HomeMy WebLinkAbout10-03-2012 Council Agenda
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
WEDNESDAY, OCTOBER 3, 2012
– CIVIC THEATER/COUNCIL CHAMBERS
T 13777 FRUITVALE AVENUE
LEDGE OF ALLEGIANCE
OLL CALL
de 54954.2, the agenda for this meeting was properly posted on
eptember 27, 2012)
EPORT FROM CLOSED SESSION
REGULAR MEETING – 7:00 P.M.
A
P
R
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Co
S
R
OMMUNICATIONS FROM COMMISSIONS & PUBLIC
C
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct sta
3)
ff
ccordingly regarding Oral Communications under Council Direction to Staff. a
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
ommunications from Boards and Commissions
C
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
ommissions.
NNOUNCEMENTS
C
A
EREMONIAL ITEMS
C
1. ing City Commissioners
Commendations for Outgo
Recommended action:
Read and present commendations.
2. missioners
Appointment of City Com
Recommended action:
1. Adopt the resolution appointing one member to the Parks and Recreation
and Commission and one member to the Library Commission;
. Direct the City Clerk to administer the Oaths of Office.
PECIAL PRESENTATIONS
2
S
3.
Presentation on Saratoga High School Marching Band
Recommended action:
Accept the Saratoga High School Marching Band’s report on being selected for the
acy’s Thanksgiving Day Parade.
ONSENT CALENDAR
M
C
r of
he Consent Calendar for discussion. Public Speakers are
mited to three (3) minutes.
4. utes
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any membe
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from t
li
City Council Meeting Min
Recommended action:
Approve City Council minutes for the Special Meeting and the Regular Meeting on
eptember 19, 2012.
5. le Check Registers
S
Review of Accounts Payab
Recommended action:
Review and accept check registers for the following accounts payable payment
/25/2012
Amending City Code 11-05 and 11-10 (Standards and Procedures for City
cycles:
9/18/2012
9
6. Ordinance
Park Use)
Recommended action:
Waive the second reading and adopt the ordinance modifying Articles 11-05 and 11-
0 of the City Code and updating City park standards and procedures for use.
7. ation for 19161 Cox Avenue (386-47-039)
1
Historic Landmark Design
Recommended action:
Waive the second reading and adopt the proposed ordinance.
8. ment Project Phase II – Award of Construction Contract
Highway 9 Safety Improve
Recommended action:
1. Move to reject bid protest submitted by Operating Engineer’s Union
2. Move to declare GradeTech Inc. of San Ramon to be the lowest responsible bidder
ard a construction contract to GradeTech Inc. in the amount of
. Move to authorize staff to execute change orders to the contract up to $88,000.
on the project.
3. Move to aw
$887,690.00.
4
9. ounty/City Contract and CDBG Update
FY 2012 – 2013 CDBG C
Recommended action:
Adopt a Resolution authorizing the City Manager to execute a $149,088.22 cont
with Santa Clara County for the FY 2012-2013 CDBG Program and approve a
transfer request of $12,597.22 from project #SA11-42 (Hakone Ga
ract
rdens Lower
ouse Doors) to project #SA-13-41 (Access to Public Facilities).
UBLIC HEARINGS
H
P
None
LD BUSINESS
O
10.Purpose Room Hardwood Floor
Community Center Multi-
Recommended action:
Staff recommends that Council accept the report and provide direction to staff.
11.bers Master Plan
City of Saratoga Civic Theater - Council Cham
Recommended action:
Staff recommends that Council accept the report and provide direction to staff.
EW BUSINESS
N
12.entation Policy
Group Use Permit Implem
Recommended action:
Review the draft Group Use Permit Implementation Policy and adopt the resolution
stablishing the Group Use Permit Implementation Policy.
DHOC & AGENCY ASSIGNMENT REPORTS
e
A
Mayor Chuck Page
City School Ad Hoc
Hakone Foundation Board
Hakone Foundation Executive Committee
unty Cities Association Selection Committee
ers Association
est Valley Sanitation District
Let’s Move City Ad Hoc
Santa Clara County Cities Association
Santa Clara Co
TEA Ad Hoc
West Valley Mayors and Manag
W
Vice Mayor Jill Hunter
Hakone Foundation Board
ommunity Access TV Board
est Valley Flood Control & Watershed Advisory Committee
Historical Foundation
KSAR C
SASCC
Village Ad Hoc
W
Council Member Emily Lo
Association of Bay Area Governments
s Authority
n
illage Ad Hoc
ard Miller
Highway 9 Ad Hoc
Library Joint Power
Sister City Liaiso
V
Council Member How
ittee
Commission
est Valley Solid Waste Management Joint Powers Authority
Cappello
City School Ad Hoc
Council Finance Comm
Postal Service Liaison
Santa Clara Valley Water District
Saratoga Ministerial Association
Valley Transportation Authority PAC
W
Council Member Manny
Committee
unty Emergency Council
EA Ad Hoc
ITY COUNCIL ITEMS
Chamber of Commerce
Council Finance Committee
County HCD Policy
Highway 9 Ad Hoc
Let’s Move City Ad Hoc
Santa Clara Co
T
C
ITY MANAGER’S REPORT
C
DJOURNMENT
A
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for p
ublic review at the office of the City Clerk at the
me they are distributed to the City Council.
1269.
ngements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
)
at location. The agenda is also available on the City’s
ebsite at www.saratoga.ca.us
ti
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-
Notification 48 hours prior to the meeting will enable the City to make reasonable
arra
II
Certificate of Posting of Agenda:
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council for the City of Saratoga was posted on September 27,
2012, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was
available for public review at th
w .
igned this 27th day of September 2012 at Saratoga, California.
S
rystal Bothelio, City Clerk C
NOTE: To view current or previous City Council meetings anytime, go to the City
ideo Archives at www.saratoga.ca.usV
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2012
9/19 Regular Meeting –Joint Meeting with West Valley Board of Trustees
10/03 ting – Joint Meeting with Saratoga/Monte Sereno Community
0/17 Regular Meeting – Joint Meeting with Traffic Safety Commission
int Meeting with Library Commission
1/21 Meeting Cancelled
Joint meeting with Saratoga Ministerial Association
2/19 Regular Meeting
0
Regular Mee
Foundation
1
11/07 Regular Meeting – Jo
1
12/05 Regular Meeting –
1