HomeMy WebLinkAbout09-28-2017 Minutes - Public Safety Task ForceSaratoga Public Safety Task Force Minutes - Page 1 of 3
MINUTES
SEPTEMBER 28, 2017
PUBLIC SAFETY TASK FORCE
REGULAR MEETING
Chair John Hirokawa called the regular meeting to order at 6:03 p.m. in the City Hall
Administrative Conference Room at 13777 Fruitvale Avenue, Saratoga, CA.
ROLL CALL
PRESENT: Members Ray Cosyn, Sudip Ghosal, John Hirokawa, Rebecca
Jepsen, Chuck Page
ABSENT: None
ALSO PRESENT: Crystal Bothelio, Deputy City Manager
Captain Rich Urena, Santa Clara County Sheriff’s Office
REPORT ON POSTING OF THE AGENDA
Deputy City Manager Crystal Bothelio reported that the agenda for this meeting was properly
posted on September 21, 2017.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
None
AGENDA ITEMS:
1. Public Safety Task Force Minutes
Recommended Action:
Review and approve draft minutes from the August 24, 2017 meeting.
JEPSEN/COSYN MOVED TO APPROVE DRAFT MINUTES FROM THE AUGUST
24, 2017 MEETING. MOTION PASSED. AYES: COSYN, GHOSAL, HIROKAWA,
PAGE. NOES: NONE. ABSTAIN: NONE. ABSENT: JEPSEN.
2. Public Safety Metrics
Recommended Action:
Review monthly update to public safety metrics.
Captain Urena summarized recent crime trends for the Public Safety Task Force.
3. Neighborhood Watch Leader Gathering
Recommended Action:
Receive update on the Neighborhood Watch Leader Gathering and finalize outstanding plans
for the event.
Saratoga Public Safety Task Force Minutes - Page 2 of 3
Task Force Member Jepsen provided a status update on the Neighborhood Watch Leader
Gathering. She also provided an overview of the program for the event.
The Task Force requested that staff call or find alternative ways to reach out to attendees
with invalid email addresses. The Task Force discussed the challenges of communicating
with Neighborhood Watch leads and importance of keeping the City’s database current.
Task Force Member Ghosal suggested alternative communication methods to email,
including Yammer. He also suggested amending question 7 of the discussion topics to
include, “Do you know what resources from the City are available to you?”
The Task Force discussed the challenges of maintaining ongoing interest in Neighborhood
Watch, options for the continued success of the program, and measuring success.
Captain Rich Urena shared information about the City of Cupertino’s Neighborhood Watch
Program.
The Task Force requested an item at the October meeting on the ongoing success of and
engagement in Neighborhood Watch. They also requested that the Neighborhood Watch
coordinator from Cupertino be invited to provide additional information about the Cupertino
program.
4. Saratoga Safety Fair
Recommended Action:
Select a date and time for the Saratoga Safety Fair and start discussing other event details,
such as program and budget.
The Task Force discussed possible dates of the Safety Fair and came to the consensus to hold
the event on May 20, 2017 at the Joan Pisani Community Center Multipurpose Room. The
Task Force requested additional information about options for charging commercial vendors
for booth space at the fair.
5. Neighborhood Watch Leader & CERT Gathering
Recommended Action:
Select a date and time for the event and begin considering the event budget and program.
The Task Force discussed dates for the Neighborhood Watch and CERT Gathering. The Task
Force agreed to first discuss the event with CERT Leadership at the February or March
meeting.
6. Future Agenda Items
Recommended Action:
Consider agenda items for upcoming meetings.
Saratoga Public Safety Task Force Minutes - Page 3 of 3
The Task Force agreed to discuss the ongoing success of Neighborhood Watch, the Safety
Fair, debrief on Neighborhood Watch Get Together, and Neighborhood Watch and CERT
Gathering budget and plans for the pre-meeting with CERT leadership at the October
meeting.
ADJOURNMENT
Chair Hirokawa adjourned the meeting at 7:34 p.m.
Minutes respectfully submitted:
Crystal Bothelio, Deputy City Manager
City of Saratoga