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Home My WebLink About03-07-2012 Council Agenda AGENDA REGULAR MEETING SARATOGA CITY COUNCIL WEDNESDAY, MARCH 7, 2012 – CIVIC THEATER/COUNCIL CHAMBERS T 13777 FRUITVALE AVENUE LEDGE OF ALLEGIANCE OLL CALL ’t. Code 54954.2, the agenda for this meeting was properly posted on arch 1, 2012) EPORT FROM CLOSED SESSION REGULAR MEETING – 7:00 P.M. A P R REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov M R OMMUNICATIONS FROM COMMISSIONS & PUBLIC C Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three ( minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct sta 3) ff ccordingly regarding Oral Communications under Council Direction to Staff. a Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. ommunications from Boards and Commissions C Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & ommissions. NNOUNCEMENTS C A EREMONIAL ITEMS C 1. e Week of March 5, 2012 as Science Fair Week Proclamation Declaring th Recommended action: Read and present proclamation declaring the week of March 5, 2012 as Science Fair eek. W SPECIAL PRESENTATIONS 2. Saratoga Serves Presentation Recommended action: Listen to a brief presentation on the Saratoga Ministerial Association’s Saratoga Serves program. 3. Chamber of Commerce City Branding Presentation Recommended action: Receive presentation by the Saratoga Chamber of Commerce on the branding effort to help promote businesses within the City. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 4. City Council Meeting Minutes Recommended action: Approve minutes for the City Council Retreat on January 26, 2012 and City Council Meeting on February 15, 2012. 5. Review of Accounts Payable Check Registers Recommended action: That the City Council review and accept check registers for the following accounts payable payment cycles: February 8, 2012 February 21, 2012 February 28, 2012 6. Treasurer’s Report for the Month Ended January 31, 2012 Recommended action: Review and accept the Treasurer’s Report for the month ended January 31, 2012. 7. Records Management Program: Resolution Authorizing Final Disposition of Certain City Records Recommended action: Adopt resolution authorizing final disposition of certain city records. 8. Landscaping & Lighting Assessment District LLA-1; Resolutions Initiating Renewal of the District for FY 12-13. Recommended action: 1. Move to adopt the Resolution describing improvements and directing preparation of the Engineer’s Report. 2. Move to adopt the Resolution appointing the Attorney’s for the District. 9. 2012 Saratoga Community Band Concert at Wildwood Park Recommended action: Review report and approve expenditure of $240 of Community Events funding for the 2012 Saratoga Community Band Concert at Wildwood Park. 10. Memorandum of Understanding for Use of Saint Andrew’s Parish as an Emergency Volunteer Center Recommended action: Authorize the City Manager to sign the Memorandum of Understanding between the City of Saratoga and the Saint Andrew’s Episcopal Church and School to use for use of the Saint Andrew’s parish as an Emergency Volunteer Center. 11. Resolution in Support of the West Valley-Mission Community College District Facilities Improvement June 2012 Bond Measure Recommended action: Approve resolution in support of the West Valley-Mission Community College District Facilities Improvement June 2012 Bond Measure. PUBLIC HEARINGS Applicants/Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council’s approval at the Council meeting 12. Removal of the Time Period for the Village Surplus Parking Provisions Recommended action: Introduce ordinance amending the City Code to remove the time period in the Village surplus parking provisions. OLD BUSINESS None NEW BUSINESS 13. Amendment to California Public Employees’ Retirement System (CalPERS) Contract – Miscellaneous Employees Recommended action: That the City Council introduce and waive the first reading of an ordinance authorizing an amendment to the Contract between the Board of Administration of the California Public Employees’ Retirement System (CalPERS) and the City Council of the City of Saratoga and adopt the attached Resolution of Intention. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Chuck Page City School Ad Hoc Hakone Foundation Board Hakone Foundation Executive Committee Let’s Move City Ad Hoc Santa Clara County Cities Association Santa Clara County Cities Association Selection Committee TEA Ad Hoc West Valley Mayors and Managers Association West Valley Sanitation District Vice Mayor Jill Hunter Hakone Foundation Board Historical Foundation KSAR Community Access TV Board SASCC Village Ad Hoc West Valley Flood Control & Watershed Advisory Committee Council Member Emily Lo Association of Bay Area Governments Highway 9 Ad Hoc Library Joint Powers Authority Sister City Liaison Village Ad Hoc Council Member Howard Miller City School Ad Hoc Council Finance Committee Postal Service Liaison Santa Clara Valley Water District Commission Saratoga Ministerial Association Valley Transportation Authority PAC West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Chamber of Commerce Council Finance Committee County HCD Policy Committee Highway 9 Ad Hoc Let’s Move City Ad Hoc Santa Clara County Emergency Council TEA Ad Hoc CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Crystal Morrow, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on March 1, 2012, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 1st day of March 2012 at Saratoga, California. Crystal Morrow City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2012 03/07 Regular Meeting – Joint Meeting Sheriff’s Office Coplink and SAFE Presentation 03/21 Regular Meeting –Joint Meeting with SASSC 04/04 Regular Meeting – (5:30 p.m. – Community Center) Joint Meeting with School Districts 04/18 Regular Meeting –Joint meeting with Mountain Winery 05/02 Regular Meeting –Joint Meeting with Youth Commission 05/16 Regular Meeting –Joint Meeting with Montalvo Arts 06/06 Regular Meeting –Joint Meeting with Planning Commission 06/20 Regular Meeting – (5:30 p.m. – Community Center) Joint Meeting with HOA’s 07/04 Fourth of July –City Hall closed 07/18 Regular Meeting 08/01 Recess 08/15 Regular Meeting –Joint meeting with Hakone Foundation 09/05 Regular Meeting –Joint Meeting with Parks and Rec/PEBTAC 09/19 Regular Meeting –Joint Meeting with West Valley Board of Trustees 10/03 Regular Meeting –Joint Meeting with Saratoga/Monte Sereno Community Foundation 10/17 Regular Meeting -- Joint Meeting with Traffic Safety Commission 11/07 Regular Meeting –Joint Meeting with Library Commission 11/21 Regular Meeting –Joint Meeting with Saratoga Ministerial Association 12/04 City Council Reorganization 12/05 Regular Meeting –Joint meeting with HPC and Historical Foundation 12/19 Regular Meeting