HomeMy WebLinkAbout11-06-2013 CC Agenda
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
November 1, 2013)
REPORT FROM CLOSED SESSION
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the Council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Commendations for Outgoing Parks and Recreation Commissioners
Recommended action:
Read and present commendations for Vita Bruno and Thomas Soukup.
2. Appointment of Parks and Recreation Commissioners and Oath of Office
Recommended action:
Adopt the attached resolution appointing Ping Li and Rick Pearce to the Parks and
Recreation Commission and direct the City Clerk to administer the Oath of Office.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
NOVEMBER 6, 2013
3. Pancreatic Cancer Awareness Month Proclamation
Recommended action:
Read and present the proclamation declaring November 2013 as Pancreatic Cancer
Awareness Month in the City of Saratoga.
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
4. City Council Meeting Minutes
Recommended action:
Approve City Council minutes for the Special and Regular City Council Meeting on
October 16, 2013.
5. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment
cycles:
10/15/2013 Period 4
10/24/2013 Period 4
10/29/2013 Period 4
6. Treasurer’s Report for the Month Ended September 30, 2013
Recommended action:
Review and accept the Treasurer’s Report for the month ended September 30, 2013.
7. Agreement with the Santa Clara County FireSafe Council
Recommended action:
Authorize the City Manager to execute an agreement with the Santa Clara County
FireSafe Council in the amount of $25,000 per year through June 30, 2018 to
establish a hazardous fuel reduction program in the City of Saratoga.
8. Memorandum of Understanding for Use of Saratoga Federated Church Storage Area
for Emergency Operations Center Supplies
Recommended action:
Authorize the City Manager to sign the Memorandum of Understanding (MOU)
between the City of Saratoga and the Saratoga Federated Church for use of the
exterior church storage area for storing Emergency Operations Center supplies and
materials.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
9. Quito Road Bridges Replacement Project Public Review
Recommended action:
Accept public testimony regarding the Quito Road Bridges Replacement Project and
direct staff to review and refine the project design based on further public outreach
and consultation.
10. Adoption of Tree Risk Management Policy and Amendment of Zoning Code 15-
50.040
Recommended action:
1. Conduct a public hearing.
2. Introduce and waive the first reading of the attached ordinance amending Section
15-50.040 of the City Code and direct staff to place the ordinance on the consent
calendar for adoption at the next regular meeting of the City Council.
3. Adopt the Tree Risk Management Policy.
OLD BUSINESS
11. Renewal of Facility Use Agreement with Saratoga Area Senior Coordinating Council
Recommended action:
Accept report and adopt a Resolution authorizing the City Manager to execute the
Agreement for Use of Facilities with the Saratoga Area Senior Coordinating Council.
12. Reassignment of Previously Allocated Funds for McWilliams House Improvements
Recommended action:
Accept report and move to approve the reassignment of previously allocated CIP
funds for the McWilliams House Improvements.
NEW BUSINESS
13. Quito Road Bridges – Award of Design Contract
Recommended action:
1. Authorize the City Manager to execute a contract for consulting services with the
Mark Thomas & Company for design for the Quito Road Bridge Replacement Project
for the amount of $322,462.
2. Move to authorize the staff to execute change orders to the design contract up to
$75,000 to address ideas and concerns submitted by the public during the course of
the design process.
14. Proposed Water Supply Improvements Assessment District
Recommended action:
Consider and provide direction to staff regarding the proposal from the Arrowhead
Cooperative Company, Inc. to establish an assessment district to construct water
supply improvements to serve 39 homes and upon completion transfer those
improvements to the San Jose Water Company.
15. Approval of Updated City of Saratoga Records Retention Schedule
Recommended action:
Adopt resolution approving the updated records retention schedule.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Jill Hunter
City School Ad Hoc
Hakone Foundation Board
Hakone Foundation Executive Committee
Historical Foundation
KSAR Community Access TV Board
Village Ad Hoc
West Valley Mayors and Managers Association
Vice Mayor Emily Lo
Hakone Foundation Board
Let’s Move City Ad Hoc
Library Joint Powers Authority
Santa Clara Valley Water District Commission
Village Ad Hoc
West Valley Flood Control & Watershed Advisory Committee
Council Member Howard Miller
City School Ad Hoc
Council Finance Committee
Postal Service Liaison
Saratoga Ministerial Association
Valley Transportation Authority PAC
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Chamber of Commerce
Council Finance Committee
County HCD Policy Committee
Destination Saratoga Liaison
Highway 9 Ad Hoc
Let’s Move City Ad Hoc
SASCC
TEA Ad Hoc
Council Member Chuck Page
Association of Bay Area Governments
Highway 9 Ad Hoc
Santa Clara County Cities Association
Santa Clara County Cities Association Selection Committee
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Sister City Liaison
TEA Ad Hoc
West Valley Sanitation District
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council for the City of Saratoga was posted on November 1,
2013, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was
available for public review at that location. The agenda is also available on the City’s
website at www.saratoga.ca.us
Signed this 1st day of November 2013 at Saratoga, California.
Crystal Bothelio, City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
11/06 Regular Meeting – Joint Meeting with Senator Jim Beall, Assembly
Member Paul Fong, and Supervisor Joe Simitian
11/20 Regular Meeting – Joint Meeting Sister City Committee
12/04 Regular Meeting – Joint Meeting with Library Commission and Friends of
the Saratoga Libraries
12/18 Regular Meeting – Joint Meeting with Hakone Foundation Board
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2013