HomeMy WebLinkAbout05-07-2014 Agenda
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
May 2, 2014)
REPORT FROM CLOSED SESSION
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the Council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Proclamation Declaring May 11, 2014 as Courageous Kids Day
Recommended action:
Read and present the proclamation declaring May 11, 2014 as American Cancer
Society Courageous Kids Day.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
MAY 7, 2014
2. Asian/Pacific American Heritage Month
Recommended action:
Read and present commendations to Hakone Gardens, Sang B. Lee, Zhongyang Lu,
and Thuy Vu as part of Asian/Pacific American Heritage Month. Read and present
proclamation declaring May 2014 as Asian/Pacific American Heritage Month.
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
3. City Council Meeting Minutes
Recommended action:
Approve City Council minutes for the Special City Council Meeting and Regular City
Council Meeting on April 16, 2014.
4. City Council Meeting Minutes – State Route 85 Express Lanes Project Workshop
Recommended action:
Review minutes for accuracy and approve City Council minutes for the Special City
Council Meeting – State Route 85 Express Lanes Project Workshop – held on April
21, 2014.
5. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment
cycles:
4/15/2014 Period 10
4/22/2014 Period 10
4/29/2014 Period 10
6. Saratoga Records Emergency Action Plan
Recommended action:
Approve the resolution accepting the Saratoga Records Emergency Action Plan.
7. Wildwood Park Pedestrian Bridge Renovation – Construction Contract Award
Recommended action:
1. Move to declare Richard May, Inc. of Mammoth Lakes, CA to be the lowest
responsible bidder on the project and award a Construction Contract to this company
in the amount of $81,000.
2. Move to authorize the City Manager to execute the construction contract with this
company.
3. Move to authorize staff to execute change orders to the construction contract up to
$35,503.
8. Amendment to the West Valley Clean Water Program Memorandum of
Understanding (MOU)
Recommended action:
Approve an amendment to the West Valley Clean Water Program MOU between the
Cities of Campbell, Los Gatos, Monte Sereno and Saratoga and the West Valley
Sanitation District for the West Valley Clean Water Program and authorize City
Manager to execute the same.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
9. Appeal of Planning Commission Denial to Construct a New Two-Story Home at
13580 Saratoga Vista Avenue
Recommended action:
Complete the public hearing and adopt the resolution to either uphold the appeal
(denying the project) or overturn the appeal (approving the project).
OLD BUSINESS
None
NEW BUSINESS
10. Review of Geotechnical Roadway Conditions Report Prepared for the Proposed
Annexation of 206.9 Acres (STG05)
Recommended action:
1) Receive the Geotechnical Evaluation of Roadway Conditions report and direct
staff to begin negotiations with County Roads & Airports staff for a pre-annexation
agreement covering roadway repairs and maintenance in the annexation area.
2) Direct staff to proceed with the next steps to initiate annexation of STG 05:
a) Complete the service plan
b) Schedule the public outreach meetings
c) Complete the environmental review process
d) Set the date to initiate annexation for the August 20, 2014 City Council meeting
11. Final Word Candidate Forum
Recommended action:
Provide direction to staff on the Final Word Candidate Forum.
12. Amendment to 2014 City Council Summer Recess Schedule
Recommended action:
Accept report and provide staff with direction regarding the 2014 City Council
Summer Recess schedule.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Emily Lo
Cities Association of Santa Clara County
Cities Association of Santa Clara County – Selection Committee
Council Finance Committee
Hakone Foundation Board
Hakone Foundation Executive Committee
Santa Clara County Library District Joint Powers Authority
West Valley Mayors and Managers Association
Vice Mayor Howard Miller
City School Ad Hoc
Council Finance Committee
Hakone Foundation Board
Postal Service Liaison
Valley Transportation Authority Policy Advisory Committee (PAC)
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Destination Saratoga
Highway 9 Ad Hoc
Let’s Move City Ad Hoc
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
Saratoga Chamber of Commerce
Saratoga Ministerial Association
TEA Ad Hoc
Village Ad Hoc
Council Member Chuck Page
Association of Bay Area Governments (ABAG)
Highway 9 Ad Hoc
Let’s Move City Ad Hoc
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Saratoga Sister City Committee Liaison
TEA Ad Hoc
West Valley Sanitation District
Council Member Jill Hunter
City School Ad Hoc
KSAR Community Access TV Board
Santa Clara Valley Water District Commission
Santa Clara Valley Water District West Valley Flood Control & Watershed Advisory
Committee
Saratoga Historical Foundation
Village Ad Hoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council for the City of Saratoga was posted on May 2, 2014,
at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 2nd day of May 2014 at Saratoga, California.
Crystal Bothelio, City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
05/07 Regular Meeting –Joint Meeting with Mountain Winery
05/21 Regular Meeting –Joint Meeting with Santa Clara Valley Water District
06/04 Regular Meeting –Joint Meeting with Montalvo Arts
06/18 Regular Meeting –5:30 p.m. Community Center -Joint Meeting with
HOA’s
07/02 Regular Meeting – Joint Meeting with Parks & Rec and PEBTAC
07/16 Recess
08/06 Recess
08/20 Regular Meeting –Joint Meeting with SASCC
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2014
09/03 Regular Meeting--Joint Meeting with Sister City Committee
09/17 Regular Meeting –Joint Meeting with Youth Commission
10/01 Regular Meeting –5:30 p.m.- Community Center - Joint Meeting with
Saratoga School Districts
10/15 Regular Meeting – Joint Meeting with Saratoga Ministerial Association
11/05 Regular Meeting – Joint Meeting with West Valley Board of Trustees
11/19 Regular Meeting – Joint Meeting with Senator Beall
12/03 Regular Meeting – Joint Meeting with Library Commission and Friends of
the Saratoga Libraries
12/17 Regular Meeting – Joint Meeting Hakone Foundation Board