HomeMy WebLinkAbout10-04-2017 City Council Agenda PacketSaratoga City Council Agenda – Page 1 of 4
SARATOGA CITY COUNCIL
REGULAR MEETING
OCTOBER 4, 2017
5:30 P.M. JOINT MEETING
Saratoga Senior Center, Saunders Room | 19655 Allendale Avenue, Saratoga, CA 95070
Joint Meeting with Saratoga Schools
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT FROM JOINT MEETING
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on September 29, 2017.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Commendation for Jim Stallman
Recommended Action:
Present the commendation to Jim Stallman.
Saratoga City Council Agenda – Page 2 of 4
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted on in
one motion, unless removed by the Mayor or a Council Member. Any member of the public may
speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item
from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on September 20,
2017.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycle:
9/19/2017 Period 3.
1.3. Treasurer’s Report for the Month Ended July 31, 2017
Recommended Action:
Review and accept the amended Treasurer’s Report for the month ended July 31, 2017.
1.4. Park and Saratoga Library Restroom Maintenance - Sunnyvale Building Maintenance
Recommended Action:
Approve a one year extension to the contract with Sunnyvale Building Maintenance for
restroom maintenance services at City parks and Saratoga Library in the amount of $24,660
and authorize the City Manager to execute the same.
1.5. Ordinance Amending Leaf Blower Regulations (Second Reading)
Recommended Action:
Waive the second reading and adopt the attached ordinance that would restrict the use of
leaf blowers in Saratoga to only those that have been certified to operate at 65 dBA or less
at a distance of 50 feet beginning October 1, 2019.
2. PUBLIC HEARING
None
3. GENERAL BUSINESS
3.1. 2017 Celebration of Light Event
Recommended Action:
Review the proposal for a Celebration of Light event to be held in partnership with the
Saratoga Ministerial Association and provide direction to staff.
3.2. Annual Code Update for 2017
Recommended Action:
Review the proposed cleanup amendments to the City Code and direct staff to prepare an
ordinance implementing the amendments for consideration by the City Council.
Saratoga City Council Agenda – Page 3 of 4
COUNCIL ASSIGNMENTS
Mayor Emily Lo
Hakone Foundation Board & Executive Committee
KSAR Community Access TV Board
Public Art Committee
Santa Clara County Library Joint Powers Authority
West Valley Mayors and Managers
Vice Mayor Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County-Selection Committee
Hakone Foundation Board
Public Art Committee
Saratoga Historical Foundation
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Cities Association of Santa Clara County
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Sanitation District
Council Member Howard Miller
America in Bloom Committee
Saratoga Ministerial Association
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
Council Member Rishi Kumar
Saratoga Chamber of Commerce & Destination Saratoga
Saratoga Sister City Organization
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Santa Clara Valley Water District Commission
CITY COUNCIL ITEMS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Crystal Bothelio, Deputy City Manager for the City of Saratoga, declare that the foregoing
agenda for the meeting of the City Council was posted and available for review on September
29, 2017 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's
website at www.saratoga.ca.us.
Saratoga City Council Agenda – Page 4 of 4
Signed this 29th day of September 2017 at Saratoga, California.
Crystal Bothelio, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public
review at the office of the City Clerk at the time they are distributed to the City Council. These
materials are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 35.102-35.104 ADA title II]
10/04 5:30 p.m. Joint Meeting with Saratoga School Districts in Senior Center, Saunders Room | 7:00 p.m.
Regular Session
10/18 6:00 p.m. Joint Meeting with Senator Beall Jr | 7:00 p.m. Regular Session
11/01 6:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 7:00
p.m. Regular Session
11/15 6:00 p.m. Joint Meeting with Representative Low | 7:00 p.m. Regular Session
12/06 6:00 p.m. Joint Meeting with San Jose Animal Services | 7:00 p.m. Reorganization followed by
Regular Session
12/20 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater
at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2017
City of Saratoga
CITY COUNCIL JOINT MEETING
Meeting Discussion Topics
Joint Meeting with Saratoga Schools
October 4, 2017 | 5:30 p.m.
Saratoga Senior Center | Saunders Room
5:30 p.m. Introductions
5:45 p.m. Communications
6:00 p.m. Volunteer Opportunities
6:10 p.m. School Traffic
6:25 p.m. Updates from Schools
6:45 p.m. Other Remarks & Wrap Up
Dinner will be provided at the Joint Meeting.
The Regular Session of the City Council begins at 7:00 p.m. in the Civic
Theater. Joint Meeting attendees are invited to attend the Regular Session
and share an overview of the Joint Meeting.
5
SARATOGA CITY COUNCIL
MEETING DATE:October 4, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Debbie Bretschneider, Deputy City Clerk
SUBJECT:Commendation for Jim Stallman
RECOMMENDED ACTION:
Present the commendation to Jim Stallman.
BACKGROUND:
Jim Stallman is the Chair of the Pedestrian Equestrian Bicycle Trails Advisory Committee
(PEBTAC). For the past decade, Jim has been working on eradicating the Goat Head Puncturevine
weed around Saratoga schools and on trails for bicycles. His work has been successful.
ATTACHMENTS:
Attachment A –Commendation for Jim Stallman.
6
COMMENDATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA
HONORING JIM STALLMAN
WHEREAS,Jim Stallman is the Chair of the City of Saratoga’s Pedestrian
Equestrian Bicycle Trails Advisory Committee (PEBTAC); and
WHEREAS,for the past decade, Jim Stallman has been working on eradicating the
noxious weed, Goat Head Puncturevine, along Saratoga roadways and trails; and
WHEREAS, Goat Head Puncturevine is an annual non-native weed that produces
seeds that are damaging to bicycle tires, a hazard to pets, and will pierce skin effortlessly;
and
WHEREAS, Jim has done annual surveys around Saratoga schools, trail ways, “dirt
areas,” and medians and has lead the way in eradicating this weed; and
WHEREAS, Jim’s younger son, David, led an Eagle project in May 2009 to
eradicate the Goat Head Puncturevine weed from roadsides and paths within a ½ mile of
every school in Saratoga to create a safer environment for students riding bicycles to school;
and
WHEREAS, eradicating this weed requires physically removing the plants and seeds
at the appropriate time of the year and thoroughly sweeping the dirt to ensure all the seeds
are collected and disposed of in appropriate manner; and
WHEREAS, in 2011, in a report to PEBTAC, Jim stated that all Goat Head
Puncturevine weeds have been removed from all Saratoga school sites, trails and roadways
adjacent to schools, and Kevin Moran Park; and
WHEREAS, it took 7 years of dedicated work to eradicate Goat Head Puncturevine
from the Saratoga roads and pathways frequented by bicyclists; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga
does hereby recognize and thank Jim Stallman for the dedicated service to the Saratoga
community and efforts to make Saratoga more accessible to bicyclists.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 4th
day of October 2017.
Emily Lo, Mayor
City of Saratoga
7
SARATOGA CITY COUNCIL
MEETING DATE:October 4, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, Deputy City Manager
SUBJECT:City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the City Council minutes for the Regular City Council Meeting on September 20, 2017.
BACKGROUND:
Draft City Council minutes for each Council Meeting are taken to the City Council to be
reviewed for accuracy and approval. Following City Council approval, minutes are retained for
legislative history and posted on the City of Saratoga website. The draft minutes are attached to
this report for Council review and approval.
FOLLOW UP ACTION:
Minutes will be retained for legislative history and posted on the City of Saratoga website.
ATTACHMENTS:
Attachment A –Minutes for the Regular City Council Meeting on September 20, 2017
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Saratoga City Council Minutes – Page 1 of 7
MINUTES
WEDNESDAY, SEPTEMBER 20, 2017
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:00 p.m., the City Council held a Joint Meeting with Destination Saratoga and the Saratoga
Chamber of Commerce in the City Hall Administrative Conference Room at 13777 Fruitvale
Avenue. At 6:00 p.m., the City Council held a Joint Meeting with the Saratoga Youth
Commission. During the Joint Meeting, the City Council requested that the Finance Committee
consider protocols and requirements for Commission fundraising.
At 7:00 p.m., Mayor Emily Lo called the Regular Session to order in the Civic Theater at 13777
Fruitvale Avenue and led the Pledge of Allegiance.
ROLL CALL
PRESENT:Mayor Emily Lo, Vice Mayor Mary-Lynne Bernald, Council
Members Manny Cappello, Howard Miller, Rishi Kumar
ABSENT:None
ALSO PRESENT:James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, Deputy City Manager
John Cherbone, Public Works Director
Mary Furey, Finance & Administrative Services Director
Michael Taylor, Recreation and Facilities Director
Lauren Pettipiece, Administrative Analyst
Captain Rich Urena, Santa Clara County Sheriff’s Office
Kayla Nakamoto, Recreation Coordinator
Dylan Davis, Recreation Coordinator
REPORT ON POSTING OF THE AGENDA
Deputy City Manager Crystal Bothelio reported that the agenda for this meeting was properly
posted on September 15, 2017.
REPORT FROM JOINT MEETING
Saratoga Chamber of Commerce Vice President Chuck Page provided an overview of the City
Council’s Meeting with Destination Saratoga and the Saratoga Chamber of Commerce, including
information about recent activities and upcoming events.
Members of the Saratoga Youth Commission shared a summary of the City Council’s Joint
Meeting with the Youth Commission and announced several work plan items scheduled for the
2017/18 school year.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
None
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Saratoga City Council Minutes – Page 2 of 7
ANNOUNCEMENTS
Mayor Lo announced a Saratoga Library and League of Women Voters event featuring
Congresswoman Zoe Lofgren, Living Room Conversations, the Hakone Koi Pond Sustainability
Project Groundbreaking, the Mid-Autumn Festival, India Day Showcase, and Casa Tierra exhibit
at Saratoga Museum.
CEREMONIAL ITEMS
Appointment of Commissioners & Oath of Office
Recommended Action:
Approve the attached resolution appointing 2 members to the Library Commission and 2
members to the Parks and Recreation Commission; and direct the City Clerk to administer
the Oath of Office.
RESOLUTION NO 17-052
KUMAR/BERNALD MOVED TO APPROVE THE RESOLUTION APPOINTING 2
MEMBERS TO THE LIBRARY COMMISSION AND 2 MEMBERS TO THE
PARKS AND RECREATION COMMISSION; AND DIRECT THE CITY CLERK
TO ADMINISTER THE OATH OF OFFICE. MOTION PASSED. AYES: LO,
BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE.
SPECIAL PRESENTATIONS
League of Women Voters Presentation on Local Election Finance Study
Recommended Action:
Receive presentation from League of Women Voters of Southwest Santa Clara County on a
study of local election finances.
Eleanor Yick, representing League of Women Voters of Southwest Santa Clara County.
Provided a presentation on the League of Women Voters’ Local Election Finance Study.
Mayor Lo invited public comment on the item.
No one requested to speak.
1.CONSENT CALENDAR
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on September 6,
2017.
CAPPELLO/BERNALD MOVED TO APPROVE THE CITY COUNCIL MINUTES
FOR THE REGULAR CITY COUNCIL MEETING ON SEPTEMBER 6, 2017.
MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE.
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Saratoga City Council Minutes – Page 3 of 7
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
09/05/2017 Period 3; and 09/12/2017 Period 3.
CAPPELLO/BERNALD MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 09/05/2017 PERIOD
3; AND 09/12/2017 PERIOD 3. MOTION PASSED. AYES: LO, BERNALD,
CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.3. Extension of PLACE Lease
Recommended Action:
Authorize the City Manager to extend the lease agreement with Montalvo Arts Center to
continue displaying PLACE outside of Saratoga Library for an additional year.
CAPPELLO/BERNALD MOVED TO AUTHORIZE THE CITY MANAGER TO
NEGOTIATE AN EXTENDED LEASE AGREEMENT WITH MONTALVO ARTS
CENTER TO CONTINUE DISPLAYING PLACE OUTSIDE OF SARATOGA
LIBRARY THROUGH OCTOBER 2021 FOR AN ANNUAL FEE OF $1,500.
MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE.
2.PUBLIC HEARING
2.1. Ordinance Amending Leaf Blower Regulations
Recommended Action:
Conduct a public hearing, then introduce and waive the first reading of the ordinance and
direct staff to place the ordinance on the consent calendar for adoption at the next regularly
scheduled meeting of the City Council.
City Manager James Lindsay presented the staff report on this item.
Mayor Lo invited public comment on the item.
No one requested to speak.
MILLER/BERNALD MOVED TO WAIVE THE FIRST READING OF THE
ORDINANCE AND DIRECT STAFF TO PLACE THE ORDINANCE ON THE
CONSENT CALENDAR FOR ADOPTION AT THE NEXT REGULARLY
SCHEDULED MEETING OF THE CITY COUNCIL WITH A CORRECTION TO
THE ORDINANCE NUMBERING AND REMOVAL OF THE YEAR IN
LANGUAGE REGARDING THE AMERICAN NATIONAL STANDARDS
INSTITUTE IN THE ORDINANCE. MOTION PASSED. AYES: LO, BERNALD,
CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
11
Saratoga City Council Minutes – Page 4 of 7
3.GENERAL BUSINESS
3.1. Outdoor Cultivation of Medical Marijuana for Personal Use
Recommended Action:
Consider the staff report and public testimony and provide direction to staff.
City Attorney Richard Taylor presented the staff report.
Mayor Lo invited public comment.
The following people requested to speak:
Dr. Janet Redman
Jonas Pierson
Dr. Keith Redman
Dr. Andrew Gross
No one else requested to speak.
Captain Rich Urena addressed questions from the City Council.
3.2. Quarterly Communications Report
Recommended Action:
Receive progress report on 2017 spring and summer communications activities and provide
direction on 2017 fall communications efforts, including Saratoga Source topics, topics and
hosts for City videos, online survey methods, and outreach priorities.
Lauren Pettipiece, Administrative Analyst, presented the staff report.
Mayor Lo invited public comment on this item.
No one requested to speak.
Council Member Miller proposed that the City’s videos be no longer than 60 to 90 seconds,
using a more modern format, and that videos be used to communicate information on topics
that will have a longer lifespan. He proposed proceeding only one video on Neighborhood
Watch, using the current format, and nominated Mayor Lo to host the video. He also
suggested that the City continue conducting surveys for educational purposes, when
appropriate.
The City Council concurred.
Mayor Lo agreed to host the Neighborhood Watch Video.
Council Member Cappello commented on the value of creative and inventive strategies to
draw public attention to City communications through social media and other platforms.
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Saratoga City Council Minutes – Page 5 of 7
Mayor Lo praised communication efforts of staff and requested that events and programs
from the City’s partner agencies be placed above events that receive Community Event
Grant Program funding in the City’s communication priorities.
Council Member Miller recommended that City communications and articles be as short as
possible.
COUNCIL ASSIGNMENTS
Mayor Emily Lo
Hakone Foundation Board & Executive Committee – the Hakone Centennial Gala was a great
success. As mentioned during announcements, the groundbreaking for the Koi Pond
improvements project will take place on September 28.
KSAR Community Access TV Board – KSAR will be cover the upcoming City events, including
the Koi Pond project groundbreaking and Quarry Trail Extension ribbon cutting.
The League of California Cities Peninsula Division will be holding its quarterly lunch meeting
on Friday and the City Council is invited to attend. The meeting will include discussion of the
topic: fines, fees, and equality. Mayor Lo also shared that she attended the League of California
Cities Annual Conference, where she was sworn in as League of California Cities Peninsula
Division President. Both resolutions put before the League voting delegates were approved.
Vice Mayor Mary-Lynne Bernald
Hakone Foundation Board – the Centennial Gala was sold out and the event was wonderful.
Public Art Committee – the Committee met on September 7 and discussed the development of a
rock painting program. Though the program was only discussed in preliminary terms, a member
of the public excited about the idea posted on Facebook that the City Council approved the
program.
Council Member Manny Cappello
Saratoga Area Senior Coordinating Council (SASCC)– there was a SASSCC and Age Friendly
Meeting and feedback from AARP on age friendly efforts was received. Saratoga and RYDE
will be showcased in the California edition of the AARP magazine.
West Valley Sanitation District – the District is involved in litigation with the San Jose-Santa
Clara Regional Wastewater Facility with the other tributary agencies regarding the Wastewater
Facility’s billing practices, accountability, and transparency.
Council Member Howard Miller
America in Bloom Committee
Saratoga Chamber of Commerce – Council Member Miller attended the Chamber of Commerce
meeting on behalf of Council Member Kumar. The meeting including preparation for the Joint
Meeting with the City Council.
Saratoga Ministerial Association
Silicon Valley Clean Energy Authority Board of Directors – the Risk Committee meets monthly,
but since meetings are confidential there is nothing to report. Silicon Valley Clean Energy is one
of the only CCAs to have a Risk Committee that seeks to balance financial risk. All energy for
2017 and 2018 has been procured, so the Authority can guarantee prices will be lower than
PG&E. The Authority’s CEO recently resigned and the Authority is now in the recruitment
process for a new CEO. The budget was approved for the current fiscal year. Revenue
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Saratoga City Council Minutes – Page 6 of 7
projections were higher than expected, so the Authority has been discussion development of
reserves and rebates. There have also been discussions of a citizen advisory committee.
Valley Transportation Authority (VTA) Policy Advisory Committee – BART lines are being
tested and rails are active with trains running primarily at night. The project is slightly behind
recent estimates, but still in line with the original project schedule. All modes of public
transportation have shown a decline, which is unexpected. Additionally, VTA is involved in a
lawsuit regarding Measure B. The last Committee meeting was canceled, since many members
were at the League of California Cities Annual Conference.
Council Member Rishi Kumar
Santa Clara County Expressway Plan 2040 Policy Advisory Board – the meeting planned for
September has been canceled and will be rescheduled.
Council Member Kumar shared that he attended the League of California Cities Conference.
CITY COUNCIL ITEMS
Council Member Miller requested that the next public art item that comes before the City
Council include a policy that establishes the authority of the Public Art Committee to approve
placement of public art in the City.
Vice Mayor Bernald supported the request.
Council Member Miller nominated a capital improvement project to construct a bike path
through Quarry Park.
Council Member Cappello supported the nomination.
Council Member Miller nominated a capital improvement project to conduct a citywide
assessment of accessible parking.
Council Member Cappello supported the nomination.
CITY MANAGER'S REPORT
City Manager James Lindsay shared that the recruitment for the Community Development
Director will start this week.
Mayor Lo announced that the City Council would be reconvening in the City Hall
Administrative Conference Room for Closed Session.
CLOSED SESSION
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
CONFERENCE WITH LEGAL COUNSEL –EXISTING LITIGATION
(Pursuant to Government Code section 54956.9(d)(1))
Saratoga et al. v. California Department of Transportation
(Santa Clara County Superior Court Case No. 115CV281214)
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Saratoga City Council Minutes – Page 7 of 7
ADJOURNMENT
Mayor Lo adjourned the regular meeting at 10:35 p.m.
Minutes respectfully submitted:
Crystal Bothelio, Deputy City Manager
City of Saratoga
15
Gina Scott, Accounting Technician
SUBJECT: Review of Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept check registers for the following accounts payable payment cycle:
9/19/2017 Period 3
BACKGROUND:
The information listed below provides detail for weekly City check runs. Checks issued for $20,000 or greater are listed separately
as well as any checks that were void during the time period. Fund information, by check run, is also provided in this report.
REPORT SUMMARY:
Attached are Check Registers for:
Date
Ending
Check #
9/19/17 134258 134338 81 840,747.76 09/19/17 09/12/17 134257
Accounts Payable checks issued for $20,000 or greater:
Date Check # Issued to Dept.Amount
09/19/17 134259 Risk Mgmnt 138,542.61
09/19/17 134266 PS 32,429.41
09/19/17 134272 PW 23,475.00
09/19/17 134280 PW 43,256.28
09/19/17 134301 PS 443,278.42
09/19/17 134317 Various 26,295.39
Accounts Payable checks voided during this time period:
AP Date Check #Amount
ATTACHMENTS:
Check Registers in the 'A/P Checks By Period and Year' report format
Status
Attorney ServicesGeneral
Dino Turchet Construction
Fund Purpose
Animal ServicesGeneral
Insurance
Monte Vista Drain
PREPARED BY:
Ending
Check #Type of Checks
SARATOGA CITY COUNCIL
MEETING DATE:October 4, 2017
DEPARTMENT:Finance & Administrative Services
Date
Accounts Payable
Starting Check #
Issued to
N/A
Reason
City of San Jose
Gradetech, Inc.
ABAG Plan Corporation
Law Enforcement
CIP Grant Street Repair Highway 9 Phase IV
GeneralSCC Office of the Sheriff
Shute Mihaly & Weinberger
CIP Street Projects
Prior Check Register
Checks
Released
Total
Checks Amount
Liability/Risk Mgmnt
16
17
18
19
20
21
22
23
SARATOGA CITY COUNCIL
MEETING DATE: October 4, 2017
DEPARTMENT: Finance & Administrative Services
PREPARED BY: Ann Xu, Accountant
SUBJECT: Treasurer’s Report for the Month Ended July 31, 2017
RECOMMENDED ACTION:
Review and accept the amended Treasurer’s Report for the month ended July 31, 2017.
BACKGROUND:
California government code section 41004 requires that the City Treasurer submit to the City Clerk and the
legislative body a written report and accounting of all receipts, disbursements, and fund balances. The
Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035 designates the City Manager as the
City Treasurer. This report is prepared to fulfill this requirement.
The following attachments provide various financial transaction data for the City of Saratoga’s Funds
collectively as well as specifically for the City’s General (Operating) Fund, including an attachment from
the State Treasurer’s Office of Quarterly LAIF rates from the 1st Quarter of 1977 to present.
FISCAL STATEMENT:
Cash and Investments Balance by Fund
As of July 31, 2017, the City had $292,735 in cash deposit at Comerica bank, and $21,179,241 on deposit
with LAIF. The City Council’s adopted policy on the Working Capital Reserve Fund states that effective
July 1, 2016: for cash flow purposes and to avoid occurrence of dry period financing, pooled cash from all
funds should not be allowed to fall below $1,000,000. The total pooled cash balance as of July 31, 2017 is
$21,471,976 and exceeds the minimum limit required.
City’s Current Financial Position
In accordance with California government code section 53646 (b) (3), the City is financially well positioned
and able to meet its expenditure requirements for the next six months. As of July 31, 2017, the City’s
financial position (Assets $22.8M, Liabilities $3.1M and Fund Equity $19.7M) remains very strong and
there are no issues in meeting financial obligations now or in the foreseeable future.
Unrestricted Cash
Comerica Bank 292,735$
Deposit with LAIF 21,179,241$
Total Unrestricted Cash 21,471,976$
Cash Summary
24
The following Fund Balance schedule represents actual funding available for all funds at the end of the
monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are
components of the fund balance. As illustrated in the summary below, Total Unrestricted Cash is adjusted
by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance –
which represents the actual amount of funds available.
Fund Balance Designations
In accordance with Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance
Reporting and Governmental Fund Type Definitions, the components of fund balance are categorized as
follows: “non-spendable fund balance”, resources that are inherently non-spendable from the vantage point
of the current period; “restricted fund balance”, resources that are subject to enforceable legal restrictions;
“committed fund balance”, resources whose use is constrained by limitations the government imposes upon
itself through formal action at its highest level of decision making and remains binding unless removed in
the same manner; “assigned fund balance”, resources that reflects a government’s intended use of
resources, such intent would have to be established at either the highest level of decision making, by a body,
or an official designated for that purpose; and “unassigned fund balance”, net resources in excess of what
can properly be classified in one of the other four categories. Currently, the City’s fund balance reserves
fall into one of the four spendable categories; restricted, committed, assigned, or unassigned fund balance.
ATTACHMENTS
A – Change in Total Fund Balances by Fund under GASB 54
B – Change in Total Fund Balances by CIP Project
C – Change in Cash Balance by Month
D – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates
+
Total Unrestricted Cash 21,471,976$
Plus: Assets 1,363,249
Less: Liabilities (3,057,830)
Ending Fund Balance 19,777,395$
Adjusting Cash to Ending Fund Balance
25
ATTACHMENT A
CHANGES IN TOTAL FUND BALANCE UNDER GASB 54
Fund Descri ption
Fund
Balance
7/1/17
Increase/
(Decrease)
Jul
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
7/31/17
General Fund
Restricted Fund Balances:
Environmental Services Reserve 263,182 - - - - - 263,182
Committed Fund Balances:
Hillside Stability Reserve 790,000 - - - 790,000
Assigned Fund Balances:
Future Capital Replacement & Efficiency Project Reserve 1,564,588 - - - 1,564,588
Facility Reserve 1,700,000 - - - 1,700,000
Carryforwards Reserve 7,246 - - - 7,246
Unassigned Fund Balances:
Working Capital Reserve 1,000,000 - - - 1,000,000
Fiscal Stabilization Reserve 2,500,000 - - - 2,500,000
Development Services Reserve 719,562 - - - 719,562
Compensated Absences Reserve 209,937 - - - 209,937
Other Unassigned Fund Balance Reserve (Pre YE distributio n 2,229,800 - 437,917 1,346,553 1,530,000 (208,836)
General Fund Total 10,984,315 - 437,917 1,346,553 - 1,530,000 8,545,678
Special Revenue
Landscape/Lighting Districts 1,152,873 945 (1,633) 531 - - 1,151,654
Capital Project
Street Projects 2,168,309 - - 269 1,034,000 - 3,202,040
Park and Trail Projects 481,868 - - - 400,000 - 881,868
Facility Projects 252,801 - - - - - 252,801
Administrative Projects 687,313 - 1,941 203 76,000 - 765,052
Tree Fund Projects 67,995 - 125 - 20,000 - 88,120
Park In-Lieu Fees Projects 491,061 - - - - - 491,061
CIP Grant Street Projects 49,255 - - - - - 49,255
CIP Grant Park & Trail Projects 12,809 - - - - - 12,809
Gas Tax Fund Projects 873,894 - - - - - 873,894
CIP Fund Total 5,085,305 - 2,066 472 1,530,000 - 6,616,900
Debt Service
Library Bond 959,322 - - 667,043 - - 292,279
Internal Service Fund
Liability/Risk Management 504,481 - - 3,008 - - 501,473
Workers Compensation 294,052 - - 1,352 - - 292,700
Office Support Fund 109,806 - 860 3,329 - - 107,338
Information Technology Services 308,072 - - 42,679 - - 265,393
Equipment Maintenance 176,906 - - 8,223 - - 168,683
Building Maintenance 454,606 - - 17,905 - - 436,701
Equipment Replacement 585,986 - - 1,049 - - 584,937
Technology Replacement 315,299 - - - - - 315,299
Building FFE Replacement 498,369 - - - - - 498,369
Total City 21,429,391 945 439,207 2,092,144 1,530,000 1,530,000 19,777,395
26
ATTACHMENT B
FUND BALANCES BY CIP PROJECT
CIP Funds/Pro jects
Fund Balance
7/1/17
Increase/
(Decrease)
Jul
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
7/31/17
Street Projects
Annual Road Improvements 839,731 - - 269 295,000 - 1,134,462
Roadway Safety & Traffic Calming 65,514 - - - 50,000 - 115,514
Highway 9 Safety Project - Phase IV 74,309 - - - - - 74,309
BBW Turnaround - - - - 50,000 - 50,000
Annual Infrastructure Maintenance& Repair 122,667 - - - 200,000 - 322,667
Village Pedestrian Improvements - Phase II 875 - - - - - 875
EL Camino Grande SD Pump 247,508 - - - 145,000 - 392,508
Storm Drain Capture Device 30,000 - - - - - 30,000
Wildcat Creek Outfall 40,000 - - - - - 40,000
Saratoga Village Crosswalk & Sidewalk Rehabilitation - - - - 44,000 - 44,000
Quito Road Sidewalk Improvements - - - - 50,000 - 50,000
Fourth Street Bridge Widening 100,000 - - - - - 100,000
Quito Road Bridge Replacement 157,830 - - - - - 157,830
Quito Road Bridge - ROW ACQ 42,259 - - - - - 42,259
Damon Lane Retaining Wall 158,955 - - - 200,000 - 358,955
Bainter Ave Retaining Wall 189,917 - - - - - 189,917
Underground Project 98,744 - - - - - 98,744
Total Street Projects 2,168,309 - - 269 1,034,000 - 3,202,040
Parks & Trails Projects
Park/Trail Repairs 618 - - - 100,000 - 100,618
Sustainable Landscaping 39,836 - - - - - 39,836
Magical Bridge Playground 32,000 - - - - - 32,000
Hakone Gardens Infrastructure Improvements 114,513 - - - - - 114,513
Hakone Gardens Koi Pond Improvements 139,548 - - - - - 139,548
Saratoga to Sea Trail - Construction 100,000 - - - - - 100,000
Joe's Trail at Saratoga/De Anza 33,997 - - - - - 33,997
Guava/Fredericksburg Entrance 21,356 - - - - - 21,356
SV TO QP Walkway - - - - 50,000 - 50,000
SRTG TO SEA Trail - - - - 250,000 - 250,000
Total Parks & Trails Projects 481,868 - - - 400,000 - 881,868
Facility Projects
Civic Theater Improvements 76,286 - - - - - 76,286
CC/SC Panel Upgrade 120,000 - - - - - 120,000
SPCC Furniture & Fixtures 7,644 - - - - - 7,644
Library Building Exterior Maintenance Projects 15,570 - - - - - 15,570
Library - EV FC Station 33,301 - - - - - 33,301
Total Facility Projects 252,801 - - - - - 252,801
Administrative and Technology Projects
COMB Document Imaging Project 25,230 - - - - - 25,230
City Website/Intranet 81,717 - - - - - 81,717
Development Technology 63,171 - 1,941 - - - 65,112
Trak-It Software Upgrade 25,883 - - - - - 25,883
LLD Initiation Match Program 24,000 - - - 26,000 - 50,000
Horseshoe Beautification 25,000 - - - - - 25,000
Citywide Transportation Needs Assessment 10,521 - - - - - 10,521
General Plan Update 222,606 - - - - - 222,606
Village Façade Program 15,751 - - - - - 15,751
Village Specific Plan Update 89,023 - - 203 - - 88,820
Risk Management Project Funding 104,412 - - - 50,000 - 154,412
Total Administrative and Technology Projects 687,314 - 1,941 203 76,000 - 765,052
27
ATTACHMENT B (Cont.)
FUND BALANCES BY CIP PROJECT
CIP Funds/Pro jects
Fund Balance
7/1/17
Increase/
(Decrease)
Jul
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
7/31/17
Tree Fund Projects
Citywide Tree Planting Program 44,370 - - - 20,000 - 64,370
Tree Dedication Program 22,250 - 125 - - - 22,375
SMSCF Tree Donation Program 1,375 - - - - - 1,375
Total Tree Fund Projects 67,995 - 125 - 20,000 - 88,120
CIP Grant Street Projects
Prospect/Saratoga Median Improvement (40) - - - - - (40)
Citywide Signal Upgrade II (965) - - - - - (965)
Saratoga Ave Sidewalk 50,261 - - - - - 50,261
Total CIP Grant Street Projects 49,255 - - - - - 49,255
CIP Grant Park & Trail Projects
AB8939 Beverage Container Grant Funding - - - - - - -
Joe's Trail at Saratoga/De Anza 12,809 - - - - - 12,809
Total CIP Grant Park & Trail Projects 12,809 - - - - - 12,809
Park In-Lieu Fees Projects
Magical Bridge Playground 128,000 - - - - - 128,000
Hakone Koi Pond Improvement - - - - 110,000 - 110,000
Quarry Park ADA Access 244,696 - - - - - 244,696
Unallocated Park Fees 118,365 - - - (110,000) - 8,365
Total park In-Lieu Fees Projects 491,061 - - - - - 491,061
Gas Tax Fund Projects
Annual Roadway Improvements 488,313 - - - - - 488,313
Prospect/Saratoga Median Improvements 217,748 - - - - - 217,748
Citywide Signal Upgrade II 99,759 - - - - - 99,759
Quito Road & Paseo Olivos Storm Drain 40,000 - - - - - 40,000
Big Basin Way Sidewalk Repairs 20,990 - - - - - 20,990
Quito Road Bridges 7,085 - - - - - 7,085
Total Gas Tax Fund Projects 873,894 - - - - - 873,894
Total CIP Funds 5,085,305 - 2,066 472 1,530,000 - 6,616,900
28
ATTACHMENT C
CHANGE IN CASH BALANCE BY MONTH
29
ATTACHMENT D
March June September December
1977 5.68 5.78 5.84 6.45
1978 6.97 7.35 7.86 8.32
1979 8.81 9.10 9.26 10.06
1980 11.11 11.54 10.01 10.47
1981 11.23 11.68 12.40 11.91
1982 11.82 11.99 11.74 10.71
1983 9.87 9.64 10.04 10.18
1984 10.32 10.88 11.53 11.41
1985 10.32 9.98 9.54 9.43
1986 9.09 8.39 7.81 7.48
1987 7.24 7.21 7.54 7.97
1988 8.01 7.87 8.20 8.45
1989 8.76 9.13 8.87 8.68
1990 8.52 8.50 8.39 8.27
1991 7.97 7.38 7.00 6.52
1992 5.87 5.45 4.97 4.67
1993 4.64 4.51 4.44 4.36
1994 4.25 4.45 4.96 5.37
1995 5.76 5.98 5.89 5.76
1996 5.62 5.52 5.57 5.58
1997 5.56 5.63 5.68 5.71
1998 5.70 5.66 5.64 5.46
1999 5.19 5.08 5.21 5.49
2000 5.80 6.18 6.47 6.52
2001 6.16 5.32 4.47 3.52
2002 2.96 2.75 2.63 2.31
2003 1.98 1.77 1.63 1.56
2004 1.47 1.44 1.67 2.00
2005 2.38 2.85 3.18 3.63
2006 4.03 4.53 4.93 5.11
2007 5.17 5.23 5.24 4.96
2008 4.18 3.11 2.77 2.54
2009 1.91 1.51 0.90 0.60
2010 0.56 0.56 0.51 0.46
2011 0.51 0.48 0.38 0.38
2012 0.38 0.36 0.35 0.32
2013 0.28 0.24 0.26 0.26
2014 0.24 0.22 0.24 0.25
2015 0.26 0.28 0.32 0.37
2016 0.46 0.55 0.60 0.68
2017 0.78 0.92
Quarterly Apportionment Rates
Local Agency Investment Fund
30
SARATOGA CITY COUNCIL
MEETING DATE:October 4, 2017
DEPARTMENT:Public Works
PREPARED BY:John Cherbone, Public Works Director
SUBJECT:Park and Saratoga Library Restroom Maintenance -Sunnyvale Building
Maintenance
RECOMMENDED ACTION:
Approve a one year extension to the contract with Sunnyvale Building Maintenance for restroom
maintenance services at City parks and empties the trashcans outside of the Saratoga Library in the
amount of $24,660 and authorize the City Manager to execute the same.
BACKGROUND:
Currently, Sunnyvale Building Maintenance maintains all the restrooms in City parks and empties
the trashcans outside the Saratoga Library, and has done so in a professional and economic manner.
In 2015, proposals were solicited and Sunnyvale Building Maintenance provided the lowest
proposal for restroom maintenance. Because of the quality service being provided by this vendor,
their willingness to maintain the 2015 pricing, and the limited term of the earlier agreement,
soliciting new proposals this fiscal year would cause unnecessary expense or delay under the
circumstances with little likelihood of receiving more competitive proposals. Next fiscal year new
proposals will be solicited.
It is therefore recommended that City Council approve a one year extension to the contract with
Sunnyvale Building Maintenance for restroom maintenance services as described in the
Recommended Action and authorize City Manager to execute the same.
ATTACHMENTS:
Attachment A -Maintenance Service Contract to be extended for one year
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32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
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53
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59
SARATOGA CITY COUNCIL
MEETING DATE:October 4, 2017
DEPARTMENT:City Manager
PREPARED BY:James Lindsay, City Manager
SUBJECT:Ordinance Amending Leaf Blower Regulations (Second Reading)
RECOMMENDED ACTION:
Waive the second reading and adopt the attached ordinance that would restrict the use of leaf
blowers in Saratoga to only those that have been certified to operate at 65 dBA or less at a distance
of 50 feet beginning October 1, 2019.
DISCUSSION:
At its September 20, 2017 meeting, the City Council conducted a public hearing on the attached
ordinance regarding leaf blower regulations.The City Council introduced the ordinance at the
meeting and directed that the ordinance be placed on the consent calendar for approval at the
next regular meeting.
ATTACHMENTS:
Attachment A –Ordinance Regarding Leaf Blower Regulations
60
Ordinance Amending Article 7-30 Page 1
ORDINANCE NO. _____
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING
ARTICLE 7-30 OF THE CITY CODE CONCERNING NOISE FROM LEAF BLOWERS
The City Council of the City of Saratoga finds that:
1. Increased use of leaf blowers has increased noise pollution in the City. There are a number of
commercially available leaf blowers with relatively low noise levels. In order to reduce noise
pollution in the City this ordinance requires, beginning October 1, 2019, that all leaf blowers used
in the City be certified as producing no more than 65 dBA at a distance of 50 feet and be used
only during specified days and times.
2. The City Council of the City of Saratoga held a duly noticed public hearing on September 20,
2017, and after considering all testimony and written materials provided in connection with that
hearing introduced this ordinance and waived the reading thereof.
The City Council of the City of Saratoga does ordain as follows:
Section 1.Adoption.
The Saratoga City Code is hereby amended as set forth in Attachment A.
Section 2. Severance Clause.
The City Council declares that each section, sub-section, paragraph, sub-paragraph, sentence,
clause and phrase of this ordinance is severable and independent of every other section, sub-
section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance. If any section,
sub-section, paragraph, sub-paragraph, sentence, clause or phrase of this ordinance is held invalid,
the City Council declares that it would have adopted the remaining provisions of this ordinance
irrespective of the portion held invalid, and further declares its express intent that the remaining
portions of this ordinance should remain in effect after the invalid portion has been eliminated.
Section 3. California Environmental Quality Act
The proposed amendments and additions to the City Code are Categorically Exempt from the
California Environmental Quality Act (CEQA) pursuant to CEQA Guideline section 15061(b)(3).
CEQA applies only to projects which have the potential of causing a significant effect on the
environment. Where it can be seen with certainty that there is no possibility that the activity in
question may have a significant effect on the environment, the activity is not subject to CEQA. In
this circumstance the amendments to the existing City Code and related sections and additions of
provisions and reference appendices to the existing Code; the amendments and additions would
have a de minimis impact on the environment.
61
Ordinance Amending Article 7-30 Page 2
Section 4. Publication.
A summary of this ordinance shall be published in a newspaper of general circulation of the City of Saratoga
within fifteen days after its adoption.
Following a duly notice public hearing the foregoing ordinance was introduced at the regular meeting of
the City Council of the City of Saratoga held on September 20, 2017 and was adopted by the following
vote on October 4, 2017.
COUNCIL MEMBERS:
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
Emily Lo
MAYOR, CITY OF SARATOGA, CALIFORNIA
ATTEST:
DATE:
Crystal Bothelio, ACTING CITY
CLERK
APPROVED AS TO FORM:
DATE:
Richard Taylor, CITY ATTORNEY
62
201_ [Subject] Ordinance – Attachment A Page 3
Attachment A – Ordinance Amending Article 7-30 of the Saratoga City Code
The provisions of the Saratoga Municipal Code set forth below are amended or adopted as
follows:
Text added is shown in bold double-underlined text (example) and text to be deleted in shown in
strikethrough (example). Text in italics is explanatory.
1.Amendments to Section 7-30.020 (Definitions)
Section 7-30.020 is amended to add the following definition following subsection (i):
(j)Leaf blower means portable equipment that is used for the purpose of
blowing, dispersing, or redistributing dust, dirt, leaves, grass clippings, cuttings and
trimmings from trees, shrubs or other debris. Certified leaf blower means a leaf
blower with a noise level measured at sixty-five dBA or less at a distance of fifty feet
by an independent laboratory per American National Standards Institute (ANSI)
standard B175.2, as certified by the manufacturer. Beginning October 1, 2019 a leaf
blower is not considered a powered garden tool.
Existing subsections (j) through (p) are redesignated as subsections (k) through (q), respectively.
2.Adoption of Section 7-30.051 (Leaf Blowers)
Section 7-30.051 is adopted as follows:
7-30.051 – Leaf Blowers
Beginning October 1, 2019, the use of any leaf blower other than a certified leaf
blower, as defined by this article, is prohibited.
3.Amendments to Section 7-30.060 (Exceptions for specific activities)
Section 7-30.060 is amended to add the following subsection following subsection (a):
(b)Beginning October 1, 2019 certified leaf blowers may be used or operated
Monday through Friday between 8:00 A.M. and 5:00 P.M., on Saturdays
between 10:00 A.M. and 5:00 P.M., and may not be used on Sundays.
Existing subsection (b) is redesignated as subsection (c) and amended as follows:
(bc)Powered garden tools. Powered garden tools shall not exceed seventy-eight dBA
at any point twenty-five feet or more from the source of noise. Such tools may be
utilized during the following days and times:
63
201_ [Subject] Ordinance – Attachment A Page 4
(1)Gasoline powered leaf blowers may be utilized between 8:00 A.M. and
5:00 P.M. Monday through Friday and Saturdays between 10:00 A.M. and
5:00 P.M. Use of gasoline-powered leaf blowers shall not be allowed on
Sundays. This subsection shall be of no further force and effect after
September 30, 2019.
(2)Gasoline powered chainsaws may be utilized between 8:00 A.M. and 5:00
P.M. Monday through Friday and between 10:00 A.M. and 5:00 P.M. on
Saturdays and Sundays.
(3)Except as specified above, other Other powered garden tools (except
gasoline powered leaf blowers and chainsaws) may be utilized between
the hours of 8:00 A.M. and 9:00 P.M. any day of the week.
Existing subsections (c) through (g) are redesignated as subsections (d) through (h),
respectively.
924850.3
64
SARATOGA CITY COUNCIL
MEETING DATE:October 4, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:James Lindsay, City Manager
SUBJECT:2017 Celebration of Light Event
RECOMMENDED ACTION:
Review the proposal for a Celebration of Light event to be held in partnership with the Saratoga
Ministerial Association and provide direction to staff.
BACKGROUND:
The City Council held a joint meeting with the Saratoga Ministerial Association on September 6,
2017. During that meeting the Council directed staff to work with the Ministerial Association to
develop a proposed Celebration of Light budget, timeline, display period, and process and criteria
for participation. Similar to last year’s Celebration of Light, held in conjunction with the City’s
annual tree lighting, the event is intended to bring all segments of the Saratoga community together
as light has historically been used to represent and bridge different cultures and faiths.
DISCUSSION:
The proposed date for the event is Saturday,December 16th at 5:30 PM at Blaney Plaza. The
event program would include several speakers, singing,and the display of up to five symbols
representing different aspects of the Saratoga community and their respective celebrations of
light. The symbols would be erected the day before the event with assistance from City staff and
remain on display until Friday December 22nd. Staff and representatives from the Ministerial
Association have met and agreed upon the following partnership outline:
City of Saratoga’s Role
Market the event using the City’s communication channels.
Design, purchase, and display median banners to advertise the event.
Purchase candles for the event. Candle holders/guards to be assembled by the
Ministerial Association.
Hire a company to setup and operate sound equipment for the event.
Provide staff to assist the participating organizations with erecting the symbols on Friday,
December 15th and dismantling on Friday December 22nd.
Ministerial Association’s Role
Develop and conduct the program for the event.
Oversee of symbol of light request submissions. 65
Select up to five local community based charitable organizations to display symbols for
celebrating light. No more than five symbols can be displayed due to space limitations
within Blaney Plaza.
The Ministerial Association will select the five symbols using the following process:
Requests from organizations that wish to display a symbol will be accepted Monday,
November 6th through Friday, November 17
th or until a total of 5 complete requests from
qualifying organizations are received.
Each request should include a description of the symbol to be displayed, including
approximate dimensions and manner by which it will be anchored to the ground
Requests received during the application period will be considered if the organization is:
A recognized charitable organization by the Internal Revenue Service.
Located within Saratoga or have a majority of members from Saratoga.
FISCAL STATEMENT:
The event is estimated to cost approximately $4,400 including staff overtime. There is adequate
funding the City Council’s discretionary fund to cover this expense.
66
SARATOGA CITY COUNCIL
MEETING DATE:October 4, 2017
DEPARTMENT:City Attorney
PREPARED BY:Richard Taylor, City Attorney
SUBJECT:Annual Code Update for 2017
RECOMMENDED ACTION:
Review the proposed cleanup amendments to the City Code and direct staff to prepare an ordinance
implementing the amendments for consideration by the City Council.
DISCUSSION:
Each year the City adopts a number of cleanup amendments to the City Code to clarify
ambiguities, comply with state laws, and conform to new best practices that have changed since
the Code was adopted. The attached table lists the Code sections that staff recommends be
updated. If the Council approves the list staff will prepare the ordinance amendments and will
consult with the Planning Commission with respect to the changes affecting the Zoning Code.
The Council may direct that items be removed from the list and may propose that additional
items be added.
ATTACHMENT:
Attachment –Proposed Code Amendments for 2017 Annual Code Update
67
Proposed Code Amendments for 2017 Annual Code Update
Topic/Code Sections Issue Changes
Chapter 2 - Administration
Commission Chairs
(Sections 2-12.080 and 2-
15.050)
The City Code provides that no
person may serve more than a
single twelve month term as
Commission Chair in any 4 year
period. This does not address
unexpected vacancies in the chair
position.
Amend the City Code to
allow a term of up to 18
months if six of those months
are to fill an unexpected
vacancy in the chair position.
Chapter 4 – Business Regulations
Peddlers and Solicitors
(Chapter 4; Articles 4-05
and 4-50)
The City Code requires peddlers
and solicitors to have a permit and
applies that requirement to
businesses providing peddler or
solicitor services. However, the
Code’s rules regarding
peddling/soliciting at night or on
private property and compliance
with “no solicitors” signs,
distributing on private premises,
and distributing samples are not
explicitly applicable to businesses
providing peddler or solicitor
services.
Amend the City Code to make
all rules regarding solicitors
and peddlers applicable to
businesses providing peddler
or solicitor services.
Chapter 6 – Public Safety
Marijuana Businesses and
Outdoor Cultivation
(Article 6-30)
Since the Council’s adoption of
regulations concerning marijuana
businesses and outdoor cultivation
the State has adopted new
legislation that slightly changes the
definition of cannabis and
commercial cannabis activity and
that anticipates state licensing of
cannabis nonprofits. The update
will amend the Code so that its
definitions tracks that used in state
law and includes marijuana
activities by nonprofits.
Amend the City Code to
conform to State law.
Chapter 7 – Health and Sanitation
Animal Establishments
(Sections 7-20.010, 7-
20.210)
The City Code currently requires
Animal Establishments to obtain a
license and meet a number of
requirements intended to protect the
welfare and safety of both animals
Redefine the definition of
Animal Establishment to
narrow the scope of subject
businesses and update
68
kept in these establishments and the
public. However, the definition of
Animal Establishments is very
broad and includes businesses that
offer grooming and self-serve
grooming stations.
standards for Animal
Establishments.
Horse Licensing (Section
7-20.220)
The City Code requires horse
owners in the City to obtain a
license. This provision of City
Code has not been enforced for
many years.
Amend the City Code to
remove the requirement to
obtain a license to maintain a
horse in Saratoga.
Hearings (Section 7-
20.120)
The section of this Article
pertaining to appeal hearings does
not use the same process and timing
as appeal hearings for general code
enforcement actions. This creates
confusion for residents engaging in
the appeal process and increases
costs of processing appeals.
Amend section 7-20.120 to
conform to the City’s standard
hearing procedures for civil
enforcement appeals in
section 3-10.050.
Chapter 9 – Motor Vehicles & Traffic
Parking Regulations
(Article 9-15)
The City Code currently requires
that the City Council find an area to
be “congested” as a condition for
adopting parking regulations.
Because parking regulations are
often needed in areas that are not
congested this requirement would
be replaced with a determination by
the Council that the parking
regulation is in the interest of
public welfare.
Amend the City Code to
replace the requirement for a
congestion determination with
one for a determination that
the parking regulation will
further public welfare.
Parking Restrictions for
City Events (Section 9-
15.050)
The City Code does not include
explicit authority for staff to
designate and enforce temporary
“no parking” spaces for city events.
While there is authority for this
under State law, it will be easier for
staff and the community to
understand the City’s authority if
this is included in the City Code.
Amend the City Code to
allow staff to designate
temporary no parking areas by
posting signs at least 72 [24 or
48?] hours before the no
parking restrictions take
effect.
Chapter 14 - Subdivisions
Power to grant exceptions
to subdivision design and
Existing Code provisions reference
an incorrect code section where to
locate the minimum design
Amend the City Code to
include the correct reference.69
improvement
requirements (14-35.010).
standards for lot area, frontage,
width, and depth when requesting
an exception to the standards for a
subdivision.
Chapter 15 – Zoning Code
Location of building sites
(15-12.061).
The sentence which states that a
variance can be granted subject to
findings for construction on a lot
with excessive slope ends with the
word ‘and’.
Replace the word ‘and’ with a
period.
Required setbacks for sites
in the Hillside Residential
(HR) zoning district (15-
13.090).
Any site which does not conform to
the applicable standard for lot width
or depth for the zoning district are
considered to be nonconforming.
Article 15-65 (Nonconforming
Uses and Structures) includes
provisions which allow for reduced
setbacks based on a sites width or
depth instead of a fixed number for
a conforming site. The Single-
Family Residential District
regulations include references to
Article 15-65 when determining
building setbacks. The Hillside
Residential District does not
include the reference to Article 15-
65 for nonconforming sites even
though it is applicable.
Amend the setback
requirements for existing
nonconforming sites in the
HR zoning district to be
consistent with the
nonconforming site setback
requirements contained in the
R-1 Single-Family Residential
Districts.
Requirements for Planning
Commission Design
Review (15-45.060).
Existing Code provisions reference
an incorrect code section where to
locate the design review findings.
Amend the City Code to
include the correct reference.
Procedure to identify trees
proposed for removal (15-
45.075).
Existing Code provisions do not
include a procedure to identify trees
proposed for removal thereby
making it difficult to identify
specific trees.
Modify the story pole
requirements to include the
marking of trees requested for
removal. Markings can
include, but not be limited to,
fluorescent tape wrapped
around the trees trunk or the
tree can be marked with paint.
Identification of trees
proposed for removal (15-
50.090).
Trees to be removed in association
with a Design Review application
are not marked in the field - this
can make it difficult for the public
or the Planning Commission/City
Add a reference to 15-45.075
(story poles) provisions to
note that when a development
project is subject to Design
Review approval, all trees to 70
Council during a site visit to
identify a specific tree to be
removed.
be removed are to be marked
in the field to ease their
identification.
Removal of certain trees
without a permit
(15-50.050).
Certain trees, whether type or size,
require a permit for removal. Code
provisions which specify the type
of trees requiring a permit for
removal include incorrect
references to existing definitions.
Amend the City Code to
include correct references.
Minimum square footage
of new accessory dwelling
units (15-56.030).
Existing accessory dwelling unit
code provisions require a minimum
floor area of 400 square feet. The
Policy Program of the 2015-2023
Housing Element recommended
that the minimum floor area
requirement be eliminated and the
implementation ordinance for the
Housing Element did include this
amendment. The January 2017
update to Article 15-56 (Accessory
Dwelling Units) mistakenly
included a minimum floor area of
400 square feet.
Amend Article 15-56 to
eliminate the minimum floor
area requirement for
accessory dwelling units.
Accessory dwelling units will
still be limited to a maximum
of 1,200 square feet of living
space.
Marijuana Dispensaries
(15-80.140)
The City Council adopted
comprehensive health and safety
regulations concerning marijuana
businesses and cultivation in
Article 6-30 earlier this year. This
amendment would conform the
zoning ordinance (which currently
addresses only medical marijuana
dispensaries) to conform with
Article 6-30.
Amend section 15-80.140 to
cross-reference Article 6-30.
Chapter 16 – Building Regulations
Construction and
Demolition Debris
(Article 16-72)
In 2002 the City began requiring
certain construction projects to
submit and comply with a plan for
reusing and recycling construction
and demolition debris. This subject
is now covered by the California
Green Building Code which takes
precedence over the City’s
ordinance. Article 16-72 should be
Repeal Article 16-72.
71
removed to ensure that contractors
and residents are not confused as to
which rules apply.
930214.1
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