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HomeMy WebLinkAbout06-27-2017 Library Commission MinutesSaratoga Library Commission Minutes - Page 1 of 4 Minutes Saratoga Library Commission Regular Meeting June 27, 2017 Call to Order: Vice Chair Karen Burley called the meeting to order at 7:01 p.m. Roll Call Present: Vice Chair Karen Burley, Commissioner Carol Barmeier, Anandi Krishnamurthy, Flora Hoffman Absent: None Also Present: Chris Brown, Michael Eitner, Lisa Finley, Crystal Bothelio Oral Communications on Non-Agendized Items: None Approval of Minutes: Draft minutes for the April 25, 2017 Regular Meeting HOFFMAN/KRISHNAMURTHY MOVED TO APPROVE THE DRAFT MINUTES FOR THE APRIL 25, 2017 REGULAR MEETING. MOTION PASSED. AYES: BURLEY, BARMEIER, KRISHNAMURTHY, HOFFMAN. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Agenda Items 1. Library Commission Support for Library Goals/Efforts Summary: The Santa Clara County Library District conducted a district-wide survey. The results were presented at the December 2016 Library Commission Meeting. Subsequently, the Commission agreed to schedule discussion of the results specific to Saratoga Library at a future meeting. Action: Receive and consider survey results. Vice Chair Burley introduced the item. The Commission discussed the Library Service Plan and insights from the district-wide survey. 2. Library Interior Space Improvement Funding Summary: The Santa Clara County Library District is expected to allocate $200,000 for interior space improvements at Saratoga Library in the Fiscal Year 2017/18 budget. Action: Receive information about the funding for interior space improvements. Vice Chair Burley shared her perspective that the Commission’s review of the district survey is complete and the Commission has provided some thoughts on the interior space review. Saratoga Library Commission Minutes - Page 2 of 4 Michael Eitner, Saratoga Community Librarian, noted that while the funds will become available July 1, there is still planning work that needs to be done. The Library is considering different ways to collect user input on how the funds can be used, such as focus groups that represent different stakeholder groups, one of which could be the Library Commission. Ideally the funds will be spent by the end of the 2017/18 fiscal year, but can be rolled into future fiscal years if necessary. Deputy County Librarian Chris Brown noted that the funds for the interior space improvements are new. Los Altos used the funding to improve the visibility of the reference desk and make some of the seating in the library more multifunctional. 3. Library Commission Group Photo Summary: Discuss taking a group photo of the Library Commission. Action: Finalize plan for group photo. The Commission agreed to take a group photo at the October meeting, after vacancies have been filled. 4. Proposed Meeting with Cupertino Library Commission Summary: Consider a proposal to hold a joint meeting with the Cupertino Library Commission. Action: Discuss proposed meeting with Cupertino Library Commission. Vice Chair Burley introduced the item and asked the Commission to consider attending the Cupertino Library Commission’s July and August meeting. The Commission discussed the proposal to attend a Cupertino Library Commission meeting. Vice Chair Burley agreed to connect with the Cupertino Library Commission to see if there are topics of joint interests that can be discussed. The Commission agreed to discuss a joint meeting with Cupertino Library Commission at the August meeting. 5. Collaboration with Friends of the Saratoga Libraries Summary: Brainstorm ways that the Saratoga Library Commission and Friends of the Saratoga Libraries can work together. Action: Identify opportunities to collaborate with the Friends of the Saratoga Libraries. Vice Chair Burley introduced the item. Lisa Finley, President of the Friends of the Saratoga Libraries, supported the idea of increased collaboration and suggested brainstorming ideas with Alice Patrick, the incoming Friends President. Saratoga Library Commission Minutes - Page 3 of 4 6. Boy Scout and Girl Scout Project List Summary: Brainstorm project ideas for Boy Scout and Girl Scout volunteer projects at the Library, such as Eagle Scout or Gold Award projects. Action: Create list of prospective projects for Boy Scouts or Girl Scouts interested in volunteering at Saratoga Library. Vice Chair Burley introduced the item. The Commission brainstormed project ideas and discussed criteria for Eagle Scout and Gold Award projects. Community Librarian Michael Eitner agreed to identify some project ideas to share with the Library Commission. Lisa Finley, President of the Friends of the Saratoga Libraries, also agreed to brainstorm project ideas at the Book-Go-Round. 7. Community News & Trends Summary: Share news and trends within the community. Commissioner Barmeier thanked and complimented Vice Chair Burley for her post on Nextdoor. She also commented upon the article in the Saratoga News regarding the installation of new computers. The Commission discussed tabling at upcoming events, including Saratoga Movie Nights and Farmers Markets. The Commission received a demonstration of the Library’s mobile services, which allow the Library to issue Library Cards. Reports 1. Nancy Howe, Santa Clara County Librarian Deputy County Librarian Chris Brown reported on behalf of Nancy Howe, Santa Clara County Librarian. He shared updates about summer reading programs, summer meals program in the southern part of Santa Clara County, and technology updates at County libraries. The Commission suggested additional classes on Adobe programs. 2. Michael Eitner, Saratoga Community Librarian Michael Eitner, Saratoga Community Librarian, provided a report that included an overview of the Saratoga Library Service Plan. He shared that the Commission can help the Library by connecting the Library with various service groups in the community. The Commission suggested making connections with AYSO, Junior Achievement, and realtors. The Commission also recommended development of a factsheet about the Saratoga Library Commission Minutes - Page 4 of 4 Library, including different types of media that are available at the library and programs offered. 3. Lisa Finley, Friends of the Saratoga Libraries Lisa Finley, Friends of the Saratoga Libraries President reported that a time capsule burred at Hakone for 25 years was opened during a ceremony at Hakone. The capsule included some materials from the Friends. She also shared that feedback on fieldtrips to the Book-Go-Round were very positive. The Board is putting together curriculum for future field trips. The annual general meeting is on June 28. Immediately following the general meeting, the Board will be meeting and electing new officers for Fiscal Year 2017/18. Alice Patrick is slated to become the new president. 4. Karen Burley, Library Commission Vice Chair No report 5. Crystal Bothelio, City of Saratoga Crystal Bothelio provided an update on Silicon Valley Clean Energy enrollment, the installation of a new electric vehicle charging station at the Library, Saratoga’s July 4 celebration, Parks Make Life Better Month, the Spring/Summer Saratogan, and Saratoga Movie Nights. Summarize Action Items None Agenda Items for Next Meeting – August 22, 2017 - Outcomes of Cupertino Library Commission Meeting Adjournment Chair Burley adjourned the meeting at 8:58 p.m. Minutes respectfully submitted: Crystal Bothelio, Deputy City Manager City of Saratoga