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Home My WebLink About09-06-2017 Council agendaSaratoga City Council Agenda – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING SEPTEMBER 06, 2017 5:25 P.M. COMMISSION INTERVIEWS Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Time Name Commission Vacancies Incumbent 5:30 p.m. Steven White * Library 2 Full Terms (Oct. 1, 2017 – Sept. 30, 2021) No 5:35 p.m. Robert Gulino Library 2 Full Terms (Oct. 1, 2017 – Sept. 30, 2021) No 5:40 p.m. Belal Yousaf Aftab Library 2 Full Terms (Oct. 1, 2017 – Sept. 30, 2021) No 5:45 p.m. Richard Pearce Parks and Recreation 2 Full Terms (Oct. 1, 2017 – Sept. 30, 2021) Yes 5:50 p.m. Ping Li Parks and Recreation 2 Full Terms (Oct. 1, 2017 – Sept. 30, 2021) Yes * Monte Sereno Nominee to Library Commission 6:00 P.M. JOINT MEETING Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Meeting with Saratoga Ministerial Association 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on September 1, 2017. REPORT FROM CLOSED SESSION REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Saratoga City Council Agenda – Page 2 of 5 Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers re limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on August 16, 2017. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 8/15/2017 Period 13; 8/15/2017 Period 2; 8/22/2017 Period 2; and 8/29/2017 Period 2. 1.3. Treasurer’s Report for the Month Ended June 30, 2017 Recommended Action: Treasurer’s Report for the Month Ended June 30, 2017 1.4. Resolution Adopting Santa Clara County Operational Area Hazard Mitigation Plan Recommended Action: Adopt Resolution accepting all of Volume 1 and the City of Saratoga’s portion of Volume 2 of the Santa Clara County Operational Area Hazard Mitigation Plan 1.5. Facilities Use Agreement Renewal with the Saratoga Historical Foundation to Operate a Museum at the Saratoga Historical Park Recommended Action: Adopt a Resolution authorizing the City Manager to enter into a facilities use agreement with the Saratoga Historical Foundation for the use of the Museum and Associated Buildings 1.6. Notice of Completion - Bainter Avenue Slope Stabilization Recommended Action: Move to accept the Bainter Avenue Slope Stabilization contract as complete and authorize staff to record the Notice of Completion. 1.7. City Manager Annual Performance Pay Increase Recommended Action: Approve the City Manager's annual performance pay increase of 2% effective July 1, 2017. Saratoga City Council Agenda – Page 3 of 5 1.8. Budget Resolution for Storm Water Treatment Maintenance for the Hill Avenue Storm Water Maintenance Assessment District (SWMAD) Zone 35 Recommended Action: Move to accept a budget resolution to appropriate $11,000 in expenses in the FY 17/18 budget for the Hill Avenue SWMAD Zone 35 for the inspection, maintenance and reporting of storm water treatment measures. 1.9. Saratoga-to-the-Sea Trail – Amendment to Capital Project Description Recommended Action: Approve amendment to the Saratoga-to-the-Sea Trail project description to include work necessary to complete the Quarry Park trail segment that will serve as the future connection to the Saratoga-to-the-Sea Trail. 2. PUBLIC HEARING Items placed under this section of the Agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. During Public Hearings for appeals, Applicants/Appellants and/or their representatives have a total of ten (10) minutes maximum for opening statements. Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. After public comment, the Applicant/Appellants and/or their representatives have a total of five (5) minutes maximum for closing statements. Items requested for continuance are subject to the City Council's approval at the Council Meeting. 2.1. APPC17-0001 - Appeal of Design Review application for a new one-story residence located 20600 Leonard Road Recommended Action: Conduct a public hearing and de novo review of the appeal, and adopt the attached resolution denying the appeal and granting Design Review and Arborist Review approvals for the construction of a new one-story residence at 20600 Leonard Road. 3. GENERAL BUSINESS 3.1. Paint the City: Saratoga Utility Box Art Project Recommended Action: Authorize the Public Art Committee’s Paint the City: Saratoga Utility Box Art Project. 3.2. League of California Cities Annual Conference Resolution Recommended Action: Provide input to the City’s voting delegate (Mayor Emily Lo) and the alternate delegate (Council Member Kumar) on the resolution to be considered at the League of California Cities Annual Conference. COUNCIL ASSIGNMENTS Mayor Emily Lo Hakone Foundation Board & Executive Committee KSAR Community Access TV Board Public Art Committee Santa Clara County Library Joint Powers Authority Saratoga City Council Agenda – Page 4 of 5 West Valley Mayors and Managers Vice Mayor Mary-Lynne Bernald Association of Bay Area Governments Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County-Selection Committee Hakone Foundation Board Public Art Committee Saratoga Historical Foundation West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Cities Association of Santa Clara County Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Sanitation District Council Member Howard Miller America in Bloom Committee Saratoga Ministerial Association Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board Council Member Rishi Kumar Saratoga Chamber of Commerce & Destination Saratoga Saratoga Sister City Organization Santa Clara County Expressway Plan 2040 Policy Advisory Board Santa Clara Valley Water District Commission CITY COUNCIL ITEMS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, Deputy City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on September 1, 2017 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 1st day of September 2017 at Saratoga, California. Saratoga City Council Agenda – Page 5 of 5 Debbie Bretschneider, Deputy City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] 09/06 6:00 p.m. Joint Meeting with Saratoga Ministerial Association | 7:00 p.m. Regular Session 09/20 5:00 p.m. Joint Meeting with Chamber of Commerce | 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/04 5:30 p.m. Joint Meeting with Saratoga School Districts in Senior Center, Saunders Room | 7:00 p.m. Regular Session 10/18 6:00 p.m. Joint Meeting with San Jose Animal Services | 7:00 p.m. Regular Session 11/01 6:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 7:00 p.m. Regular Session 11/15 6:00 p.m. Joint Meeting with Senator Beall Jr.| 7:00 p.m. Regular Session 12/06 6:00 p.m. Joint Meeting with Representative Low | 7:00 p.m. Regular Session 12/20 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater at 13777 Fruitvale Avenue. CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2017