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Home My WebLink About07-18-2012 Council Agenda AGENDA REGULAR MEETING SARATOGA CITY COUNCIL WEDNESDAY, JULY 18, 2012 – CIVIC THEATER/COUNCIL CHAMBERS T 13777 FRUITVALE AVENUE LEDGE OF ALLEGIANCE OLL CALL v’t. Code 54954.2, the agenda for this meeting was properly posted on ly 13, 2012) EPORT FROM CLOSED SESSION REGULAR MEETING – 7:00 P.M. A P R REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Go Ju R OMMUNICATIONS FROM COMMISSIONS & PUBLIC C Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three ( minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct sta 3) ff ccordingly regarding Oral Communications under Council Direction to Staff. a Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. ommunications from Boards and Commissions C Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & ommissions. NNOUNCEMENTS C A EREMONIAL ITEMS C one PECIAL PRESENTATIONS N S one N CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1. City Council Meeting Minutes Recommended action: Approve City Council minutes for the meeting on June 20, 2012. 2. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: June 13, 2012 June 20, 2012 June 27, 2012 July 1, 2012 (Period 13) July 1, 2012 (Period 1) 3. Treasurer’s Report for the Month Ended May 31, 2012 Recommended action: Review and accept the Treasurer’s Report for the month ended May 31, 2012. 4. Citizen Options for Public Safety - Supplemental Law Enforcement Services Funds Grant (COPS) Recommended action: Adopt resolution authorizing the continued use of the Citizen Options for Public Safety Program’s Supplemental Law Enforcement Services Fund (COPS/SLESF) grant as a source of funds for additional public safety services. 5. Property Tax Levy for Debt Service Payments on the Library General Obligation Bonds Recommended action: The City Council adopt the attached resolution which sets the property tax levy rate to provide for the Library General Obligation Bond's debt service payment at $.0080 per $100 of Assessed Valuation. 6. Saratoga Book-Go-Round HVAC Project Recommended action: Staff recommends that Council accept the report and authorize the City Manager to approve the contract with CIM Air, Inc. to replace the heating, ventilation, and air conditioning (HVAC) system for the BGR premises for $40,090, and accept the 20% reimbursement from the Friends of the Library. 7. City of Saratoga Street Rehabilitation Program RSTPL-5332(016) – Notice of Completion. Recommended action: Move to accept the City of Saratoga Street Rehabilitation Program RSTPL-5332(016) as complete and authorize staff to record the Notice of Completion for the construction contract. 8. Notice of Completion—2012 Pavement Management Program Recommended action: Move to accept the 2012 Pavement Management Program as complete and authorize staff to record the Notice of Completion for construction contract. 9. Second Reading and Adoption of Ordinance No. 292 Amending Zoning Regulations for Tasting Rooms in the Village Recommended action: Waive the second reading and adopt the ordinance amending zoning regulations related to tasting rooms in the Village. 10. Council Resolution to Amend the November 2, 2011 Agreement for Employment of City Manager David Anderson (“Anderson”) for FY2012-2013, effective July 1, 2012, and subsequent years to comply with Assembly Bill (AB) 1344 (California Government Code sections 3511.1 and 3511.2) which provides for greater transparency of local agency executives’ contracts Recommended action: Approve the terms and conditions contained in said Agreement for Employment which is attached hereto and made a part hereof superseding all prior agreements between Anderson and the City effective July 1, 2012. PUBLIC HEARINGS Applicants/Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council’s approval at the Council meeting 11. Appeal of a Planning Commission Decision Approving a New Mixed-Use Building and Three Residential Condominiums to be Located at 14651 Big Basin Way Recommended action: Uphold the Planning Commission’s decision thus approving the project. 12. Appeal of a Planning Commission Decision Approving the Subdivision of a 1.02-acre Parcel into Two Lots at 14584 Horseshoe Drive Recommended action: Uphold the Planning Commission’s decision thus approving the project. 13. Confirmation of Report and Assessment of 2012 Weed Abatement Program Recommended action: Open public hearing, close public hearing, and adopt resolution confirming report and assessment of hazardous vegetation abatement charges. 14. Ordinance Amending Various Section of the City Code, Readopting the Code, and Making Conforming Amendment to Design Guidelines Recommended action: 1. Conduct a public hearing. 2. Introduce and waive the first reading of the attached ordinance amending various sections of the City Code and readopting the Code and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting of the City Council. 3. Adopt the attached resolution amending the Gateway and Village Design Guidelines to conform to the City Code. 15. Zoning Ordinance Establishing Design Review Findings for Wireless Telecommunications Facilities Recommended action: Conduct a public hearing. Introduce and waive the first reading of the ordinance adding Article 15-44 (Wireless Telecommunications Facilities) to the City Code, and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting of the City Council. OLD BUSINESS None NEW BUSINESS 16. Annual Saratoga Community Event Grant Requests Recommended action: Review Saratoga Community Event Grant Program applications and determine allocations for Fiscal Year 2012/13. 17. Village Streetscape Improvements Phase 2 – Review of Conceptual Design Recommended action: Receive report and provide direction to staff regarding the Village Streetscape Conceptual Design Phase 2 plans prepared by Gates and Associates. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Chuck Page City School Ad Hoc Hakone Foundation Board Hakone Foundation Executive Committee Let’s Move City Ad Hoc Santa Clara County Cities Association Santa Clara County Cities Association Selection Committee TEA Ad Hoc West Valley Mayors and Managers Association West Valley Sanitation District Vice Mayor Jill Hunter Hakone Foundation Board Historical Foundation KSAR Community Access TV Board SASCC Village Ad Hoc West Valley Flood Control & Watershed Advisory Committee Council Member Emily Lo Association of Bay Area Governments Highway 9 Ad Hoc Library Joint Powers Authority Sister City Liaison Village Ad Hoc Council Member Howard Miller City School Ad Hoc Council Finance Committee Postal Service Liaison Santa Clara Valley Water District Commission Saratoga Ministerial Association Valley Transportation Authority PAC West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Chamber of Commerce Council Finance Committee County HCD Policy Committee Highway 9 Ad Hoc Let’s Move City Ad Hoc Santa Clara County Emergency Council TEA Ad Hoc CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Crystal Morrow, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on July 13, 2012, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 13th day of July 2012 at Saratoga, California. Crystal Morrow City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us 07/18 Regular Meeting – Joint Meeting with Destination Saratoga Committee 08/01 Recess 08/15 Regular Meeting – Joint Meeting with Hakone Foundation 09/05 Regular Meeting – Joint Meeting with Parks and Rec/PEBTAC 09/19 Regular Meeting – Joint Meeting with West Valley Board of Trustees 10/03 Regular Meeting – Joint Meeting with Saratoga/Monte Sereno Community Foundation 10/17 Regular Meeting – Joint Meeting with Traffic Safety Commission 11/07 Regular Meeting – Joint Meeting with Library Commission 11/21 Regular Meeting – Joint Meeting with Saratoga Ministerial Association 12/04 City Council Reorganization 12/05 Regular Meeting – Joint Meeting with HPC and Historical Foundation 12/19 Regular Meeting CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2012