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Home My WebLink About12-19-2017 Library Commission MinutesSaratoga Library Commission Minutes - Page 1 of 4 Minutes Saratoga Library Commission Regular Meeting December 19, 2017 Call to Order Chair Burley called the meeting to order at 7:01 p.m. in the Saratoga Library Community Room at 13650 Saratoga Avenue. Roll Call Present: Chair Karen Burley, Vice Chair Flora Hoffman, Commissioner Robert Gulino, Anandi Krishnamurthy, Steven White Absent: None Also Present: Emily Lo, Chris Brown, Michael Eitner, Alice Patrick, Rita Wang, Crystal Bothelio Oral Communications on Non-Agendized Items None Approval of Minutes: Draft minutes for the October 24, 2017 GULINO/WHITE MOVED TO APPROVE THE DRAFT MINUTES FOR THE OCTOBER 24, 2017. MOTION PASSED. AYES: BURLEY, GULINO, HOFFMAN, KRISHNAMURTHY, WHITE. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Agenda Items 1. Review of Draft 2018 Work Plan, Consider 2017 Accomplishments Summary: Every year, the City Council considers and authorizes Commission work plans. Typically, the Commission also presents progress on existing work plan items. The Council review of work plans typically happens in the beginning of the calendar year. The Commissions are tentatively scheduled to present their work plans during a study session on March 5, 2018. Action: Review and finalize the draft 2018 work plan, identify Library Commission accomplishments to be highlighted. The Commission reviewed the draft 2018 work plan and considered 2017 accomplishments to share with the City Council. The Commission agreed to the following changes: Key Points of Work Plan Revised Language: 1. Support library events and programs 2. Promote library events and programs; engage in information sharing with library and public 3. Identify opportunities to partner with West Valley College 4. Help increase the number of residents with library cards 5. Provide feedback on interior space review Topics in Detail, revise item A to: Support Library Event and Programs. Revise Topics in Detail A, II to: Support and promote events, such as trivia events Saratoga Library Commission Minutes - Page 2 of 4 Vice Chair Hoffman and Commissioner Gulino volunteered to review the work plan and make final adjustments to the verbiage. The Commission agreed and scheduled final review of the work plan at the February 2018 meeting. The Commission discussed recent accomplishments, which included: - Support for library card outreach at events, such as Saratoga Farmers Market and Saratoga Movie Nights - Junior Achievement/Library collaboration - Collaboration with West Valley College for Thinking Money Exhibit; ongoing discussions with West Valley College on collaboration opportunities - Promotion of Library events and programs - Development of volunteer project ideas - Trips to see other District libraries and meetings with other Library Commissions - Recommendations and feedback on pilot student ID card/library card program 2. Support for Library Goals/Efforts Action: Discuss how the Library Commission can help support the goals and activities of the Library. The Commission discussed additional ways that it can support the efforts of the Library. Community Librarian Michael Eitner shared that the Library has had a difficult time reaching people who are 25 to 40 years old. Additionally, fewer Monte Sereno residents have library cards than Saratoga residents. The Commission could help identify strategies for reaching these audiences. The Commission brainstormed ways to reach residents ages 25 to 40 and residents of Monte Sereno. 3. Library Card Promotion Action: Discuss Library Commission promotion of Library Card signups. Chair Burley requested that any opportunities to help promote the event, such as attending community events with Library staff, be passed along to the Commission. 4. Meeting with Other Library Commissions Summary: In the past, members of the Saratoga Library Commission have attended meetings of other city Library Commissions, such as the City of Cupertino. Action: Discuss opportunities to meet with other Library Commissions. These meetings would be subject to Brown Act requirements. Chair Burley discussed recent visits to other District libraries and Commissions, as well as plans to visit the Gilroy Library. Deputy County Librarian Chris Brown suggested visiting the Los Altos Library. 5. Support for Silicon Valley Reads Action: Discuss opportunities for the Library Commission to support Silicon Valley Reads. Saratoga Library Commission Minutes - Page 3 of 4 Community Librarian Michael Eitner provided an overview of plans for Silicon Valley Reads. 6. West Valley College Collaboration Summary: One of the Commission work plan items includes identifying opportunities to collaborate with West Valley College. Action: Discuss opportunities to collaborate with West Valley College. Chair Burley shared that West Valley College would like to partner with Saratoga Library on a crochet coral reef project to engage the public in the areas of mathematics, marine biology, handicraft, and community art. Through the project, people crochet pieces of a coral reef installation that would be displayed at West Valley College in Fall 2019. 7. Commissioner Led Events: Junior Achievement Event in April Action: Discuss a Junior Achievement event to be led by the Library Commission in April 2018. The Commission discussed coordination of a Junior Achievement event planned for April 2018. The program will include 6 1-hour sessions over the course of 3 weekends and will teach students about handling money. 8. Community News & Trends Summary: Share news and trends within the community. None Reports 1. Nancy Howe, Santa Clara County Librarian Deputy County Librarian Chris Brown reported on behalf of Nancy Howe. He shared information about Silicon Valley Reads; new free online resources t help veterans and their families transition from military to civilian life; access to Fold3 database with over 500 million records of military photos, official documents, and records; Listening to Trump’s America speaker series; holiday book gift guide; access to Consumer Reports; and expansion of Saratoga Library and Woodland Library hours. 2. Michael Eitner, Saratoga Community Librarian Michael Eitner also shared information about expanded Library Hours and a celebration for the new hours. He also shared information about the Library wayfinding project and recruitment of a Children’s Supervising Librarian. 3. Alice Patrick, Friends of the Saratoga Libraries Alice Patrick shared information about development of a new facility use agreement with the City for the Book-Go-Round building; installation of new carpet in the Book-Go-Round and other minor improvements; citywide membership mailing; updated Book-Go-Round website; and Thanksgiving holiday sales. Saratoga Library Commission Minutes - Page 4 of 4 4. Saratoga Library Teen Advisory Board Rita Wang shared information about Teen Advisory Board events. 5. Karen Burley, Library Commission Chair No report 6. Crystal Bothelio, Saratoga Deputy City Manager Crystal Bothelio shared information about the City’s new website, Neighborhood Watch grant, changes to regulations of marijuana, and Living Room Conversations. Council Member Emily Lo shared information about the City’s newsletters. Summarize Action Items None Agenda Items for Next Meeting - 2018 Work Plan - Library District Year End Service Report Adjournment Chair Burley adjourned the meeting at 8:41 p.m. Minutes respectfully submitted: Crystal Bothelio, Deputy City Manager City of Saratoga