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Home My WebLink About03-21-2012 Council Agenda Wednesday, March 21, 2012 REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on March 15, 2012) REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1. City Council Meeting Minutes Recommended action: AGENDA REGULAR MEETING SARATOGA CITY COUNCIL Approve minutes for the City Council Study Session on February 29, 2012 and City Council Meeting on March 7, 2012. 2. Review of Accounts Payable Check Registers Recommended action: That the City Council review and accept check registers for the following accounts payable payment cycles: March 6, 2012 March 13, 2012 3. Treasurer’s Report for the Month Ended February 29, 2012 Recommended action: Review and accept the Treasurer’s Report for the month ended February 29, 2012. 4. Resolution in Support of Assembly Bill 1816 Recommended action: Approve resolution in support of Assembly Bill 1816. 5. Electrical Vehicle Charging Stations Recommended action: 1. Approve Master Service and Subscription Agreement with Coulomb Technologies, Inc. and authorize the City Manager to execute the same. 2. Approve ChargePoint America Station Award Agreement with Coulomb Technologies, Inc. and authorize the City Manager to execute the same. 3. Approve Construction Agreement with REJ Electric Company to install the charging stations in the amount of $30,512.96 and additional $3,000 for unforeseen circumstances and authorize the City Manager to execute the same. 6. Subdivision Improvement Agreement Recommended action: 1. Approve Subdivision Improvement Agreement between Peach Hill Road, LLC and the City of Saratoga. 2. Authorize the City Manager to execute the same. 7. Extension of the surplus parking provision in City Code Section 15-35.020(k) Recommended action: Staff recommends the Council waive the Second Reading and adopt the Ordinance amending the Zoning Regulations related to Off-Street Parking and Loading Facilities. PUBLIC HEARINGS Applicants/Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council’s approval at the Council meeting 8. Development Agreement, Design Review, and Conditional Use Permit for a New Two-Story Home, Secondary Dwelling Unit, Equestrian Facilities and Variation from Standards for Lot Coverage at 22100 Mount Eden Road. Recommended action: Staff recommends that the City Council introduce and waive the first reading of the Ordinance adopting the Development Agreement and adopting the Resolution adopting the Mitigated Negative Declaration and approving the Development Agreement, Design Review, and Conditional Use Permit subject to conditions of approval. 9. Public Hearing on Resolution Ordering Abatement of a Public Nuisance by Removal of Hazardous Vegetation (Weeds) Recommended action: Open the public hearing, listen to public testimony, and close public hearing. Consider any objections to the proposed Order for Abatement of Hazardous Vegetation and sustain or overrule any objections as to specific properties. Adopt the resolution ordering abatement as to specified properties (with modifications if any objections are sustained). OLD BUSINESS 10. Blaney Plaza Reservation Policy Recommended action: Review report and provide direction to staff regarding the Blaney Plaza Reservation Policy. NEW BUSINESS 11. Saratoga Village Light Poles Vertical Banner Policy Recommended action: Staff recommends adopting the attached Policy Regulating the Public Use of Banners on the Saratoga Village Light Poles. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Chuck Page City School Ad Hoc Hakone Foundation Board Hakone Foundation Executive Committee Let’s Move City Ad Hoc Santa Clara County Cities Association Santa Clara County Cities Association Selection Committee TEA Ad Hoc West Valley Mayors and Managers Association West Valley Sanitation District Vice Mayor Jill Hunter Hakone Foundation Board Historical Foundation KSAR Community Access TV Board SASCC Village Ad Hoc West Valley Flood Control & Watershed Advisory Committee Council Member Emily Lo Association of Bay Area Governments Highway 9 Ad Hoc Library Joint Powers Authority Sister City Liaison Village Ad Hoc Council Member Howard Miller City School Ad Hoc Council Finance Committee Postal Service Liaison Santa Clara Valley Water District Commission Saratoga Ministerial Association Valley Transportation Authority PAC West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Chamber of Commerce Council Finance Committee County HCD Policy Committee Highway 9 Ad Hoc Let’s Move City Ad Hoc Santa Clara County Emergency Council TEA Ad Hoc CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Debbie Bretschneider, Deputy City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on March 15, 2012, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 15th day of March 2012 at Saratoga, California. Debbie Bretschneider Deputy City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us 03/21 Regular Meeting –Joint Meeting with SASSC 04/04 Regular Meeting – (5:30 p.m. – Community Center) Joint Meeting with School Districts 04/18 Regular Meeting –Joint meeting with Mountain Winery 05/02 Regular Meeting –Joint Meeting with Youth Commission 05/16 Regular Meeting –Joint Meeting with Montalvo Arts 06/06 Regular Meeting –Joint Meeting with Planning Commission 06/20 Regular Meeting – (5:30 p.m. – Community Center) Joint Meeting with HOA’s 07/04 Fourth of July –City Hall closed 07/18 Regular Meeting 08/01 Recess 08/15 Regular Meeting –Joint meeting with Hakone Foundation 09/05 Regular Meeting –Joint Meeting with Parks and Rec/PEBTAC 09/19 Regular Meeting –Joint Meeting with West Valley Board of Trustees 10/03 Regular Meeting –Joint Meeting with Saratoga/Monte Sereno Community Foundation 10/17 Regular Meeting -- Joint Meeting with Traffic Safety Commission 11/07 Regular Meeting –Joint Meeting with Library Commission 11/21 Regular Meeting –Joint Meeting with Saratoga Ministerial Association 12/04 City Council Reorganization 12/05 Regular Meeting –Joint meeting with HPC and Historical Foundation 12/19 Regular Meeting CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2012