comment period are the times for Council to receive evidence. Once the hearing or comment period is closed, the Council deliberates based on that evidence. While Council may elect to re-open a hearing or comment period (assume no prejudice to the rights of an applicant or appellant) it should make every effort to get all the information it needs while the hearing or comment period is still open. If the Council asks questions after the final presentation of the applicant/appellant in a permit-related hearing the Council would need to provide the applicant/appellant with an opportunity to rebut the answers to the questions. While these rules need not apply as strictly to hearings where due process is less of an issue (i.e., an ordinance amendment) a uniform set of rules for all public hearings and comment periods is desirable. I. The Mayor may, with Council concurrence, schedule Council review of agenda items out of their prescribed order on the printed agenda if a large number of the public are present to speak on agenda item. J. Persons in the audience will refrain from behavior which will disrupt the public meeting. This will include making loud noises, clapping, shouting, booing, hissing or engaging in any other activity in a manner that disturbs, disrupts or impedes the orderly conduct of the meeting. Persons in the audience will refrain from creating, provoking or participating in any type of disturbance involving unwelcome physical contact. Persons in the audience will refrain from using cellular phones and/or pagers while the meeting is in session. Appropriate attire, including shoes and shirts, are required in the Council Chambers and other Council meeting rooms at all times. Persons in the audience will not place their feet on the seats in front of them. No food, drink (other than bottled water with a cap), or chewing gum will be allowed in the Council Chambers and other Council meeting rooms, except as otherwise pre-approved by City staff. All persons entering the Council Chambers and other Council meeting rooms, including their bags, purses, briefcases and similar belongings, may be subject to search for weapons and other dangerous materials. Section 2. CITY COUNCIL RELATIONS WITH CITY STAFF A. There shall be mutual respect from both Staff and Councilmembers of their respective roles and responsibilities when and if expressing criticism in public session. B. City Staff shall acknowledge the Council as policy makers and the City Council shall acknowledge Staff as administering the Council's policies. C. All written requests for information or questions by City Councilmembers to Staff shall be directed to the City Manager, City Attorney, City Clerk, or Department Managers (wit h a copy to the City Manager). All complaints should be submitted to the City Manager or, if a complaint concerns the City Manager, to the City Attorney. D. All written informational material requested by individual Councilmembers shall be submitted by Staff to all Councilmembers with the notation indicating which 2 211 Councilmember requested the information. E. Council shall not attempt to coerce Staff in the making of appointments, the awarding of contracts, the selection of consultants, the processing of development applications, the granting of City licenses or permits. The Council shall not attempt to change or interfere with the operating policies and practices of any City department. F. Mail that is addressed to the Mayor and City Council shall be circulated by the City Clerk to the City Council with a comment as to which Staff person will be assisting the Mayor in preparing a response. The Mayor's response, in addition to the original communication, will be submitted to the City Council for their information. G. The City Clerk shall not open mail addressed to an individual Councilmember unless requested to do so by the Councilmember. H. Individual Councilmembers shall not direct Staff to initiate any action or prepare any report that is significant in nature or initiate any project or study. All such direction shall be provided by the City Manager or by action of a majority of the City Council at a City Council meeting. Councilmembers may ask for limited resources and information for items that are on an agenda as long as any information is distributed to all City Councilmembers Section 3. CITY COUNCIL RELATIONSHIP WITH CITY COMMISSIONS AND OTHER BODIES A. Members of the City Council should not attempt to influence or publicly criticize commission recommendations, or to influence or lobby individual commission members on any item under their consideration. It is important for commissions to be able to make objective recommendations to the City Council on items before them. Members of Council that attempt to strongly influence commission positions on an item may prejudice or hinder their role in reviewing the commission's recommendation as a member of the City Council. B. Individual Councilmembers shall have the right to attend meetings but shall refrain from speaking or becoming involved in the meeting's discussions. If asked a question, the Councilmember person should indicate that he/she can only provide a personal opinion and does not speak for the Council as a whole. C. If a member of the City Council or a Commission appears before another governmental agency or organization except as a member of outside agency appointed by the City Council to give a statement on an issue affecting the City, the Councilmember or Commissioner should first indicate the majority position and opinion of the Council or Commission (if any). Personal opinions and comments may be expressed only if the Councilmember or Commissioner clarifies that these statements do not represent the position of the City Council. 3 212 Section 4. CITY COUNCIL HANDLING OF LITIGATION AND OTHER CONFIDENTIAL INFORMATION A. City Councilmembers shall keep all written materials and verbal information provided to them on matters that are confidential under State law in complete confidence to insure that the City's position is not compromised. No disclosure or mention of information in these materials shall be made to anyone other than Councilmembers, the City Attorney or City Manager. B. All negotiations and other contacts concerning matters that have come before the City Council in closed session (including, but not limited to, property acquisition or disposal, a pending claims or litigation, and/or employee negotiations) with the other party and/or party’s agents or other representatives shall be limited to, and made by, the designated City staff representative handling the negotiations, claim or litigation unless the City Council has directed that a specific Council member to assist staff in negotiations. Except as authorized above, no Councilmember who has participated in any closed session shall have any contact or discussion with the other party or its agents or representatives concerning the matter under consideration except during public meetings of the City Council. All public statements, information and press releases shall be handled exclusively by the City’s designated spokesperson. Section 5. BUSINESS OF THE CITY COUNCIL A. Seating Arrangement of the City Council – The Mayor shall be seated on the left of the five members of the City Council. The Vice Mayor shall be seated to the right of the Mayor. The Councilmember with the most seniority shall be seated to the right of the Vice Mayor and the remaining Councilmember shall be seated to the right of the most senior Council member. The outgoing Mayor shall be seated to the far right of the Vice Mayor. When there is no outgoing Mayor the remaining Councilmembers shall be seated based upon length of service on the City Council with the most senior member seated to the right of the Mayor. In the case of members having been elected at the same time, seniority shall be determined by the number of votes received at the election. The highest vote getter shall be considered senior and so on. The City Clerk shall arrange nameplates at the Council dais at all Council meetings to assure this seating arrangement is followed. B. City Council Reorganization – The City Council Reorganization shall be held at the beginning of the first regular meeting of December unless the City Council calls and holds a special meeting on the Tuesday immediately preceding the first regular meeting of December. The floor shall be open to nominations for the purpose of electing a Mayor and Vice Mayor to serve for the following year. Such elections shall be made by majority vote of the Council members present at the meeting. The Mayor and Vice Mayor shall assume the duties of their respective offices immediately upon election. The Mayor and Vice Mayor shall serve a one-year term at the pleasure of the Council. In election years the date of the special meeting referenced above may be changed by the City Clerk as necessary to ensure compliance with State election laws. 4 213 C. Mayor and Council Roles – The Mayor shall act as the primary spokesperson and official representative of the City Council, unless such responsibility is delegated by the Mayor, or otherwise assigned by a majority vote of the City Council. The Mayor shall preside at all regular, adjourned, and special meetings of the City Council, including joint meetings with commissions and closed sessions. The Mayor shall execute all official City documents, warrants and correspondence approved by City Council. The Mayor shall serve as the primary contact for the City Manager to provide direction and advice regarding routine planning and operational issues (i.e. meeting schedules, dispositions of correspondences, etc.) Nothing in this section is intended to suggest that the position of Mayor wields formal power or authority in excess of the other members of the City Council. Rather, the person serving as Mayor is to be recognized as the leader of the Council, or first among equals. The Vice Mayor shall serve and perform the functions as Mayor in the absence of the duly elected Mayor. D. Council Committee/Agency Assignments Every December immediately following the City Council reorganization the Mayor shall announce that new appointments for Committee/Agency Assignments are necessary. A list of committee/agency assignments shall be given to each Councilmember and each Councilmember shall provide the City Clerk with a list of the Committee/Agency Assignments in which the Councilmember is interested. The Mayor shall propose appointments for Council approval at the City Council meeting immediately following the reorganization. E. Ex Parte Communications An Ex Parte Communication occurs when a Council member receives information from a member of the public outside of a public meeting concerning a matter to be heard by the City Council. Ex Parte communications are an inherent part of the City of Saratoga’s commitment to allowing City residents ample opportunity to consult with elected officials both inside and outside of public meetings. At the same time, the City is committed to the principle that the business of the public should be conducted in public, to ensure that citizens are afforded the opportunity to participate in the making of decisions that affect their lives, and the means to evaluate choices made by the City and its officers. Where a City Councilmember has received information outside of a public meeting that the Councilmember believes has a bearing on the decision and that is not reflected in the staff report presented to the Council and the public, the Councilmember should provide that information to the rest of the Council and the public following the staff report and prior to beginning of public testimony on the matter. This will allow the public and other members of the Council to consider the information in forming their views on the decision at hand. In addition, persons affected by the decision will also have the opportunity to know the evidence on which the decision is to be based and have an opportunity to comment on it and, if need be, to rebut it. This approach allows all members of the public access to elected officials and to the rationale for decisions made by those officials. 5 214 F. Issuing Proclamations and Commendations A proclamation is prepared at the discretion of the Mayor to proclaim a specific date or event. Proclamations are prepared for signature by the Mayor. They may be presented at a City Council meeting or at an event or meeting outside the City Council meeting. A commendation is prepared at the discretion of the Mayor. A commendation may be issued for accomplishments such as: • Athletic/academic accomplishments • Act of heroism • Youth Accomplishments • A Community Organization’s Citizen of the Year • A Community Organization’s Business Person of the year • Outgoing elected officials • Outgoing City Commissioners Commendations are prepared for signature by the Mayor. They may be presented at a City Council meeting or at an event or meeting outside the City Council meeting. G. City Sanction of Community Events Periodically, one or more Council members and/or one or more City residents seeks City sanction of a community event. “Community event” includes a gathering, celebration, visit from official delegation, memorial, arts/cultural production, holiday, installations, dedication, athletic event and/or other occasion. City sanction of a community event generally entails one or more of the following: • A request for the use of City-owned property • A request for the use of City staff time, funding, equipment, materials and/or supplies, including the City logo, website and/or City publications • Commemoration of historic occasions related to the City • Meetings with official visiting delegations • Direct involvement of a specified number of Council members in the planning and/or implementation of the event • Invitations distributed to City Council, City staff, committees, commissions, and/or affiliated community organizations; and The City Council has determined that City sanction of an event should be based upon whether the event: • Fosters a unique sense of place; • Builds a sense of community pride; • Enhances quality of life and well-being for community members; • Contributes to local economic vitality; • Promotes multi-cultural awareness; • Promotes the arts; and/or • Upholds stewardship of limited public resources. 6 215 In order for the City to consider sanction a community event, either: • One or more Council members must agree to seek sanction of an event, and must receive concurrence for the sanction from the Mayor, (or Vice Mayor if the Mayor is sanctioning the event); or • A City resident must submit a completed “City Sanction of Community Event” application form (example attached) to City staff, who in turn will review the application and provide a recommendation about City sanction of the event to the City Council at the earliest available City Council meeting. Section 6. RULES OF ORDER AND PROCEDURE FOR CITY COUNCIL MEETINGS A. Time of Meetings Regular meetings of the City Council shall be held on the first and third Wednesday of each month in the Civic Theater commencing at 7:00 p.m. Special meetings shall be held as necessary and convenient on the second or fourth Tuesday of the month commencing at 7:00 p.m. or at such other time as may be necessary or convenient. B. Order of Agenda The following is the usual order of agenda items for regular Council meetings. The Mayor with the concurrence of Council can change the order in which items on the agenda are heard. • Open Session – The Mayor opens the meeting in the Administration Conference Room at City Hall, to allow the public an opportunity to comment on closed session items before the Council adjourns to Closed Session, as required by law. Commission interviews are also done at this time. • Joint Meeting with City Commissions – Reserved time for Commission members to meet with the City Council for their yearly update. • Closed Session – Immediately following open session, the Council adjourns to closed session in the Administration Conference Room at City Hall. Start times may vary depending on volume of closed session items and the estimated time required to conduct the closed session. The items are listed on the agenda as required by law; however this meeting is not open to the public. • Mayor’s Report on Closed Session – The Mayor is required to announce any action taken during closed session before reconvening to the open session of the regular meeting. • Call to Order – the Mayor calls the regular meeting to order. • Pledge of Allegiance - The Mayor may lead or call upon a member of the public or staff to lead the pledge. • Roll Call – A quorum constituting 3 of the 5 members of the Council is required to conduct any Council meeting. The City Clerk calls the roll. • Report of Posting of the Agenda – The City Clerk reports on the posting of the agenda as required by law. • Oral Communications – During this portion, any persons who wish to address the City Council on a subject not on the agenda may do so. Oral communications are not intended 7 216 as the means for debate or decision-making, but only for making a presentation in person. Comment shall be limited to three minutes for members of the public who wish to speak • Communications from City Commissions – Reserved time for Commission Chairs, or designated representative, to report information to the City Council or request direction. • Council Direction to Staff –Reserved time for the City Council to request follow up on Oral/Commission Communications. • Announcements - Reserved time for the Mayor to make special announcements. • Ceremonial Items–These items include presentation of proclamations, commendations, appointments, administration of Oath of Office and special introductions. • Special Presentations – reserved time for groups, agencies, persons to speak to the Council on special items. • Consent Calendar–These items are routine and non-controversial items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Councilmember. Any member of the public may speak to an item on the Consent Calendar, or request the Mayor remove an item for discussion. Resolutions concerning decisions made at previous meetings are for the purpose of memorializing the decision to assure the accuracy of the findings, the prior vote, and any conditions imposed. • Public Hearings – There are two kinds of public hearings, those required by law and those called by the City Council of its own volition. In either event, the purpose is to provide an opportunity for all interested persons to be heard. Applicants/Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements • Old Business – These are general items, which have been considered by the Council at a previous meeting. • New Business – These are general items, which have not been previously considered by the Council. • Council Reports on Committees– Provides members of the Council an opportunity to report on agency/commission assignments. • City Councilmember Items – Provides members of the Council an opportunity to introduce discussion/action on items not currently before the Council for consideration. • City Manager Items – City Manager or City Attorney may bring up other items of interest or make announcements under this section. • Adjournment–The Mayor may adjourn the meeting to a date specific. If no date specific is announced, the next meeting will be the next regularly scheduled Council meeting. C. Disruptive Comments and/or Conduct No person who addresses the Council shall make any belligerent, personal, impertinent, irrelevant, redundant, slanderous, loud, threatening, abusive or disparaging remark, statement or commentary toward the Council, staff or other individuals in a manner which disrupts, disturbs or otherwise impedes the orderly conduct of the Council meeting, nor shall any such person engage in any other disorderly conduct which so disrupts, disturbs or impedes the orderly conduct of the meeting. Any violation of this rule shall be grounds for terminating the person’s comment period. Continued inappropriate behavior or comments, 8 217 after having been directed to discontinue, also shall be grounds for removal from the meeting. Council shall not be belligerent or make disparaging commentary toward the speaker. Nothing in this section shall prohibit or discourage orderly criticism of any City decision or policy within the limits of these rules. If a member of the public fails to follow these rules after being warned once, the Council may bar that individual from further testimony for the evening or remove the person from the meeting. 9 218