HomeMy WebLinkAbout01-25-2018 Public Safety Task Force Agenda Packet
Saratoga Public Safety Task Force Agenda - Page 1 of 2
SARATOGA
PUBLIC SAFETY TASK FORCE
REGULAR MEETING
JANUARY 25, 2018
6:00 P.M. REGULAR MEETING
City Hall, Administrative Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on January 19, 2018.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the Public Safety Task Force for up to three (3) minutes
on matters not on the Agenda. The law generally prohibits the Public Safety Task Force from
discussing or taking action on such items. However, the Public Safety Task Force schedule the
item for discussion at a future meeting.
AGENDA ITEMS:
1. Public Safety Task Force Minutes
Recommended Action:
Review and approve draft minutes from the November 28, 2018 meeting.
2. Public Safety Metrics
Recommended Action:
Review monthly update to public safety metrics.
3. Task Force Work Plan and Status Update
Recommended Action:
Review work plan, consider any work plan changes, develop status report, and discuss the
presentation for the March 5, 2018 Work Plan Study Session with the City Council.
4. Saratoga Safety Fair
Recommended Action:
Consider Saratoga Safety Fair, including outreach materials, criteria for resource table hosts,
and desired presentations.
Saratoga Public Safety Task Force Agenda - Page 2 of 2
5. Public Safety Postcard
Recommended Action:
Provide feedback on draft public safety postcard and publication schedule.
6. Neighborhood Watch Brochure
Recommended Action:
Provide feedback on draft Neighborhood Watch brochure.
7. Joint Meeting with Saratoga CERT Leadership
Recommended Action:
Prepare discussion topics for the Task Force’s joint meeting with Saratoga CERT on
February 22, 2018.
8. Future Agenda Items
Recommended Action:
Consider agenda items for upcoming meetings. The next meeting is on February 22, 2018.
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF AGENDA
PACKET, & COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Crystal Bothelio, Deputy City Manager for the City of Saratoga, declare that the foregoing
agenda for the meeting of the Public Safety Task Force was posted and available for review on
January 19, 2018 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the
City's website at www.saratoga.ca.us.
Signed this 19th day of January 2018 at Saratoga, California.
Crystal Bothelio, Deputy City Manager
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the Public Safety Task Force by City staff in connection with this agenda are available
at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at 408.868.1294. Notification 24 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 5.102-35.104 ADA title II]
Saratoga Public Safety Task Force Minutes – Page 1 of 3
MINUTES
NOVEMBER 28, 2017
PUBLIC SAFETY TASK FORCE
REGULAR MEETING
Chair John Hirokawa called the regular meeting to order at 6:07 p.m. in the City Hall
Administrative Conference Room at 13777 Fruitvale Avenue, Saratoga, CA 95070.
ROLL CALL
PRESENT: Members Ray Cosyn, Sudip Ghosal, John Hirokawa, Rebecca
Jepsen, Chuck Page
ABSENT: None
ALSO PRESENT: Crystal Bothelio, Deputy City Manager
Captain Rich Urena, Santa Clara County Sheriff’s Office
REPORT ON POSTING OF THE AGENDA
Deputy City Manager Crystal Bothelio reported that the agenda was properly posted on
November 22, 2017.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
None
AGENDA ITEMS:
1. Public Safety Task Force Minutes
Recommended Action:
Review and approve draft minutes from the October 26, 2017 meeting.
PAGE/HIROKAWA MOVED TO APPROVE MINUTES FROM THE OCTOBER 26,
2017 MEETING. MOTION PASSED. AYES: COSYN, HIROKAWA, JEPSEN, PAGE.
NOES: NONE. ABSTAIN: NONE. ABSENT: GHOSAL.
2. Public Safety Metrics
Recommended Action:
Review monthly update to public safety metrics.
Captain Urena shared an update on several questions raised at the October meeting. He also
shared information about a recent arrest of home burglary suspects caught after vigilant
residents reported suspicious activity to 911. He shared that the Sheriff’s Office is looking at
options to push out information to nearby residents after incidents occur, such as Nixle. He
also provide the latest information on automated license plate readers in the Sheriff’s Office.
3
Saratoga Public Safety Task Force Minutes – Page 2 of 3
Task Force Member Cosyn raised concerns about speeding and suggested use of photo radar
to ticket speeders.
The Task Force discussed the legal challenges to red light and speeding cameras, problematic
areas where speeding occurs, and benefits of directed enforcement.
3. Saratoga Safety Fair
Recommended Action:
Consider Saratoga Safety Fair location, hours, and fundraising plan.
Deputy City Manager Crystal Bothelio shared proposals for the Safety Fair location, hours,
and fundraising plan.
The Task Force agreed to hold the Safety Fair on Sunday, May 20, 2018 at West Valley
College from 1:00 p.m. to 5:00 p.m. and recommended that the City Council approve the
fundraising plan, which outlines a sponsorship fee of $250 per resource table for non-
government organizations.
4. Public Safety Task Force Budget Requests
Recommended Action:
Finalize the Public Safety Task Force budget and make a recommendation to the City
Council for consideration at the December 6, 2017 City Council Meeting.
The Task Force discussed sending public safety information as a postcard versus an insert in
the Saratoga News. The Task Force agreed to propose sending a 6.25 in by 9 in postcard
quarterly.
The Task Force agreed to submit the following budget request to the City Council for Fiscal
Years 2017/18 and 2018/19:
Fiscal Year 2017/18 Funding Request
Item Cost
Safety Fair $3,000
Neighborhood Watch/CERT Gathering - Spring $1,500
2 Public Safety Postcards (6.25x9, mailed
citywide) $7,600
Fiscal Year 2017/18 Request $12,100
Fiscal Year 2018/19 Funding Request
Item Cost
Neighborhood Watch Gathering - Fall 2018 $1,000
4 Public Safety Postcards (6.25x9, mailed citywide) $15,200
Fiscal Year 2018/19 Request $16,200
4
Saratoga Public Safety Task Force Minutes – Page 3 of 3
5. Increasing the Number of Neighborhood Watch Groups
Recommended Action:
Discuss opportunities to increase the number of Neighborhood Watch Groups and identify
next steps or recommendations for City Council consideration.
The Task Force supported the idea of a quarterly Neighborhood Watch introductory meeting
that is open to the public for anyone interested in learning more about Neighborhood Watch.
The Task Force agreed to support creation of a trifold brochure to hand out to people
interested in learning more about Neighborhood Watch.
The Task Force also agreed to recommend to the City Council that a condition to receive a
Neighborhood Watch Grant is to show proof of holding a Neighborhood Watch gathering at
least once a year.
The Task Force discussed how crime statistics are displayed on the City website.
6. Future Agenda Items
Recommended Action:
Consider agenda items for upcoming meetings.
ADJOURNMENT
Chair Hirokawa adjourned the meeting at 7:43 p.m.
Minutes respectfully submitted:
Crystal Bothelio, Deputy City Manager
City of Saratoga
5
CITY OF SARATOGA
Memorandum
To: Public Safety Task Force
From: Crystal Bothelio, Deputy City Manager
Date: January 25, 2018
Subject: Public Safety Metrics
At the June 22, 2017 Public Safety Task Force Meeting, the Task Force requested monthly update to
public safety metrics, including reported crime, arrests, and suspicious calls. This information is now
provided as a monthly agenda item, so that the Task Force may discuss the data if desired.
6
Burglary,
Residential
ID Theft, Forgery,
Fraud Vandalism Grand Theft Burglary, Vehicle Domestic
Violence
Burglary,
Commercial Auto Theft
Simple &
Aggravated
Assaults
Sex Crimes Robbery
2014 98 66 24 32 34 21 26 20 8 6 1
2015 123 103 36 29 33 29 24 20 13 9 1
2016 130 107 31 24 15 31 16 9 21 9 6
2017 69 70 19 23 14 20 19 18 12 7 6
0
20
40
60
80
100
120
140
CRIMES 2014 -2017
2014 2015 2016 2017
7
Burglary, Residential, 69, 25%
ID Theft, Forgery, Fraud, 70, 25%
Vandalism, 19, 7%
Grand Theft, 23, 8%
Burglary, Vehicle, 14, 5%
Domestic Violence, 20, 7%
Burglary, Commercial, 19, 7%
Auto Theft, 18, 7%
Simple & Aggravated Assaults, 12,
4%
Sex Crimes, 7, 3%Robbery, 6, 2%
CRIMES 2017
8
9
2014 2015 2016 2017
Total Arrests 25 7 8 11
Patrol Arrests 14 6 6 8
Detective/Warrant Arrests 11 1 1 3
# Residential Burglaries 98 123 130 69
0
20
40
60
80
100
120
140
RESIDENTIAL BURGLARY & ARRESTS 2014 -2017
10
2014 2015 2016 2017
Total Arrests 25 7 8 11
Patrol Arrests 14 6 6 8
Detective/Warrant Arrests 11 1 1 3
# Residential Burglaries 98 123 130 69
0
20
40
60
80
100
120
140
RESIDENTIAL BURGLARY & ARRESTS 2014 -2017
11
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2014 Calls 22 26 27 24 23 21 31 26 15 20 21 23
2015 Calls 15 30 27 26 27 24 16 25 13 22 28 43
2016 Calls 28 25 39 25 29 16 24 37 37 34 33 53
2017 Calls 25 36 28 20 22 24 17 38 34 17 24 40
0
10
20
30
40
50
60
CALLS FOR SERVICE/SUSPICIOUS ACTIVITY 2014 -2017 BY MONTH
12
2014 2015 2016 2017
Calls 279 296 380 325
Res. Burglaries 98 123 130 69
0
50
100
150
200
250
300
350
400
Calls for Service & Residential Burglaries 2014 -2017
13
Santa Clara County Sheriff’s Office Crime Definitions
Burglary, Residential The criminal offense of breaking and entering a residence illegally for the purpose of
committing a crime.
Identity Theft,
Forgery, Fraud
Identity Theft: Knowingly transferring or using, without lawful authority, a means of
identification of another person with the intent to commit, or to aid or abet, any
unlawful activity
Forgery: The creation of a false written document or alteration of a genuine one, with
the intent to defraud
Fraud: A false representation of a matter of fact—whether by words or by conduct,
by false or misleading allegations, or by concealment of what should have been
disclosed—that deceives and is intended to deceive another so that the individual will
act upon it to her or his legal injury.
Vandalism Deliberate defacing or destruction of property
Grand Theft Unlawful taking in any of the following, with the intent to steal:
Money, labor, or property with a value of over $950
Farm products including domestic fowl and crops with a value of over $250
Ocean and agricultural products taken from a research facility with a value of over $250
Money, labor, or property taken by an employee from their direct employer over a 12
month period with an aggregate value of over $950
Property taken from the person of another
When the property taken is a car, firearm, horse, or any other farm animal, regardless of
value
Burglary, Vehicle The criminal offense of breaking and entering a vehicle illegally for the purpose of
committing a crime.
Domestic Violence Abuse or threats of abuse when the person being abused and the abuser are or have
been in an intimate relationship (married or domestic partners, are dating or used to
date, live or lived together, or have a child together)
Burglary,
Commercial
The criminal offense of breaking and entering a commercial building illegally for the
purpose of committing a crime.
Auto Theft Unlawful taking or driving of a vehicle
Simple & Aggravated
Assaults
Simple Assault: Unlawful attempt, coupled with a present ability, to commit a violent
injury on the person of another
Aggravated Assault: Assault with an "aggravating circumstance" to elevate the
charges against the defendant. For example, use of a deadly weapon is often
considered an aggravating circumstance that can elevate a charge to aggravated
assault.
Sex Crimes Criminal acts involving but not limited to rape, indecent exposure, lewd conduct,
sexual assault, child pornography, child sex abuse, and violations of sex offender
registration requirements pursuant to PC 290.
Robbery The taking of money or goods in the possession of another, from his or her person or
immediate presence, by force or intimidation.
14
CITY OF SARATOGA
Memorandum
To: Public Safety Task Force
From: Crystal Bothelio, Deputy City Manager
Date: January 25, 2018
Subject: Public Safety Task Force Work Plan & Status Update
On March 5, 2018, the City Council will be holding a study session to review the proposed 2018 work
plans for each of the Commissions (not including the Planning Commission or Youth Commission). Each
group, including the Public Safety Task Force, will have a time during the study session to present their
proposed work plan and provide a brief summary of activities over the last calendar year.
Typically, the Chair or another member of the group verbally presents an overview of the work plan and
progress report. At least one member of Task Force should attend the study session, but all members are
welcome. Each Commission and the Task Force will be assigned a specific time slot during the study
session to present their work plan. The time slots will be sent by the City Clerk to the Task Force members
in February. The Task Force’s work plan and a brief summary of activities taken in 2017 will be included
in the agenda packet for the March 5 study session.
In anticipation of the study session, staff is requesting that the Task Force review the work plan, make any
necessary adjustments, and confirm progress of the Task Force in the last year. Additionally, the Task
Force may want to determine who will be attending the study session to present the work plan and the
brief status update.
A copy of the work plan, including progress to date, is attached.
15
PUBLIC SAFETY TASK FORCE WORK PLAN
Approved by the City Council June 7, 2017
MISSION: Enhance public safety in the City of Saratoga.
GOAL: Bring greater awareness to public safety through outreach and education; strengthen partnerships between residents and their neighbors, the City,
and public safety agencies; and monitor and track progress of City efforts.
ACTION ITEMS IMPLEMENTATION PROGRESS
1. Outreach and Education:
A. Create an improved public safety
website
Review existing content and provide staff with
recommended changes before the launch of the new City
website, scheduled for late summer/early fall 2017.
Completed. The Task Force recommendations
included a safety button on the homepage, strong
search tool, and additional home protection
information on the website. The Task Force also
requested that the website include crime data in
response to feedback from the Neighborhood
Watch Lead Gathering in October 2017.
B. Create a mobile app that includes public
safety information
Provide staff with recommendations for desired content
and functionality to be implemented in mobile app
available through CivicPlus.
Review effectiveness of mobile app after
implementation.
In progress. The Task Force recommended
including a variety of safety information, such as
traffic safety information or areas of potential
congestion due to construction, and use of
mobile notifications to share safety information.
C. Increase public safety communications
on a broad range of public safety topics
and provide regular communications on
public safety (as needed or on a set
schedule)
Create a public safety communications plan that
identifies the audience, strategies for communicating
(including priority messages/information and
communication frequency), format for communications
(such as email), and measure for success.
Include schools in communication efforts to target
parents.
In progress. In response to input from the
Neighborhood Watch Lead Gathering in October
2017, the Neighborhood Watch Newsletter
started getting emailed quarterly in January
2018. City Council authorized funding for
mailing a quarterly public safety postcard to
residents quarterly in December 2017. Mailing is
expected to begin in February 2018.
D. Hold a Saratoga Safety Fair that
provides residents with a variety of
public safety resources, including
information on domestic violence
reporting/prevention, identity theft
prevention, and burglary prevention
Identify event objectives and create an estimated event
budget
Request event funding from the City Council
Schedule event date and time
Work with staff to create outreach strategy
Document event planning process and lessons learned so
that it can be recreated in future years
In progress. City Council authorized funding for
the Saratoga Safety Fair in December 2017 and
the event is scheduled for May 20, 2018 at West
Valley College.
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2. Strengthen Partnerships:
A. Host a gathering of Neighborhood
Watch leaders
Schedule event date and time
Work with staff to create outreach strategy
Document event planning process and lessons learned so
that it can be recreated in future years
Completed. Gathering of Neighborhood Watch
leaders was held in October 2017. A gathering is
also planned for fall 2018.
B. Increase the number of Neighborhood
Watch groups
Identify areas without a Neighborhood Watch
Conduct targeted outreach to those areas to solicit interest
in Neighborhood Watch, including CERT members that
may not be part of an existing Neighborhood Watch
In progress. The Task Force has identified areas
in the City without a Neighborhood Watch
group. Areas without Neighborhood Watch
groups will receive targeted outreach to
encourage residents to form new groups or join
nearby groups.
Additionally, a gathering of Neighborhood
Watch leads and CERT members is planned for
the spring of 2018 to bring greater awareness to
both programs.
C. Encourage collaboration between
Neighborhood Watch and CERT by
working to have 1 CERT member per
neighborhood
Identify Neighborhood Watch groups without active
CERT Members
Conduct targeted outreach to those areas to solicit interest
in CERT
In progress. The Task Force and CERT
leadership will hold a joint meeting in February
2018 to discuss strategies for integrating
Neighborhood Watch and CERT, as well as the
Neighborhood Watch and CERT gathering
planned for spring 2018.
D. Review process and guidelines for
forming Neighborhood Watch groups
Recommend changes to the City’s Neighborhood Watch
registration process, if necessary
In Progress. The Task Force has discussed and
reviewed the registration process. The Task
Force recommended providing more support for
newly forming groups, such as assistance
establishing boundaries. The Task Force also
recommended holding quarterly introductory
meetings for anyone interested in learning more
about Neighborhood Watch and to create a
Neighborhood Watch brochure.
E. Establish guidelines for keeping
Neighborhood Watch groups active
Survey or solicit input from Neighborhood Watch groups
to better understand what has worked well and should be
avoided when forming Neighborhood Watch groups or
keeping them active
Draft a guide for keeping a Neighborhood Watch group
active
In progress. The Task Force recommended that
the City Council require Neighborhood Watch
groups show proof of holding a social gathering
at least once a year to be eligible to receive a
Neighborhood Watch grant.
17
3. Monitor and Track Progress:
A. Develop a metric for measuring success
of public safety efforts, such as arrest
rates
Work with Sheriff’s Office to identify effective measures
for tracking progress, including crime rates, calls to 911,
and arrest rates or case solved rates
Identify regular review period (such as annual or
quarterly) to monitor success
Completed. The Task Force reviewed various
public safety metrics and receives monthly
updates.
B. Measure/monitor engagement of
Neighborhood Watch groups
Create Neighborhood Watch survey for leads to inquire
about activities and engagement
Regularly review Neighborhood Watch registration and
grant applications (such as annual or quarterly)
In progress.
18
CITY OF SARATOGA
Memorandum
To: Public Safety Task Force
From: Crystal Bothelio, Deputy City Manager
Date: January 25, 2018
Subject: Saratoga Safety Fair
On December 6, 2017, the City Council authorized $3,000 in funding for the Saratoga Safety
Fair on May 20, 2018 at West Valley College from 1:00 p.m. to 5:00 p.m. At that time, the City
Council also approved the Task Force’s proposed fundraising plan to allow a $250 sponsorship
fee to be charged to non-government/non-profit service organizations. Additionally, the City
Council directed the Task Force to exclude firearms dealers or companies from the fair.
Staff is requesting direction on several items to proceed with planning the event. These items
include: additional limitations on resource fair participants (similar to the restriction on firearms
dealers/companies); presentations during the event; and input on outreach materials.
Resource Fair Participants
The City Council provided direction that firearms dealers or companies may not participate in
the Saratoga Safety Fair. Additionally, the Task Force has already agreed to limit the business
resource table hosts to those that offer public safety related services or products. The Task Force
may identify other categories of businesses to exclude.
Event Program & Presentations
Staff prepared a draft event program (below) that allows for 5 presentations that are 15 minutes
in length. Additionally, the program includes time for welcoming and closing remarks. Staff
would like to confirm the program with the Task Force and get direction on desired speakers for
welcoming and closing remarks, as well as presentation topics.
Possible presentation topics include: residential burglary prevention; defensive driving; internet
safety; identity theft; sex registrants (Megan’s Law); theft prevention (general); senior safety;
Sheriff’s Office Bomb Team (including bomb robot); law enforcement tools (overview of
equipment and tools used); helicopter operations; water rescue; and SWAT.
Staff is also in discussion with the Santa Clara County Fire Department on topics that the Fire
Department can present on, such as personal emergency preparedness, fall prevention, or fire
prevention.
19
Time Activity
1:00 p.m. Event Start
1:30 p.m. Welcoming Remarks/Announcement of Presentations and Activities (15 min)
2:00 p.m. Public Safety Presentation 1 (15 min)
2:45 p.m. Public Safety Presentation 2 (15 min)
3:15 p.m. Public Safety Presentation 3 (15 min)
3:45 p.m. Public Safety Presentation 4 (15 min)
4:30 p.m. Public Safety Presentation 5 (15 min)
5:00 p.m. Closing Remarks/Event End (5 min)
6:00 p.m. Cleanup Ends
Outreach Materials
In anticipation of outreach to potential resource table hosts and the public, staff has prepared
draft outreach materials and is seeking the Task Force’s feedback. Outreach materials include: 1)
flyer; 2) sponsorship flyer/application; 3) median banner.
After receiving feedback from the Task Force, staff will finalize materials and begin the outreach
process. A tentative outreach schedule is below:
Date Activity
February 2018 Begin Accepting Resource Table Sponsorship Applications
March 2018 Begin Community Outreach
April 19, 2018 Resource Table Sponsorship Application Deadline
May 20, 2018 Saratoga Safety Fair
About the Saratoga Safety Fair
One of the Public Safety Task Force work plan items includes holding a fair that provides
residents with a variety of public safety resources, such as crime prevention or bicycle safety. At
the September meeting, the Task Force agreed to hold the event in May 2018. At the November
2017 meeting, the Task Force agreed upon an event budget of $3,000.
In addition to the resource tables, activities for children and several public safety presentations
and will be offered. There will also be Sheriff’s Office and Fire Department vehicles on display.
At the October meeting, the Task Force requested that staff prepare a Fundraising Plan for the
Saratoga Safety Fair to allow the City to charge a $250 sponsorship fee per table for
business/commercial resource table hosts. In December, the City Council approved the
Fundraising Plan. Resource table sponsor applications will be accepted on a first-come, first-
served basis. If spaces are filled before the end of application period, the application process will
be closed.
20
SaratogaSafety Fair
Sunday, May 20, 2018 n 1:00 p.m. to 5:00 p.m.
West Valley College n Campus Center
14000 Fruitvale Avenue
Free Admission & Parking (Lot 5)
Get safety tips n Meet the profession
a
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s
n Check out services & p
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s
About the Event:
Resource Fair, including Safety-Related Products & Services
Presentations on Crime Prevention & Home Safety
Meet Members of Santa Clara County Sheriff’s Office & Santa
Clara County Fire Department
The City of Saratoga and the Public Safety Task Force invite you to the CITY o f S ARATO
G
A
CALIF O R N IA1956
More Information n Schedule n Resource Tables
www.saratoga.ca.us/safetyfair n 408.868.1269
21
SaratogaSafety Fair
Sunday, May 20, 2018 n 1:00 p.m. to 5:00 p.m.
West Valley College n Campus Center
14000 Fruitvale Avenue
Free Admission & Parking (Lot 5)
Vendor Sponsorship
&
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T
a
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e
I
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f
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About the Event:
The event is hosted by the City of Saratoga and
will include a resource fair featuring safety-
related services and products, presentations on
crime prevention and home safety, and more.
Approximately 200-500 Saratoga residents are
expected to visit the event throughout the
afternoon. Attendance is free.
Resource Fair:
Government agencies/non-profit service providers
and businesses that offer public-safety related
services or goods are invited to host a resource
table. Firearm information and products may not be
promoted or shared at the Saratoga Safety Fair
Application Deadline:
The deadline to submit a Sponsorship Application
to host a resource table is April 19, 2018. The
application period may close early if number of
applications exceed available resource table capacity.
Sponsorship Fee:
The sponsorship fee per table is $250. The fee will be
waived for government agencies/non-profit service
providers.
An 8-foot table, 2 chairs, and plastic table cloth will
be provided. Sponsors may bring their own table
cloth, if desired. Resource table hosts must provide
their own signage and informational materials/
promotional materials. Sponsors are encouraged to
provide family-oriented and kid-friendly materials.
Recognition:
A list of resource table hosts will be posted on the
City’s website prior to the event and available in
printed format at the event.
Resource Fair Schedule:
11:30 a.m. Sponsor Table Setup May Begin
12:30 p.m. Sponsor Table Setup Must Be Complete
1:00 p.m. Event Start
5:00 p.m. Event End
5:30 p.m. Sponsor Table Cleanup Must Be Complete
CITY o f S ARATO
G
A
CALIF O R N IA1956
More Information
www.saratoga.ca.us/safetyfair n 408.868.1269
22
Sponsorship Application
Deadline to Apply: April 19, 2018
Submittal/Questions: City of Saratoga, City Manager’s Office
13777 Fruitvale Avenue, Saratoga CA 95070 | 408.868.1269
www.saratoga.ca.us/safetyfair | cbothelio@saratoga.ca.us
Describe the public safety related services/goods provided:
Sponsor Agreement:
Sponsorship. I hereby agree and acknowledge that the Sponsor has not and will not receive any goods or services
in exchange for the sponsorship and the City will not grant any extra consideration to the Sponsor in relation to City
procurement, regulatory matters, or any other business, services, or operations of the City. I further agree the City may
use the sponsorship in any manner at its sole discretion and Sponsor has no right or obligation to control City’s use of
the donation. I further agree and understand that firearm information and products may not be promoted or shared
at the Saratoga Safety Fair.
Recognition. I hereby agree that the Sponsor will only be recognized on the Saratoga Safety Program and Map, which
will be available on the City website after the Sponsorship Deadline until May 21, 2018 and available in printed format
at the Saratoga Safety Fair.
Use of Logo. I hereby grant to the City of Saratoga and its authorized agents and employees the right to photograph
and otherwise reproduce and use the Sponsor Logo for publicity deemed appropriate by the City in connection with
the Saratoga Safety Fair.
Authorized Signer:
Signature Print Name Date
Sponsor Name
Address City State Zip
Email Website
Contact Person Name Contact Person Title
Sponsorship Fees:
Government Agency/Non-Profit Service Provider No Fee
All Other Organizations/Businesses $250
Total Due:
Payment:
Check (Make payable to the City of Saratoga)
Check Number
Credit Card (an invoice will be emailed to you, the application will be complete upon receiving payment)
Billing Address (if different from above)City State Zip
Sponsor logo in .ai or .eps format will be submitted via email to cbothelio@saratoga.ca.us no later than
April 19, 2018.
Sponsor Logo:
Phone
23
Sunday, May 20 n 1pm - 5pm
West Valley College
24
CITY OF SARATOGA
Memorandum
To: Public Safety Task Force
From: Crystal Bothelio, Deputy City Manager
Date: January 25, 2018
Subject: Public Safety Postcard
On December 6, 2017, the City Council authorized funding to send a postcard with public safety
messaging to Saratoga residents on a quarterly basis for the remainder of Fiscal Year 2017/18
and through Fiscal Year 2018/19. To ensure that the postcard falls in line with the desires of the
Task Force, staff is seeking input on the postcard distribution schedule and topics, as well as the
appearance of the postcard.
Below is a draft distribution schedule through the end of Fiscal Year 2018/19. The table below
also shows preliminary topics that can be featured on the postcards. These topics may be
adjusted as needed based on current trends.
Distribution Date Topic
February 2018 Introduction to Neighborhood Watch
May 2018 Emergency Preparedness & CERT
August 2018 Rules of the Road & Traffic Safety Near Schools
November 2018 Home Burglary & Package Theft Prevention
February 2019 Fire Prevention
May 2019 Senior Safety
Attached is the draft postcard for February 2018. All postcards will be based on a similar look
and feel so that they are easily recognizable by residents. The dimensions of the postcard is 6.25
inches by 9 inches. The postcard will be mailed to all residences in the 95070 zip code.
25
See Something Say Something
CITY OF SARATOGA PUBLIC SAFETY TIPS
** Join Neighborhood watch **
Neighborhood Watch is one of the best ways to deter crime. The goal of the program is to organize neighborhoods to serve
as the eyes and ears of local law enforcement. Residents who are active in Neighborhood Watch are better able to identify
and report unusual activities to law enforcement. Furthermore, Neighborhood Watch is a great way to maintain a healthy and
vibrant neighborhood. The Sheriff’s Office is available to attend Neighborhood Watch meetings to provide home safety and
crime prevention information to your entire neighborhood.
Check the City’s map of registered Neighborhood Watch groups online at www.saratoga.ca.us/stayingsafe to see if you are part
of an existing Neighborhood Watch group, and contact the City to get connected or for help forming a new group. The City offers
$300 grants to registered Neighborhood Watch groups to help kick start new groups and encourage existing groups to stay active.
** stay connected **
Get notifications by text, email, or phone call when emergencies happen in your area. Sign up at www.sccgov.org/sites/alertscc.
Visit www.saratoga.ca.us/subscribe to receive the City’s monthly email newsletter, the Saratoga Source, and quarterly
Neighborhood Watch Newsletter. Both newsletters include safety tips and information that may be beneficial to you and your
neighbors. Be sure your neighbors are also connected by encouraging them to sign up to receive the newsletters or sharing the
newsletters when you receive them.
** Be Informed **
Find tips, trends, and more at www.saratoga.ca.us/stayingsafe.
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CITY OF SARATOGA13777 FRUITVALE AVESARATOGA, CA 95070CITY o f S ARATO
G
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CALIFO R N IA1956
** save the date **
SARATOGA SAFETY FAIR
SUNDAY, MAY 20, 2018
WEST VALLEY COLLEGE
Get safety tips, meet the professionals,
and learn about safety-related services
and products.
More: www.saratoga.ca.us/safetyfair
** tip from Captain rich **
In 2017, there was an up tick in the number
of stolen vehicles compared to 2016. To
avoid becoming a victim of vehicle theft,
never leave your car running or with the
keys in the ignition when you’re away from
it – even if it’s only for a few moments.
Keep your car parked in the garage at
home. Use an alarm system or mechanical
locking device to further secure your
vehicle.
** More Information **
www.saratoga.ca.us/stayingsafe
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CITY OF SARATOGA
Memorandum
To: Public Safety Task Force
From: Crystal Bothelio, Deputy City Manager
Date: January 25, 2018
Subject: Neighborhood Watch Brochure
At the November 2018 Task Force Meeting, the Task Force requested that staff create a brochure
on the Neighborhood Watch Program. A copy of the draft brochure is attached to this report.
Feedback from the Task Force will be incorporated into the brochure and then it will be made
available publicly. Staff can provide Task Force Members with printed copies, if desired.
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See SomethingSay Something
SARATOGA NEIGHBORHOOD WATCH
City of Saratoga
Neighborhood Watch Program
www.saratoga.ca.us/neighborhoodwatch
***
Crystal Bothelio, Deputy City Manager
City of Saratoga
408.868.1269 | cbothelio@saratoga.ca.us
***
Deputy Russell Davis
Santa Clara County Sheriff’s Office
408.868.6690 | russell.davis@shf.sccgov.orgCITY o f S ARATO
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CALIF O R N IA1956
** Lock Doors & Windows **
All doors and windows should be secured and locked
when not in use or anytime no one is home. Lock
side gates to the back yard and doors to the garage.
Blinds and curtains should be closed when no one is
home or after dark to avoid advertising any expensive
property. And never hide a key outside.
** Have a Well-Lit Home **
Install exterior, motion-activated lighting in your
front yard, side yard, and back yard. Installing timers
on interior lights and setting them to turn on at
random times during the day and night can also ward
off burglars.
** Activate Alarm Systems **
Always active home alarm systems when away and
test them regularly. Select a trusted family member
or friend to serve as your emergency contact. The
emergency contact should have access to the home
and knowledge of the property so they know if
anything is out of place or missing.
** Request Patrol Checks **
Residents can request patrol checks to deputies stop
by your home when you are out of town. Request a
patrol check online or call the Sheriff’s Office non-
emergency number at 408.868.6600.
** Prevent ID Theft **
Mail theft can frequently lead to identity theft.
Consider installing a heavy duty locking mailbox or
using a PO Box to prevent mail and identity theft. If
you get a phone call that sounds like a scam, hang up.
If someone requests personal information or money,
confirm whether the call is legitimate. Report phone
scams to 911.
CRIME PREVENTION
** Communicate**
Consider using online tools like Nextdoor
Groups, Facebook Groups, or email groups to
open up a dialogue in your neighborhood.
Dividing your neighborhood and assigning
block captains to share information
personally is a great way to communicate
with neighbors who don’t have access to
email or the internet.
Regularly share news and information with
your members. The City’s Neighborhood
Watch Newsletter, monthly e-newsletter the
Saratoga Source, and Weekly Sheriff’s Office
Report can be easily shared.
** Socialize **
Plan at least one gathering per year. Apply for
a Neighborhood Watch Grant to kick start a
social activity for your Neighborhood Watch
group.
Block parties are a fun, easy way to bring the
entire neighborhood together. Block party
permits are free and the City offers free
barricades and cones.
** Broaden Horizons **
Find opportunities to meet up outside
of Neighborhood Watch. For example,
encourage neighbors to participate in
Saratoga’s Community Emergency Team to
learn how to prepare your neighborhood for
a disaster. Also, consider coordinating get
togethers based on interest, such as walking
groups, children’s play groups, or book clubs.
STAYING ACTIVE
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** Annual Grant **
The City offers $300 grants to registered
Neighborhood Watch groups to help kick start
new groups and encourage existing groups to stay
active. Neighborhoods can decide how they would
like to use the money. Examples of how the grant
may be used include annual block parties, flyers, or
informational materials. To register and apply, visit
www.saratoga.ca.us/neighborhoodwatch.
** Subscribe **
Get notifications by text, email, or phone call
when emergencies happen in your area. Sign up at
www.sccgov.org/sites/alertscc.
Visit www.saratoga.ca.us/subscribe to receive
the City’s monthly email newsletter, the Saratoga
Source, and quarterly Neighborhood Watch
Newsletter. Both newsletters include safety tips
and information that may be beneficial to you
and your neighbors. Be sure your neighbors are
also connected by encouraging them to sign up to
receive the newsletters or sharing the newsletters
when you receive them.
** Share **
Share your success stories or seek information
from other Neighborhood Watch groups using the
online Saratoga Neighborhood Watch forum. Visit
www.saratoga.ca.us/neighborhoodwatch to start
sharing!
** Info **
Find recent crime trend information and a
variety of safety tips on the City’s website at
www.saratoga.ca.us/stayingsafe.
** Join Neighborhood watch **
Neighborhood Watch is one of the best ways
to deter crime. The goal of the program is to
organize neighborhoods to serve as the eyes and
ears of local law enforcement. Residents who are
active in Neighborhood Watch are better able
to identify and report unusual activities to law
enforcement. Furthermore, Neighborhood Watch
is a great way to maintain a healthy and vibrant
neighborhood. The Sheriff’s Office is available to
attend Neighborhood Watch meetings to provide
home safety and crime prevention information to
your entire neighborhood.
Check the City’s map of registered Neighborhood
Watch groups online at www.saratoga.ca.us/
neighborhoodwatch to see if you are part of an
existing Neighborhood Watch, and contact the City
to get connected or for help forming a new group.
** Gauge Interest **
Spend some time assessing the interest of some
of your neighbors in starting Neighborhood Watch,
identify others who can help organize and get your
Neighborhood Watch off the ground.
Decide on the boundaries of your Neighborhood
Watch area. Is it a block or a street or maybe a
homeowners association? Smaller groupings of
homes can be easier to manage, but you can make
a larger neighborhood manageable by breaking
it into zones or blocks of 10 to 20 homes with
designated captains or leads for each area that are
responsible for serving as the representative of that
area as well as communicating with the residents in
that smaller division.
** Get Together **
Set a date to bring your neighborhood together
to socialize and get consensus on concerns, goals,
and neighborhood boundaries.
** Bring in the Experts **
Invite the Sheriff’s Office to a Neighborhood Watch
meeting and learn about how to identify suspicious
activity and report it and tips for keeping your
family and home safe. Contact the City for help
scheduling an orientation with the Sheriff’s Office.
** Register with the City **
Register your group with the City to receive
resources and information, including Neighborhood
Watch signage. Registered Neighborhood Watch
groups will be added to the City’s Neighborhood
Watch map and are eligible to receive a $300
annual Neighborhood Watch Grant.
** Stay Connected **
Maintain a roster for your neighborhood so folks
can communicate with each other. Consider using
online tools, like Nextdoor.com Private Groups
or email groups, to stay connected. Keep your
group connected by coordinating regular activities.
These activities don’t have to be focused on crime
prevention, they can be fun and social. The real
goal is to keep people engaged and strengthen
connections in your neighborhood.
** Get Help **
If you need help organizing or want more
information about Neighborhood Watch, get in
touch with the City or visit www.saratoga.ca.us/
stayingsafe.
GETTING STARTED RESOURCES
30
CITY OF SARATOGA
Memorandum
To: Public Safety Task Force
From: Crystal Bothelio, Deputy City Manager
Date: January 25, 2018
Subject: Joint Meeting with Saratoga CERT Leadership
On February 22, 2018, the Task Force will meeting with the leadership of Saratoga CERT. The
Task Force has expressed interest in discussing collaboration between Neighborhood Watch and
CERT, including the gathering of Neighborhood Watch and CERT tentatively planned for the
spring of 2018. The purpose of this item is to provide the Task Force with the opportunity to
prepare discussion topics for the February meeting with CERT.
Additionally, the item serves as a chance for the Task Force to review potential dates and
locations for the Neighborhood Watch and CERT gathering. A listing of available dates/facilities
is below. Due to school break schedules, holidays, conflicts with other City events, and City
facility availability, there are very few options for weekend events. If the event is scheduled for a
week night, City staff will likely be available to assist with event setup and cleanup.
Additionally, it should be noted that indoor space at Warner Hutton House is very limited and a
large gathering would need to be held outside in the Warner Hutton House patio and garden area.
Consequently, an event at Warner Hutton House may be at risk of cancellation due to weather.
Dates shown with an asterisk (*) conflict with Public Safety Task Force meetings.
Saratoga Prospect Center:
Date Time Room
Monday, April 2, 2018 5:00 p.m. – 9:00 p.m. Grace Building
Thursday, April 5, 2018 5:00 p.m. – 9:00 p.m. Grace Building
Monday, April 16, 2018 5:00 p.m. – 9:00 p.m. Grace Building
Thursday, April 19, 2018 5:00 p.m. – 9:00 p.m. Grace Building
Saturday, April 21, 2018 12:00 p.m. – 9:00 p.m. Friendship Hall
Sunday, April 22, 2018 Anytime Grace Building
Monday, April 23, 2018 5:00 p.m. – 9:00 p.m. Grace Building
Wednesday, April 25, 2018 5:00 p.m. – 9:00 p.m. Grace Building
Thursday, April 26, 2018 * 5:00 p.m. – 9:00 p.m. Grace Building,
Monday, May 14, 2018 5:00 p.m. – 9:00 p.m. Grace Building
Warner Hutton House:
Date Time
Monday, April, 2, 2018 5:00 p.m. – 9:00 p.m.
Thursday, April 5, 2018 5:00 p.m. – 9:00 p.m.
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Friday, April 6, 2018 5:00 p.m. – 9:00 p.m.
Friday, April 20, 2018 5:00 p.m. – 9:00 p.m.
Saturday, April 21, 2018 Anytime
Sunday, April 22, 2018 Anytime
Wednesday, April 25, 2018 5:00 p.m. – 9:00 p.m.
Thursday, April 26, 2018 * 5:00 p.m. – 9:00 p.m.
Friday, April 27, 2018 5:00 p.m. – 9:00 p.m.
Monday, May 14, 2018 5:00 p.m. – 9:00 p.m.
Thursday, May 17, 2018 5:00 p.m. – 9:00 p.m.
Friday, May 18, 2018 5:00 p.m. – 9:00 p.m.
Monday, May 21, 2018 5:00 p.m. – 9:00 p.m.
Wednesday, May 23, 2018 5:00 p.m. – 9:00 p.m.
Thursday, May, 24, 2018 * 5:00 p.m. – 9:00 p.m.
32