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Home My WebLink About12-06-2017 City Council Meeting agendaSaratoga City Council Agenda – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING DECEMBER 6, 2017 6:00 P.M. JOINT MEETING Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 AGENDA ITEMS: Joint Meeting with San Jose Animal Care & Services 7:00 P.M. REORGANIZATION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on November 30, 2017. REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. AGENDA ITEMS Remarks from Outgoing Mayor Recommended Action: Hear remarks from outgoing Mayor Emily Lo, members of the City Council, and public. Appointment of Mayor & Vice Mayor Recommended Action: Appoint Mayor and Vice Mayor: 1) City Clerk declares the offices of Mayor and Vice Mayor to be vacant; 2) Nomination of the Mayor; 3) Administer Oath of Office to New Mayor; 4) Nomination of the Vice Mayor; and 5) Administer Oath of Office to New Vice Mayor. Saratoga City Council Agenda – Page 2 of 5 Remarks from New Mayor and New Vice Mayor Recommended Action: Hear remarks from newly appointed Mayor and Vice Mayor, members of the City Council, and public. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 ANNOUNCEMENTS CEREMONIAL ITEMS Commendations for Outgoing City Commissioners Recommended Action: Read and present commendations. Appointment of Commissioners & Oath of Office Recommended Action: Approve the attached resolution appointing 1 member to the Heritage Preservation Commission and 3 members to the Traffic Safety Commission; and direct the City Clerk to administer the Oath of Office. 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on November 15, 2017. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 11/14/2017 Period 5; 11/21/2017 Period 5; and 11/28/2017 Period 5. 1.3. Treasurer’s Report for the Month Ended October 31, 2017 Recommended Action: Review and accept the Treasurer’s Report for the month ended October 31, 2017. Saratoga City Council Agenda – Page 3 of 5 1.4. City Council Norms Update Recommended Action: Adopt a resolution amending the City of Saratoga City Council Norms of Operations Section 5.A Seating Arrangement of the City Council. 1.5. Final map approval for two lots located on Mt. Eden Road (APN 503-13-127 & 128) Owners: Fred & Chris Irany and Robert & Jonlyn Karr Recommended Action: 1. Move to adopt Resolution granting final map approval of tentative map application No. SUB 10-0001 for two lots located on Mt. Eden Road (APN 503-13-127 & 503-13- 128). 2. Move to authorize the City Manager to execute the Subdivision Improvement Agreement. 1.6. Final Acceptance of Subdivision Dedication – Subdivision Application No. SUB08- 0002 Quito Road Recommended Action: 1. Move to accept offers of dedication within the Subdivision SUB08-0002. 2. Move to adopt the resolution rescinding the previously rejected Offers of Dedications and accepting dedication of streets or portions of streets and trails within Subdivision SUB08-0002 which includes incorporating the sidewalk and curb and gutter along a portion of Quito Road into the City’s publicly maintained street system. 2. PUBLIC HEARING Items placed under this section of the Agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. During Public Hearings for appeals, Applicants/Appellants and/or their representatives have a total of ten (10) minutes maximum for opening statements. Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. After public comment, the Applicant/Appellants and/or their representatives have a total of five (5) minutes maximum for closing statements. Items requested for continuance are subject to the City Council's approval at the Council Meeting. 2.1. Proposed Modifications to the Sign Ordinance (Article 15-30) regarding lighting on signs and enforcement of the prohibition of off-site signs in the public right of way. Recommended Action: 1. Conduct a public hearing. 2. Introduce and waive the first reading of the ordinance (Attachment 1). 3. Direct staff to place the ordinance on the Consent Calendar for adoption at the next regular meeting of the City Council. 2.2. Annual Code Update for 2017 Recommended Action: Conduct the public hearing, introduce and waive the first reading of the attached ordinance updating various provisions of the City Code and rescinding and issuing the final report on the Marijuana Cultivation Urgency Interim Ordinances, and direct staff to place the matter on the consent calendar for the next regular meeting of the City Council. Saratoga City Council Agenda – Page 4 of 5 3. GENERAL BUSINESS 3.1. Approve Contract with BKF Engineers for 90% design of the Guava Court Pedestrian Railroad Crossing in the amount of $135,380 Recommended Action: Approve and authorize the City Manager to execute a contract with BKF Engineers for 90% design of the Guava Court Pedestrian Railroad Crossing in the amount of $135,380. 3.2. Public Safety Task Force Funding Requests & Fundraising Plan Recommended Action: Consider request from the Public Safety Task Force to: 1) allocate funds for various Public Safety Task Force work plan items; and 2) approve a fundraising plan for the Saratoga Safety Fair. 3.3. Review of City Council Assignments Recommended Action: Review the list of City Council assignments and provide direction on changes to items included in the assignments. COUNCIL ASSIGNMENTS Mayor Emily Lo Hakone Foundation Board & Executive Committee KSAR Community Access TV Board Public Art Committee Santa Clara County Library Joint Powers Authority West Valley Mayors and Managers Vice Mayor Mary-Lynne Bernald Association of Bay Area Governments Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County-Selection Committee Hakone Foundation Board Public Art Committee Saratoga Historical Foundation South Flow Arrivals Ad Hoc Committee West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Cities Association of Santa Clara County Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Sanitation District Council Member Howard Miller America in Bloom Committee Saratoga Ministerial Association Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board Saratoga City Council Agenda – Page 5 of 5 Council Member Rishi Kumar Saratoga Chamber of Commerce & Destination Saratoga Saratoga Sister City Organization Santa Clara County Expressway Plan 2040 Policy Advisory Board Santa Clara Valley Water District Commission CITY COUNCIL ITEMS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Nora Pimentel, CMC, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on November 30, 2017 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 30th day of NOVEMBER 2017 at Saratoga, California. Nora Pimentel, CMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] 12/06 6:00 p.m. Joint Meeting with San Jose Animal Services | 7:00 p.m. Reorganization followed by Regular Session 12/20 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2017