HomeMy WebLinkAbout10-18-2017 City Council Agenda PacketSaratoga City Council Agenda – Page 1 of 4
SARATOGA CITY COUNCIL
REGULAR MEETING
OCTOBER 18, 2017
6:00 P.M. JOINT MEETING
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Meeting with State Senator Jim Beall, Jr.
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on October 12, 2017.
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Commendation for the World Journal
Recommended Action:
Present the commendation to a representative of the World Journal.
Commendation for Dick Giomi
Recommended Action:
Present the commendation to Dick Giomi.
Saratoga City Council Agenda – Page 2 of 4
Commendation Recognizing the Saratoga in Bloom Committee & Saratoga Village
Gardeners
Recommended Action:
Present commendation to the Saratoga in Bloom Committee and Saratoga Village
Gardeners.
Commendation for the Under-10 Team National Youth Cricket League Champions
Recommended Action:
Present the commendation to members of the Cricket Zeal Academy Under-10 team,
champions of the National Youth Cricket League Under-10 division.
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on October 4,
2017.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
10/03/2017 Period 4; and 10/10/2017 Period 4.
2. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a
special notice and/or a public hearing or those called by the City Council on its own
volition.
2.1. Proposed Modifications to the Sign Ordinance (Article 15-30) regarding off-site signs
in residential districts.
Recommended Action:
1. Conduct a public hearing.
2. Introduce and waive the first reading of the ordinance (Attachment 1).
3. Direct staff to place the ordinance on the Consent Calendar for adoption at the next
regular meeting of the City Council.
3. GENERAL BUSINESS
3.1. Accepting the Final Text, Marker Design and Location of Two Point of Interest
Markers on Saratoga Avenue for the 1) Theater of the Glade Site and 2) Blossom Festival
Site
Recommended Action:
Adopt resolutions (Attachments C and D) accepting the final text, marker design and
location of two Point of Interest Markers within the street right of way on Saratoga Avenue
and authorizing and directing the Director of Community Development and the Director of
Saratoga City Council Agenda – Page 3 of 4
Public Works to proceed with contracting for the manufacturing and installation of the
markers.
3.2. New City Website Preview
Recommended Action:
Receive preview of new City website.
3.3. Adoption of City Council Assignments – South Flow Arrivals Ad Hoc Committee
Recommended Action:
Approve the resolution amending the City Council assignments.
COUNCIL ASSIGNMENTS
Mayor Emily Lo
Hakone Foundation Board & Executive Committee
KSAR Community Access TV Board
Public Art Committee
Santa Clara County Library Joint Powers Authority
West Valley Mayors and Managers
Vice Mayor Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County-Selection Committee
Hakone Foundation Board
Public Art Committee
Saratoga Historical Foundation
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Cities Association of Santa Clara County
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Sanitation District
Council Member Howard Miller
America in Bloom Committee
Saratoga Ministerial Association
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
Council Member Rishi Kumar
Saratoga Chamber of Commerce & Destination Saratoga
Saratoga Sister City Organization
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Santa Clara Valley Water District Commission
CITY COUNCIL ITEMS
Saratoga City Council Agenda – Page 4 of 4
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Crystal Bothelio, Deputy City Manager for the City of Saratoga, declare that the foregoing
agenda for the meeting of the City Council was posted and available for review on October 12,
2017 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's
website at www.saratoga.ca.us.
Signed this 12th day of October 2017 at Saratoga, California.
Crystal Bothelio, Deputy City Manager
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public
review at the office of the City Clerk at the time they are distributed to the City Council. These
materials are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 35.102-35.104 ADA title II]
10/18 6:00 p.m. Joint Meeting with Senator Beall Jr | 7:00 p.m. Regular Session
11/01 6:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 7:00
p.m. Regular Session
11/15 6:00 p.m. Joint Meeting with Representative Low | 7:00 p.m. Regular Session
12/06 6:00 p.m. Joint Meeting with San Jose Animal Services | 7:00 p.m. Reorganization followed by
Regular Session
12/20 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater
at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2017
City of Saratoga
CITY COUNCIL JOINT MEETING
Meeting Discussion Topics
Joint Meeting with State Senator Jim Beall, Jr.
October 18, 2017| 6:00 p.m.
Saratoga City Hall | Administrative Conference Room
6:00 p.m.Welcome & Introductions
6:25 p.m.Legislative and Financial Priorities
6:45 p.m.Other Remarks & Wrap-up
Dinner will be provided at the Joint Meeting.
The Regular Session of the City Council begins at 7:00 p.m. in the Civic
Theater. Joint Meeting attendees are invited to attend the Regular Session
and share an overview of the Joint Meeting.
5
SARATOGA CITY COUNCIL
MEETING DATE:October 18, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Debbie Bretschneider, Deputy City Clerk
SUBJECT:Commendation for the World Journal
RECOMMENDED ACTION:
Present the commendation to a representative of the World Journal.
BACKGROUND:
The World Journal is a daily Chinese language newspaper published in the San Francisco Bay
Area. According to the 2010 Census, approximately 23% of Saratoga is Chinese and the World
Journal plays an important in the local Chinese American community.
ATTACHMENTS:
Attachment A –Commendation for the World Journal
6
COMMENDATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA
HONORING THE
WORLD JOURNAL
WHEREAS,the World Journal is a daily Chinese language newspaper and has been
published in the United States since February 12, 1976; and
WHEREAS,the World Journal is published in major cities in the United States,
including New York, Boston, Chicago, Dallas, Houston, Los Angeles, Philadelphia, and the
San Francisco Bay Area; and
WHEREAS, the World Journal is the largest Chinese language newspaper in the
United States with a daily circulation of 350,000; and
WHEREAS, the World Journal’s mission is to help Chinese immigrants bridge the
cultural gap between Chinese Americans and mainstream America, while also helping
Chinese Americans keep in touch with their homeland and local Chinese community; and
WHEREAS, the World Journal helps to improve the quality of life of Chinese
Americans and is an effective tool to help new residents to assimilate into the Saratoga
community; and
WHEREAS, according to the 2010 Census, approximately 23% of the population in
Saratoga is Chinese and the World Journal serves as an invaluable partner to the City of
Saratoga in connecting with the Chinese speaking community.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga
does hereby recognize the World Journal as an important part of the Chinese American
community in the City of Saratoga.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 18th
day of October 2017.
Emily Lo, Mayor
City of Saratoga
7
SARATOGA CITY COUNCIL
MEETING DATE:October 18, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Debbie Bretschneider, Deputy City Clerk
SUBJECT:Commendation for Dick Giomi
RECOMMENDED ACTION:
Present the commendation to Dick Giomi.
BACKGROUND:
Dick Giomi is the owner of Gene’s Fine Foods in Saratoga. Dick is a long-time resident of
Saratoga and has supported many community events.
ATTACHMENTS:
Attachment A –Commendation for Dick Giomi
8
COMMENDATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA HONORING
DICK GIOMI
WHEREAS,Dick Giomi, the owner of Gene’s Fine Foods located in Quito Village
in Saratoga, is retiring after 47 years and closing the much loved grocery store; and
WHEREAS,Gene’s Fine Foods is named after Dick’s father, Gene Giomi, who went
into the grocery business in 1928 and eventually opened 5 stores in the San Francisco Bay
Area; and
WHEREAS, Gene Giomi bought the bankrupt Quito Market in 1970 and transformed
it into a brand new high-quality grocery store, Gene’s Fine Foods, in 1982; and
WHEREAS, Dick Giomi has been the owner of Gene’s Fine Foods since 1986 and
made it his mission to offer quality goods and treat customers and employees like family;
and
WHEREAS, for many residents, stepping into Gene’s Fine Foods felt like visiting
family and the store served as a cornerstone for the Saratoga community; and
WHEREAS,Dick and his wife, Sally, are long-time residents of Saratoga and have
been tremendous supporters of the Saratoga community, regularly helping event organizers
with donations or sponsorships; and
WHEREAS, the Saratoga community is very sad to lose Gene’s Fine Foods, but look
forward to seeing the Giomi family throughout the community.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga
does hereby congratulate Dick Giomi on his retirement and to thank him for many years of
service to the Saratoga community.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 18th
day of October 2017.
Emily Lo, Mayor
City of Saratoga
9
SARATOGA CITY COUNCIL
MEETING DATE:October 18, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, Deputy City Manager
SUBJECT:Commendation Recognizing the Saratoga in Bloom Committee & Saratoga
Village Gardeners
RECOMMENDED ACTION:
Present commendation to the Saratoga in Bloom Committee and Saratoga Village Gardeners.
BACKGROUND:
The City of Saratoga has been a participant in the America in Bloom awards program since
2015. Saratoga’s participation in America in Bloom has been overseen and coordinated by the
volunteer Saratoga in Bloom Committee. Additionally, the Village Gardeners spend countless
hours beautifying the City’s downtown area. Thanks to their efforts, Saratoga has been
recognized at each of the annual awards ceremonies. At the 2017 America in Bloom Symposium
and Awards Celebration in Holliston, Massachusetts, the City of Saratoga received a special
award for “Best Heritage Tree Program.”
ATTACHMENTS:
Attachment A –Commendation for Saratoga in Bloom Committee and Saratoga Village
Gardeners
10
COMMENDATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA HONORING
THE SARATOGA IN BLOOM COMMITTEE
AND VILLAGE GARDENERS
WHEREAS,the City of Saratoga began participating in the America in Bloom awards
program after a group of volunteers from the Saratoga Village Gardeners requested that the City
Council partner with the volunteers to participate in the program; and
WHEREAS, America in Bloom was founded in 2002 to promote beautification through
education and community involvement by encouraging the use of flowers, plants, trees, or other
environmental and lifestyle enhancements; and
WHEREAS, since the City joined the America in Bloom program in 2015, the volunteer
Saratoga in Bloom Committee has overseen the City’s application and woks tirelessly to prepare the
City for judging; and
WHEREAS, the Village Gardeners also work every week to ensure the Village is stunning
throughout the year; and
WHEREAS, during the America in Bloom judges visit, the Saratoga in Bloom Committee
showcases the City’s floral displays, landscaped areas, urban canopy, environmental and heritage
preservation efforts, and community engagement; and
WHEREAS, thanks to the efforts of Saratoga in Bloom and the Village Gardeners, the City
has earned several awards from America in Bloom; and
WHEREAS, the City was named the winner it its population category (30,000 to 40,000) and
given a special award for “Most Beautiful Canopy of Trees” in 2015, America in Bloom awarded
Saratoga with the Outstanding Achievement Award for Urban Forestry in 2016, and the City received
a special award for “Best Heritage Tree Program” in 2017; and
WHEREAS, the Saratoga in Bloom Committee and Village Gardeners have spent countless
hours beautifying the City, engaging their fellow neighbors in community building activities, and
helping to strengthen Saratoga’s community identity and civic pride.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does
hereby extend its sincere appreciation and gratitude to the members of the Saratoga in Bloom
Committee, Village Gardeners, and other volunteers that helped make Saratoga blossom visually and
as a community.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 18th day of
October 2017.
Emily Lo, Mayor
City of Saratoga
11
SARATOGA CITY COUNCIL
MEETING DATE:October 18, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Debbie Bretschneider, Deputy City Clerk
SUBJECT:Commendation for the Under-10 Team National Youth Cricket League
Champions
RECOMMENDED ACTION:
Present the commendation to members of the Cricket Zeal Academy Under-10 team, champions
of the National Youth Cricket League Under-10 division.
BACKGROUND:
The Cricket Zeal Academy uses the cricket fields at Redwood Middle School to train the Under-
10 cricket team. In July 2017, Cricket Zeal Academy’s Under-10 team won the National Youth
Cricket League Championship in their age division.The tournament was hold in New Jersey and
the Cricket Zeal Academy Under-10 team completed against top cricket teams from all over the
United States.
ATTACHMENTS:
Attachment A –Commendation for the Cricket Zeal Academy Under-10 Team
12
COMMENDATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA
HONORING THE
2017 NATIONAL YOUTH CRICKET LEAGUE
UNDER-10 TEAM CHAMPIONS
WHEREAS,the Cricket Zeal Academy uses the cricket fields at Redwood Middle
School in Saratoga to coach inspiring young cricketers; and
WHEREAS,the Academy’s Under-10 team, captained by Saratoga resident Sohum
Arora, won the National Youth Cricket League Championship in the Under-10 category; and
WHEREAS, the tournament was held in New Jersey in July 2017 with the top 12
teams from all over the United States participating; and
WHEREAS, members of the Under-10 Team include Aditya Narayanan, Alakh
Kapadia, Aryaman Suri, Daksha Mudumbai, Krishna Madhsan, Kritin Kothapally, Hari
Jayaram, Rishabh Balamitran, Rohan Balamitran, Yatharth Sharma, Pranav Reddy
Pagidyala, and the Team Captain Sohum Arora; and
WHEREAS, the Cricket Zeal Academy Under-10 team will continue to train at
Redwood Middle School and are already at work for training for their next goal, which is
winning the Under-12 championship next year.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga
does hereby recognize and congratulate the Cricket Zeal Academy Under-10 Team for their
victory in the 2017 National Youth Cricket League Championship.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 18th
day of October 2017.
Emily Lo, Mayor
City of Saratoga
13
SARATOGA CITY COUNCIL
MEETING DATE:October 18, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, Deputy City Manager
SUBJECT:City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the City Council minutes for the Regular City Council Meeting on October 4, 2017.
BACKGROUND:
Draft City Council minutes for each Council Meeting are taken to the City Council to be
reviewed for accuracy and approval. Following City Council approval, minutes are retained for
legislative history and posted on the City of Saratoga website. The draft minutes are attached to
this report for Council review and approval.
FOLLOW UP ACTION:
Minutes will be retained for legislative history and posted on the City of Saratoga website.
ATTACHMENTS:
Attachment A –Minutes for the Regular City Council Meeting on October 4, 2017
14
Saratoga City Council Agenda – Page 1 of 5
MINUTES
WEDNESDAY, OCTOBER 4, 2017
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:30 p.m., the Saratoga City Council held a Joint Meeting with representatives of Saratoga
schools in the Saratoga Senior Center Saunders Room at 19655 Allendale Avenue in Saratoga.
At 7:06 p.m., Mayor Lo called the Regular Session to order in the Civic Theater, Council
Chambers at 13777 Fruitvale Avenue in Saratoga and led the Pledge of Allegiance.
ROLL CALL
PRESENT:Mayor Emily Lo, Council Members Manny Cappello, Howard
Miller, Rishi Kumar
ABSENT:Vice Mayor Mary-Lynne Bernald (excused)
ALSO PRESENT:James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, Deputy City Manager
John Cherbone, Public Works Director
Mary Furey, Finance & Administrative Services Director
Michael Taylor, Recreation and Facilities Director
Lauren Pettipiece, Administrative Analyst
Captain Rich Urena, Santa Clara County Sheriff’s Office
Deputy Russell Davis, Santa Clara County Sheriff’s Office
Monica LaBossiere, Human Resources Manager
Babette McKay, Human Resources Technician
Mainini Cabute, Public Works Analyst
REPORT ON POSTING OF THE AGENDA
Deputy City Manager Crystal Bothelio reported that the agenda for this meeting was properly
posted on September 29, 2017.
REPORT FROM JOINT MEETING
Cynthia Chang, Los Gatos-Saratoga Union High School District Trustee, provided an overview
of the City Council’s Joint Meeting with the Saratoga City Council. She also spoke about Living
Room Conversations and the Mid-Autumn Festival.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Michelle Lee with the Sierra Club read a letter encouraging the City Council to consider adopting
an ordinance prohibiting unnecessary idling of vehicles while parked for more than 2 minutes.
Matt Larson with Sand Hill Property Company spoke about the closing of Gene’s Fine Foods in
Quito Shopping Center and shared Sand Hill Property Company’s desire to replace Gene’s with
another grocery operator.
15
Saratoga City Council Agenda – Page 2 of 5
ANNOUNCEMENTS
Mayor Lo expressed condolences for the victims of the Las Vegas shooting and recent natural
disasters. She announced India Day Showcase, Silicon Valley Turkey Trot, Saratoga Union
School District’s call for bond oversight committee members, the SASCC Health Fair, and the
Quarry Park Trail Extension Ribbon Cutting.
CEREMONIAL ITEMS
Commendation for Jim Stallman
Recommended Action:
Present the commendation to Jim Stallman.
Mayor Lo and the City Council presented the commendation to Jim Stallman.
1.CONSENT CALENDAR
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on September 20,
2017.
CAPPELLO/MILLER MOVE TO APPROVE THE CITY COUNCIL MINUTES FOR
THE REGULAR CITY COUNCIL MEETING ON SEPTEMBER 20, 2017. MOTION
PASSED. AYES: LO, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN:
NONE. ABSENT: BERNALD.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycle:
9/19/2017 Period 3.
CAPPELLO/MILLER MOVE TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLE: 9/19/2017 PERIOD 3.
MOTION PASSED. AYES: LO, CAPPELLO, MILLER, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: BERNALD.
1.3. Treasurer’s Report for the Month Ended July 31, 2017
Recommended Action:
Review and accept the amended Treasurer’s Report for the month ended July 31, 2017.
CAPPELLO/MILLER MOVE TO ACCEPT THE AMENDED TREASURER’S
REPORT FOR THE MONTH ENDED JULY 31, 2017. MOTION PASSED. AYES:
LO, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT:
BERNALD.
16
Saratoga City Council Agenda – Page 3 of 5
1.4. Park and Saratoga Library Restroom Maintenance - Sunnyvale Building Maintenance
Recommended Action:
Approve a one year extension to the contract with Sunnyvale Building Maintenance for
restroom maintenance services at City parks and Saratoga Library in the amount of $24,660
and authorize the City Manager to execute the same.
CAPPELLO/MILLER MOVE TO APPROVE A ONE YEAR EXTENSION TO THE
CONTRACT WITH SUNNYVALE BUILDING MAINTENANCE FOR RESTROOM
MAINTENANCE SERVICES AT CITY PARKS AND SARATOGA LIBRARY IN
THE AMOUNT OF $24,660 AND AUTHORIZE THE CITY MANAGER TO
EXECUTE THE SAME. MOTION PASSED. AYES: LO, CAPPELLO, MILLER,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: BERNALD.
1.5. Ordinance Amending Leaf Blower Regulations (Second Reading)
Recommended Action:
Waive the second reading and adopt the attached ordinance that would restrict the use of
leaf blowers in Saratoga to only those that have been certified to operate at 65 dBA or less
at a distance of 50 feet beginning October 1, 2019.
ORDINANCE NO. 351
CAPPELLO/MILLER MOVE TO WAIVE THE SECOND READING AND ADOPT
THE ATTACHED ORDINANCE THAT WOULD RESTRICT THE USE OF LEAF
BLOWERS IN SARATOGA TO ONLY THOSE THAT HAVE BEEN CERTIFIED
TO OPERATE AT 65 DBA OR LESS AT A DISTANCE OF 50 FEET BEGINNING
OCTOBER 1, 2019. MOTION PASSED. AYES: LO, CAPPELLO, MILLER, KUMAR.
NOES: NONE. ABSTAIN: NONE. ABSENT: BERNALD.
2.PUBLIC HEARING
None
3.GENERAL BUSINESS
3.1. 2017 Celebration of Light Event
Recommended Action:
Review the proposal for a Celebration of Light event to be held in partnership with the
Saratoga Ministerial Association and provide direction to staff.
City Manager James Lindsay presented the staff report.
Revered Erik Swanson of Westhope Presbyterian Church and Saratoga Ministerial
Association President addressed questions from the City Council.
Mayor Lo invited public comment on the item.
No one requested to speak.
17
Saratoga City Council Agenda – Page 4 of 5
CAPPELLO/MILLER MOVED TO AUTHORIZE THE PROPOSAL FOR A
CELEBRATION OF LIGHT EVENT TO BE HELD IN PARTNERSHIP WITH THE
SARATOGA MINISTERIAL ASSOCIATION AS DESCRIBED IN THE STAFF
REPORT WITH THE NUMBER OF DISPLAYS LIMITED TO 4 INSTEAD OF 5.
MOTION PASSED. AYES: LO, CAPPELLO, MILLER, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: BERNALD.
3.2. Annual Code Update for 2017
Recommended Action:
Review the proposed cleanup amendments to the City Code and direct staff to prepare an
ordinance implementing the amendments for consideration by the City Council.
City Attorney Richard Taylor presented the staff report.
Christopher Riordan, Senior Planner, addressed questions from the City Council.
Mayor Lo invited public comment on the item.
No one requested to speak.
MILLER/CAPPELLO MOVED TO DIRECT STAFF TO PREPARE AN ORDINANCE
IMPLEMENTING THE PROPOSED CLEANUP AMENDMENTS. MOTION
PASSED. AYES: LO, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN:
NONE. ABSENT: BERNALD.
COUNCIL ASSIGNMENTS
Mayor Emily Lo
Public Art Committee – the City will begin outreach for the utility box art program shortly.
Applications will be due December 2 and through the program 7 utility boxes will be painted.
Applicants must be residents age 10 or older. Painting will begin March 24, 2018 and must be
complete by April 30, 2018.
West Valley Mayors and Managers – representatives of the Santa Clara Valley Water District
were invited to the September meeting to share an update on the water supply and District
projects.
Vice Mayor Mary-Lynne Bernald
No report
Council Member Manny Cappello
Cities Association of Santa Clara County – that last meeting included discussion on government
transparency and housing legislation recently signed by the Governor.
Council Member Howard Miller
America in Bloom Committee – the annual symposium begins October 5. Mayor Lo and Vie
Mayor Bernald will be attending. Hopefully, the City will be recognized for its efforts.
Silicon Valley Clean Energy Authority Board of Directors – the search for a new Chief
Executive Officer is underway and a number of qualified candidates have been identified.
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Saratoga City Council Agenda – Page 5 of 5
Valley Transportation Authority (VTA) Policy Advisory Committee – the VTA board recently
met with the BART Board to discuss the start of service in Santa Clara County. The BART rail is
now active in the County and testing is underway. There have been some changes in the routes
available from Santa Clara County due to limited number of BART cars available. Service is
expected to begin in June 2018. There have also been discussions of how to construct
underground tunnels when BART is extended to downtown San Jose.
VTA State Route 85 Corridor Policy Advisory Board – there have been some staff changes for
the Board as a result of recent retirements. An outside consultant has been hired to do a study of
State Route 85 traffic flow and public transportation options.
Council Member Rishi Kumar
No report
CITY COUNCIL ITEMS
None
CITY MANAGER'S REPORT
None
ADJOURNMENT
MILLER/CAPPELLO MOVED TO ADJOURN THE MEETING AT 8:11 P.M. MOTION
PASSED. AYES: LO, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE.
ABSENT: BERNALD.
Mayor Lo announced that the City Council would be returning to a continued special meeting on
a closed session item in the City Hall Administrative Conference Room.
Minutes respectfully submitted:
Crystal Bothelio, Deputy City Manager
City of Saratoga
19
Gina Scott, Accounting Technician
SUBJECT: Review of Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept check registers for the following accounts payable payment cycles:
10/3/2017 Period 4
10/10/2017 Period 4
BACKGROUND:
The information listed below provides detail for weekly City check runs. Checks issued for $20,000 or greater are listed separately
as well as any checks that were void during the time period. Fund information, by check run, is also provided in this report.
REPORT SUMMARY:
Attached are Check Registers for:
Date
Ending
Check #
10/3/17 134339 134395 57 327,949.64 10/04/17 09/19/17 134338
10/10/17 134396 134444 49 190,664.58 10/10/17 10/03/17 134395
Accounts Payable checks issued for $20,000 or greater:
Date Check # Issued to Dept.Amount
10/03/17 134341 Risk Mgmnt 32,355.81
10/03/17 134359 PW 80,898.00
10/03/17 134382 PW 25,264.63
10/03/17 134389 PW 30,812.41
10/10/17 134406 PW 31,093.00
10/10/17 134409 PW 27,600.00
Accounts Payable checks voided during this time period:
AP Date Check #Amount
07/25/17 133831 400.00
ATTACHMENTS:
Check Registers in the 'A/P Checks By Period and Year' report format
Status
Lutheria ShoulderCIP Street Projects
Quality Striping, Inc.
Fund Purpose
Various ProjectsCIP Streets/Gas Tax
Insurance
Quito Road Striping
PREPARED BY:
Ending
Check #Type of Checks
SARATOGA CITY COUNCIL
MEETING DATE:October 18, 2017
DEPARTMENT:Finance & Administrative Services
Date
Accounts Payable
Accounts Payable
Starting Check #
Issued to
Calderon Family Trust
Reason
Original Ck found/Cashed
Dino Turchet Construction
Silicon Constellations, Inc.
ABAG Plan Corporation
City Street Sweep
Gas Tax Fund Crosswalk Materials
Gas Tax FundContract Sweeping Service
Void Check
Duran & Venables, Inc.
CIP Street Projects
Prior Check Register
Checks
Released
Total
Checks Amount
Workers Comp Fund
20
21
22
23
24
25
26
27
28
29
SARATOGA CITY COUNCIL
MEETING DATE:October 18, 2017
DEPARTMENT:Community Development
PREPARED BY:Sung H. Kwon, Senior Planner
SUBJECT:Proposed Modifications to the Sign Ordinance (Article 15-30) regarding
off-site signs in residential districts.
RECOMMENDED ACTION:
1.Conduct a public hearing.
2.Introduce and waive the first reading of the ordinance (Attachment 1).
3.Direct staff to place the ordinance on the Consent Calendar for adoption at the next regular
meeting of the City Council.
BACKGROUND:
During their regularly scheduled June 21, 2017 meeting, the City Council directed the Planning
Commission to consider changes to regulations for temporary off-site signs in residential districts
to reduce visual clutter in the community.
On July 26, 2017, the Planning Commission reviewed recommended changes to the sign
ordinance, took public testimony and discussed issues.The Planning Commission decided to
continue the discussion to September 13, 2017.At the September 13, 2017 meeting, the Planning
Commission reviewed modified language and after taking public testimony and discussing issues,
recommended text changes to the ordinance for City Council consideration and further suggested
that:1) the Council initiate further discussions with the realtor community by the City, 2) the
Council consider increasing fines for illegal signs.
Text Changes
To reduce visual clutter in the community,the Planning Commission recommended that no off-
site signs shall be allowed in the public right of way, which would also include the
landscaping/parking strip between the sidewalk and the street. Additionally, the Planning
Commission recommended a limitation of off-site signs to one per residential property, limited to
location in the front yard only.This restriction would prohibit off-site signs from being located in
the back or side yards.The Planning Commission also recommended language to emphasize that
no lights may be placed on off-site signs and that owner permission is required to locate signs on
a residential lot.
30
The draft ordinance includes removal of the word “commercial,” because all off-site residential
signs are commercial by City Code definition. City Code section 15-30.020 defines an off-site sign
as “an advertising sign that identifies or advertises a location, service, activity, or good sold
elsewhere than upon the same site where such a sign is displayed.”
The Commission was concerned that the application of the new ordinance would preclude signs
for non-profit events (e.g., Little League registration, bake sales, school plays charging admission,
etc.) where services or goods are being offered for sale. However, these signs would be allowed
on residential property in the same manner as other types of off-site signs. In addition, signs for
events that do not involve goods or services for sale (e.g., announcing a community event that is
free of charge) are allowed in any zoning district under Section 15-30.060.
Further Discussion with Realtors
The Planning Commission felt that additional conversations with local realtors following adoption
of sign regulation changes would help ensure a more effective long-term solution to signage
problems. The Planning Commission suggested that this could be done through discussions
between City Council Members or Planning Commissioners and local realtors or through City
staff.
Consideration for Increasing Fines
The Planning Commission also discussed concerns about enforcement of sign regulations and the
Commission felt that current fines were insufficient to deter violations. The State of California has
outlined limits on the amount of fines for city ordinance violations, as noted in Section 36900 of
the Government Code. Fines are limited to $100 for the first violation, $200 for the second
violation of the ordinance in the same year, and $500 for each additional violation in the same
year. The City’s current administrative citation fees are in line with the State limitations.
Sign retrieval fees, however, are set by the City Council and not regulated by the State other than
the constitutional requirement that the fee not exceed the cost of providing the service. The City
currently charges $0 for the first occurrence, $20 per sign for the second occurrence, and $40 per
sign for subsequent occurrences. If the Council would like to recover costs for sign retrieval, those
fees could be adjusted based on staff time for sign enforcement. On average, staff spends
approximately thirty minutes per sign for enforcement activities including inspection, retrieval,
and documentation. If adjusted for full cost recovery, the retrieval fee could be $54.00 per sign
based on current hourly rates.
In addition, to increasing sign retrieval fees, staff could prepare additional amendments to the City
Code that provide enforcement tools specifically for off-site signs in the public right-of-way to
facilitate their prompt removal. Such changes would need to be referred to the Planning
Commission for review.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
The public hearing was properly noticed in the Saratoga News.
ENVIRONMENTAL DETERMINATION:
The proposed amendments to the City Code are Categorically Exempt from the California
Environmental Quality Act (CEQA) pursuant to CEQA Guideline sections 15061(b)(3) – The
31
general rule that CEQA applies only to projects which have the potential of causing a significant
effect on the environment. The proposed amendments are also Categorically Exempt from the
California Environmental Quality Act (CEQA) pursuant to CEQA Guideline sections 15311 –
New Accessory Structures.
ATTACHMENTS:
Attachment 1 – Draft Ordinance
Attachment 2 – Final Text of Ordinance
Attachment 3 – Signed Planning Commission Resolution No. 17-022
Attachment 4 – September 13, 2017 Planning Commission Staff Report
932875.2
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1
ORDINANCE __________
REVISION TO THE SARATOGA CITY CODE
TEMPORARY OFF-SITE SIGNS IN RESIDENTIAL DISTRICTS
Findings
1.The City of Saratoga wishes to update and amend the City Ordinance regarding
temporary off-site signs in residential districts.
2.The updates in this ordinance affect provisions of the City’s Zoning Ordinance.
3. The City Council of the City of Saratoga held a duly noticed public hearing on October
18, 2017 and after considering all testimony and written materials provided in connection
with that hearing, introduced this Ordinance.
4.The Ordinance change is exempt from CEQA.
Therefore, the City Council hereby ordains as follows:
Section 1.Adoption.
The Saratoga City Code is updated and amended as set forth below.
Text to be added is indicated in bold double underlined font (e.g.,underlined) and text to be deleted
is indicated in strikeout font (e.g., strikeout). Text in standard font is readopted by this Ordinance.
Article 15-30 – SIGNS
15-30.135 –Temporary off-site signs in residential districts
In addition to other signs allowed pursuant to this Article, the following signs are allowed on lots
in residential districts without a permit:
Any number of tTemporary commercial off-site signs (including, but not limited to, real estate
open house signs) are only allowed in a residential zoning district, provided that:
(15) No individualThe sign shall not exceed two square feet in area and three feet in height.
(2)No more than two identicalone temporary off-site signsis allowed per residential
lotintersection shall be displayed.
(3)The sign shall be located in the front yard.
(36)The signs shall only be displayed between dawn and dusk.
(47)No sign shall include balloons, ribbons, streamers, lighting, or other attention-getting
devices.
(54)No off-site signs shall be located on property without the permission of tThe property
owner has given permission for the sign placement.
(61)No sign shall be located in the public right-of-way including but not limited toon any
median, street, travel lane, or on any sidewalk, or landscaping/parkway strip located
between a sidewalk and streetwhere it impedes pedestrian travel.
END OF AMENDMENTS
33
2
Section 2. California Environmental Quality Act
The proposed amendments to the City Code are Categorically Exempt from the
California Environmental Quality Act (CEQA) pursuant to CEQA Guideline sections
15061(b)(3) – The general rule that CEQA applies only to projects which have the potential of
causing a significant effect on the environment. The proposed amendments are also
Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to
CEQA Guideline sections 15311 – New Accessory Structures.
Section 3. Publication.
This ordinance or a comprehensive summary thereof shall be published in a newspaper of
general circulation of the City of Saratoga within fifteen (15) days after its adoption.
Following a duly noticed public hearing the foregoing ordinance was introduced and read
at the regular meeting of the City Council of the City of Saratoga held on the 18th day of
October, 2017, and was adopted by the following vote following a second reading on the 1st of
November, 2017.
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:ATTEST:
______________________________________________________________
Emily Lo Crystal Bothelio
MAYOR OF THE CITY OF SARATOGA CLERK OF THE CITY OF SARATOGA
Saratoga, California Saratoga, California
APPROVED AS TO FORM:
____________________________________________
RICHARD TAYLOR, CITY ATTORNEY
34
15-30.135 - Temporary off-site signs in residential districts.
In addition to other signs allowed pursuant to this Article, the following signs are allowed in
residential districts without a permit:
Temporary off-site signs are only allowed in a residential zoning district, provided that:
(1)No sign shall be located in the public right of way including but not limited to any
median, street, travel lane, sidewalk, or landscaping/parkway strip located between
a sidewalk and street.
(2)No more than one temporary off-site sign is allowed per residential lot.
(3)The sign shall be located in the front yard.
(4)The property owner has granted permission for the sign placement.
(5)The sign shall not exceed two square feet in area and three feet in height.
(6)The sign shall only be displayed between dawn and dusk.
(7)No sign shall include balloons, ribbons, streamers, lighting, or other attention-
getting devices.
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36
37
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REPORT TO
THE PLANNING COMMISSION
Page 1
Meeting Date:September 13, 2017
Location Citywide
Owner/Applicant:City of Saratoga
Staff Planner:Sung H. Kwon, Senior Planner
SUBJECT:Proposed Modifications to the Sign Ordinance (Article 15-30) regarding off-
site signs in residential districts.
RECOMMENDED ACTION:
Approve the attached resolution 17-022 recommending that the City Council adopt changes to
Section 15-30.135 (Temporary off-site signs in residential districts) of the City Code.
BACKGROUND:
During their regularly scheduled June 21, 2017 meeting, the Saratoga City Council directed the
Planning Commission to consider changes to regulations for temporary off-site signs in
residential districts to reduce visual clutter in the community.
The Planning Commission reviewed the recommendation and heard public testimony on July 26,
2017. Based on the comments of the public and questions from the Commissioners, the Planning
Commission decided to continue the item to September 13, 2017.
EXTENT AND PURPOSE OF COMMISSION REVIEW:
The Council directed the Planning Commission to focus on off-site signs in residential districts.
There are separate regulations for on-site signs, which may warrant review at a later time but are
not the subject of the current Council-directed effort. The entire sign code (Article 15-30) is
enclosed as Attachment 3. Attachment 4 includes photos illustrating the type of clutter currently
experienced in the City in addition to several examples of the complaints the City has received.
An off-site sign is defined by City Code Section 15-30.020 as “an advertising sign that identifies
or advertises a location, service, activity, or good sold elsewhere than upon the same site where
such a sign is displayed.” The vast majority of off-site signs found in residential parts of the City
are signs directing people to open houses and homes for sale. Other examples include garage sale
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Page 2
or estate sale signs and signs advertising youth sports league enrollment. (Note that “For Sale”
signs or garage sale signs located on the same lot as the house being sold or where the garage
sale is being held are not off-site signs and would not be affected by the changes discussed in this
report.)
To achieve the direction established by the City Council to reduce visual blight, staff has
suggested the following key revisions to sign regulations for the Commission to consider:
1) Prohibit placement of off-site signs on any median, street, travel lane, sidewalk, or
landscaping/parkway strip located between a sidewalk and street.
2) Limit the number of off-site signs to one per residential lot and specifically only in the
front yard.
The changes proposed apply only to off-site signs. Other signs would continue to be allowed
subject to the limits in the City Code. Some of these include:
Temporary non-commercial signs such as election signs (15-30.060(e));
“For Sale” signs posted on a lot that is for sale (15-30.140);
Special event signs allowed per Article 10-10 (15-30.060(d)); and
Median banner signs (15-30.060(k)).
The attached resolution contains the specific recommended changes to the City Code.
ISSUES RAISED AT PRIOR COMMISSION MEETING:
Several issues and suggestions were raised by the Commissioners and/or the public at the July
hearing.
1. Further limiting or prohibiting off-site signage on residential lots
Concerns were expressed that signs should be prohibited entirely or that some other limit (per
block or per business) should be imposed. Following the discussion at the last Commission
meeting, staff has revised the proposed wording to only allow one off-site sign per lot. This
seemed to be an effective tool to reduce visual blight that would be easy for residents to
understand and abide by. While visual clutter could also be addressed by limiting either the
number of signs on a block or neighborhood and/or the distance between signs, these strategies
would pose challenges to those wishing to post signs as well as to code enforcement officials.
Not allowing any off-site signs is an alternative that would be easily understood and readily
enforced; however, such a restriction would preclude all opportunities for off-site signage. (As
discussed below, this limit would apply to all off-site signs regardless of the content or the
sponsor of the sign.) Given that some neighborhoods currently experience concentrations of off-
site signs far in excess of one per lot, imposing that limit seems to be a reasonable step in
responding to the visual clutter.
2. Accommodation for non-profit signs
Commissioners wanted to assure that signage for non-profits and other community organizations
would be permitted. Non-profits and other community organizations would be subject to the same
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Page 3
rules as for-profit organizations and so would be allowed to post off-site signs in residential districts
subject to the limits in the revised ordinance. Due to First Amendment considerations the City
cannot treat off site signs erected by one type of organization (e.g., a non-profit) differently than off-
site signs erected by a different type of organization (e.g., for profit company).
3. Retain time limits/definition of “Temporary”
Some Commissioners suggested that the existing “dawn to dusk” time limit for off-site signs or
something similar should be retained to assure signs do not remain in place longer than
necessary. The Zoning Code does not otherwise define the term “temporary” for signs. As the
City would have to treat all commercial off-site signs the same, there again could not be different
time allowances for different types of activities referenced in the off-site sign. Enforcement of
the existing language is difficult as staff is not ordinarily available at dawn or dusk but the City
can authorize overtime work as needed if signs are posted in violation of the ordinance.
4. Definition of “Commercial”
Clarification of the word “commercial” for signage was discussed. The Zoning Code does not
define the term “commercial” for off-site signs. However, as noted above, off-site signs are
“advertising signs” that identify or advertise a location, service, activity, or good sold at a
location other than the location where the sign is displayed. “Advertising signs,” in turn, are
defined as “any sign promoting a business or the sale of a good, service, or other commodity.”
Thus “advertising sign” is synonymous with “commercial sign.” Given these definitions, off-site
signs include off-site real estate signs as well as off-site signs for church bake sales, soccer/little
league sign-ups, yard sales, electronics recycling, etc. A wedding sign that is not posted on the
property where the wedding is being held would not be an off-site sign, however, because it
would not be “promoting a business or the sale of a good, service, or other commodity.”
Because the definition of “off-site sign” already includes the idea that these signs are
commercial, staff has removed the word “commercial” from section 15-30.135 in the proposed
revisions to avoid further confusion.
5. Don’t allow lighting on signs
The issue of lighting was discussed at the previous hearing, and Commissioners seemed to agree
that lighting should be prohibited from off-site signage. Staff has included the following language in
the draft ordinance: “No sign shall include balloons, ribbons, streamers, lighting, or other attention-
getting devices.”
6. Create generic (City) signs for real estate
There was a suggestion that the City create generic signs for real estate promotions, similar to the
City’s role in provide notice signs for public hearings. Here too, the First Amendment prohibits the
City from applying special rules for real estate signs as opposed to other off-site signs. In addition,
this approach would not reduce the number of signs. This would also create added taxpayer cost in
connection with creating, distributing and regulating the special signage.
7. On-site signs for construction and other purposes
Concerns were expressed that changes may also be warranted for on-site signage, including
contractor signs remaining after work is completed, for sale/lease signs left after the transaction
is complete, and the size of signs. The City Council has, however, suggested a very limited scope
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of review for the temporary off-site signage issue only, and has not requested review of on-site
signs. The entire code (Article 15-30) related to signs is attached to this report, however, for
context.
8. Enforcement and fees/fines
Commission and public speakers noted that enforcement of sign regulations is critical and
perhaps fees/fines need to be increased to be meaningful. While the City Council did not ask the
Planning Commission to address enforcement policy or fees, staff believes that the proposed
changes allow for more effective and reasonable enforcement in multiple ways:
No signs are allowed in the right-of-way, removing ambiguity for code enforcement as to
whether signage is blocking pedestrians or not;
Signs on residential lots are limited to the front yard, which is much easier to enforce,
since many signs currently are on rear lots (between fence lines and right-of-way); and
The deletion of an allowance for “two identical signs” removes a problematic
enforcement issue as to whether signs are identical.
Sign allowances should be clear and easy to enforce with limited reliance on penalties and fees.
Enforcement fees established for the 17/18 Fiscal Year by the City Council include no charge to
retrieve a removed sign the first time, and then $20 for the second offense and $40 for repeat
offenders ( these are below the City’s actual cost of removing the signs and could be increased).
Administrative code citations are $100 for the first offense, $200 for the second (within a year)
and $500 for subsequent offenses. However, there is not an expedited process for citations,
which require some coordination and development of appropriate paperwork in coordination
with the City Attorney. Upon approval of the ordinance revisions, staff expects to focus
enforcement efforts to assure the community is aware of the new regulations and to implement
the restrictions accordingly.
OUTREACH:
The July 26, 2017 Planning Commission Hearing was noticed in the Saratoga News along with
other agenda items. In addition, staff reports and attachments were provided to the Silicon Valley
Association of Realtors and local Realtors in the area via email. Staff will continue to provide
documents to the people on the contact list. Planning Commission packets are typically made
publically available on the Thursday or Friday of the week before the Planning Commission
Hearing.
ENVIRONMENTAL DETERMINATION:
The proposed amendments to the City Code are Categorically Exempt from the California
Environmental Quality Act (CEQA) pursuant to CEQA Guideline sections 15061(b)(3) – The
general rule that CEQA applies only to projects which have the potential of causing a significant
effect on the environment. The proposed amendments are also Categorically Exempt from the
California Environmental Quality Act (CEQA) pursuant to CEQA Guideline sections 15311 – New
Accessory Structures.
642
Page 5
ATTACHMENTS:
1. Resolution recommending that the City Council approve the proposed amendments to the sign
Ordinance, Section 15-30.135 of the Saratoga Municipal Code. Exhibit 1 - Revised Section 15-
30.135, with strikeout (deleted) and underlines (added) and replacement text.
2. July 26, 2017 Staff Report, Attachments, Supplemental Attachments
3. Article 15-30 Signs
4. Examples of Existing Proliferation of Off-Site Signs and Resident Complaints
5. Additional Comments
919933.4
743
SARATOGA CITY COUNCIL
MEETING DATE:October 18, 2017
DEPARTMENT:Community Development Department
PREPARED BY:Sandy L. Baily, Special Projects Manager
SUBJECT:Accepting the Final Text, Marker Design and Location of Two Point of
Interest Markers on Saratoga Avenue for the 1) Theater of the Glade Site
and 2) Blossom Festival Site
RECOMMENDED ACTION:
Adopt resolutions (Attachments C and D) accepting the final text, marker design and location of
two Point of Interest Markers within the street right of way on Saratoga Avenue and authorizing
and directing the Director of Community Development and the Director of Public Works to
proceed with contracting for the manufacturing and installation of the markers.
BACKGROUND:
On February 1, 2017 City Council adopted Resolution No. 17-007 (Attachment A) which
authorized a process for establishing Point of Interest Markers on public property or within a street
right of way. Points of Interest Markers are intended to commemorate events and places that are
identified with the City but that are no longer in existence. To ensure that the City markers do not
have any unintended consequences related to additional permitting reviews or constraints that
could be triggered by the California Environmental Quality Act (CEQA) due to historic/cultural
resources designation, the process was written to clarify that each marker: 1)is not identifying a
heritage site, 2) does not signify a cultural or historic resource, and 3) is not associated with a local
historic or heritage resources inventory such as the City’s Heritage Resources Inventory. The
proposed marker is solely a point of interest and only details facts about the City, events, or places.
DISCUSSION:
The Heritage Preservation Commission (HPC)is recommending that a point of interest marker be
placed within the Saratoga Avenue right-of-way to note the site of the Theater of the
Glade/Saratoga Inn (adjacent to Saratoga Inn Place,14347-14359 Saratoga Avenue)and the
original Blossom Festival Site (adjacent to Saratoga Federated Church, near the corner of Saratoga
Avenue and Park Place). Attachment B describes the significance of both sites.As required by
Council Resolution, the text for each proposed marker (Exhibit 1 of Attachments C and D) was
drafted, reviewed and edited by the HPC and the Director of Community Development. The
Director of Public Works reviewed and recommended the marker location in consultation with the 44
HPC and the Director of Community Development (Exhibit 2 of Attachments C and D). The
location of each marker was discussed with the adjacent property owner representative and/or
homeowners association who have no objections to the markers.
The markers will be uniform in design, color, font and materials. The proposed markers will be
constructed of bronze and brown in color with a leathered texture. The markers will contain the
City seal and are dimensioned at 30” wide by 20” high. Each will be 1.5” thick and supported by
two redwood posts at the sides which will have a height of approximately three feet. At the bottom
corner of the markers will be a place to insert a future QR code which the public can scan to obtain
more information about the site.
FISCAL STATEMENT:
The estimated cost of each marker, including the redwood posts and installation, is $2,550 for a
total cost estimate of $5,100. The marker costs will be funded out of the General Fund. The
Community Development Department has a current balance of $10,000 for HPC expenditures. If
the two point of interest markers are accepted and purchased, the new HPC expenditure balance
would be approximately $4,900 for FY 2017/18.
ATTACHMENTS:
A.Resolution No. 17-007
B. Significance of Sites
C.Resolution for Theater of the Glade Site Point of Interest Marker (includes proposed
wording/marker configuration and location map)
D.Resolution for Original Blossom Festival Site Point of Interest Marker (includes
proposed wording/marker configuration and location map)
45
Attachment A
46
47
48
49
Attachment B
Theatre of the Glade
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Blossom Festival
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Page 1 of 2
Attachment C
RESOLUTION No. ---
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SARATOGA AUTHORIZING THE INSTALLATION OF A POINT
OF INTEREST MARKER FOR THE THEATER IN THE GLADE
SITE ON SARATOGA AVENUE
WHEREAS, on February 1, 2017 City Council of Saratoga adopted Resolution No. 17-
007 which authorized a process for establishing Point of Interest Markers on public property or
within a street right of way to increase knowledge, understanding and appreciation of the City’s
past by commemorating events and places that are identified with the region that are no longer in
existence, and
WHEREAS, the City Council determined on February 1, 2017 that a site marked as a Point
of Interest does not signify the site as a cultural or historical resource, is not identifying a heritage
site nor is it to be associated with the Saratoga’s Heritage Resources Inventory, and
WHEREAS, during the years of 1934 and 1941 Dorothea Johnston established Theatre in
the Glade behind the now gone Saratoga Inn, which was the locale for summer Shakespeare plays
and other productions. Theatre in the Glade influenced the careers of actresses Olivia DeHavilland,
Joan Fontaine and many others, and
WHEREAS, the Heritage Preservation Commission has recommended that a Point of
Interest Marker be installed on Saratoga Avenue to identify the site of the Theatre in the Glade,
and
WHEREAS, the text for the proposed marker was drafted, reviewed and edited by the
Heritage Preservation Commission and the Director of Community Development, and
WHEREAS, the Director of Public Works reviewed and recommended the marker
location adjacent to Saratoga Inn Place, 14347-14359 Saratoga Avenue, in consultation with the
Heritage Preservation Commission and the Director of Community Development, and
WHEREAS, the location of the marker was discussed with the adjacent property owner
representative and Homeowners Association who had no objections to the marker, and
WHEREAS, this action is not subject to the California Environmental Quality Act because
there is no possibility that the activity in question may have a significant effect on the environment
(CEQA Guidelines Section 15061(b)(3)).
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Page 2 of 2
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby:
1. Authorizes the final text and marker design (Exhibit A), and
2. Authorizes the location to install the Point of Interest Marker (Exhibit B), and
3. Authorizes the Director of Community Development and the Director of Public
Works to proceed with contracting for the manufacturing and installation of the
marker.
PASSED AND ADOPTED by the City Council of the City of Saratoga on this 18th day of
October 2017 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________
Emily Lo, Mayor
Attest:
Crystal Bothelio, City Clerk
53
Exhibit A
54
Exhibit B
55
Page 1 of 2
Attachment D
RESOLUTION No. ---
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AUTHORIZING THE INSTALLATION OF A POINT OF INTEREST MARKER FOR
THE ORIGINAL BLOSSOM FESTIVAL SITE ON SARATOGA AVENUE
WHEREAS, on February 1, 2017 City Council of Saratoga adopted Resolution No. 17-
007 which authorized a process for establishing Point of Interest Markers on public property or
within a street right of way to increase knowledge, understanding and appreciation of the City’s
past by commemorating events and places that are identified with the region that are no longer in
existence, and
WHEREAS, the City Council determined on February 1, 2017 that a site marked as a Point
of Interest does not signify the site as a cultural or historical resource, is not identifying a heritage
site nor is it to be associated with the Saratoga’s Heritage Resources Inventory, and
WHEREAS, in the year 1900 a celebration was organized when the drought ended and it
was called the Blossom Festival. Each succeeding year the event grew in popularity and the
original festival was continuously held until after WWII, and
WHEREAS, the Heritage Preservation Commission has recommended that a Point of
Interest Marker be installed on Saratoga Avenue to identify the original Blossom Festival Site, and
WHEREAS, the text for the proposed marker was drafted, reviewed and edited by the
Heritage Preservation Commission and the Director of Community Development, and
WHEREAS, the Director of Public Works reviewed and recommended the marker
location adjacent to Saratoga Federated Church, near the corner of Saratoga Avenue and Park
Place, in consultation with the Heritage Preservation Commission and the Director of Community
Development, and
WHEREAS, the location of the marker was discussed with the adjacent property owner
representative who had no objections to the marker, and
WHEREAS, this action is not subject to the California Environmental Quality Act because
there is no possibility that the activity in question may have a significant effect on the environment
(CEQA Guidelines Section 15061(b)(3)).
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Page 2 of 2
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby:
1. Authorizes the final text and marker design (Exhibit A), and
2. Authorizes the location to install the Point of Interest Marker (Exhibit B), and
3. Authorizes the Director of Community Development and the Director of Public
Works to proceed with contracting for the manufacturing and installation of the
marker.
PASSED AND ADOPTED by the City Council of the City of Saratoga on this 18th day of
October 2017 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________
Emily Lo, Mayor
Attest:
Crystal Bothelio, City Clerk
57
Exhibit A
58
Exhibit B
59
SARATOGA CITY COUNCIL
MEETING DATE:October 18, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, Deputy City Manager
SUBJECT:New City Website Preview
RECOMMENDED ACTION:
Receive preview of new City website.
BACKGROUND:
At the October 18,2017 City Council Meeting, City staff will be showing the City Council a
preview of the City’s new website. Launch of the site is currently scheduled to take place by the
end of October. A link to the production site has not been included in the staff report as the site is
still under development.
As part of the development process, staff has solicited input from the City Council as well as the
public. On March 1, 2017, the City Council considered the proposed website layout. On May 3,
2017, staff requested City Council input on the conceptual design of the website. Prior to this
meeting, staff received public input on the conceptual design collected through Peak Democracy.
A total of 117 people participated in the survey with the majority of participants indicating that
they liked the overall appearance, color scheme, and layout of the website.
During the City Council’s review of the conceptual design, several changes were requested.
These included:
-Elimination of the dropdown menus
-Creation of landing pages for the main menu options with visual tiles to help visitors
navigate child pages to the main menu options
-Addition of various links at the bottom of the page to help visitors navigate the site
-Elimination of the Contact Us graphic icon on the homepage and interior page
-Elimination of the sticky menu
-Increasing text size text larger
-Using a less overpowering green color
Some of these changes were outside of the scope of the CivicPlus template. Consequently, the
website launch was pushed out several weeks from late summer or fall to the end of October and
an amended agreement was brought to the City Council on August 16, 2017 for authorization. 60
SARATOGA CITY COUNCIL
MEETING DATE:October 18, 2017
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, Deputy City Manager
SUBJECT:Adoption of City Council Assignments –South Flow Arrivals Ad Hoc Committee
RECOMMENDED ACTION:
Approve the resolution amending the City Council assignments.
BACKGROUND:
At the December 21, 2016 City Council Meeting, the City Council adopted an updated list of City
Council assignments for 2017 and several amendments to the City Council assignments been
approved since then.Staff has placed an amendment to the City Council assignments on the
October 18, 2017 agenda to provide the City Council with the opportunity to consider appointing
a member and alternate to the new Ad Hoc Committee on South Flow Arrivals.
On October 3, 2017, the City of San Jose authorized formation an Ad Hoc Committee on South
Flow Arrivals to address complaints from residents throughout Santa Clara County regarding
noise impacts that result from south flow airplane arrivals into San Jose International Airport.
The South Flow Arrivals Ad Hoc Committee has been tasked with: gathering input, concerns,
and comments from the general public on the south flow issue; identifying and discussing
possible options to address this procedure’s noise impact; and recommending potential “feasible”
options for FAA consideration. The Committee will only be focused on the south flow noise
issue and will sunset after 120 days.
Each city in the County has been invited to appoint one City Council Member and an alternate to
the Ad Hoc Committee. The City of San Jose will have two voting members on the Committee.
The deadline to submit the name of the member and alternate to the Committee is November 3,
2017. Additional information about the Committee is included in Attachment C.
ATTACHMENTS:
Attachment A –Resolution Amending City Council Assignments
Attachment B –City Council Assignments
Attachment C –Letter from San Jose on South Flow Arrivals Ad Hoc Committee 61
RESOLUTION 17-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AMENDING CITY COUNCIL ASSIGNMENTS FOR CALENDAR YEAR 2017
WHEREAS, representatives from the City Council serve on various agencies and committees; and
WHEREAS, the responsibility for representing the City Council should be shared by all members;
and
WHEREAS, the City Council annually reviews agency and committee assignments to update and
reassign members as needed; and
WHEREAS, the City Council established City Council Assignments for 2017 via Resolution 16-
080 and has recently been asked to assign a member and alternate to the recently formed South Flow
Arrivals Ad Hoc Committee; and
WHEREAS, this resolution amends the City Council Assignments as follows:
Assignment Council Member Alternate
South Flow Arrivals Ad Hoc Committee
NOW, THEREFORE,be it resolved that the City Council does hereby approve the amended City Council
assignments, attached to this resolution; and members of the Council hereby agree to their appointments
through December 2017 or until amended.
Attachments:
Exhibit A – Amended 2017 City Council Assignments
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City
Council held on the 18
th day of October 2017 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Emily Lo, Mayor
ATTEST:
DATE:
Crystal Bothelio, City Clerk
62
2017 SARATOGA CITY COUNCIL ASSIGNMENTS
Adopted via Resolution No. 17-_____
Agency Assignments -Voting Council Member Alternate
Association of Bay Area Governments Bernald Kumar
Cities Association of Santa Clara County Cappello Bernald
Cities Association of Santa Clara County –Legislative
Action Committee
Bernald Cappello
Cities Association of Santa Clara County –Selection
Committee
Bernald Cappello
Hakone Foundation Board Bernald N/A
Hakone Foundation Board & Executive Committee Lo N/A
KSAR Community Access TV Board Lo Bernald
Santa Clara County Expressway Plan 2040 Policy Advisory
Board
Kumar N/A
Santa Clara County Housing and Community Development
(HCD) Council Committee
Cappello Bernald
Santa Clara County Library Joint Powers Authority Lo Kumar
Santa Clara Valley Water District Commission Kumar Miller
Saratoga Area Senior Coordinating Council (SASCC)Cappello Bernald
Silicon Valley Clean Energy Authority Board of Directors Miller Lo
South Flow Arrivals Ad Hoc Committee
Valley Transportation Authority (VTA) Policy Advisory
Committee
Miller Kumar
VTA State Route 85 Corridor Policy Advisory Board Miller Bernald
West Valley Mayors and Managers Association Lo Bernald
West Valley Sanitation District Cappello Bernald
West Valley Solid Waste Management Joint Powers
Authority
Bernald Lo
Liaison Assignments -Non-Voting Council Member Alternate
America in Bloom Committee Miller Kumar
Saratoga Chamber of Commerce & Destination Saratoga Kumar Lo
Saratoga Historical Foundation Bernald Lo
Saratoga Ministerial Association Miller Any Member
Available
Saratoga Sister City Organization Kumar Bernald
Council Committee Assignments Council Member 2nd Council Member
Council Finance Committee Miller Lo
Public Art Committee Lo Bernald
63
1
Crystal Bothelio
From:Adams, Janelle <JAdams@sjc.org> on behalf of Aitken, John <JAitken@sjc.org>
Sent:Friday, October 06, 2017 8:55 AM
To:Aitken, John
Subject:South Flow Arrivals - Gov't Stakeholders
On behalf of Mayor Sam Liccardo and the San José City Council, we are inviting all Santa Clara County cities
and the County of Santa Clara to participate on the Ad Hoc Advisory Committee on South Flow Arrivals.
Since the summer of 2016, the San José International Airport has received many complaints from residents of
surrounding communities related to noise impacts when the Airport operates in south flow configuration (when
planes take off and land in the reverse direction of the typical north flow operations). In response to resident
concerns, and to a recommendation from the San José Airport Commission, on October 3, 2017, the San José
City Council authorized the formation of the Ad Hoc Advisory Committee on South Flow Arrivals.
The charge of the Ad Hoc Advisory Committee will be to:
1. Gather input, concerns, and comments from the general public on the south flow issue.
2. Identify and discuss possible options to address this procedure’s noise impacts.
3. Recommend potential “feasible” options for FAA consideration.
The operating parameters of the Committee adopted by the City Council are as follows:
The focus is on the south flow issue only.
The Committee will sunset after 120 days.
The Committee will not adopt any recommendations that will impact a community not represented on the
Committee.
Every city in Santa Clara County, as well as the County of Santa Clara, will be invited to participate on the
Committee. Each jurisdiction is welcome to appoint one elected official and one elected alternate, except the
City of San José, which will have two representatives.
Each participating jurisdiction will have one vote on the Committee, except the City of San José, which will
have two votes.
At least 2/3rds of participating members will be needed to adopt a recommendation.
The FAA will have the sole authority to determine the “feasibility” of any proposed recommendations.
A final report with preliminarily feasible recommendations would be shared with FAA and Congressional
offices for their information and review.
FAA representatives can participate in Committee meetings, when invited, to provide technical information, but
the FAA is not a member and does not vote on Committee recommendations. Therefore, appropriate FAA staff
has agreed to participate in the Committee’s meetings. Their role will be to provide information on the south
flow procedure and provide feedback on the feasibility of any Committee recommendations to address the noise
impacts. The FAA Air Traffic Organization can provide technical expertise on operational issues and airspace
procedure design when requested by the Committee.
The FAA will look for the Committee to make “well-established” recommendations that involve potential
airspace operational changes through the airport sponsor. A “well-established” recommendation would have
some recognition of the impacts (e.g., to the airspace and all potentially affected communities) and thorough
discussion/vetting takes place during the Committee’s meetings before adoption for FAA for consideration – 64
2
especially if it involves amending or creating a new procedure. After the FAA determines a recommendation to
be initially feasible and flyable, from a safety and efficiency perspective, the FAA has to conduct mandated
environmental and safety reviews. It is important for the Committee to understand that its recommendations will
be new actions whose associated reviews have many steps, are dependent on available resources and may take a
period of months to accomplish. With the above understanding, the FAA is willing to subsequently take a more
detailed look at any adopted recommendation it initially determines may have the potential to reduce the noise
impact on residents while allowing the agency to accomplish its mandate to ensure the safe and efficient use of
the National Airspace System. Mineta San José International Airport staff will provide non-technical support.
To reiterate, neither the FAA nor Airport staff will vote on Committee recommendations (although the City of
San José will be voting members of the Committee).
If your jurisdiction would like to participate on the Ad Hoc Committee, we ask that you designate one primary
representative and one alternate representative that will participate when the primary representative is unable to
attend a meeting. Both representatives must be elected officials. We ask that you provide us the name, email
address and a daytime phone number for each appointed representative by no later than close of business
Friday, November 3, 2017. We also ask that each primary appointee also identify days of the week and parts of
day (morning or afternoon) that work best for them for regular meetings (e.g., Wednesday mornings and
Thursday afternoons). Please provide at least three days and times that would work for you. We anticipate that
meetings will occur during daytime business hours and would last a maximum of three hours. Based on the
information we receive, we will look to schedule meetings to encourage maximum attendance. Please send the
name of your primary and alternate appointees to Assistant to the Director James Webb, Jr. Mr. Webb’s email
address is jwebb@sjc.org.
We are planning an organizational meeting in San José sometime in the mid-November timeframe. We hope to
confirm the date, time as well as the location as quickly as we can in the near future. In the meantime, please
provide us with the requested information about your designated representative and alternate. The purpose of
the organizational meeting will be to review the parameters of the Committee’s operation, elect a chair and vice
chair and discuss a draft work plan to guide the overall effort. FAA staff will also be present at the meeting and
will offer comment. This meeting will not get into the substance of the south flow issue and while the meeting
will be open to the public, no public comment will be taken at this specific meeting. We anticipate the
organizational meeting will be relatively short.
The Ad Hoc Advisory Committee is the region’s opportunity to talk with the FAA about possible remedies to
reduce the noise impacts of the south flow procedure. If your jurisdiction is interested in participating on this
committee, please provide us with the information requested above by Friday, November 3. Any questions
about this committee can be directed to Mr. Webb. Mr. Webb can be reached via email at jwebb@sjc.org or at
(408) 392-3609.
Sincerely,
John Aitken, A.A.E.
Director of Aviation
65