HomeMy WebLinkAbout10-02-2013 CC Agenda
WEDNESDAY, OCTOBER 2, 2013
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
September 26, 2013)
REPORT FROM CLOSED SESSION
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Commendation for Saratoga Union School District Superintendent Lane Weiss
Recommended action:
Read and present commendation recognizing Saratoga Union School District
Superintendent Lane Weiss.
SPECIAL PRESENTATIONS
None
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
2. City Council Meeting Minutes
Recommended action:
Approve City Council minutes for the Study Session on September 9, 2013 and the
Special and Regular City Council Meeting on September 18, 2013.
3. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment
cycles:
9/17/2013 Period 3
4. Annual City Code Update
Recommended action:
Waive the second reading and adopt the proposed ordinance.
5. Declaration of Surplus Vehicles and Authorization of their Disposal
Recommended action:
1. Move to declare the following vehicles as surplus and authorize their disposal
• Vehicle # 101, 2002 Ford F-150 CNG Truck (Compressed Natural Gas)
• Vehicle #99, 2002 Ford F-150 CNG Truck ( Compressed Natural Gas)
6. Cox Avenue Pedestrian Crossing Project– Notice of Completion
Recommended action:
Move to accept the Cox Avenue Pedestrian Crossing Project as complete and
authorize staff to record the Notice of Completion for the construction contract.
7. 2013 Pavement Management Program and Proposition 1B State Grant – Award of
Construction Contract
Recommended action:
1. Move to declare G. Bortolotto & Co. Inc. to be the lowest responsible bidder on the
project.
2. Move to award a construction contract to G. Bortolotto & Co. Inc. in the amount of
$625,205.53
3. Move to authorize staff to execute change orders to the contract up to $62,500.
8. Saratoga Village Pedestrian Enhancements Phase 2 – Award of Construction Contract
Recommended action:
1. Approve Budget Resolution.
2. Move to declare Guerra Construction Group of Santa Clara to be the lowest
responsible bidder on the project.
3. Move to award a construction contract to Guerra Construction Group in the amount
of $980,559 and authorize the City Manager to execute the same.
4. Move to authorize staff to execute change orders to the contract up to $77,303.
PUBLIC HEARINGS
None
OLD BUSINESS
9. Civic Theater / Council Chambers Master Plan Presentation
Recommended action:
Review and accept the Civic Theater / Council Chambers Master Plan presented by
Anderson-Brule’ Architects, Inc.
NEW BUSINESS
10. Time Limits for Commission Meetings
Recommended action:
Provide direction to staff on development of a policy that institutes limits on the
length of Commission meetings.
11. Resolution Amending Council Agency and Ad Hoc Assignments
Recommended action:
Approve resolution amending Resolution 13-060 and the Council Agency and Ad
Hoc Committee Assignments for the year 2013.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Jill Hunter
City School Ad Hoc
Hakone Foundation Board
Hakone Foundation Executive Committee
Historical Foundation
KSAR Community Access TV Board
Village Ad Hoc
West Valley Mayors and Managers Association
Vice Mayor Emily Lo
Hakone Foundation Board
Let’s Move City Ad Hoc
Library Joint Powers Authority
Santa Clara Valley Water District Commission
Village Ad Hoc
West Valley Flood Control & Watershed Advisory Committee
Council Member Howard Miller
City School Ad Hoc
Council Finance Committee
Postal Service Liaison
Saratoga Ministerial Association
Valley Transportation Authority PAC
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Chamber of Commerce
Council Finance Committee
County HCD Policy Committee
Destination Saratoga Liaison
Highway 9 Ad Hoc
Let’s Move City Ad Hoc
Santa Clara County Emergency Council
SASCC
TEA Ad Hoc
Council Member Chuck Page
Association of Bay Area Governments
Highway 9 Ad Hoc
Santa Clara County Cities Association
Santa Clara County Cities Association Selection Committee
Sister City Liaison
TEA Ad Hoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council for the City of Saratoga was posted on September 26,
2013, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was
available for public review at that location. The agenda is also available on the City’s
website at www.saratoga.ca.us
Signed this 26th day of September 2013 at Saratoga, California.
Crystal Bothelio, City Clerk
10/02 Regular Meeting – Joint Meeting with Saratoga School Districts
10/16 Regular Meeting – Joint Meeting with Hakone Foundation Board
11/06 Regular Meeting – Joint Meeting with Senator Jim Beall, Assembly
Member Paul Fong, and Supervisor Joe Simitian
11/20 Regular Meeting – Joint Meeting Sister City Committee
12/04 Regular Meeting – Joint Meeting with Library Commission and Friends of
the Saratoga Libraries
12/18 Regular Meeting – Joint Meeting TBD
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2013