HomeMy WebLinkAbout02-01-2012 Council Agenda
WEDNESDAY, FEBRUARY 1, 2012
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
January 27, 2012)
REPORT FROM CLOSED SESSION
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
None
SPECIAL PRESENTATIONS
1. Stroke Awareness Presentation
Recommended action:
Watch presentation on stroke awareness presented by Sherry Houston, Executive
Director of the Stroke Awareness Foundation.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
2. City Council Meeting Minutes for January 18, 2012
Recommended action:
Approve minutes.
3. Review of Accounts Payable Check Registers
Recommended action:
That the City Council review and accept check registers for the following accounts
payable payment cycles:
January 11, 2012
January 19, 2012
4. Treasurer’s Report for the Month Ended December 31, 2011
Recommended action:
Review and accept the Treasurer’s Report for the month ended December 31, 2011.
5. Motor Vehicle (MV) Resolution restricting parking on Springer Avenue
Recommended action:
Move to adopt MV Resolution restricting parking on a portion of Springer Avenue.
6. 2012 Pavement Management Program – Award of Construction Contract
Recommended action:
1. Move to declare G. Bortolotto & Co. Inc. to be the lowest responsible bidder on the
project.
2. Move to award a construction contract to G. Bortolotto & Co. Inc. in the amount of
$539,539.39
3. Move to authorize staff to execute change orders to the contract up to $53,000.
7. Approval of Sport User Agreements - 2012
Recommended action:
Approve Sport User Agreements with American Youth Soccer Organization,
Saratoga Little League, Quito Little League, De Anza Youth Soccer League, West
Valley Lacrosse Club, West Valley Youth Soccer League, and Saratoga Pony League
for the use of Saratoga City parks, West Valley College, and Prospect High School
for organized sport use, and authorize the City Manager to execute the same.
8. Traffic Safety Commission Meeting Schedule
Recommended action:
Move to adopt the resolution approving a revised meeting schedule.
PUBLIC HEARINGS
None
OLD BUSINESS
9. FY 2011/12 Mid-Year Budget Status Report and Budget Adjustment Resolution
Recommended action:
Review FY 2011/12 budget status report and proposed budget adjustments, and adopt
resolution approving the City’s FY 2011/12 Operating Budget amendments.
10. Spring/Summer Issue of The Saratogan
Recommended action:
Accept report and direct staff accordingly.
NEW BUSINESS
11. Amendment to Resolution 542.2 Regarding Youth Commission Vacancies
Recommended action:
Review report and adopt resolution revising Resolution 542-2 to increase the number
of allowed absences and leave mid-term vacancies on the Youth Commission
unfilled.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Chuck Page
City School Ad Hoc
Hakone Foundation Board
Hakone Foundation Executive Committee
Let’s Move City Ad Hoc
Santa Clara County Cities Association
Santa Clara County Cities Association Selection Committee
TEA Ad Hoc
West Valley Mayors and Managers Association
West Valley Sanitation District
Vice Mayor Jill Hunter
Hakone Foundation Board
Historical Foundation
KSAR Community Access TV Board
SASCC
Village Ad Hoc
West Valley Flood Control & Watershed Advisory Committee
Council Member Emily Lo
Association of Bay Area Governments
Highway 9 Ad Hoc
Library Joint Powers Authority
Sister City Liaison
Village Ad Hoc
Council Member Howard Miller
City School Ad Hoc
Council Finance Committee
Postal Service Liaison
Santa Clara Valley Water District Commission
Saratoga Ministerial Association
Valley Transportation Authority PAC
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Chamber of Commerce
Council Finance Committee
County HCD Policy Committee
Highway 9 Ad Hoc
Let’s Move City Ad Hoc
Santa Clara County Emergency Council
TEA Ad Hoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Crystal Morrow, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council was posted and available for public review on
January 27, 2012, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070
and on the City’s website at www.saratoga.ca.us.
Signed this 27th day of January 2012 at Saratoga, California.
Crystal Morrow
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
02/01 Regular Meeting –Joint Meeting with Sheriff and County Fire
02/15 Regular Meeting –Joint Meeting with Planning Commission
03/07 Regular Meeting – Joint Meeting with Hakone Board
03/21 Regular Meeting –Joint Meeting with SASSC
04/04 Regular Meeting – (5:30 p.m. – Community Center) Joint Meeting with
School Districts
04/18 Regular Meeting –Joint meeting with Mountain Winery
05/02 Regular Meeting –Joint Meeting with Youth Commission
05/16 Regular Meeting –Joint Meeting with Montalvo Arts
06/06 Regular Meeting –Joint Meeting with Planning Commission
06/20 Regular Meeting – (5:30 p.m. – Community Center) Joint Meeting with
HOA’s
07/04 Fourth of July –City Hall closed
07/18 Regular Meeting
08/01 Regular Meeting
08/15 Regular Meeting
09/05 Regular Meeting –Joint Meeting with Parks and Rec/PEBTAC
09/19 Regular Meeting –Joint Meeting with West Valley Board of Trustees
10/03 Regular Meeting –Joint Meeting with Saratoga/Monte Sereno Community
Foundation
10/17 Regular Meeting –Joint Meeting with Traffic Safety Commission
11/01 Regular Meeting –Joint Meeting with Library Commission
11/14 Regular Meeting –Joint Meeting with Saratoga Ministerial Association
12/04 City Council Reorganization
12/05 Regular Meeting –Joint meeting with HPC and Historical Foundation
12/19 Regular Meeting
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2012