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Home My WebLink About08-15-2012 Council Agenda WEDNESDAY, AUGUST 15, 2012 REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on August 10, 2012) REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS 1. Commendation for 20th Annual World Breastfeeding Week Recommended action: Read and present commendation. AGENDA REGULAR MEETING SARATOGA CITY COUNCIL CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 2. City Council Meeting Minutes Recommended action: Approve City Council minutes for the Special Meeting on July 17, 2012 and the Regular Meeting on July 18, 2012. 3. Review of Accounts Payable Check Register Recommended action: Review and accept check registers for the following accounts payable payment cycles: 7/11/2012 - Period 13 7/11/2012 - Period 1 7/18/2012 - Period 13 7/18/2012 - Period 1 7/24/2012 - Period 13 7/24/2012 - Period 1 8/1/2012 - Period 13 8/1/2012 - Period 1 4. Contract for Storm Drain Maintenance Services Recommended action: Approve the contract with West Valley Sanitation District for Storm Drain Maintenance Services and authorize the City Manager to execute the same. 5. Highway 9 Safety Improvement Project Phase III, Austin Way – Construction Contract Amendment. Recommended action: Approve an Amendment to the existing construction contract with Granite Rock Company DBA, Pavex Construction Division for additional work for the Highway 9 Safety Improvement Project Phase III – Austin Way in the amount of $69,146.26 and authorize the City Manager to execute the same. 6. Landscape Maintenance Contract – Gachina Landscape Management Recommended action: Approve a two-year contract with Gachina Landscape Management for monthly landscape maintenance services in the amount of $67,824 per year and authorize City Manager to execute the same. 7. Landscape Maintenance Contract – Loral Landscaping, Inc. Recommended action: Approve a two-year contract with Loral Landscaping, Inc. for monthly landscape maintenance services in the amount of $29,820 per year and authorize City Manager to execute the same. 8. Electric Vehicle Charging Stations – Notice of Completion Recommended action: Move to accept the Electric Vehicle Charging Stations Project as complete and authorize the City Manager to sign the Notice of Completion for the construction contract. 9. Authorization to Purchase 2012 Caterpillar 246CQ Skid Steer Loader in the Amount of $48.316.06 from Peterson Tractor of San Leandro Recommended action: Move to approve authorization to purchase 2012 Caterpillar 246CQ Skid Steer Loader in the amount of $48,316.06 from Peterson Tractor of San Leandro. PUBLIC HEARINGS Applicants/Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council’s approval at the Council meeting 10. Ordinance Amendment ZOA12-0008; City of Saratoga - Amendments to Article 7-30 (Noise Control) and Section 15-19.050 (C-H District) of the City Code Establishing New Regulations for Outdoor Music Recommended action: Conduct a public hearing. Introduce and waive the first reading of the ordinance modifying Articles 7-30 (Noise Control) and 15-19.050 (C-H District) by establishing new regulations for outdoor music, and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting of the City Council. 11. Application ANX10-0002 & ZOA09-0009; 22600 Mount Eden Road; Garrod Trust - Annexation of 70 acres of property in the vicinity of 22600 Mount Eden; adoption of a Development Agreement, application of the AP/OS Overlay Zoning over 68 acres, and a Combined Williamson Act Contract on Garrod Trust property Recommended action: 1.Adopt the attached resolution amending Resolution No. 10-068 initiating annexation of property located in the area of 22600 Mount Eden Road to include two additional properties (totaling approximately two additional acres) located at 22541 and 22627 Mount Eden Road to the list of properties to be annexed; 2.Adopt the attached resolution approving annexation of property in the area of 22600 Mount Eden Road which includes: •A combined Williamson Act Contract for the approximately 120 acre Garrod Trust Property by rescission of existing County and City Contracts and simultaneous reentry into a new Williamson Act Contract over the entirety of the Garrod Trust Property. •A Zoning Amendment to add Agricultural Preserve/Open Space (“AP/OS”) Overlay Zoning on Garrod Trust Property proposed for annexation to the City of Saratoga. •A Development Agreement that recognizes existing structures, land uses, and lot coverage on entire 120-acre Garrod Trust Property as conforming and establishes parameters for the continuing use of the Garrod Trust Property. 3.Introduce and waive the first reading of the ordinances applying AP/OS Overlay Zoning and the Development Agreement as set forth above and direct staff to place the ordinances on the consent calendar for adoption at the next regular meeting of the City Council. 12. Ordinance Amendment ZOA12-0007; City of Saratoga - Zoning Ordinance Amendment Establishing Design Review Findings for Wireless Telecommunications Facilities Recommended action: Conduct a public hearing. Introduce and waive the first reading of the ordinance adding Article 15-44 (Wireless Telecommunications Facilities) to the City Code, and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting of the City Council. 13. Ordinance Amendment ZOA12-0006; City of Saratoga - Miscellaneous City Code Updates and Code Readoption Including Conforming Amendments to Design Guidelines. Recommended action: Conduct a public hearing. Introduce and waive the first reading of the attached ordinance amending various sections of the City Code and readopting the Code and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting of the City Council. Adopt the attached resolution amending the Gateway and Village Design Guidelines to conform to the City Code. 14. ANX12-0001 - Initiate Annexation of Unincorporated Islands and Authorize the Submission to LAFCO of an Application to Modify the Urban Service Area Boundary Recommended action: 1. Conduct the public hearing. 2. Adopt a resolution to initiate annexation proceedings to consider annexation of certain unincorporated islands currently located within the City’s Urban Service Area. 3. Adopt a resolution authorizing staff to submit an application to LAFCO for adjustments to the City’s Urban Service Area boundary. NEW BUSINESS 15. Launch of Nextdoor.com in Saratoga Recommended action: Provide direction to staff on whether to proceed with launching Nextdoor.com in the City of Saratoga. 16. 2012 Annual Conference Resolutions of League of California Cities Recommended action: Discuss the five resolutions from the League of California Cites to be voted upon at the 2012 Annual League of California Cities Conference and provide the Voting Delegate, Mayor Chuck Page, with recommendations on the resolutions. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Chuck Page City School Ad Hoc Hakone Foundation Board Hakone Foundation Executive Committee Let’s Move City Ad Hoc Santa Clara County Cities Association Santa Clara County Cities Association Selection Committee TEA Ad Hoc West Valley Mayors and Managers Association West Valley Sanitation District Vice Mayor Jill Hunter Hakone Foundation Board Historical Foundation KSAR Community Access TV Board SASCC Village Ad Hoc West Valley Flood Control & Watershed Advisory Committee Council Member Emily Lo Association of Bay Area Governments Highway 9 Ad Hoc Library Joint Powers Authority Sister City Liaison Village Ad Hoc Council Member Howard Miller City School Ad Hoc Council Finance Committee Postal Service Liaison Santa Clara Valley Water District Commission Saratoga Ministerial Association Valley Transportation Authority PAC West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Chamber of Commerce Council Finance Committee County HCD Policy Committee Highway 9 Ad Hoc Let’s Move City Ad Hoc Santa Clara County Emergency Council TEA Ad Hoc CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Crystal Morrow, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on August 10, 2012, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 10th day of August 2012 at Saratoga, California. Crystal Morrow City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us 08/15 Regular Meeting –Joint meeting with Hakone Foundation Board 09/05 Regular Meeting –Joint meeting with Parks and Rec/PEBTAC 09/19 Regular Meeting –Joint Meeting with West Valley Board of Trustees 10/03 Regular Meeting –Joint meeting with Saratoga/Monte Sereno Community Foundation 10/17 Regular Meeting -- Joint meeting with Traffic Safety Commission 11/01 Regular Meeting –Joint Meeting with Library Commission 11/14 Regular Meeting –Joint Meeting with Saratoga Ministerial Association 12/04 Re-Organization 12/05 Regular Meeting –Joint meeting with HPC and Historical Foundation 12/19 Regular Meeting CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2012