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HomeMy WebLinkAbout09-26-2012 Planning Commission PacketTable of Contents Agenda 2 September 12, 2012 Draft Minutes 4 APPLICATION MOD12-0005 / 19915 Mallory Ct. (393-16-026) Nalwa / Lazari Designs – The applicant is requesting design review approval to replace an existing 3,762 sq. ft. one-story, single-family residence destructed by fire damage with a new 4,048 sq. ft. one-story, single-family residence. The height of the proposed new residence is less than 22 feet. This project was continued from the 8/22/2012 Planning Commission Meeting. Staff Report - 19915 Mallory Court 6 Att. 1 - Resolution 11 Att. 2 - Previous Staff Report 16 Att. 3 - Before and After - 19915 Mallory Ct.22 Att. 4 - Plans - Exhibit 'A' - 19915 Mallory Ct.25 APPLICATION PDR12-0006 / 14429 Big Basin Way (503-24- 054) Sprint - The applicant is requesting Design Review approval to replace three existing antennas with three new antennas and associated equipment located on top of 14429 Big Basin Way (i.e. Fat Robin Gift Shop). The proposal also includes extending the front parapet along the sides of the building in order to partially screen the proposed new antennas. Staff Contact: Michael Fossati (408) 868-1212. Staff Report - 14429 Big Basin Way 29 Att. 1 - Resolution 34 Att. 2 - Photo Simulations 39 Att. 3 - Coverage Maps 42 Att. 4 - RF Analysis 44 Att. 5 - Project Letter and Neighbor Notifications 56 Att. 6 - Public Hearing Notice, Addresses & Map 61 Att. 7 - E-mail from citizen 65 Att. 8 - Plans, Exhibit 'A'66 Presentation of the Village Sidewalk & Pedestrian Enhancement Phase II Capital Improvement Project Memo 75 Phase II Plans 76 7/18 City Council Staff Report 94 7/18 City Council minutes 97 1 AGENDA REGULAR MEETING SARATOGA PLANNING COMMISSION Wednesday, September 26, 2012 REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES Action Minutes from the Regular Planning Commission Meeting of September 12, 2012 COMMUNICATIONS FROM COMMISSION & PUBLIC Oral Communications on Non-Agendized Items Any member of the Public will be allowed to address the Planning Commission for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Planning Commission from discussing or taking action on such items. However, the Planning Commission may instruct staff accordingly regarding Oral Communications under Planning Commission direction to Staff. Oral Communications – Planning Commission Direction to Staff REPORT OF APPEAL RIGHTS If you wish to appeal any decision on this Agenda, you may file an “Appeal Application” with the City Clerk within fifteen (15) calendar days of the date of the decision, pursuant to Municipal Code 15-90.050 (b). PUBLIC HEARING All interested persons may appear and be heard at the above time and place. Applicants and their representatives have a total of ten minutes maximum for opening statements. Members of the Public may comment on any item for up to three minutes. Applicants and their representatives have a total of five minutes maximum for closing statements. 1. APPLICATION MOD12-0005 / 19915 Mallory Ct. (393-16-026) Nalwa / Lazari Designs – The applicant is requesting design review approval to replace an existing 3,762 sq. ft. one-story, single-family residence destructed by involuntary damage (i.e. fire) with a new 4,048 sq. ft. one-story, single-family residence. The height of the proposed new residence is less than 22 feet. This project was continued to a date certain from the 8/22/2012 PC Meeting. Recommended action: Adopt Resolution No. 12-038 approving the project subject to conditions of approval. 2. APPLICATION PDR12-0006 / 14429 Big Basin Way (503-24-054) Sprint - The applicant is requesting Design Review approval to replace three existing antennas with three new antennas and associated equipment located on top of 14429 Big Basin Way (i.e. Fat Robin Gift Shop). The proposal also includes extending the front parapet along the sides of the building in order to partially screen the proposed new antennas. Staff Contact: Michael Fossati (408) 868-1212. 2 Recommended action: Staff recommends the Planning Commission adopt Resolution No. 12-043 approving Design Review PDR12-0006 subject to conditions of approval. NEW BUSINESS 1. Presentation of the Village Sidewalk & Pedestrian Enhancement Phase II Capital Improvement Project Recommended action: Receive presentation 2. Cancelation of the October 10, 2012 meeting as there are no planning applications scheduled for this date. Recommended action: Cancel the meeting. DIRECTOR/COMMISSION COMMUNICATION ADJOURNMENT TO THE NEXT MEETING - Wednesday, October 24, 2012 at 7:00 p.m. in the Council Chambers/Civic Theater 13777 Fruitvale Avenue, Saratoga, CA In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Planning Commission by City Staff in connection with this agenda are available at the office of the Community Development at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the Planning Commission concurrently with the posting of the agenda are also available on the City website at www.saratoga.ca.us. Any materials distributed by staff after the posting of agenda are available for public review at the Community Development Department at the time they are distributed to the Planning Commission. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269 or ctclerk@saratoga.ca.us. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II). CERTIFICATE OF POSTING OF AGENDA I, Abby Ayende, Office Specialist III for the City of Saratoga, declare that the foregoing agenda for the meeting of the Planning Commission was posted and available for public review on September 20, 2012 at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and on the City’s website at www.saratoga.ca.us. You can also sign up to receive email notifications when Commission agendas and minutes have been added to the City at website http://www.saratoga.ca.us/contact/email_subscriptions.asp. NOTE: To view previous Planning Commission meetings anytime, go the City Video Archives at www.saratoga.ca.us 3 ACTION MINUTES REGULAR MEETING SARATOGA PLANNING COMMISSION Wednesday, September 12, 2012 REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL ABSENT Commissioner Hlava APPROVAL OF MINUTES Action Minutes from the Regular Planning Commission Meeting of August 22, 2012 (Approved with changes 5:0:2(Zhao-abstain, Hlava absent)) COMMUNICATIONS FROM COMMISSION & PUBLIC The Commission requested name badges similar to the Library & Park and Recreation Commissions. Oral Communications on Non-Agendized Items Any member of the Public will be allowed to address the Planning Commission for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Planning Commission from discussing or taking action on such items. However, the Planning Commission may instruct staff accordingly regarding Oral Communications under Planning Commission direction to Staff. Oral Communications – Planning Commission Direction to Staff REPORT OF APPEAL RIGHTS If you wish to appeal any decision on this Agenda, you may file an “Appeal Application” with the City Clerk within fifteen (15) calendar days of the date of the decision, pursuant to Municipal Code 15-90.050 (b). PUBLIC HEARING All interested persons may appear and be heard at the above time and place. Applicants and their representatives have a total of ten minutes maximum for opening statements. Members of the Public may comment on any item for up to three minutes. Applicants and their representatives have a total of five minutes maximum for closing statements. 1. APPLICATION PDR 12-0012; 14562 Horseshoe Drive (397-20-030); JD & Harpreet Buttar / Seema Mittal - The applicant requests approval to replace a 1,807 square foot home with a new 5,583 square foot two-story home. Staff Contact: Cynthia McCormick (408) 868-1230. Action: Adopted Resolution No. 12-039 approving the project subject to conditions of approval. (Approved, 6:0:1(Hlava)) 2. APPLICATION PDR12-0014 & VAR12-0002; 20760 Wildwood Way (503-26-051); Mark Mikl - The applicant requests approval to replace a non-conforming structure with a new 1,867 square foot two-story home (not including the basement). The applicant is also requesting a variance for a reduced front setback, 4 reduced rear first story setback, and a reduced left side second story setback. Staff Contact: Cynthia McCormick (408) 868-1230. Action: Adopted Resolution No. 12-040 approving the project subject to conditions of approval. (Approved, 6:0:1(Hlava)) 3. APPLICATION PDR12-0010 – 14966 Sobey Road (397-18-039) Jean / Kohlsaat - The applicant is requesting Design Review approval to replace an existing one-story residence with a new two-story 5,750 sq. ft. residence and attached garage. The height of the proposed residence would be no taller than 22 feet above average grade. The 1.11 acre lot is located in the R-1-40,000 zoning district. Staff Contact: Michael Fossati (408) 868-1212. Action: Adopted Resolution No. 12-041 approving the project subject to conditions of approval. (Approved, 6:0:1(Hlava)) 4. APPLICATION PDR12-0013; 12383 Saratoga-Sunnyvale Road (386-53-019); Sprint - The applicant is requesting approval to replace three new panel antennas and install six remote radio units on an approximately 146 foot tall PG&E lattice tower. Two new equipment cabinets would be installed beneath the tower within an existing 468 square foot fenced enclosure. Staff Contact: Christopher Riordan (408)868-1235 Action: Adopted Resolution No. 12-042 approving the project subject to conditions of approval. (Approved, 6:0:1(Hlava)) NEW BUSINESS DIRECTOR/COMMISSION COMMUNICATION The Commission directed staff to agendize a presentation of the Village Sidewalk & Pedestrian Enhancements Phase II project that includes the proposed arch at the entrance to the Village. ADJOURNMENT TO THE NEXT MEETING - Wednesday, September 26, 2012 at 7:00 p.m. in the Council Chambers/Civic Theater 13777 Fruitvale Avenue, Saratoga, CA In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Planning Commission by City Staff in connection with this agenda are available at the office of the Community Development at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the Planning Commission concurrently with the posting of the agenda are also available on the City website at www.saratoga.ca.us. Any materials distributed by staff after the posting of agenda are available for public review at the Community Development Department at the time they are distributed to the Planning Commission. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269 or ctclerk@saratoga.ca.us. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II). CERTIFICATE OF POSTING OF AGENDA I, Abby Ayende, Office Specialist III for the City of Saratoga, declare that the foregoing agenda for the meeting of the Planning Commission was posted and available for public review on September 6, 2012 at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and on the City’s website at www.saratoga.ca.us. You can also sign up to receive email notifications when Commission agendas and minutes have been added to the City at website http://www.saratoga.ca.us/contact/email_subscriptions.asp. NOTE: To view previous Planning Commission meetings anytime, go the City Video Archives at www.saratoga.ca.us 5 REPORT TO THE PLANNING COMMISSION Meeting Date: September 26, 2012 Application: Design Review MOD12-0005 Location / APN: 19915 Mallory Ct. / 393-16-026 Owner / Applicant: Nalwa Staff Planner: Michael Fossati 19915 Mallory Ct. 6 . SUMMARY PROJECT DESCRIPTION: The applicant is requesting Design Review approval to replace an existing 3,762 sq. ft. single-story residence damaged by fire with a new 4,044 sq. ft. one-story residence. Design Review approval is required pursuant to Saratoga Municipal Code Section 15-45.060(a)(3), as the proposed project is a new single-story structure over 18 feet in height. The site is approximately 14,168 sq. ft. and is located within the R-1-12,500 zoning district. The project was continued from the August 22, 2012 meeting. The Planning Commission recommended the applicant review the proposed design in regards to the prominence of the tower element and the overall relationship with existing residences within the Cumberland / Mallory area. STAFF RECOMMENDATION: Adopt Resolution No. 12-038 approving the project subject to conditions of approval. 7 . PROJECT DISCUSSION AND SITE CHARACTERISTICS Details of the project can be found in the August 22 PC Staff Report (Attachment 2). Changes compared to the previous plans. The applicant has proposed to make additional changes to the previously submitted plans to lessen the prominence of the tower element, while provide a greater balance in terms of design in order to maintain consistency in the immediate neighborhood. Changes to Main Residence • Roof Tile Color – The applicant has proposed a clay roof tile color in a natural earthtone blend of green and gray instead of the previously proposed “muted terra cotta”. • Lower overall roof height – The applicant has lowered the overall roof height approximately 6”. The overall height of the residence is now 21 feet. Changes to Elevation facing Mallory Drive • Lower height of tower element – The previous submittal had the height of the tower element taller than the main roof ridge. The height of the tower element has now been lowered in order to incorporate into the main roof line. This creates a simpler roof form and lessens the prominence of any one feature of the residence. • Main entry element height remains the same – By lowering the heights of the main roof ridge and tower element, the main entry porch roof eave and tower element roof eave effectively have more separation, adding relief to the massing and creating a cleaner design feature in comparison to the previous submittal. • Align roof eaves. The roof eave of the bathroom has been aligned to match the roof eave of the tower element (and top arch portion of the main entry). • Arch windows and rectangular windows aligned – In an effort to create uniformity in the project, the top portions of the arch windows within the living room area (which is located in the tower element) and the bathroom facing Mallory Drive have been aligned. Furthermore, the bottom sills of the rectangular bedroom windows have been aligned with the bottom sills of the arch windows within the bathroom. Changes to Elevation facing Cumberland Drive • Merge the living room with the dining room – The applicant has proposed to merge the living room with the dining room along the eastern elevation facing Cumberland Drive. By merging these two areas, the elevation appears to be softened and less visually striking. This change has increased the floor area by approximately four square feet, but even with the proposed addition, the total floor area is lower than the maximum amount allowed. • Align secondary porch eave with living room / dining room roof eave – The applicant has aligned the roof eaves of the secondary porch and tower element in order to counter balance the prominence of the tower element and soften the elevation seen from Cumberland Drive. 8 . Changes to Rear Elevation • Gable dormers removed. Although not seen from the public right-of-way, the applicant has proposed the removal of the gabled dormers along the rear elevation. By removing the gabled roof structure, the roof plan of the residence is completely done with hip roof forms. Noticing Staff sent a “Notice of Public Hearing” to all property owners within 500 feet of the subject property for the August 22, 2012 public hearing. At that meeting, the project was continued to a date certain (September 26, 2012). The public hearing notice and description of the project was published in the Saratoga News. Design Review Findings The findings required for issuance of a Design Review Approval pursuant to City Code Section 15-45.080 are set forth below and the Applicant has met the burden of proof to support making all of those required findings: (a) The project avoids unreasonable interference with views and privacy. The project has met this finding by proposing a site placement and design that places the visual distance close to the street and farther away from existing residences, as discussed per technique #2 of policy 3 of the Residential Design Guidelines of the City. The proposed new home will not have second story living spaces, windows, or balconies, all which could impact privacy. Privacy impacts from side facing windows are reduced by the corner lot orientation and existing fencing and landscaping. This finding can be made in the affirmative. (b) The project preserves the natural landscape. This project meets this finding in that it project is proposed to be constructed in the general vicinity of the existing residence. The site is flat and the majority of established landscaping is along the property lines. The new residence would be located in the approximate same level area as the existing residence so the existing contours would not be significantly modified. This finding can be made in the affirmative. (c) The project preserves native and heritage trees. The project meets this finding in that no native or heritage trees are either on the site or are being proposed for removal. This finding can be made in the affirmative. (d) The project minimizes the perception of excessive bulk. The project meets this finding with the use of architecturally consistent elements, such as rectangular shaped doors and windows, a hipped roof, and horizontal proportions and eaves that reduce vertical massing. This finding can be made in the affirmative. (e) The project is of compatible bulk and height. This finding can be made in the affirmative in that the overall design of the residence is compatible in bulk and height of neighboring properties within immediate environment, as well as typical 9 . residences on the R1-12,500 zoning district. The existing neighborhood scale includes both one and two-story designs with horizontal massing and low eves lines. The proposed project is compatible with the scale by placing its massing along the length of the lot rather than vertically. This finding can be made in the affirmative. (f) The project uses current grading and erosion control methods. The project meets this finding because the project requires minimal site grading to construct, which will not substantially impact erosion. New hardscape surfaces, such as the decomposed granite walkways and a driveway constructed out of pavers are designed to allow subtle water absorption and drainage, which allows the maximum amount of water to be retained on the site. This finding can be made in the affirmative. (g) The project follows appropriate design policies and techniques. The project meets this finding in that it will utilize the following: a. The proposed project would protect neighbor’s privacy by proper site planning and appropriate landscaping (Policy 4, Technique #2) b. Use of a limited number of materials and colors on a single elevation (Policy 2, Technique #1) c. Increase setbacks for living areas that require more privacy. (Policy 3, Technique #2) d. The architectural style is not restricted by the existing pattern, but is compatible (Policy 1, Technique #5) As discussed above, the finding can be made in the affirmative. ENVIRONMENTAL DETERMINATION: The project is Categorically Exempt from the Environmental Quality Act (CEQA) pursuant Section 15303, “New Construction or Conversion of Small Structures”, Class 3 (a) of the Public Resources Code (CEQA). This exemption allows for the construction or conversion of up to three single-family residences. STAFF RECOMMENDATION Staff recommends the Planning Commission adopt Resolution No. 12-038 approving the project subject to conditions of approval. ATTACHMENTS: 1. Resolution of Approval – 19915 Mallory Ct. 2. Staff Report for 8/22/2012 PC Meeting 3. Elevations for new design 4. Reduced Plans, Exhibit "A.” 10 RESOLUTION NO. 12-038     Attachment 1  A RESOLUTION OF THE CITY OF SARATOGA PLANNING COMMISSION APPROVING DESIGN REVIEW NO. MOD12-0005 FOR THE REPLACEMENT OF AN EXISTING SINGLE-STORY, SINGLE-FAMILY RESIDENCE WITH A NEW SINGLE- STORY, SINGLE-FAMILY RESIDENCE LOCATED AT 19915 MALLORY COURT WHEREAS, an application was submitted by Vic Nalwa, requesting Design Review approval to replace an existing 3,762 sq. ft. single-story, single-family residence with a new 4,048 sq. ft. single-story, single-family residence. Design Review approval is required pursuant to Saratoga Municipal Code Section 15-45.060(a)(3). The site is approximately 14,168 sq. ft. and is located within the R-1-12,500 zoning district. The foregoing work is described as the “Project” in this Resolution; and WHEREAS, the Community Development Department completed an environmental assessment for the project in accordance with the California Environmental Quality Act (CEQA), and recommends that the Planning Commission determine this project exempt. WHEREAS, on August 18, 2012 and September 26, 2012, the Planning Commission held a duly noticed public hearing on the subject application, and considered evidence presented by City staff, the applicant, and other interested parties. NOW THEREFORE, the Planning Commission of the City of Saratoga hereby finds, determines and resolves as follows: Section 1: The recitals set forth above are true and correct and incorporated herein by reference. Section 2: The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 C.C.R. Section 15303, Class 3 “New Construction or Conversion of Small Structures”, of the Public Resources Code (CEQA). This exemption allows for the construction of up to three single-family residences and no exception to that exemption applies. Section 3: The project is consistent with the Saratoga General Plan Policies LU 1.1 in that the City shall continue to be predominately a community of single-family detached residences and LU 1.2 to continue to review all residential development proposals to ensure consistency with Land Use Element goals and Policies. Section 4: The project is consistent with the Saratoga City Code in that the design and improvements are consistent with the design review findings in that the project avoids unreasonable interference with views and privacy; preserves the natural landscape, native and heritage trees; minimizes the perception of excessive bulk and is of compatible bulk and height; uses current grading and erosion control methods; and follows appropriate design policies and techniques. Section 5: The City of Saratoga Planning Commission hereby approves applications MOD12-0005, for the project located at 19915 Mallory Court, subject to the Conditions of Approval attached hereto as Exhibit 1. 11 Resolution No. 12-038  Page 2    PASSED AND ADOPTED by the City of Saratoga Planning Commission this 26th day of September 2012 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ___________________________________ Tina K. Walia Chair, Planning Commission 12 Resolution No. 12-038  Page 3    EXHIBIT 1 CONDITIONS OF APPROVAL MOD12-0005 19915 MALLORY CT. (393-16-026) 1. All conditions below which are identified as permanent or for which an alternative period of time for applicability is specified shall run with the land and apply to the landowner’s successors in interest for such time period. No zoning clearance, or demolition, or grading for this project shall be issued until proof is filed with the city that a certificate of approval documenting all applicable permanent or other term-specified conditions has been recorded by the applicant with the Santa Clara County Recorder’s office in form and content to the Community Development Director. 2. If a condition is not “Permanent” or does not have a term specified, it shall remain in effect until the issuance by the City of Saratoga of a Certificate of Occupancy or its equivalent. 3. The Owner and Applicant will be mailed a statement, after the time the Resolution granting this approval is duly executed, containing a statement of all amounts due to the City in connection with this application, including all consultant fees (collectively “processing fees”). This approval or permit shall expire sixty (60) days after the date said notice is mailed if all processing fees contained in the notice have not been paid in full. No Zoning Clearance or Demolition, Grading, or Building Permit may be issued until the processing fees have been paid in full (and, for deposit accounts, a surplus balance of $500 is maintained). 4. The Project shall maintain compliance with all applicable regulations of the State, County, City and/or other governmental agencies having jurisdiction including, without limitation, the requirements of the Saratoga Zoning Regulations incorporated herein by this reference. 5. As a condition of this Approval, Owner and Applicant hereby agree to defend, indemnify and hold the City and its officers, officials, boards, commissions, employees, agents and volunteers harmless from and against: a. any and all claims, actions or proceedings to attack, set aside, void or annul any action on the subject application, or any of the proceedings, acts or determinations taken, done or made prior to said action; and b. any and all claims, demands, actions, expenses or liabilities arising from or in any manner relating to the performance of such construction, installation, alteration or grading work by the Owner and/or Applicant, their successors, or by any person acting on their behalf. In addition, prior to any Zoning Clearance from the Community Development Director, Owner and Applicant shall execute a separate agreement containing the details of this required Agreement to Indemnify, Hold Harmless and Defend, which shall be subject to prior approval as to form and content by the City Attorney. 13 Resolution No. 12-038  Page 4    COMMUNITY DEVELOPMENT 6. Compliance with Plans. The development shall be located and constructed to include those features, and only those features, as shown on the Approved Plans dated September 19, 2012 denominated Exhibit "A". All proposed changes to the Approved Plans must be submitted in writing with plans showing the changes, including a clouded set of plans highlighting the changes. Such changes shall be subject to approval in accordance with Condition 4, above. 7. Building Division Submittal. Four (4) sets of complete construction plans shall be submitted to the Building Division. These plans shall be subject to review and approval by the City prior to issuance of Zoning Clearance. The construction plans shall, at a minimum include the following: a. Architectural drawings and other plan sheets consistent with those identified as Exhibit “A” on file with the Community Development Department and referenced in Condition No. 6 above; b. A note shall be included on the site plan stating that no construction equipment or private vehicles shall be parked or stored within the root zone of any Ordinance- protected tree on the site; c. The site plan shall contain a note with the following language: “Prior to foundation inspection by the City, the Licensed Land Surveyor of record shall provide a written certification that all building setbacks comply with the Approved Plans,” which note shall represent a condition which must be satisfied to remain in compliance with this Design Review Approval; d. This signed and dated Resolution printed onto separate construction plan pages; e. All additional drawings, plans, maps, reports, and/or materials required by the Building Division. 8. Lighting. Exterior lighting shall be shielded so as not to shine on adjacent properties or public right-of-way. 9. Maintenance of Construction Project Sites. Because this Design Review Approval authorizes a project which requires a Building Permit, compliance with City Code Section 16-75.050 governing maintenance of construction project sites is required. 10. Front yard landscaping. Front yard landscaping shall be installed prior to final inspection or a bond satisfactory to the Community Development Department. 150% of the estimated cost of the installation of such landscaping shall be provided to the City. 11. Stormwater. A stormwater retention plan shall be submitted to the City for review and approval demonstrating how all stormwater will be retained on-site to the maximum extent feasible, and incorporating the New Development and Construction – Best Management Practices on file with the City. If all stormwater cannot be retained on-site, an explanatory note shall be provided on the approved plans and subject to prior City review and approval. 14 Resolution No. 12-038  Page 5    Stormwater runoff from the project site (if any after compliance with this paragraph) shall not be directed toward the adjacent properties. PUBLIC WORKS 12. Encroachment Permit. Applicant (owner) shall obtain an encroachment permit for any and all improvements in any City right-of-way or City easement prior to commencement of the work to implement this Administrative Design Review. 15 REPORT TO THE PLANNING COMMISSION Meeting Date: August 22, 2012 Application: Design Review MOD12-0005 Location / APN: 19915 Mallory Ct. / 393-16-026 Owner / Applicant: Nalwa Staff Planner: Michael Fossati 19915 Mallory Ct. 16 . SUMMARY PROJECT DESCRIPTION: The applicant is requesting Design Review approval to replace an existing 3,762 sq. ft. single-story residence damaged by fire with a new 4,044 sq. ft. one-story residence. Design Review approval is required pursuant to Saratoga Municipal Code Section 15-45.060(a)(3), as the proposed project is a new single-story structure over 18 feet in height. The site is approximately 14,168 sq. ft. and is located within the R-1-12,500 zoning district. STAFF RECOMMENDATION: Adopt Resolution No. 12-038 approving the project subject to conditions of approval. 17 . PROJECT DATA Net Site Area: 0.33 acres (14,168 square feet) Average Slope: Less than 2% General Plan Designation: M-12.5 (Medium Density Residential) Zoning: R1-12,500 Proposed Allowed Proposed Site Coverage Building & Garage Driveways / Parking Walkways/Decks/Pool Coping Total Proposed Site Coverage 4,407 sq. ft. 1,568 sq. ft. 2,134 sq. ft. 7,749 sq. ft. (54%) Maximum Coverage allowed is 7,792 sq. ft. (55%) Floor Area 1st Floor: Garage: Total 3,356 sq. ft. 488 sq. ft. 4,044 SF Maximum Floor Area allowed is 4,050 sq. ft. Grading Cut 200 c.y. Fill 200 c.y. Total 400 c.y. No Grading Limit in the R-1 Zoning District Height (Residence) Lowest Elevation Point: Highest Elevation Point: Average Elevation Point: Proposed Topmost Point: 101.50’ 102.79’ 102.14’ 123.50’ (21.36’) Maximum Building Height is 128.14’ (26 Feet) Setbacks Front: Interior Left Side: Exterior Right Side: Rear: 1st Story 25’ 10’ 25’ 10’ 1st Story 25’ 10’ 25’ 10’ PROJECT DISCUSSION AND SITE CHARACTERISTICS This project is subject to Design Review pursuant to City Code Section 15-45.060(a)(3), any new single-story structure over 18 feet in height. Site Description The 14,168 square feet site is a fully developed area of Saratoga, south of Cox Avenue at Cumberland. The neighborhood is a mixture of one and two-story residences ranch-style homes. The existing residence was substantially damaged by fire in March 2011. The applicant received approval of an Administrative Design Review for the proposed 4,044 sq. ft. residence in June 2012 with a height of 17’ 10”. 18 . Once approved, the applicant proceeded to move forward with working drawings. The project engineer determined that the new foundation would not work with the proposed design, as the proposed foundation wouldn’t provide sufficient clearance from the exterior soil to maintain appropriate stormwater flow away from the foundation (Attachment 2). The project engineer recommended increasing the foundation height, which in turn, increased the height of the proposed residence. The proposed thicker foundation and steeper roof have increased the proposed residence from 17’ 10” to 21’ 5”. Architectural Style The architectural style is a modern single family home which includes materials such as integral stucco exterior walls, foam trim, dual glazed vinyl windows, and tile roof. The proposed exteriors include “eggshell” off-white stucco, “bungalow beige” trim, “white” windows, and a muted “terra cotta” flat tile concrete roof. Detail Colors and Materials Mfg. & Specification Windows White – Vinyl TBD Garage Door Eggshell – Metal TBD Trim Beige - Foam TBD Building Ext. Eggshell – Integrated Color Stucco TBD Roofing Muted Terra Cotta – flat concrete tile TBD Trees There are no trees on the yard. The applicant has proposed to plant shade trees at the north eastern and southeastern portions of the property, per the landscape plan. Landscaping The applicant is proposing a standard driveway along Cumberland Drive, and a semi-circular driveway along Mallory Court. Decorative pillars and lights would be installed on all three driveway entrances. The remaining front yard areas would be filled with a standard sod lawn. Energy Efficiency The applicant submitted a Build-it-Green GreenPoint with a score of 77 points. Green features of the proposed project include engineered lumber for the beams and headers, 24 inch roof overhangs, and high-efficiency water fixtures throughout the home. Neighbor Correspondence The applicant submitted neighbor notification forms from five neighboring property owners. Per the signed notifications, there were no objections to the project. 19 . Staff sent a “Notice of Public Hearing” to all property owners within 500 feet of the subject property. The public hearing notice and description of the project was published in the Saratoga News. DESIGN REVIEW FINDINGS The findings required for issuance of a Design Review Approval pursuant to City Code Section 15-45.080 are set forth below and the Applicant has met the burden of proof to support making all of those required findings: (a) The project avoids unreasonable interference with views and privacy. The project has met this finding by proposing a site placement and design that places the visual distance close to the street and farther away from existing residences, as discussed per technique #2 of policy 3 of the Residential Design Guidelines of the City. The proposed new home will not have second story living spaces, windows, or balconies, all which could impact privacy. Privacy impacts from side facing windows are reduced by the corner lot orientation and existing fencing and landscaping. This finding can be made in the affirmative. (b) The project preserves the natural landscape. This project meets this finding in that it project is proposed to be constructed in the general vicinity of the existing residence. The site is flat and the majority of established landscaping is along the property lines. The new residence would be located in the approximate same level area as the existing residence so the existing contours would not be significantly modified. This finding can be made in the affirmative. (c) The project preserves native and heritage trees. The project meets this finding in that no native or heritage trees are either on the site or are being proposed for removal. This finding can be made in the affirmative. (d) The project minimizes the perception of excessive bulk. The project meets this finding with the use of architecturally consistent elements, such as rectangular shaped doors and windows, a hipped roof, and horizontal proportions and eaves that reduce vertical massing. This finding can be made in the affirmative. (e) The project is of compatible bulk and height. This finding can be made in the affirmative in that the overall design of the residence is compatible in bulk and height of neighboring properties within immediate environment, as well as typical residences on the R1-12,500 zoning district. The existing neighborhood scale includes both one and two-story designs with horizontal massing and low eves lines. The proposed project is compatible with the scale by placing its massing along the length of the lot rather than vertically. This finding can be made in the affirmative. (f) The project uses current grading and erosion control methods. The project meets this finding because the project requires minimal site grading to construct, which will not substantially impact erosion. New hardscape surfaces, such as the decomposed granite walkways and a driveway constructed out of pavers are designed to allow 20 . subtle water absorption and drainage, which allows the maximum amount of water to be retained on the site. This finding can be made in the affirmative. (g) The project follows appropriate design policies and techniques. The project meets this finding in that it will utilize the following: a. The proposed project would protect neighbor’s privacy by proper site planning and appropriate landscaping (Policy 4, Technique #2) b. Use of a limited number of materials and colors on a single elevation (Policy 2, Technique #1) c. Increase setbacks for living areas that require more privacy. (Policy 3, Technique #2) d. The architectural style is not restricted by the existing pattern, but is compatible (Policy 1, Technique #5) As discussed above, the finding can be made in the affirmative. ENVIRONMENTAL DETERMINATION: The project is Categorically Exempt from the Environmental Quality Act (CEQA) pursuant Section 15303, “New Construction or Conversion of Small Structures”, Class 3 (a) of the Public Resources Code (CEQA). This exemption allows for the construction or conversion of up to three single-family residences. STAFF RECOMMENDATION Staff recommends the Planning Commission adopt Resolution No. 12-038 approving the project subject to conditions of approval. ATTACHMENTS: 1. Resolution of Approval – 19915 Mallory Ct. 2. Letter from Bay Land Consulting, dated 7/23/12 3. Neighbor Notification Forms – 19915 Mallory Ct. 4. Build-it-Green Checklist – 19915 Mallory Ct. 5. Public hearing notice and mailing addresses for project notification 6. Reduced Plans, Exhibit "A.” 21 22 23 24 25 26 27 28 REPORT TO THE PLANNING COMMISSION Application No./Location: PDR12-0006 - 14429 Big Basin Way Type of Application: Design Review to Replace Existing Cellular Antennas Applicant/Owner: Sprint Staff Planner: Michael Fossati, Planner Meeting Date: September 26, 2012 APN: 503-24-054 SITE 14429 Big Basin Way 29 SUMMARY ZONING GENERAL PLAN DESIGNATION CH-1 (Commercial Historic – 1) CR (Commercial Retail) PROJECT DESCRIPTION: The applicant is requesting Design Review approval to replace three existing antennas with three new antennas located on the rooftop of 14429 Big Basin Way. The project also includes the installation of six new Remote Radio Units and associated equipment. The proposal will not increase the height of the existing building. A parapet is being proposed to partially mask the antennas from the public right-of-way. STAFF RECOMMENDATION: Staff recommends the Planning Commission adopt Resolution No. 12-043 approving Design Review PDR12-0006 subject to conditions of approval. 30 Application No. PDR12-0006 PROJECT DISCUSSION Site Characteristics and Background The applicant is requesting Design Review approval for the replacement of three existing cellular communications antennas on the rooftop of The Fat Robin / La Mesa Linens at 14429 Big Basin Way. The existing antennas are located near the center of the roof. The proposed antennas would be installed in the same location as the existing antennas. The proposed antennas are six feet tall, which is one foot taller than the existing antennas. In order to mitigate the height increase of the new antennas, the applicant has proposed to install a new parapet along the building sides of 14429 Big Basin Way. The new parapet would substantially screen the antennas from Big Basin Way. A photo simulation of the proposed antennas and parapet has been included as Attachment #2. Staff recommends that prior to final building approval, the decorative cornices along the side elevations be removed prior to the parapet being constructed. The applicant is proposing to replace the antennas in order to upgrade the existing 3G technology to 4G (also known as LTE). A wireless coverage exhibit demonstrating the range of the new antennas is included as Attachment #3. The applicant has stated that the coverage area does not change with the new 4G technology but the capacity and data speeds would increase significantly. The project also includes the installation of six Radio Remote Units and two accessory cabinets. Those radio units, which are approximately one and half feet tall, will be completely screened by the proposed parapet. The accessory cabinets would replace existing cabinets that are currently installed in the Sprint compound in the rear of the building. Similar to the radio units, the accessory cabinets would be completely screened from view. FCC Requirements Under the Telecommunications Act of 1996, the Federal Communications Commission (FCC) has exclusive jurisdiction over RF emissions from personal cellular antenna facilities. Any concerns regarding health or safety aspects of the wireless sites are not within the purview of the Planning Commission. Pursuant to its authority under federal law, the FCC has established rules to regulate the safety of emissions from these facilities. The applicant has provided a Radio Frequency (RF) Analysis (Attachment #4) which concludes that the proposed telecommunications facility would comply with the FCC’s current prevailing standard. Due to the applicants mounting locations on the rooftop, the antennas would not be accessible to the general public and in compliance with FCC public exposure guidelines. A condition has been added to the attached resolution that the applicant must meet all requirements established by the FCC. Correspondence and Neighbor Review The applicant sent out project description letters directly to property owners nearby the proposed site. Ten letters were sent via certified mail, but only four were returned. A copy of the letter and the signed neighbor comment forms are included as Attachment #5. Page 3 of 5 31 Application No. PDR12-0006 The “Notice of Public Hearing” was mailed to property owners within 500 feet of the subject property (Attachment #6). The public hearing notice and description of the project was also published in the Saratoga News. One comment was received. Staff has included the e-mail for your review (Attachment #7). Staff sent the commenter a picture of the photo simulations for their review. Staff has not received a reply from the commenter to date. Wireless Design Review Findings This will be first project reviewed under the new wireless design review findings that are contained with Article 15 - 44 of the City Code. The findings required for issuance of a design review approval pursuant to City Code Section 15-44.025 are set forth below. The Applicant has met the burden of proof to support making all of those required findings: (a) That the wireless telecommunications facility is or can be co-located with another wireless telecommunications facility located on a structure or an existing utility pole/tower in the public right of way unless the applicant has demonstrated that such location is not technically for operationally feasible. The proposed structure meets this finding because it will be installed on an existing building and co-located with existing wireless carriers. The proposed location was chosen simply to upgrade the existing wireless facility with modernized equipment. This finding can be made in the affirmative. (b) That the wireless telecommunication facility and related structures incorporate architectural treatments and screening to substantially include (1) appropriate and innovative stealth design solutions; (2) techniques to blend with the surrounding environment and predominant background; (3) colors and materials that are non- reflective; (4) exterior textures to match the existing support structure or building; and (5) reasonably compatible height with the existing surrounding environment. The proposed structure meets this finding because the project includes an architectural treatment in the form of a continued parapet to visually screen the proposed antenna while match the exterior texture of the existing building. This finding can be made in the affirmative. (c) That landscaping and fencing provide visual screening of the wireless communication facility’s ground mounted equipment, related structures, and that fencing material is compatible with the image and aesthetics of the surrounding area. The proposed structure meets this finding because the associated equipment (including, but not limited to the equipment and battery cabinet) will be completely enclosed within the existing Sprint equipment compound, which will continue to provide a visual screen from the public parking lot and all other public areas. This finding can be made in the affirmative. Environmental Review The proposed project, which includes installation and replacement of wireless equipment to the rooftop of an existing building, is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303 of the Guidelines for Implementation of CEQA. This Class 3 exemption applies to new construction and installation of small, new equipment and facilities in small structures. Page 4 of 5 32 Application No. PDR12-0006 Page 5 of 5 Attachments: 1. Resolution 2. Photo Simulation – 14429 Big Basin Way 3. Coverage Maps – 14429 Big Basin Way 4. RF Analysis – 14429 Big Basin Way 5. Project letter and signed Neighborhood Notification forms 6. Public Notice, Addresses and Noticing Map 7. Comment regarding project 8. Reduced Plans (Exhibit A) 33 RESOLUTION NO: 12-043 A RESOLUTION OF THE CITY OF SARATOGA PLANNING COMMISSION APPROVING DESIGN REVIEW PDR12-0013 REGARDING WIRELESS ANTENNAS LOCATED AT 14429 BIG BASIN WAY WHEREAS, an application was submitted by Sprint requesting Design Review approval to remove three existing 3G cellular panel antennas and install three new 4G panel antennas, six Remote Radio Units, and associated equipment on the rooftop of an existing building located at 14429 Big Basin Way (APN 503-24-054). The site is located within the CH-1 Zoning District. WHEREAS, the Community Development Department completed an environmental assessment for the project in accordance with the California Environmental Quality Act (CEQA), and recommends that the Planning Commission determine this project exempt. WHEREAS, on September 26, 2012, the Planning Commission held a duly noticed public hearing on the subject application, and considered evidence presented by City Staff, the applicant, and other interested parties. NOW THEREFORE, the Planning Commission of the City of Saratoga hereby finds, determines and resolves as follows: Section 1: The recitals set forth above are true and correct and incorporated herein by reference. Section 2: The project is Categorically Exempt from the Environmental Quality Act (CEQA) pursuant Section 15303, “New Construction or Conversion of Small Structures”, Class 3 (a) of the Public Resources Code (CEQA). This exemption applies to new construction and installation of small, new equipment and facilities in small structures. Section 3: The project is consistent with the following Saratoga General Plan Policies: Land Use Goal 13 which provides that the City shall use the Design Review process to assure that new construction and major additions thereto are compatible with the site and the adjacent surroundings; Land Use Element Policy 5.2 which states that Development proposals shall be evaluated against City standards and guidelines to assure that the related traffic, noise, light, appearance, and intensity of the proposed use have limited adverse impact on the area and can be fully mitigated; and Conservation Element Policy 6.0 which provides that the City shall protect the existing rural atmosphere of Saratoga by carefully considering the visual impact of new development. Section 4: The project is consistent with the Saratoga City Code in that the design and improvements are consistent with the design review findings in that the project is co-located with another wireless telecommunications facility, blends in with the surrounding environment and predominant background, and is appropriately screened visually. Attachment 1 34 Resolution No. 12-043 Section 5: The City of Saratoga Planning Commission hereby approves PDR12-0006 located at 14429 Big Basin Way, subject to the Findings, and Conditions of Approval attached hereto as Exhibit 1. PASSED AND ADOPTED by the City of Saratoga Planning Commission on this 26th day of September 2012 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ____________________________ Tina K. Walia Chair, Planning Commission 35 Resolution No. 12-043 Exhibit 1 CONDITIONS OF APPROVAL PDR12-0006 14429 BIG BASIN WAY (APN 503-24-054) A. GENERAL 1. All conditions below which are identified as permanent or for which an alternative period of time for applicability is specified shall run with the land and apply to the landowner’s successors in interest for such time period. No zoning clearance, or demolition, grading for this project shall be issued until proof is filed with the city that a certificate of approval documenting all applicable permanent or other term-specified conditions has been recorded by the applicant with the Santa Clara County Recorder’s office in form and content to the Community Development Director. 2. If a condition is not “Permanent” or does not have a term specified, it shall remain in effect until the issuance by the City of Saratoga of a Certificate of Occupancy or its equivalent. 3. Conditions may be modified only by the Planning Commission unless modification is expressly otherwise allowed by the City Code including but not limited to Sections 15-80.120 and/or 16- 05.035, as applicable. 4. The City shall mail to the Owner and Applicant a notice in writing, on or after the time the Resolution granting this Approval is duly executed containing a statement of all amounts due to the City in connection with this application, including all consultant fees (collectively “processing fees”). THIS APPROVAL OR PERMIT SHALL EXPIRE SIXTY (60) DAYS AFTER THE DATE SAID NOTICE IS MAILED IF ALL PROCESSING FEES CONTAINED IN THE NOTICE HAVE NOT BEEN PAID IN FULL. No Zoning Clearance or Demolition, Grading, or Building Permit may be issued until the Community Development Director certifies that all processing fees have been paid in full (and, for deposit accounts, a surplus balance of $500 is maintained). 5. A Building Permit must be issued and construction commenced within 36 months from the date of adoption of this Resolution or the Design Review Approval will expire unless extended in accordance with the City Code. 6. The Project shall maintain compliance with all applicable regulations of the State, County, City and/or other governmental agencies having jurisdiction including, without limitation, the requirements of the Saratoga Zoning Regulations incorporated herein by this reference. 7. Prior to issuance of any Demolition, Grading, or Building Permit to implement this Design Review Approval the Owner or Applicant shall obtain a “Zoning Clearance” from the Community Development Director by submitting final plans for the requested permit to the Community Development Department for review to ascertain compliance with the requirements of this Resolution. 36 Resolution No. 12-043 8. As a condition of this Approval, Owner and Applicant hereby agree to defend, indemnify and hold the City and its officers, officials, boards, commissions, employees, agents and volunteers harmless from and against: a. any and all claims, actions or proceedings to attack, set aside, void or annul any action on the subject application, or any of the proceedings, acts or determinations taken, done or made prior to said action; and b. any and all claims, demands, actions, expenses or liabilities arising from or in any manner relating to the performance of such construction, installation, alteration or grading work by the Owner and/or Applicant, their successors, or by any person acting on their behalf. In addition, prior to any Zoning Clearance from the Community Development Director, Owner and Applicant shall execute a separate agreement containing the details of this required Agreement to Indemnify, Hold Harmless and Defend, which shall be subject to prior approval as to form and content by the City Attorney. B. COMMUNITY DEVELOPMENT 9. Compliance with Plans and Description of Use. The development shall be located and constructed to include those features, and only those features, as shown on the Approved Plans and Description of Use, denominated Exhibit "A", and the Photo Simulations, with the exception of the cornices along the side building elevations, which are to be removed, denominated Exhibit “B, both received and dated September 10, 2012. All proposed changes to the Approved Plans and Description of Use must be submitted in writing with plans showing the changes, including a clouded set of plans highlighting the changes. Such changes shall be subject to approval in accordance with Condition A.3, above. 10. Harmonizing with Existing Structures. Prior to the installation of the proposed panel antennas and accessory equipment, the antennas and equipment shall be painted a color similar to the structure it’s being attached to. 11. Building Division Submittal. Four (4) sets of complete construction plans shall be submitted to the Building Division. These plans shall be subject to review and approval by the Community Development Department Director or designee prior to issuance of Zoning Clearance. The construction plans shall, at a minimum include the following: a. Architectural drawings and other plan sheets consistent with those identified as Exhibit “A” on file with the Community Development Department and referenced in Condition No. B.9 above; b. This signed and dated Resolution printed onto separate construction plan pages; c. All additional drawings, plans, maps, reports, and/or materials required by the Building Division C. REQUIREMENTS OF OTHER AGENCIES OR UTILITIES 37 Resolution No. 12-043 12. Federal Communications Commission (FCC) Verification. The owner and/or Applicant for this Project shall contact the FCC and verify whether there are any required permits from said Commission. If required by the FCC, prior to issuance of Zoning Clearance for any proposed equipment installations (or if none, prior to commencement of the approved use), the Owner and/or Applicant shall submit to the Community Development Department documentation from the FCC showing proof of compliance of the proposed use and/or development with the FCC's requirements. 13. Decommission. If the subject site is decommissioned in the future, all cellular antennas and related equipment shall be removed within 30 days of cessation of operation. 14. Governmental entities. All applicable requirements of the State, County, City and other Governmental entities, including the California Public Utilities Commission, must be met. 15. Emergency Access. The owner / applicant shall provide a 24-hour phone number to which interference problems may be reported, and will resolve all interference complaints within 24 hours from the time the interference was reported. 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 CITY OF SARATOGA Community Development Department 13777 Fruitvale Avenue Saratoga, CA 95070 (408) 868-1222 NOTICE OF PUBLIC HEARING The City of Saratoga’s Planning Commission announces the following public hearing on: Wednesday, the 26th day of September 2012, at 7:00 p.m. The public hearing will be held in the City Hall Theater located at 13777 Fruitvale Avenue. The public hearing agenda item is stated below. Details of this item are available at the Saratoga Community Development Department, Monday through Friday 7:30 a.m. – 5:00 p.m. Please consult the City website at www.saratoga.ca.us regarding Friday office closures. APPLICATION/ADDRESS: PDR12-0006 / 14429 Big Basin Way APPLICANT/OWNER: Sprint c/o Public Wireless APN: 503-24-054 DESCRIPTION: The applicant is requesting Design Review approval to replace three existing antennas with three new antennas located on the rooftop of 14429 Big Basin Way. The project also includes the installation of six new Remote Radio Units (i.e. RRU) and associated equipment. The proposal will not increase the height of the existing building. A parapet is being proposed to partially mask the antennas from the public right-of-way. Staff Contact: Michael Fossati (408) 868-1212 All interested persons may appear and be heard at the above time and place. If you challenge a decision of the Planning Commission pursuant to a Public Hearing in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing. In order for information to be included in the Planning Commission’s information packets, written communications should be filed on or before Tuesday, September 18, 2012. This notice has been sent to all owners of property within 500 feet of the project that is the subject of this notice. The City uses the official roll produced by the County Assessor’s office annually, in preparing its notice mailing lists. In some cases, out-of-date information or difficulties with the U.S. Postal Service may result in notices not being delivered to all residents potentially affected by a project. If you believe that your neighbors would be interested in the project described in this notice, we encourage you to provide them with a copy of this notice. This will ensure that everyone in your Community has as much information as possible concerning this project. Michael Fossati Planner (408) 868-1212 61 Parcel Number Owner Name Owner Address Owner City, State Zip #5212 OWNERSHIP LISTING Prepared for: 14429 BIG BASIN 397-22-014 CALIFORNIA STATE OF 397-22-015 SARATOGA FIRE PROTECTION DIST 13777 FRUITVALE RD SARATOGA CA 95070 397-22-018 SARATOGA CITY OF 13777 FRUITVALE RD SARATOGA CA 95070 397-22-020 CALIFORNIA STATE OF SARATOGA-LOS GATOS RD SARATOGA CA 95070 397-22-066 SARATOGA FEDERATED CHURCH 20390 PARK PL SARATOGA CA 95070 397-22-067 SARATOGA FIRE DIST SCC P.O.BOX 279 MOUNTAIN VIEW CA 94042 397-22-068 SARATOGA FEDERATED CHURCH 14370 SARATOGA AVE SARATOGA CA 95070 397-22-069 SARATOGA FIRE DIST OF SC COUNTY 20473 SARATOGA-LOS GATOS RD SARATOGA CA 95070 397-31-020 ENGINEERING INFORMATION SYSTEMS INC 14395 SARATOGA AVE #220 SARATOGA CA 95070 503-23-023 EVELYN A JOHNSTON 20611 BROOKWOOD LN SARATOGA CA 95070 503-23-024 SARANGAN RANGACHARI 20613 BROOKWOOD LN SARATOGA CA 95070 503-23-025 EVELYN A JOHNSTON PO BOX 53 SARATOGA CA 95071 503-23-027 VIRGINIA B HIGGINS 20550 BROOKWOOD LN SARATOGA CA 95070 503-23-028 VIRGINIA B HIGGINS 20550 BROOKWOOD LN SARATOGA CA 95070 503-23-029 HUGH A & GLORIA M JACOBS 20510 BROOKWOOD LN SARATOGA CA 95070 503-23-049 SCOTT D & JENNIFER L ECKERMAN 20626 BROOKWOOD LN SARATOGA CA 95070 503-23-052 BROCKETT PATRICK J TR 20620 BROOKWOOD LN SARATOGA CA 95070 503-23-053 DAVID S JOHNSTON 20616 BROOKWOOD LN SARATOGA CA 95070 503-24-008 CANCELLIERI FAMILY LP PARTNERSHIP 14860 CODY LN SARATOGA CA 95070 503-24-009 CANCELLIERI FAMILY LIMITED PARTNERSHIP 14860 CODY LN SARATOGA CA 95070 503-24-034 RONALD W & BARBARA S WORDEN 14505 OAK ST SARATOGA CA 95070 503-24-035 SARATOGA CITY OF 13777 FRUITVALE RD SARATOGA CA 95070 503-24-036 SARATOGA CITY OF 13777 FRUITVALE RD SARATOGA CA 95070 503-24-038 S C V W D 5750 ALMADEN EXPY SAN JOSE CA 95118 503-24-046 INN AT SARATOGA, INC. 20645 4TH ST SARATOGA CA 95070 503-24-047 SARATOGA CITY OF 4 TH ST SARATOGA CA 95070 503-24-049 GEORGE M PAYNE 15940 ROCHIN TER LOS GATOS CA 95032 503-24-050 GEORGE M PAYNE 15940 ROCHIN TER LOS GATOS CA 95032 503-24-051 YVES G & ANNETTE E CASABONNE P O BOX 247 EL VERANO CA 95433 503-24-054 ARYIA LLC 30 OAK GROVE AVE LOS GATOS CA 95030 503-24-057 US BANK NA ASSC 2800 E LAKE ST MINNEAPOLIS MN 55406 503-24-058 BLOXHAM FAMILY LP 4010 MOORPARK AVE #111 SAN JOSE CA 95117 503-24-059 JAMES L SULLIVAN 3479 RIO BRAVO DR SAN JOSE CA 95148 503-24-060 BLOXHAM FAMILY LP 4010 MOORPARK AVE #111 SAN JOSE CA 95117 503-24-061 BLOXHAM FAMILY LP 4010 MOORPARK AVE #111 SAN JOSE CA 95117 503-24-062 BERNARD A WALLACE P O BOX 1060 DISCOVERY BAY CA 94514 503-24-063 ANGEL L & CONNIE S MINTEGUI 13144 PIERCE RD SARATOGA CA 95070 503-24-064 SOO G LEE 14493-B BIG BASIN WAY SARATOGA CA 95070 503-24-066 JOSEPH C & MICHELINE M MASEK 14467 BIG BASIN WAY SARATOGA CA 95070 503-24-067 JAMES I & ARLENE H ROSENFELD 14219 OKANOGAN DR SARATOGA CA 95070 503-24-076 SARATOGA CITY OF 13777 FRUITVALE RD SARATOGA CA 95070 503-24-078 MATTHEW & THERESA HARRIGAN 14401 BIG BASIN WAY SARATOGA CA 95070 503-24-079 CHRISTOPHER M CUNNINGHAM P O BOX 3184 SARATOGA CA 95070 503-24-080 JAMES I & ARLENE H ROSENFELD 14219 OKANOGAN DR SARATOGA CA 95070 503-24-081 JAMES I & ARLENE H ROSENFELD 14219 OKANOGAN DR SARATOGA CA 95070 517-09-011 ANTE BILIC 13843 TRINITY AVE SARATOGA CA 95070 517-09-012 MARTE FORMICO 14456 SOBEY RD SARATOGA CA 95070 517-09-013 BK OF AMER N T AND S A 101 N TRYON ST CHARLOTTE NC 28255 517-09-014 FRANK L BURRELL 4010 MOORPARK AVE #111 SAN JOSE CA 95117 517-09-015 FRANK L BURRELL 4010 MOORPARK AVE #111 SAN JOSE CA 95117 517-09-017 SUSAN E KLEAR 1101 S WINCHESTER BLVD #L242 SAN JOSE CA 95128 517-09-020 ANTHONY J & GEORGIA ELLENIKIOTIS 14451 CHESTER AVE SARATOGA CA 95070 517-09-021 MAHNAZ KHAZEN 20490 SARATOGA-LOS GATOS RD SARATOGA CA 95070 517-09-024 DAVID L SORENSEN 14493 OAK ST SARATOGA CA 95070 517-09-025 ROBERT & DIANNE FRANCE 14501 OAK ST SARATOGA CA 95070 517-09-026 RICKY & RUBINA RATRA 14505 OAK ST SARATOGA CA 95070 517-09-027 THANH CONG & TUYET PHAM LUONG 18550 FARRAGUT LN LOS GATOS CA 95030 517-09-042 JOUNG S & YOUNG H KIM 7221 SILVER LODE LN SAN JOSE CA 95120 517-09-046 FRANK L BURRELL 4010 MOORPARK AVE #111 SAN JOSE CA 95117 517-09-047 FRANK L BURRELL 4010 MOORPARK AVE #111 SAN JOSE CA 95117 517-09-063 HUI DAI 14467 OAK ST SARATOGA CA 95070 517-09-064 IRENE R & WOODY H CHEN 14465 OAK ST SARATOGA CA 95070 517-09-065 TED A & PEGGY L MCKIBBEN 14463 OAK ST SARATOGA CA 95070 517-09-066 ROBERT K & LISA C BUSSE 14461 OAK ST SARATOGA CA 95070 517-09-089 ATOGA LLC 4367 CLEAR VALLEY DR ENCINO CA 91436 517-10-008 JOHN N & MATHEWS-ALLEN MARY ALLEN 14500 OAK ST SARATOGA CA 95070 62 517-10-009 LADY FATIMA VILLA FOUNDATION OUR 20400 SARATOGA/LOS GATOS RD SARATOGA CA 95070 517-10-011 LODGE NO FOUR TWO EIGHT IOOF SARATOGA P O BOX 54 SARATOGA CA 95071 517-10-012 PACIFIC GAS & ELEC CO 517-10-013 SARATOGA CITY OF 13777 FRUITVALE RD SARATOGA CA 95070 517-10-015 OUR LADY OF FATIMA VILLA INC 20400 SARATOGA-LOS GATOS RD SARATOGA CA 95070 517-10-034 LADY FATIMA VILLA FOUNDATION OUR 20400 SARATOGA/LOS GATOS RD SARATOGA CA 95070 517-34-001 LYNN M GRABLE TRUDY 1238 CORDELIA AVE SAN JOSE CA 95129 517-34-002 PRASENJIT BARDHAN 1648 MARIPOSA AVE PALO ALTO CA 94306 517-34-003 SAMUEL T & AIDA A SCOTT 14771 ALOHA AVE SARATOGA CA 95070 517-34-004 BRIDGET M ROMAN 581 S VINE ST DENVER CO 80209 517-34-005 JAMES A ELLS 14537 OAK ST SARATOGA CA 95070 517-34-006 GARY D ALFORD 14543 OAK ST SARATOGA CA 95070 517-34-007 BEHNAM & HAJIAN NAIMA NADDAF 14527 OAK ST SARATOGA CA 95070 517-34-008 DAVID J & ERIKSSON-SPLAWN KERSTIN SPLAWN 14525 OAK ST #H SARATOGA CA 95070 63 Subject APN: 503-24-054 Address: 14429 Big Basin Road 500’ Radius Saratoga CA 95070 Advanced Listing Services Ownership Listings & Radius Maps P.O. Box 2593 •Dana Point, CA •92624 Office: (949) 361-3921 •Fax: (949) 361-3923 www.Advancedlisting.com 64 65 SITE(5:%$+)$#5+09#;5#4#61)#%#.+(140+#5+6'6;2'411(612AT LEAST 24 HOURSBEFORE YOU DIGDIG ALERTSITE6*'(#641$+0.#/'5#.+0'05JeffreyRomeASSOCIATESarchitecture | telecommunications1 San Joaquin Plaza, Suite 250Newport Beach, California 92660tel 949.760.3929 | fax 949.760.39310'6914-8+5+10//$65.#70%*5176*$#;/#4-'666 1JeffreyRomeASSOCIATESarchitecture | telecommunications1 San Joaquin Plaza, Suite 250Newport Beach, California 92660tel 949.760.3929 | fax 949.760.393167 12JeffreyRomeASSOCIATESarchitecture | telecommunications1 San Joaquin Plaza, Suite 250Newport Beach, California 92660tel 949.760.3929 | fax 949.760.393168 12JeffreyRomeASSOCIATESarchitecture | telecommunications1 San Joaquin Plaza, Suite 250Newport Beach, California 92660tel 949.760.3929 | fax 949.760.393169 12JeffreyRomeASSOCIATESarchitecture | telecommunications1 San Joaquin Plaza, Suite 250Newport Beach, California 92660tel 949.760.3929 | fax 949.760.393170 12JeffreyRomeASSOCIATESarchitecture | telecommunications1 San Joaquin Plaza, Suite 250Newport Beach, California 92660tel 949.760.3929 | fax 949.760.393171 12JeffreyRomeASSOCIATESarchitecture | telecommunications1 San Joaquin Plaza, Suite 250Newport Beach, California 92660tel 949.760.3929 | fax 949.760.393172 1243573 71346258974 MEMORANDUM TO: Planning Commission FROM: James Lindsay, Community Development Director MEETING DATE: September 26, 2012 SUBJECT: Village Sidewalk & Pedestrian Enhancements Phase II At the September 12th meeting, the Planning Commission requested staff agendize an overview of the Village Sidewalk & Pedestrian Enhancement Phase II capital improvement project for the next Commission meeting. The City Council received an overview at their July 18th meeting and directed staff to prepare several mock ups of the information signs and the archway for the Council to review and decide upon at a later date. The mock ups should be completed in November and it is anticipated that the Council will make a final decision on the project components at their December 5th meeting. ATTACHMENTS: 1. Phase II plans 2. 7/18/12 City Council staff report 2. Excerpt from the 7/18/12 meeting minutes 1 75 HISTORIC SARATOGA VILLAGESIGNAGE & WAYFINDING PROGRAMSARATOGA VILLAGE PEDESTRIAN IMPROVEMENT PHASE 11 JUNE 2O12Wildwood ParkHakone GardensCity Hall106776 SARATOGA CREEKSARATOGA Trail toHakone GardenCREEKOAK STREETOfficeDistrict #2District #2District #4District #1District #1District #3District #3District #3Saratoga PlazaBuy &Save MarketStarbucksBlaneyPlazaFireStationInnRestaurantTurkey Track LaneCafe5TH STREET4TH STREET3RD STREETHWY 9SARATOGA AVE.SARATOGA - SUNNYVALE6TH STREETWILDWOOD PARK PARK DESTINATIONPPPPPPPPPPPBIG BASIN WAYBIG BASIN WAYVillageSquareRoseInternational MarketExistingBus ShelterExisEEAPRIL 2O12OVERALL CONCEPT PLANGATES+ASSOCIATESSARATOGA VILLAGE PEDESTRIAN ENHANCEMENT PROJECT SARATOGA, CALIFORNIA020 40 80TurkTTTREET MaVillaBBBBBBBBlBBBlBlBllaBllllalaneaneanelaneaneaneneaneeaneBBaananeeaneeBBlllaneananeaneaneaneeBaneananeeBlBleBBlaBBBlaBBBlaneeBlBBBBllalllaaneeeBlaBleBlleeelaneBlllaBlalaBBlBBBlBaaeBBeeeeyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyPPPlazaPlPPPPPlllazaPlazaPlaPlaazazaazazaaaaPlazaPlazaPPPPPPPPlazaPlaazaazazazazaPlazaaPPPPPPPPPlalazalazlazlaaPlaaazazPlzaaaaaPPPPlaazaPlaPlPlaPlazaPlazPPPPPPlazalPlaPPPlazlazPlaaaPPPPPlazPlazazazPlazaPPPlazaPlazPlazlazlaaazaPPlPPPPlPlazaaazazazazlazzzazzzazzaaaPPPlaPlPaaazazzzaaaPlaazzzzzaaPPlaPzzzzzzPazzaaaaPlaPazzzazzzzazaPlzzaazzzzazaaazzaalaaaaaaaPlaaazzzzaaaPlaaaaPzzaPPPlzzzaaazzaaaY9HWY 9Y 9WYPHASE I NOTE:1. Spot Concrete Repair/Sidewalk Repair throughout Village.2. Street lights Not Part of the Project.PHASE IISARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIAJUNE 20122OVERALL CONCEPT PLAN106877 0 5’ 10’ 20’EX. BRICK PAVING TO REMAINLOW WALL WITHWOOD RAILINGEX. STREET TREETO REMAIN, TYP.EX.MONUMENTENTRYGATEWAYCARPET ROSEPLANTINGEX. ITALIANSTONE PINEEX. OAKEX. PINEEX. PINEEX.TREEEX. VILLAGE SIGNAGEACCENTFLOWERING TREESFUTUREART(2) OPTIONAL ON-STREET PARKING STALLSACCENT FLOWERINGTREESSPECIAL PAVING AT SPURREMOVABLEBOLLARDSREMOVABLE BOLLARDSKIOSKEX. ON-STREET PARKING TO REMAINSARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIAJUNE 20123BLANEY PLAZA / SPUR ROAD106978 SARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIA MAY 2O12FONTS & ARROWSFONT USED ON EXISTING WELCOME SIGNFONT USED ON EXISTING WELCOME SIGN - EXTENDED VERSION GATEWAY FONT - TRAJAN GATEWAY FONT - TRAJANHUMANIST521 BT CONDENSEDFUTURA MEDIUM CONDENSEDGILL SANS MT CONDENSEDARROW 2ARROW 2ARROW 3PRIMARY FONT - CITY NAME ALTERNATESSECONDARY FONT - WAYFINDING ALTERNATESWildwood ParkHakone GardensCity HallWildwood ParkHakone GardensCity HallWildwood ParkHakone GardensCity Hallhistoric saratoga villagesaratoga villagehistoricSARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIAJUNE 20124FONTS & ARROWS107079 HISTORIC SARATOGA VILLAGEHISTORIC SARATOGA VILLAGE30"30"18'-0"14'-6"65'-0"ESTABLISHED 1848farmers marketthursdays 4-8 pmSARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIAJUNE 20125ENTRY GATEWAY107180 SARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIAJUNE 20126PHOTOSIMULATION - ENTRY GATEWAY107281 P P P P P P P P P P Saratoga - Los Gatos Rd. / Highway 9 4th Street 3rd StreetTurkey Track Ln. Fire Station76Gas Station Blaney Plaza Big Basin Way / Highway 95th Street 6t h S t r e e t Saratoga - Los Gatos Rd.PPPRIVATE PARKINGPUBLIC PARKINGPEDESTRIAN DIRECTIONALVEHICULAR WAYFINDINGKIOSKLEGENDSARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIAJUNE 20127SIGNAGE LOCATION PLAN107382 11'-2"SARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIAMAY 2O12Scale: 1/2”=1’-0” VEHICULAR WAYFINDINGEXISTING BUS SHELTERNOTES:1. FONT HEIGHT 4” FOR 25 MPH - LEGIBLE VIEWING DISTANCE IS 113’.2. LETTERS ARE 3M REFLECTIVE VINYL FRONT VIEW BACK VIEW1’0” MIN.6'-8"1'-3"3'-0"6'-0"3"1 1/4"2"PPWineriesWildwood ParkHakone GardensSARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIAJUNE 20128VEHICULAR WAYFINDING - ALT 1107483 ALTERNATE 2 - PARKING CIRCLEWITH DIRECTORY OR INTERPRETIVE PANELFRONT VIEWSIDE VIEWMETAL PANEL WITH3M VINYL PRINTALT: FABRICATED METALCABINETScale: 1/2”=1’-0” 5'-10"WineriesWildwood ParkHakone Gardens10'-0"7'-0"SARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIAJUNE 20129VEHICULAR WAYFINDING - ALT 2107584 VEHICULAR WAYFINDING - ALT 2WITH DIRECTORY OR INTERPRETIVE PANELVEHICULAR WAYFINDING - ALT 1WITH DIRECTORY OR INTERPRETIVE PANELSARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIAJUNE 201210PHOTOSIMULATION107685 Scale: 1/2”=1’-0” FRONT VIEW (SIDEWALK VIEW)ENLARGED DIRECTORY MAP SAMPLE (DRAFT)SIDE VIEW (STREET VIEW)FABRICATED METAL &GLASS CABINET -BOTH SIDES COMMUNITYBULLETIN BOARDRETAILDIRECTORY6'-0"2'-0"6'-7"SARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIAJUNE 201211KIOSK - ALONG BIG BASIN WAY107786 Scale: 1/2”=1’-0” PLAN VIEWFRONT VIEWSIDE VIEWCOMMUNITYBULLETIN BOARDVILLAGE MAPFABRICATED METAL &GLASS CABINET -BOTH SIDES 9'-6"8'-6"11 1/2"2'-10 3/4"SARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIAJUNE 201212KIOSK AT BLANEY PLAZA107887 SARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIA MAY 2O12Scale: 1/2”=1’-0” PEDESTRIAN DIRECTIONALALTERNATE 1DOUBLE SIDEDALTERNATE 2L SHAPEDFRONT VIEWEXAMPLE PEDESTRIAN WAYFINDING(HEALDSBURG, CA)FRONT VIEW SECTIONSECTION7'-0"8'-6"3'-0"1'-6"EVERYWEARRose MarketCateringMENS WOMENS KIDSLASER CENTEREXQUISITE JEWELRYEVERYWEARRose MarketCateringRose MarketCateringMENS WOMENS KIDSLASER CENTEREXQUISITE JEWELRYRose MarketCatering2'-7"2'-7"FURNISHINGS & DESIGNfrankie bellaBook-Go RoundTHE INNSARATOGAATUsed Booksbeauty coutureFURNISHINGS & DESIGNfrankie bellaBook-Go RoundTHE INNSARATOGAATUsed BooksBook-Go RoundUsed Booksbeauty couturefrankie bellabeauty couturefrankie bellaReviveNew YouRevivebeauty coutureSARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIAJUNE 201213PEDESTRIAN DIRECTIONAL107988 PPPPPPPPPPSaratoga - Los Gatos Rd. / Highway 94th Street3rd StreetTurkey Track Ln.Fire Station76Gas StationBig Basin Way / Highway 95th Street6th StreetSaratoga - Los Gatos Rd.TenantTenantTenantTenantTenantTenantRESTAURANTS / CAFESTenantTenantTenantTenantTenantRESTAURANTS / CAFESTenantTenantTenantRESTAURANTS / CAFESTenantTenantTenantTenantTenantTenantTenantTenantTenantTenantTenantTenantRESTAURANTS / CAFESTenantTenantTenantTenantTenantTenantTenantTenantTenantTenantTenantTenantHOME ACCESSORIES & FURNISHINGSTenantTenantTenantTenantTenantTenantHOME ACCESSORIES & FURNISHINGSTenantTenantTenantHOME ACCESSORIES & FURNISHINGSTenantTenantTenantTenantTenantTenantHOME ACCESSORIES & FURNISHINGSTenantTenantTenantHOME ACCESSORIES & FURNISHINGSTenantTenantTenantHOME ACCESSORIES & FURNISHINGSTenantTenantTenantHOME ACCESSORIES & FURNISHINGSTenantTenantHOME ACCESSORIES & FURNISHINGSTenantTenantHOME ACCESSORIES & FURNISHINGSTenantTenantHOME ACCESSORIES & FURNISHINGSHOME ACCESSORIES & FURNISHINGSYOU ARE HERETenantTenantTenantHOME ACCESSORIES & FURNISHINGSdraft - for review purposes onlySARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIAJUNE 201214KIOSK MAP ARTWORK 108089 SARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIA MAY 2O12COLOR OPTIONSDEEP BROWN DEEP GREEN TERRA COTTAWineriesWildwood ParkHakone GardensWineriesWildwood ParkHakone GardensWineriesWildwood ParkHakone GardensPPPSARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIAJUNE 201215COLOR OPTIONS - WAYFINDING PANELS108190 MAY 2O12BANNER CONCEPTSwinter spring summer fallSARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIASARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIAJUNE 201216BANNER CONCEPTS - COLOR COMBINATIONS108291 SARATOGAfallSARATOGAwinter 24'-0 "42'-0"SARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIAJUNE 201217BANNER CONCEPTSWINTER SCHEMEFALL SCHEME108392 SINGLE BANNER BANNER OPTION A - DIPTICH ARTBANNER OPTION B - SAME ART ON BOTH SIDESSARATOGAfallhistoricfallSARATOGASARATOGA VILLAGE PEDESTRIAN ENHANCEMENT STREETSCAPE WORK SARATOGA, CALIFORNIAJUNE 201218BANNER CONCEPTS108493 SARATOGA CITY COUNCIL MEETING DATE: July 18, 2012 AGENDA ITEM: DEPARTMENT:Public Works CITY MANAGER: Dave Anderson PREPARED BY: John Cherbone DIRECTOR:John Cherbone Public Works Director SUBJECT: Village Streetscape Improvements Phase 2 – Review of Conceptual Design RECOMMENDED ACTION: Receive report and provide direction to staff regarding the Village Streetscape Conceptual Design Phase 2 plans prepared by Gates and Associates. REPORT SUMMARY: In 2009, the City Council approved Phase 1 of the Village Streetscape Improvements, which were connected to an overall Conceptual Plan directed at enhancing the Village for pedestrians. Phase 1 improvements were completed last year and were concentrated at 3rd and 4th Streets. The main funding for Phase 1 improvements came from a combination of grants from VTA and Caltrans totaling approximately $1,000,000. Subsequently, the City applied for and was granted a second grant in the amount of $1,027,000 from VTA for Phase 2 improvements: Improvements scheduled for Phase 2 of the Conceptual Plan include: Bulb-Outs and concrete coble pedestrian crosswalk with in-pavement flashing lights at Big Basin Way/Starbucks Bus Stop Shelter on Saratoga Avenue across from the old Post Office Kiosk at Blaney Plaza Continuation of repair to sidewalks, curb and gutters Concrete Pavers at the Highway 9 “Spur” adjacent to Blaney Plaza Entry Wall/Village Sign Element at Blaney Plaza Tree lights along the Highway 9 Spur to Oak Street Bulb-outs and concrete coble pedestrian crosswalks at Big Basin Way/5th Street Bulb-outs and concrete coble pedestrian crosswalks at Big Basin Way/4th Street Bulb-outs and concrete coble pedestrian crosswalks at Big Basin Way near Wells Fargo Bank Directional Signage Program Arch over Big Basin Way 106494 David Gates and Associates who designed Phase 1 improvements was retained by the City for design of Phase 2 improvements. Included in the contract with Gates and Associates was the facilitation of two public meetings to collect input on the project. To assist and provide leadership with the process the City Council appointed a two member Council Ad Hoc most recently composed of Vice Mayor Hunter and Councilmember Lo. The first public meeting was held on October 17th, 2011. The meeting was invaluable and helped the design team steer the conceptual design that was presented at the second public meeting held on June 27th, 2012. A summary of Public Outreach for Phase 2 is as follows: Letter to Businesses: 10/17/2011 Saratoga News Paper: 10/18/2001 Public Meeting #1: 10/26/2011 Plans Displayed at Chamber: 6/19 to 6/26 2012 Letter to Businesses: 6/18/2012 Saratoga News Paper: 6/19 and 6/26 2012 San Jose Mercury News: 6/27/2012 Public Meeting #2: 6/27/2012 Gates and Associates will present the plans at the City Council meeting. Once the City Council determines which design elements they wish to move forward with, staff will direct the City’s design consultant to move forward with construction plans. The project will require an encroachment permit from Caltrans. Once the encroachment permit is approved staff will solicit bids for construction. Depending on the review time with Caltrans, work could begin as early as spring of 2013. FISCAL IMPACTS: Funding for this work is programmed in the 2012/2013 CIP budget. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): The conceptual design items would not be approved and the project would not move forward at this time. ALTERNATIVE ACTION(S): None additional. FOLLOW UP ACTION(S): The design construction design work will move forward. 106595 ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: 1. Conceptual Design Plan 106696 Dianne Priest No one else requested to speak. MILLER/HUNTER MOVED TO ALLOCATE THE FOLLOWING GRANTS FROM THE COMMUNITY EVENT PROGRAM FUND AND FROM THE COUNCIL DISCRETIONARY FUND, IF NEEDED: CELEBRATE SARATOGA - $5,000 BOLLYWOOD STREET DANCE - $1,000 A SALUTE TO PAUL MASSON & THE SARATOGA WINE INDUSTRY - $650 SARATOGA MUSTARD-BLOSSOM FESTIVAL -$5,000 LIBRARY - HEART OF THE COMMUNITY - $2,000 MEMORIAL DAY OBSERVANCE - $750 WILDWOOD CINEMA MOVIE NIGHT - $900 SARATOGA COMMUNITY BAND CONCERT IN THE PARK - $350 FOODIE ON THE RUN - $1,000 VILLAGE OPEN HOUSE & WINTER WINE STROLL - $1,000 MOTION PASSED 5-0-0. 17. Village Streetscape Improvements Phase 2 – Review of Conceptual Design Recommended action: Receive report and provide direction to staff regarding the Village Streetscape Conceptual Design Phase 2 plans prepared by Gates and Associates. Public Works John Cherbone presented the staff report and invited David Gates from Gates and Associates to give a presentation on the Village Streetscape Conceptual Design Phase 2 plans. David Gates with Gates and Associates gave a presentation on the Village Streetscape Conceptual Design Phase 2 plans. Mayor Page invited public comment on the item. The following person spoke: Paul Hernandez No one else requested to speak. MILLER/LO MOVED TO DIRECT STAFF TO PREPARE MOCK UPS OF THE 2 INFORMATIONAL SIGNAGE OPTIONS FOR COUNCIL TO VIEW AND DECIDE UPON AT A LATER DATE; PREPARE 2 MOCK UPS OF THE ARCHWAY – ONE WITH GRAPE LEAVES AND THE OTHER WITH OAK LEAVES FOR THE COUNCIL TO VIEW AND DECIDE UPON AT A LATER DATE; PROCEED WITH PLANS TO ADD 2 PARKING SPACES AT BLANEY PLAZA; AND USE DISCRETION AND CONSIDER SAFETY WHEN DETERMINING CURB INSTALLATION AT BLANEY PLAZA. MOTION PASSED 5-0-0. At this time, Council considered the order of agenda items. 97