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HomeMy WebLinkAbout09-06-2017 City Council minutesMINUTES WEDNESDAY, SEPTEMBER 6, 2017 SARATOGA CITY COUNCIL REGULAR MEETING At 5:25 p.m„ the City Council conducted interviews of applicants for the Library Commission and the Parks and Recreation Commission in the City Hall Administrative Conference Room at 13777 Fruitvale Avenue, At 6:00 p.m., the City Council held a Joint Meeting with the Saratoga Ministerial Association in the City I tall Administrative Conference Room at 13777 Fmitvale Avenue. Council Member Miller requested that staff work with the Ministerial Association to bring forward a future agenda item to consider partnering with the Ministerial Association on a Celebration of Light, including an event budget, timeline, display period, and process and criteria for participation. Council Member Cappello supported the request. At 7:02 p.m., Mayor Lo called the Regular Session to order in the Civic Theater at 13777 Fruitvale Avenue and led the Pledge of Allegiance. Following the Pledge of Allegiance, Mayor Lo held a moment of silence for the victims of Hurricane Harvey. ROLL CALL PRESENT Mayor Emily Lo, Vice Mayor Mary -Lynne Bemald, Council Members Manny Cappello, Howard Miller, Rishi Kumar ABSENT None ALS() PRESENT James Lindsay, City Manager Richard Taylor, City Attorney Crystal Bothelio, Deputy City Manager John Cherbone, Public Works Director Mary Furey, Finance & Administrative Services Director Curtis Williams. Interim Community Development Director Christopher Riordan, Senior Planner REPORT ON POSTING OF' THE AGENDA Deputy City Manager Crystal Bothelio reported that the agenda for this meeting was properly posted on September 1, 2017 REPORT FROM CLOSED SESSION Mayor Lo noted that the City Council held a Closed Session as pan of a Special Meeting prior to the Regular Meeting and continued the Closed Session until after the Regular Meeting. REPORT FROM JOINT MEETING Reverend Erik Swanson provided an overview of the City Council's Joint Meeting with the Ministerial Association, He shared information about the Thanksgiving interfaith celebration and plans for the Celebration of Light. Saratoga City Council Minutes Page I of 8 ORAL COMMUNICATIONS ON NON-AGENDIZEII ITEMS Anil Gupta raised concerns about trash pickup near his home and recommended that the City Council consider adopting a setback between commercial garbage enclosures or pickup locations and residential properties. Ueepak Chandani provided an update about programs offered by the Saratoga Hindu Temple. ANNOUNCEMENTS Mayor Lo announced the Hakone Centennial Gala Finale, a Saratoga Library and League of Women Voters event featuring Congresswoman Zoe Lof en. Living Room Conversations, and the Hakone Koi Pond Sustainability Project Groundbreaking. 1. CONSENT CALENDAR 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on August 16, 2017 CAPPELLO/BERNALD MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE REGULAR CITY COUNCIL MEETING ON AUGUST 16, 2017, MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 1.2. Review of Accounts Payable Check Registers Recommended Action; Review and accept check registers for the following accounts payable payment cycles: 8/15/2017 Period 13; 8/15/2017 Period 2; 8/22/2017 Period 2; and 8/29/2017 Period 2. CAPPELLO/BERNALD MOVED 'FO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 8/15/2017 PERIOD 13; 8/15/2017 PERIOD 2; 8/22/2017 PERIOD 2; AND 8/29/2017 PERIOD 2. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN. NONE. ABSENT NONE. 1.3. Treasurer s Report for the Month Ended June 30, 2017 Recommended Action: Treasurer's Report for the Month Ended June 30. 2017 CAPPELLO/BERNALD MOVED TO TREASURER'S REPORT FOR THE MONTH ENDED JUNE 30. 2017 MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUNIAR. NOES: NONE ABSTAIN: NONE. ABSENT NONE 1.4. Resolution Adopting Santa Clara County Operational Area Hazard Mitigation Plan Recommended Action: Adopt Resolution accepting all of Volume 1 and the City of Saratoga's portion of Volume 2 of the Santa Clara County Operational Area Hazard Mitigation Plan. Saratoga City Council Minutes Page 2 of 8 Mayor Lo removed this item from the Consent Calendar to comment and request additional information. Recreation and Facilities Director Michael Taylor addressed questions from the City Council. Mayor Lo invited public comment on the item. No one requested to speak. RESOLUTION NO. 17-048 LO/BERNALD MOVED TO ADOPT RESOLUTION ACCEPTING ALL OF VOLUME 1 AND THE CITY OF SARATOGA'S PORTION OF VOLUME 2 OF THE SANTA CLARA COUNTY OPERATIONAL AREA HAZARD MITIGATION PLAN. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER. KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT NONE. 1.5. Facilities Use Agreement Renewal with the Saratoga Historical Foundation to Operate a Museum at the Saratoga Historical Park Recommended Action: Adopt a Resolution authorizing the City Manager to enter into a facilities use agreement with the Saratoga Historical Foundation for the use of the Museum and Associated Buildings. RESOLUTION NO. 17-049 CAPPELLO/BERNALD MOVED TO ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A FACILITIES USE AGREEMENT WITH THE SARATOGA HISTORICAL FOUNDATION FOR THE USE OF THE MUSEUM AND ASSOCIATED BUILDINGS. MOTION PASSED, AYES: LO, BERNALD, CAPPELLO MILLER. KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE, 1.6. Notice of Completion - Bainter Avenue Slope Stabilization Recommended Action: Move to accept the Bainter Avenue Slope Stabilization contract as complete and authorize staff to record the Notice of Completion. CAPPELLO/BERNALD MOVED TO MOVE TO ACCEPT THE HAUNTER AVF.NLIE SLOPE STABILIZATION CONTRACT AS COMPLETE AND AUTHORIZE STAFF TO RECORD THE NOTICE OF COMPLETION. MOTION PASSED. AYES: ID, BERNALD, CAPPELLO, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE ABSENT NONE. 1.7 City Manager Annual Performance Pay Increase Recommended Action: Approve the City Manager's annual performance pay incre Saratoga City Council Minutes Page 3 of 8 if 2% effective July 1, 2017 City Attorney Richard Taylor requested that this item be removed from the Consent Calendar and provided a stats report on the item. Mayor Lo invited public comment on the item. No one requested to speak. BERNALD/MILLER MOVED TO APPROVE THE CITY MANAGER'S ANNUAL PERFORMANCE PAY INCREASE OF 2% EFFECTIVE JULY 1, 2017 MOTION PASSED. AYES. LO, BERNALD, CAPPELI 0, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 1.8. Budget Resolution for Storm Water Treatment Maintenance for the Hill Avenue Storm Water Maintenance Assessment District (SWMAD) Zone 35 Recommended Action; Move to accept a budget resolution to appropriate $11,000 in expenses in the FY 17/18 budget for the Hill Avenue SWMAD Zone 35 for the inspection, maintenance and reporting of storm water treatment measures. RESOLUTION NO. 17-050 CAPPELLO/BERNALD MOVED TO ACCEPT A BUDGET RESOLUTION TO APPROPRIATE $11,000 IN EXPENSES IN THE FY 17/18 BUDGET FOR THE HILL AVENUE SWMAD ZONE 35 FOR THE INSPECTION, MAINTENANCE AND REPORTING OF STORM WATER TREATMENT MEASURES. MOTION PASSED. AYES LO, BERNALD, CAPPELLO, MILLER. KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT NONE. 1 9. Saratoga -to -the -Sea Trail — Amendment to Capital Project Description Recommended Action: Approve amendment to the Saratoga -to -the -Sea Trail project description to include work necessary to complete the Quarry Park trail segment that will serve as the future connection to the Saratoga -to -the -Sea Trail. CAPPELLO/BERNALD MOVED TO APPROVE AMENDMENT TO THE SARATOGA-TO-THE-SEA TRAIL PROJECT DESCRIPTION TO INCLUDE WORK NECESSARY TO COMPLETE THE QUARRY PARK TRAIL SEGMENT THAT WILL SERVE AS THE FUTURE CONNECTION TO TILE SARATOGA-TO- TItE-SEATRAIL. MOTION PASSED. AYES. LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE ABSENT: NONE 2. PUBLIC HEARING 2.1. APPC 17-0001 - Appeal of Design Review application for a new one-story residence located 20600 Leonard Road Recommended Action: Conduct a public hearing and de novo review of the appeal, and adopt the attachT resolution denying the appeal and granting Design Review and Arborist Review approvals for the construction of a new one-story residence at 20600 Leonard Road. Saratoga City Council Minutes Page 4 of 8 Christopher Riordan, Senior Planner, provided a staff report on the item. Mayor Lo invited the appellants to give opening remarks. the appellants, Prakash Desai, Bela Desai, and Frank Xiao, provided opening remarks. The Mayor invited the applicant to give opening remarks. The applicant, Dan Li and Chaohuang Zeng, and their architect, Michael V ierhus, provided opening remarks. Mayor Lo invited public comment. Rachel Orgelia spoke in favor of the appeal. Planning Commission Chair Tina Walia addressed questions from tet. City Council. Mayor Lo invited the applicant to give closing remarks. Michael Vierhus provided closing remarks on behalf of the applicant. Mayor Lo invited the appellants to give closing remarks. The appellants. Prakash Desai, Bela Desai, and Frank Xiao, provided closing remarks. Senior Planner Christopher Riordan and Interim Community Development Director Curtis Williams addressed questions from the City Council, Mayor Lo closed the public hearing. BERNALD/CAPPELLO MOVED 'FO ADOPT THE RESOLUTION DENYING THE APPEAL AND GRANTLNG DESIGN REVIEW AND ARBORIST REVIEW APPROVALS FOR TIDE CONSTRUCTION OF A NEW ONE-STORY RESIDENCE AT 20600 LEONARD ROAD WITH A MAXIMUM HEIGHT OF 16 FEET FOR THE ACCESSORY DWELLING UNIT, OBSCURED CLASS OVER THE TOILET AND SHOWER IN THE ACCESSORY DWELLING UNIT. A REOUIREMENT THAT THE PROPERTY OWNER COORDINATE WITH NEIGHBORS ON THE LOCATION AND SELECTION OF TREE SPECIES FOR SCREENING AFTER COMPLETION OF CONSTRUCTION. Council Member Miller requested that the motion include required setbacks of 23 feet on the side yard to the east, 24 feet on the northern part of the property to a 16 foot setback. 16 feet on the side of the garage, bathroom, and kitchen, and 23 feet on the side of the accessory dwelling unit. Vice Mayor Bemald and Council Member Cappello accepted the amendment. RESOLUTION NO. 17-051 Saratoga City Council Minutes - Page 5 of 8 BERNALD/CAPPELLO MOVED TO ADOPT THE RESOLUTION DENYING THE APPEAL AND GRANTING DESIGN REVIEW AND ARBORIST REVIEW APPROVALS FOR THE CONSTRUCTION OF A NEW ONE-STORY RESIDENCE AT 20600 LEONARD ROAD WITH: A MAXIMUM HEIGIIT OF 16 FEET FOR THE ACCESSORY DWELLING UNIT; OBSCURED CLASS OVER THE TOILET AND SHOWER IN THE ACCESSORY DWELLING UNIT; A REOUIREMENT THAT THE LOCATION AND SELECTION OF TREE SPECIES FOR SCREENING BE DETERMINED WITH AGREEMENT OF THE NEIGHBORS AFTER COMPLETION OF CONSTRUCTION; ACCESSORY DWELLING UNIT SETBACKS OF 23 FEET FROM THE EASTERN PROPERTY LINE; ACCESSORY DWELLING UNIT SETBACK OF 24 FEET FROM THE NORTHERN PROPERTY LINE FOR THE BEDROOM AND BATH AREA AND 16 FOOT SIDI:YARD SETBACKS FOR THE REMAINING AREAS: AND MAIN RESIDENCE SETBACK OF 16 FEET TO THE NORTH AND EAST FOR THE SIDEYARD. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT. NONE. The City Council took a short recess. Council Member Miller requested that plans and story poles reflect approvals made by the Planning Commission for future appeals of Planning Commission decisions. 3. GENERAL BUSINESS 3.1. Paint the City- Saratoga Utility Box Art Project Recommended Action: Authorize the Public Ari Committee's Paint the City- Saratoga Utility Box Art Project. Deputy City Manager Crystal Bothelio presented the staff report. Mayor Lo invited public comment. No one requested to speak. BERNALD/MILI ER MOVED TO AUTHORIZE THE PUBLIC ART COMMITTEE'S PAINT THE CITY: SARATOGA UTILITY BOX ART PROJECT WITH A PLAN TO REPLACE ARTWORK AFTER 3 YEARS OR AS NEEDED AND COMPLETE PAINTING BY THE END OF APRIL 2018. MOTION PASSED. AYES. LO, BERNALD, CAPPELI 0 MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT NONE 32. league of California Cities Annual Conference Resolution Recommended Action: Provide input to the City's voting delegate (Mayor Emily Lo) and the alternate delegate (Council Member Kumar) on the resolution to be considered at the League of California Cities Annual Conference. Ikputy City Manager Crystal Bothclio presented the stall report. Mayor Lo invited public comment. Saratoga City Council Minutes Page 6 of 8 No one requested to speak. The City Council provided input to the voting delegate and alternate delegate on the resolutions to be considered at the League of California Cities Annual Conference. COUNCIL ASSIGNMENTS Mayor Emily Lo Makone Foundation Board & Executive Committee - during the August 17 Board Meeting, the Board discussed the Hakone Gala, Koi Pond sustainability project ground breaking, financial statements, and plans for strategic fundraising and outreach. The Board is planning to hold a retreat to discuss fundraising and outreach strategies, Mayor Lo noted that the Saratoga Library opened as a cooling center during the recent heat wave. She also shared information about a pilot program with Saratoga Union School District to allow students to use their student identification cards as library cards. Vice Mayor Mary -Lynne Bemald Vice Mayor Bemald shared information about a composting workshop held on August 23 at the Community Center. Vice Mayor Bernald also provided an update on the ad hoc committee formed by the Cities Association of Santa Clara County to consider development of a San Jose Airport Roundtable. Council Member Manny Cappello Saratoga Area Senior Coordinating Council (SASCC) — the Board was presented with a balanced budget at the last meeting and received an update on programs and activities, including the Adult Care Center attendance. Council Member Howard Miller Saratoga .Ministerial Association during the last meeting. the group discussed the Celebration of Light, Thanksgiving Day interfaith service, and a program that will be offered at West Valley College on genocide. Valley Transportation Authority (VTA) Policy Advisory Committee the September meeting has been canceled. Council Member Rishi Kumar Saratoga Chamber of Commerce & Destination Saratoga — Council Member Kumar asked if another member of the City Council is available to attend the September Chamber of Commerce meeting, as it conflicts with the League of California Cities Annual Conference that he and Mayor Lo will be attending. Council Member Miller agreed to attend. Saratoga Sister ('ity Organization -- the last meeting was canceled. CITY COUNCIL ITEMS Council Member Cappello nominated a capital project to fund a Senior Center entrance and landscape remodel. Council Member Miller supported the nomination. Saratoga City Council Minutes Page 7 of 8 CITY MANAGER'S REPORT None ADJOURNMENT MILLER/BERNALD MOVED TO ADJOURN THE MEETING AT 10:44 P.M. MOTION PASSED. AYES: LO, BERNALD, CAPPELI.0, MILLER, KUMAR. NOES. NONE ABSTAIN: NONE ABSENT NONE. Utes respcctf y flitted: ( rysSt `8 tthelio, Deputy City Manager City of Saratoga Saratoga City Council Minutes - Page 8 of 8