HomeMy WebLinkAbout10-16-2013 CC Agenda
WEDNESDAY, OCTOBER 16, 2013
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
October 10, 2013)
REPORT FROM CLOSED SESSION
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Recognition of Former Traffic Safety Commissioner Judy Coulter
Recommended action:
Present certificate of appreciation to Traffic Safety Commissioner Judy Coulter.
2. Appointment of Traffic Safety Commissioner and Oath of Office
Recommended action:
Adopt the attached resolution appointing Ray Cosyn to the Traffic Safety
Commission and direct the City Clerk to administer the Oath of Office.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
3. Proclamation for October 24, 2013 as World Polio Day
Recommended action:
Read and present the proclamation declaring October 24, 2013 as World Polio Day in
the City of Saratoga.
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
4. City Council Meeting Minutes
Recommended action:
Approve City Council minutes for the Special and Regular City Council Meeting on
October 2, 2013.
5. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment
cycles:
10/1/2013 Period 4
10/8/2013 Period 4
6. Treasurer’s Report for the Month Ended August 31, 2013
Recommended action:
Review and accept the Treasurer’s Report for the month ended August 31, 2013.
7. Application ZOA13-0006; 13777 Fruitvale Avenue; City of Saratoga - Annual Code
Update
Recommended action:
Waive the second reading and adopt the proposed ordinance.
8. Saratoga Village Pedestrian Enhancement Street Light Work CML-5332(018) –
Notice of Completion.
Recommended action:
Move to accept the Saratoga Village Pedestrian Enhancement Street Light Work
CML-5332(018) Project as complete and authorize staff to record the Notice of
Completion for the construction contract.
9. Hakone Gardens Driveway Repair – Notice of Completion
Recommended action:
Move to accept the Hakone Gardens Driveway Repair Project as complete and
authorize the City Manager to sign the Notice of Completion for the construction
contract.
PUBLIC HEARINGS
None
OLD BUSINESS
10. Guidelines for the Length of Commission Meetings
Recommended action:
Adopt the attached resolution establishing guidelines for the length of Commission
meetings.
NEW BUSINESS
11. Community Event Grant Request – Montalvo Arts Splash
Recommended action:
Determine whether or not to approve the Community Event Grant request for the
Montalvo Arts Center’s “Arts Splash Open House and Student Arts Festival.”
12. 14065 Saratoga Avenue (Florence Cunningham House) - Mills Act Agreement
Recommended action:
The Heritage Preservation Commission (HPC) recommends the City Council adopt
the attached Resolution and direct the City Manager to enter into a Mills Act
Agreement for the property located at 14065 Saratoga Avenue.
13. Plan and Timeline for Annexation of 206.9 Acres (STG05) Located in an
Unincorporated Area of Santa Clara County to the South of Glen Una Drive
Recommended action:
Review the proposed plan and timeline to annex a 206.9 acre area in unincorporated
Santa Clara County and approve the attached resolution adopting a plan and timeline
for the annexation.
14. Commission Meeting Attendance Requirements
Recommended action:
Provide direction to staff on amendments to the City’s Commission meeting
attendance requirements.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Jill Hunter
City School Ad Hoc
Hakone Foundation Board
Hakone Foundation Executive Committee
Historical Foundation
KSAR Community Access TV Board
Village Ad Hoc
West Valley Mayors and Managers Association
Vice Mayor Emily Lo
Hakone Foundation Board
Let’s Move City Ad Hoc
Library Joint Powers Authority
Santa Clara Valley Water District Commission
Village Ad Hoc
West Valley Flood Control & Watershed Advisory Committee
Council Member Howard Miller
City School Ad Hoc
Council Finance Committee
Postal Service Liaison
Saratoga Ministerial Association
Valley Transportation Authority PAC
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Chamber of Commerce
Council Finance Committee
County HCD Policy Committee
Destination Saratoga Liaison
Highway 9 Ad Hoc
Let’s Move City Ad Hoc
SASCC
TEA Ad Hoc
Council Member Chuck Page
Association of Bay Area Governments
Highway 9 Ad Hoc
Santa Clara County Cities Association
Santa Clara County Cities Association Selection Committee
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Sister City Liaison
TEA Ad Hoc
West Valley Sanitation District
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council for the City of Saratoga was posted on October 10,
2013 at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was
available for public review at that location. The agenda is also available on the City’s
website at www.saratoga.ca.us
Signed this 10th day of October 2013 at Saratoga, California.
Crystal Bothelio, City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
10/16 Regular Meeting – Joint Meeting with Hakone Foundation Board
11/06 Regular Meeting – Joint Meeting with Senator Jim Beall, Assembly
Member Paul Fong, and Supervisor Joe Simitian
11/20 Regular Meeting – Joint Meeting Sister City Committee
12/04 Regular Meeting – Joint Meeting with Library Commission and Friends of
the Saratoga Libraries
12/18 Regular Meeting – Joint Meeting TBD
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2013