HomeMy WebLinkAbout12-04-2013 CC Agenda
REGULAR MEETING – 8:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
November 27, 2013)
REPORT FROM CLOSED SESSION
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the Council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Commendation for Former Library Commissioner Sharon Andres
Recommended action:
Read and present commendation to Sharon Andres.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
DECEMBER 4, 2013
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
2. City Council Meeting Minutes
Recommended action:
Approve City Council minutes for the Special and Regular City Council Meeting on
November 20, 2013.
3. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment
cycles:
11/19/2013 Period 5
11/26/2013 Period 5
4. Treasurer’s Report for the Month Ended October 31, 2013
Recommended action:
Review and accept the Treasurer’s Report for the month ended October 31, 2013.
5. Resolution Amending the City’s Records Retention Schedule
Recommended action:
Adopt the resolution amending the City’s Records Retention Schedule.
6. Ordinance Amending Commission Meeting Attendance Requirements
Recommended action:
Waive the second reading and adopt the ordinance amending City Code 2-12.040 and
standards for Commission meeting attendance requirements.
7. Final Map Approval for Two Lots Located at 18771 Allendale Avenue
Owner: Eiko Shimizu
Recommended action:
Move to adopt resolution granting final map approval of tentative map application
No. SUB 13-0002 for two lots located at 18771 Allendale Avenue.
8. Acceptance of Property for Trail Purposes
Recommended action:
1. Approve resolution accepting Grant Deed of APN 503-24-049.
2. Authorize City Manager to sign the Certificate of Acceptance.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
9. Adoption of the 2013 California Standard Codes with Local Amendments
Recommended action:
(1) Conduct the public hearing;
(2) Adopt the attached resolution making findings regarding proposed amendments to
the referenced codes; and
(3) Adopt the attached ordinance adopting and amending the referenced codes
OLD BUSINESS
10. Ordinance Amending Saratoga City Code to Regulate Banners in City Medians
Recommended action:
Waive the second reading and adopt the ordinance modifying Sections 15-30.050 and
15-30.060 of Chapter 15 (Zoning) of the Saratoga City Code; and adopt the attached
resolution amending the Median Banner Policy (Resolution 13-063) to include a
reference to the new median banner amendments to the City Code.
NEW BUSINESS
11. Naming Pony Baseball Field at Congress Springs Park
Recommended action:
Approve request and name the Pony baseball field at Congress Springs Park “Abel J.
Rodrigues Field.”
12. Approval of Adjustments to the Advance Planning Operating Budget and Housing
Element Update Contract Authorization
Recommended action:
1. Adopt the resolution approving adjustments to the Advance Planning Operating
Budget.
2. Authorize the City Manager to execute a contract with Metropolitan Planning
Group to update the General Plan Housing Element for an amount not to exceed
$55,517.
13. Fiscal Year 2014/15 Community Event Grant Program
Recommended action:
Provide direction on the amount of funding for the Community Event Grant Program
in the 2014/15 budget and the proposed timeline for the 2014/15 Community Event
Grant Program application process.
14. 2013/14 City Council Agency and Ad Hoc Assignments
Recommended action:
Accept report and provide direction to staff.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Jill Hunter
City School Ad Hoc
Hakone Foundation Board
Hakone Foundation Executive Committee
Historical Foundation
KSAR Community Access TV Board
Village Ad Hoc
West Valley Mayors and Managers Association
Vice Mayor Emily Lo
Hakone Foundation Board
Let’s Move City Ad Hoc
Library Joint Powers Authority
Santa Clara Valley Water District Commission
Village Ad Hoc
West Valley Flood Control & Watershed Advisory Committee
Council Member Howard Miller
City School Ad Hoc
Council Finance Committee
Postal Service Liaison
Saratoga Ministerial Association
Valley Transportation Authority PAC
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Chamber of Commerce
Council Finance Committee
County HCD Policy Committee
Destination Saratoga Liaison
Highway 9 Ad Hoc
Let’s Move City Ad Hoc
SASCC
TEA Ad Hoc
Council Member Chuck Page
Association of Bay Area Governments
Highway 9 Ad Hoc
Santa Clara County Cities Association
Santa Clara County Cities Association Selection Committee
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Sister City Liaison
TEA Ad Hoc
West Valley Sanitation District
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council for the City of Saratoga was posted on November 27,
2013, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was
available for public review at that location. The agenda is also available on the City’s
website at www.saratoga.ca.us
Signed this 27th day of November 2013 at Saratoga, California.
Crystal Bothelio, City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
12/04 Regular Meeting – Joint Meeting with Library Commission and Friends of
the Saratoga Libraries
12/18 Regular Meeting – Joint Meeting with Hakone Foundation Board
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2013