HomeMy WebLinkAbout12-20-2017 City Council Meeting AgendaSaratoga City Council Agenda – Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
DECEMBER 20, 2017
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on December 14, 2017.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Oath of Office for Mayor Mary-Lynne Bernald
Recommended Action:
Direct the City Clerk to administer the Oath of Office to new Mayor, Mary-Lynne Bernald.
Recognition of the Santa Clara County Sheriff’s Office
Recommended Action:
Present commendations to representatives to the Santa Clara County Sheriff’s Office.
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on December 6,
2017.
Saratoga City Council Agenda – Page 2 of 5
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
12/5/2017 Period 6 and 12/12/2017 Period 6.
1.3. Annual Code Update for 2017
Recommended Action:
Waive the second reading and adopt the attached ordinance updating various provisions of
the City Code and rescinding and issuing the final report on the Marijuana Cultivation
Urgency Interim Ordinances.
1.4. Proposed Modifications to the Sign Ordinance (Article 15-30) Regarding Lighting on
Signs and Enforcement of the Prohibition of Off-Site Signs in the Public Right of Way
Recommended Action:
Waive the second reading and adopt the attached ordinance regarding lighting on signs and
enforcement of the prohibition of off-site signs in the public right of way.
1.5. Notice of Completion - Damon Lane Retaining Wall Replacement Project
Recommended Action:
Move to accept the Damon Lane Retaining Wall Replacement Project contract as complete
and authorize staff to record the Notice of Completion.
1.6. Amendment to Increase Contract Payment Terms with Siemens Industry Inc. for
Traffic Signals and Lighted Crosswalks Maintenance, Call-outs and Repairs for FY17-18
Recommended Action:
Move to accept an amendment to the contract with Siemens Industry, Inc. for an additional
$27,000 in payment terms for call-outs and repair work for Fiscal year 2017-2018.
1.7. Facility Use Agreement with the Saratoga Federated Church for Use of Storage Area
for Emergency Operations Center Supplies
Recommended Action:
Authorize the City Manager to sign the Joint Use Agreement with Saratoga Federated
Church for use of the enclosed storage area at the rear of the building located at 14382
Saratoga Avenue for storing emergency supplies.
1.8. Participation in the Pooled Liability Assurance Network Joint Powers Authority
Recommended Action:
Adopt a Resolution authorizing the City of Saratoga to participate in the Pooled Liability
Assurance Network Joint Powers Authority. Appoint Michael Taylor to serve as Saratoga’s
representative on the PLAN JPA Board of Directors and designate Mary Furey as the
Alternate.
1.9. Commission Qualifications and Terms Expiring in 2018
Recommended Action:
Accept the list of Commission qualifications and terms expiring in the 2018 calendar year.
Saratoga City Council Agenda – Page 3 of 5
1.10. Annual Audit Reports
Recommended Action:
Review and accept the following annual audit reports for Fiscal Year 2016/17: A.
Comprehensive Annual Financial Report (CAFR); B. Transportation Development Act
Audit Report (MTC Grants); C. Single Audit Report; D. Appropriation Limit Report
(Gann); E. SAS 114 Report; F. SAS 112 Report; and, G. State Controller’s Office Financial
Transaction Report Summary.
2. PUBLIC HEARING
None
3. GENERAL BUSINESS
3.1. Community Event and Street Closure Grant Program
Recommended Action:
Provide direction on the amount of Community Event Grant Program and Street Closure
Grant funds, the secured funding for traditional events/organizations, and the proposed
timeline for the Fiscal Year 2018/19 Community Event Grant Program and Street Closure
Grant.
3.2. Quarterly Communications Report
Recommended Action:
Receive report and provide feedback.
3.3. Budget Adjustment and Contract Authorization for General Plan Update & EIR,
Traffic Analysis, and CEQA Support
Recommended Action:
Adopt a budget adjustment to transfer $57,909 from the General Fund’s Development
Reserve to the General Plan Update & EIR CIP project; authorize the City Manager to 1)
enter into a two-year contract with M-Group for the General Plan Update and EIR, and 2)
enter into a two-year contract with Fehr & Peers to update the Circulation element;
authorize additional City Attorney review for this project funded by the Capital
Improvement Program Budget item.
3.4. Adoption of City Council Assignments
Recommended Action:
Approve the resolution adopting the 2018 Council assignments.
COUNCIL ASSIGNMENTS
Mayor Mary-Lynne Bernald
Association of Bay Area Governments
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County-Selection Committee
Hakone Foundation Board
Public Art Committee
Saratoga Historical Foundation
South Flow Arrivals Ad Hoc Committee
West Valley Solid Waste Management Joint Powers Authority
Saratoga City Council Agenda – Page 4 of 5
Vice Mayor Manny Cappello
Cities Association of Santa Clara County
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Sanitation District
Council Member Howard Miller
America in Bloom Committee
Saratoga Ministerial Association
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
Council Member Emily Lo
Hakone Foundation Board & Executive Committee
KSAR Community Access TV Board
Public Art Committee
Santa Clara County Library Joint Powers Authority
West Valley Mayors and Managers
Council Member Rishi Kumar
Saratoga Chamber of Commerce & Destination Saratoga
Saratoga Sister City Organization
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Santa Clara Valley Water District Commission
CITY COUNCIL ITEMS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Crystal Bothelio, Deputy City Manager for the City of Saratoga, declare that the foregoing agenda for the meeting
of the City Council was posted and available for review on December 14, 2017 at the City of Saratoga, 13777
Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us.
Signed this 14th day of December 2017 at Saratoga, California.
Crystal Bothelio, Deputy City Manager
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City
Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale
Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the
posting of the agenda are also available on the City Website at www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public review at the office
of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City
website.
Saratoga City Council Agenda – Page 5 of 5
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please
contact the City Clerk at 408.868.1294. Notification 24 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II]
12/20 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater
at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2017