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Home My WebLink About11-15-2017 City Council AgendaSaratoga City Council Agenda – Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING NOVEMBER 15, 2017 4:30 P.M. STUDY SESSION Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 AGENDA ITEMS: Request for Reinstatement to Youth Commission Recommended Action: Staff is requesting Council's consideration and direction. 4:45 P.M. COMMISSION INTERVIEWS Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 INTERVIEWS: TIME NAME COMMISSION TERM INCUMBENT 4:45 p.m. Barry Rodenberg Heritage Preservation 2 Terms (1/1/18 - 12/31/21) No 4:50 p.m. Annette Stransky Heritage Preservation 2 Terms (1/1/18 - 12/31/21) Yes 5:00 p.m. Belal Aftab Traffic Safety 2 Terms (1/1/18 -12/31/21) 1 Unexpired Term (1/1/18 -12/31/18 Or 12/31/22) No 5:05 p.m. Ron Jones Traffic Safety 2 Terms (1/1/18 -12/31/21) 1 Unexpired Term (1/1/18 -12/31/18 Or 12/31/22) No 5:10 p.m. Mitch Kane Traffic Safety 2 Terms (1/1/18 -12/31/21) 1 Unexpired Term (1/1/18 -12/31/18 Or 12/31/22) Yes 5:15 p.m. Nancy Kirk Traffic Safety 2 Terms (1/1/18 -12/31/21) 1 Unexpired Term (1/1/18 -12/31/18 Or 12/31/22) No 5:20 p.m. David McIntyre Traffic Safety 2 Terms (1/1/18 -12/31/21) 1 Unexpired Term (1/1/18 -12/31/18 Or 12/31/22) Yes 5:25 p.m. Phyllis Tung Traffic Safety 2 Terms (1/1/18 -12/31/21) 1 Unexpired Term (1/1/18 -12/31/18 Or 12/31/22) No Saratoga City Council Agenda – Page 2 of 6 STUDY SESSION Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 City Council Norms Seating Arrangement. 6:00 P.M. JOINT MEETING Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Meeting with Assembly Member Evan Low 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on November 9, 2017. REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Commendation for Mary Ellen Fox and Mike Fox, Sr. Recommended Action: Present the commendation to Mary Ellen Fox and Mike Fox, Sr. Commendation for 50th Anniversary of the Valle Monte League’s Christmas Tree Elegance Recommended Action: Present the commendation to representatives of the Valle Monte League. Certificate for House Family Vineyards Recommended Action: Present the certificate to David House of House Family Vineyards. Certificates for Saratoga Award-Winning Businesses Recommended Action: Present the certificates to the award-winning businesses of Saratoga. Saratoga City Council Agenda – Page 3 of 6 Commendation for John Ku Recommended Action: Present the commendation to John Ku. 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on November 1, 2017. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 10/31/2017 Period 4; and 11/07/2017 Period 5. 1.3. Treasurer’s Report for the Month Ended September 30, 2017 Recommended Action: Review and accept the amended Treasurer’s Report for the month ended September 30, 2017. 1.4. Memorandum of Understanding with Santa Clara County Accepting FEMA Hazard Mitigation Performance Grant Funding Recommended Action: Adopt a Resolution approving a MOU accepting FEMA Hazard Mitigation Performance Grant funding for up to $50,859 1.5. Resolution to adopt a list of projects funded by SB 1: The Road Repair and Accountability Act for funding the Annual Roadway Improvements Project. Recommended Action: Adopt Resolution to adopt a list of projects funded by SB 1: The Road Repair and Accountability Act for funding the Annual Roadway Improvements Project. 2. PUBLIC HEARING None Saratoga City Council Agenda – Page 4 of 6 3. GENERAL BUSINESS 3.1. Youth Commission Fundraising Plan Recommended Action: Approve the Youth Commission to Fundraising Fund to collect donations and seek sponsorship of various Youth Commission events and activities. COUNCIL ASSIGNMENTS Mayor Emily Lo Hakone Foundation Board & Executive Committee KSAR Community Access TV Board Public Art Committee Santa Clara County Library Joint Powers Authority West Valley Mayors and Managers Vice Mayor Mary-Lynne Bernald Association of Bay Area Governments Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County-Selection Committee Hakone Foundation Board Public Art Committee Saratoga Historical Foundation South Flow Arrivals Ad Hoc Committee West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Cities Association of Santa Clara County Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Sanitation District Council Member Howard Miller America in Bloom Committee Saratoga Ministerial Association Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board Council Member Rishi Kumar Saratoga Chamber of Commerce & Destination Saratoga Saratoga Sister City Organization Santa Clara County Expressway Plan 2040 Policy Advisory Board Santa Clara Valley Water District Commission CITY COUNCIL ITEMS CITY MANAGER'S REPORT Saratoga City Council Agenda – Page 5 of 6 STUDY SESSION Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Review of City Council Strategic Goals. Recommended Action: Review the City Council’s strategic goals and objectives and provide direction to staff on any changes. ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Nora Pimentel, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on November 9, 2017 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 9th day of November 2017at Saratoga, California. Nora Pimentel, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] 11/15 4:30 p.m. Study Session – Commissioner Request for Reinstatement |4:45 Commission Interviews: Heritage Preservation & Traffic Safety | Study Session – City Council Norms Seating Arrangement | 6:00 p.m. Joint Meeting with Assembly Member Evan Low | 7:00 p.m. Regular Session | Study Session – City Council Strategic Goals 12/06 6:00 p.m. Joint Meeting with San Jose Animal Services | 7:00 p.m. Reorganization followed by Regular Session 12/20 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2017 Saratoga City Council Agenda – Page 6 of 6 Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater at 13777 Fruitvale Avenue.