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Home My WebLink About12-18-2013 CC Agenda REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on December 13, 2013) REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS 1. Commendation for Heritage Preservation Commissioner Peter Marra Recommended action: Read and present commendation to Peter Marra. AGENDA REGULAR MEETING SARATOGA CITY COUNCIL DECEMBER 18, 2013 2. Appointment of Commissioners and Oath of Office Recommended action: Adopt the attached resolution appointing Corinne Vita and Mitch Kane to the Traffic Safety Commission, as well as appointing Larry Schuck and Annette Stransky to the Heritage Preservation Commission; and direct the City Clerk to administer the Oath of Office. SPECIAL PRESENTATIONS CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 3. City Council Meeting Minutes Recommended action: Approve City Council minutes for the Special, Reorganization, and Regular City Council Meeting on December 4, 2013. 4. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 12/3/2013 Period 6 12/10/2013 Period 6 5. Treasurer’s Report for the Month Ended November 30, 2013 Recommended action: Review and accept the Treasurer’s Report for the month ended November 30, 2013. 6. Highway 9 Safety Improvement Project Phase II – Notice of Completion Recommended action: Move to accept the Highway 9 Safety Improvement Project Phase II as complete and authorize the City Manager to sign the Notice of Completion for the construction contract. 7. 2014 Hazardous Vegetation Program Commencement Resolution Recommended action: Approve resolution declaring hazardous vegetation (weeds) as a public nuisance and setting a public hearing on January 15, 2014 to consider objections to the Abatement List. 8. FY 2013 – 2014 CDBG County/City Contract and CDBG Update Recommended action: Adopt a Resolution authorizing the City Manager to execute a $175,038.33 contract with Santa Clara County for the FY 2013-2014 CDBG Program. 9. Award of Multi-Function Peripherals Lease Agreement Recommended action: Review report and authorize City Manager to enter into a five-year lease agreement for the City’s fleet of Multi-Function Peripherals. 10. 2013 Saratoga Speed Zone Study Recommended action: Adopt resolution and accept the 2013 Speed Zone Study prepared by Fehr & Peers. PUBLIC HEARINGS Applicants/Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council’s approval at the Council meeting 11. Approval of a General Plan and Zoning Amendment to Allow the City to Correct General Plan and Zoning Designations on the Existing General Plan and Zoning Map Recommended action: Adopt the resolution and ordinance approving the correction of the General Plan and Zoning Map Designations for APN 503-82-006 & APN 517-08-048. OLD BUSINESS 12. Amendment to Lease Agreement with Hakone Foundation Recommended action: Approve amendment to lease agreement with Hakone Foundation providing for matching funds of $250,000 towards the cost of design, engineering, and environmental review of the Hakone Gardens Master Plan and retreat center and tea room with excess funds available for construction. 13. Civic Theater / Council Chambers Five Year Improvement Plan Recommended action: Accept report and provide direction to staff for a five-year improvement plan for the Saratoga Civic Theater / Council Chambers. 14. Resolution Adopting Council Agency and Ad Hoc Committee Appointments Recommended action: Approve resolution adopting 2014 Council agency and ad hoc committee appointments. NEW BUSINESS 15. Authorization to purchase John Deer Utility Tractor and Verticutter Recommended action: Authorize the purchase of a John Deer Utility Tractor and Verticutter from Turf & Industrial Equipment of Santa Clara in the amount of $70,682.06. 16. Commission Qualifications and Expiring Terms Recommended action: Accept the list of Commission qualifications and terms expiring in the 2014 calendar year. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Emily Lo Hakone Foundation Board Let’s Move City Ad Hoc Library Joint Powers Authority Santa Clara Valley Water District Commission Village Ad Hoc West Valley Flood Control & Watershed Advisory Committee Vice Mayor Howard Miller City School Ad Hoc Council Finance Committee Postal Service Liaison Saratoga Ministerial Association Valley Transportation Authority PAC West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Chamber of Commerce Council Finance Committee County HCD Policy Committee Destination Saratoga Liaison Highway 9 Ad Hoc Let’s Move City Ad Hoc SASCC TEA Ad Hoc Council Member Chuck Page Association of Bay Area Governments Highway 9 Ad Hoc Santa Clara County Cities Association Santa Clara County Cities Association Selection Committee Santa Clara County Expressway Plan 2040 Policy Advisory Board Sister City Liaison TEA Ad Hoc West Valley Sanitation District Council Member Jill Hunter City School Ad Hoc Hakone Foundation Board Hakone Foundation Executive Committee Historical Foundation KSAR Community Access TV Board Village Ad Hoc West Valley Mayors and Managers Association CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on December 13, 2013, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 13th day of December 2013 at Saratoga, California. Crystal Bothelio, City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us 12/18 Regular Meeting – Joint Meeting Hakone Foundation Board 01/01 Meeting Cancelled 01/15 Regular Meeting –Joint meeting with Heritage Preservation Commission and Historical Foundation 02/05 Regular meeting –Joint Meeting with County Fire 02/07 Council Retreat 02/19 Regular Meeting –Joint Meeting with Planning Commission 03/05 Regular Meeting –Joint Meeting with Saratoga Ministerial Association 03/19 Regular Meeting –Joint Meeting with Chamber of Commerce/Destination Saratoga 04/02 Regular Meeting –Joint Meeting with Sheriff Office 04/16 Regular Meeting –Joint Meeting with Montalvo Arts 05/07 Regular Meeting –Joint Meeting with Mountain Winery 05/21 Regular Meeting –Joint Meeting TBD 06/04 Regular Meeting –Joint Meeting with Traffic Safety Commission 06/18 Regular Meeting – 5:30 p.m. Joint Meeting with HOA’s 07/02 Regular Meeting – Joint Meeting with Sister City Committee 07/16 Possible Recess 08/06 Possible Recess 08/22 Regular Meeting –Joint Meeting with SASCC 09/03 Regular Meeting--Joint Meeting with Parks & Rec/PEBTAC 09/17 Regular Meeting –Joint Meeting with Youth Commission 10/01 Regular Meeting – 5:30 p.m. Joint Meeting with Saratoga School Districts 10/15 Regular Meeting – Joint Meeting with Hakone Foundation Board 11/05 Regular Meeting – Joint Meeting with West Valley Board of Trustees 11/19 Regular Meeting – Joint Meeting with State Senator Beall, Jr. 12/03 Regular Meeting – Joint Meeting with Library Commission and Friends of the Saratoga Libraries 12/17 Regular Meeting – Joint Meeting TBD CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2014