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Home My WebLink About03-07-2018 City Council AgendaSaratoga City Council Agenda – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING MARCH 7, 2018 4:30 P.M. PLANNING COMMISSION INTERVIEWS Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 INTERVIEWS: TIME NAME COMMISSION TERM INCUMBENT 4:35 p.m. Sandeep Jain Planning Commission 2 Full Terms (April 1, 2018 - March 31, 2022 No 4:45 p.m. Lucas Pastuszka Planning Commission 2 Full Terms (April 1, 2018 - March 31, 2022 No 4:55 p.m. Sassan Pedramrazi Planning Commission 2 Full Terms (April 1, 2018 - March 31, 2022 No 5:05 p.m. Colleen Fitzsimmons Planning Commission 2 Full Terms (April 1, 2018 - March 31, 2022 Yes 5:30 P.M. STUDY SESSION Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 STUDY SESSION FY 2018/19 Capital Improvement Project Prioritization Process Recommended Action: Conduct the prioritization process for the FY 2018/19 CIP Budget. 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on March 1, 2018. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS Saratoga City Council Agenda – Page 2 of 5 CEREMONIAL ITEMS Proclamation Recognizing March as Youth Arts Month Recommended Action: Present a proclamation to a representative of Artspiration, the Santa Clara County Arts Initiative. Commendations for Science Fair Winners Recommended Action: Present commendations to the 2017 Synopsys Silicon Valley Science and Technology Championship Science Fair Winners who live in Saratoga. Proclamation Recognizing March as American Red Cross Month Recommended Action: Present a proclamation to a representative of the American Red Cross and receive a presentation about American Red Cross in Santa Clara County. 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on February 21, 2018 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 02/20/2018 Period 8; and 02/27/2018 Period 8. 1.3. Treasurer’s Report for the Month Ended January 31, 2018 Recommended Action: Review and accept the Treasurer’s Report for the month ended January 31, 2018. 1.4. City Council Norms Update Recommended Action: Adopt a resolution amending the City of Saratoga City Council Norms of Operation 2. PUBLIC HEARING None. Saratoga City Council Agenda – Page 3 of 5 3. GENERAL BUSINESS 3.1. FY 2017/18 Mid-Year Budget Status Report and Budget Adjustment Resolution Recommended Action: Review Mid-Year Budget Status Report and adopt the attached resolution approving the proposed budget adjustments. 3.2. Website Features and Functionality Recommended Action: Direct staff accordingly. COUNCIL ASSIGNMENTS Mayor Mary-Lynne Bernald Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County-City Selection Committee Council Finance Committee Hakone Foundation Board Public Art Committee Saratoga Historical Foundation South Flow Arrivals Ad Hoc Committee West Valley Clean Water Program Authority West Valley Mayors and Managers West Valley Solid Waste Management Joint Powers Authority Vice Mayor Manny Cappello Cities Association of Santa Clara County Board of Directors Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Sanitation District Council Member Howard Miller America in Bloom Committee Council Finance Committee Saratoga Ministerial Association Saratoga Sister City Organization Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board Council Member Emily Lo Hakone Foundation Board & Executive Committee KSAR Community Access TV Board Public Art Committee Santa Clara County Library Joint Powers Authority Saratoga City Council Agenda – Page 4 of 5 Council Member Rishi Kumar Association of Bay Area Governments Saratoga Chamber of Commerce & Destination Saratoga Santa Clara County Expressway Plan 2040 Policy Advisory Board Santa Clara Valley Water District Commission CITY COUNCIL ITEMS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Nora Pimentel, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on March 1, 2018 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 1st day of March 2018 at Saratoga, California. Nora Pimentel, MMC City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1294. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] 3/21 4/04 4/17 5:00 p.m. Joint Meeting with Saratoga Ministerial 6:00 p.m. Joint Meeting – Planning Commission 7:00 p.m. Regular Session 5:30 p.m. Heritage Preservation Commission Interviews 6:00 p.m. Join Meeting with Chamber of Commerce 7:00 p.m. Regular Session - Community Center, Multi-Purpose Room instead of Theater 6:00 p.m. Budget Study Session – Administrative Conference Room CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2018 Saratoga City Council Agenda – Page 5 of 5 4/18 4/30 5/02 5/16 6/06 6/20 7/04 7/18 8/01 8/15 9/05 9/19 10/03 10/17 11/07 11/21 12/05 12/13 12/19 6:00 p.m. Joint Meeting with Mountain Winery 7:00 p.m. Regular Session - Community Center, Multi-Purpose Room instead of Theater 5:00 p.m. Youth Commission Interviews 6:00 p.m. Join Meeting with Supervisor Simitian 7:00 p.m. Regular Session 6:00 p.m. Joint Meeting with KSAR 7:00 p.m. Regular Session 5:00 p.m. Closed Session 5:30 p.m. Joint Meeting with Saratoga Neighborhood’s Watch - Community Center, Multi-purpose Room 7:00 p.m. Regular Session 5:00 p.m. Closed Session 5:30 p.m. Joint Meeting with Hakone Board 7:00 p.m. Regular Session Meeting Cancelled Meeting Cancelled 6:00 p.m. Joint Meeting with Historical Foundation 7:00 p.m. Regular Session 6:00 p.m. Joint Meeting with SASCC 7:00 p.m. Regular Session 6:00 p.m. Joint Meeting with Saratoga Ministerial 7:00 p.m. Regular Session 6:00 p.m. Joint Meeting with Youth Commission 7:00 p.m. Regular Session 5:30 p.m. Joint Meeting with Saratoga School Districts – Community Center, Saunders Room 7:00 p.m. Regular Session 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr. 7:00 p.m. Regular Session 6:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees 7:00 p.m. Regular Session 6:00 p.m. Joint Meeting with Assembly Member Evan Low 7:00 p.m. Regular Session 6:00 p.m. Joint Meeting with Sheriff’s Office 7:00 p.m. Regular Session 7:00 p.m. Council Reorganization 6:00 p.m. Study Session - Council Norms 7:00 p.m. Regular Session