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Home My WebLink About1 - Street Projects Section CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 347 STREET IMPROVEMENT PROJECTS CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 348 CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 349 STREETS PROGRAM PROGRAM DIRECTORY STREET PROGRAM SUMMARY PAGE Program Summary 351 Project List Summary 352 Project Funding Summary 353 Operating Budget Impact 354 STREET REPAIR AND RESURFACING PROJECTS 9111-003 Annual Roadway Improvements 356 ROADWAY SAFETY PROJECTS 9121-001 Roadway Safety & Traffic Calming 360 9121-003 ADA Signal Lights & Curb Cut-outs 362 9122-005 Highway 9 Safety Improvements – Phase IV 364 9122-006 Prospect Road Improvements 366 9122-007 Citywide Signal Upgrades Project - Phase II 368 9122-008 Big Basin Way Turnaround – Design 370 STREET LANDSCAPE & BEAUTIFICATION IMPROVEMENTS 9138-001 Village LED Streetlights 374 SIDEWALK, CURBS & STORM DRAIN PROJECTS 9141-005 Annual Infrastructure Maintenance and Repairs 378 9142-004 Village Pedestrian Enhancements – Phase I Design 380 9142-005 Saratoga Avenue Sidewalk 382 9142-011 Village Pedestrian Improvements - Phase II (Blaney Plaza) 384 9142-013 Quito Road Paseo Olivos Curb & Gutter 386 9142-014 Big Basin Way Sidewalk Repairs 388 9142-015 El Camino Grande Storm Drain Repair 390 9142-017 Long Term Trash Plan Storm Drain Capture Devices 392 9142-018 Wildcat Creek Outfall Repair 394 9142-019 Village Crosswalk and Sidewalk Rehabilitation 396 9142-020 Quito Road Sidewalk Improvements – Design 398 CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 350 BRIDGE AND RETAINING WALLS 9152-001 Fourth Street Bridge Widening 402 9152-002 Quito Road Bridges Replacement – Preliminary Engineering 404 9152-004 Quito Road Bridges Replacement – ROW Acquisition 408 9153-003 Annual Retaining Wall Maintenance and Repairs 410 9153-004 Bainter Avenue Retaining Wall 412 STREET UNDERGROUNDING PROJECTS 9171-001 Rule 20A Electric Undergrounding Conversion Projects 416 9171-002 Quito Road Electric Undergrounding Project 418 CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 351 STREET IMPROVEMENTS PROGRAM SUMMARY The Capital Improvement Plan’s Streets Program provides for a safe and functional roadway and pedestrian street system. Proj ects within the Street Program are classified by their primary scope of work into six project categories:  Street Resurfacing, Repair & Maintenance Projects  Roadway Safety Improvements  Street Landscape & Beautification Improvements  Sidewalks, Curbs & Storm Drain Improvements  Bridge & Hillside Support Projects  Utility Undergrounding Projects Street Resurfacing, Repair & Maintenance Projects – consist of projects that primarily repave and improve roadway surfaces. Projects include resurfacing for neighborhood, collector, and arterial streets on a priority basis. Funding is added to the ongoing street resurfacing project each year as available. Individual Street Repair & Resurfacing projects may be established when grants are provided for specifically identified sections of roadway. Roadway Safety Improvements – consists of projects that improve roadway safety factors. Roadway safety improvement projects include small site-specific improvement items that include signs, striping, and curbs as directed by the Traffic Safety Co mmission; ADA projects for accessibility enhancements, such as curb ramps and audible signals; refuge lanes for traffic merging; railroad crossing i mprovements; radar feedback signs; and larger safety projects, such as the bicycle and pedestrian safety improvements made to Highway 9. Street Landscape & Beautification Improvements – consist of projects that improve the visual component of streets. This includes median landscape improvements, city entrance signs, tree lighting, sidewalk furniture, and accessories such as trash receptacles and news rack stands. Sidewalk, Curbs, Gutters & Storm Drains – consist of sidewalk improvement and repair projects; curb, gutter, and storm drain improvements; and pedestrian safety improvement projects. These projects are both general and specific, depending on funding sources. Bridge & Hillside Support Projects – consist of projects that repair, replace, or rehabilitate deficient bridge structures or provide support for hillside roadways. Bridge structures fall under the guidance of federal and state regulations, and are often funded by these regulatory agencies, such as Caltrans or the Federal Highway Bridge Replacement and Rehabilitation Program (HBBR). Hillside Support pro jects are generally funded through transfers from the General Fund. Utility Undergrounding Projects – consist of projects that move aboveground utilities underground, such as electric, cable, and telephone lines. Funding for these projects varies, but a significant funding source is Pacific Gas, & Electric’s Rule 20A Program. The following pages include a list of the Street Program’s capital projects, summary funding by account classification, and i ndividual project pages for each of the funded projects in this capital program. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 352 PROJECT LIST SUMMARY New projects for FY 2018/19 include:  Closed or unfunded projects in FY 2017/18 include:  CDBG – ADA Signal Lights  Highway 9 Safety Improvements – Phase IV  Village LED Streetlights  Village Sidewalk & Pedestrian Enhancements  Village Sidewalk & Pedestrian Improvements  Quito Road/Paseo Olivos Curb & Guttter  Wildcat Creek Outfall Repair  Bainter Avenue Retaining Wall PY FY Total Expended 2017/18 Expended Project STREETS PROJECT EXPENDITURE SUMMARY To Date Estimated To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expenditures Street Repair & Resurfacing Projects 9111-003 Annual Roadway Improvements 1,366,319 1,709,353 3,075,672 2,755,709 - - - - 5,831,381 Roadway Safety Improvements 9121-001 Roadway Safety & Traffic Calming 526,691 - 526,691 165,514 50,000 50,000 50,000 50,000 892,205 9121-003 CDBG - ADA Signal Lights 188,286 - 188,286 closed - - - - 188,286 9122-005 Highway 9 Safety Improvements - Phase IV 875,325 228,436 1,103,760 closed - - - - 1,103,760 9122-006 Prospect Road Improvements 327,118 1,487,497 1,814,614 4,247,715 - - - - 6,062,329 9122-007 Citywide Signal Upgrade Project Phase II 1,207 - 1,207 498,793 - - - - 500,000 9122-008 Big Basin Way Turn Around - Design - 50,000 50,000 - - - - - 50,000 Street Landscape & Beautification Projects 9138-001 Village LED Streetlights 440,247 - 440,247 closed - - - - 440,247 Sidewalks, Curbs & Gutters 9141-005 Infrastructure Maintenance and Repairs 165,850 205,165 371,015 317,502 200,000 200,000 200,000 200,000 1,488,517 9142-004 Village S/W & Pedestrian Enhancements 1,153,793 - 1,153,793 closed - - - - 1,153,793 9142-005 Saratoga Avenue Sidewalk 210,281 1,980 212,261 71,281 - - - - 283,542 9142-011 Village S/W & Pedestrian Improvements 1,045,349 75,866 1,121,215 closed - - - - 1,121,215 9142-013 Quito Road /Paseo Olivos Curb & Gutter - 40,000 40,000 closed - - - - 40,000 9142-014 Big Basin Way Sidewalk Repairs - - - 183,990 - - - - 183,990 9142-015 El Camino Grande Storm Drain Pump 7,493 38,869 46,362 353,639 - - - - 400,000 9142-017 Long Term Trash Plan Capture Devices - 13,000 13,000 17,000 - - - - 30,000 9142-018 Wildcat Creek Outfall Repair - 40,000 40,000 closed - - - - 40,000 9142-019 Saratoga Village C/W & S/W Rehabilitation - - - 382,000 - - - - 382,000 9142-020 Quito Road Sidewalk Improvements - Design - 7,370 7,370 42,630 - - - - 50,000 Bridges & Retaining Walls 9152-001 4th Street Bridge Widening 1,078 - 1,078 585,922 - - - - 587,000 9152-002 Quito Road Bridges 994,684 - 994,684 242,425 - - - - 1,237,109 9152-004 Quito Road Bridges - ROW 31,567 26,476 58,043 341,957 - - - - 400,000 9153-003 Annual Retaining Wall Maint & Repairs 31,045 336,830 367,875 222,125 200,000 200,000 200,000 200,000 1,390,000 9153-004 Bainter Avenue Retaining Wall 20,083 189,917 210,000 closed - - - - 210,000 Utility Undergrounding Project 9171-001 Rule 20A Fund Project - - - - - - - - - 9171-002 Quito Road Undergrounding Project - - - 98,744 - - - - 98,744 Total Project Expenditures 19,623,140 4,450,759 24,073,899 10,526,946 450,000 450,000 450,000 450,000 36,400,845 Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 353 STREET IMPROVEMENT PROGRAM FUNDING SUMMARY Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREETS FUND State Roadway Allocations 580,665 - 580,665 - - - - - 580,665 Road/Refuse Impact Fees 2,686,557 351,300 3,037,856 351,300 - - - - 3,389,156 CIP Project Reimbursements 311,576 241,021 552,597 77,510 - - - - 630,108 Contributions/Assessments 836,590 - 836,590 - - - - - 836,590 Transfer In - General Fund 4,666,478 1,634,000 6,300,478 450,000 250,000 250,000 250,000 250,000 7,750,478 Transfer In - Other CIP 1,353,283 - 1,353,283 - - - - - 1,353,283 Transfer In - Gas Tax 90,000 - 90,000 - - - - - 90,000 GRANT FUND Federal Grants 2,902,054 241,039 3,143,093 5,495,657 - - - - 8,638,750 State Grants 727,360 23,000 750,360 - - - - - 750,360 Local Grants - - - 400,000 - - - - 400,000 Transfer In - Other CIP 466,818 - 466,818 - - - - - 466,818 GAS TAX FUND Gas Tax Revenue 7,125,813 638,551 7,764,364 749,393 - - - - 8,513,757 Loan Repayment - 34,752 34,752 34,752 - - - - 69,504 RMRA - 174,341 174,341 507,630 - - - - 681,971 Transfer In - Other CIP 967,404 482,000 1,449,404 - - - - - 1,449,404 TOTAL REVENUES 22,714,597 3,820,004 26,534,601 8,066,242 250,000 250,000 250,000 250,000 35,600,845 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP STREETS FUND Salary & Benefits 661,987 - 661,987 - - - - - 661,987 Site Acquisition & Prep 21,184 2,760 23,944 791 - - - - 24,734 Materials & Supplies 403,916 60,023 463,939 250,000 - - - - 713,939 Fees & Expenses 33,387 1,607 34,995 - - - - - 34,995 Consultant/Contract Svs 558,587 137,725 696,312 20,158 - - - - 716,470 Project Equip & Fixtures 17,088 11,384 28,472 - - - - - 28,472 Construction Expenses 5,263,509 1,870,076 7,133,585 2,154,337 250,000 250,000 250,000 250,000 10,287,922 Reimbursable Expenses 2,228 - 2,228 - - - - - 2,228 Transfers Out 1,394,955 764,580 2,159,534 - - - - - 2,159,534 GRANT FUND Site Acquisition & Prep 118,619 21,305 139,925 3,850 - - - - 143,774 Materials & Supplies 150,936 - 150,936 - - - - - 150,936 Fees & Expenses 9,807 - 9,807 - - - - - 9,807 Consultant/Contract Svs 237,541 4,114 241,655 99,248 - - - - 340,903 Construction Expenses 3,022,149 217,600 3,239,749 5,862,834 - - - - 9,102,583 Reimbursable Expenses 41,107 - 41,107 - - - - - 41,107 Transfers Out 466,818 - 466,818 - - - - - 466,818 GAS TAX FUND Site Acquisition & Prep 11,435 - 11,435 - - - - - 11,435 Materials & Supplies 151,992 30,812 182,804 - - - - - 182,804 Fees & Expenses 28,494 (1,793) 26,701 - - - - - 26,701 Consultant/Contract Svs 407,068 70,649 477,718 - - - - - 477,718 Project Equip & Fixtures 35,013 - 35,013 - - - - - 35,013 Construction Expenses 5,270,471 777,916 6,048,387 2,135,728 - - - - 8,184,115 Transfers Out 1,314,850 482,000 1,796,850 - - - - - 1,796,850 TOTAL EXPENDITURES 19,623,140 4,450,759 24,073,899 10,526,946 250,000 250,000 250,000 250,000 35,600,844 FY Total 2017/18 Estimated Project TOTAL ALL FUND SUMMARY Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity BEGINNING BALANCE 3,091,457 2,460,703 - - - - Revenues & Transfers In 22,714,597 3,820,004 26,534,601 8,066,242 250,000 250,000 250,000 250,000 35,600,845 Expenditures & Transfers Out19,623,140 4,450,759 24,073,899 10,526,946 250,000 250,000 250,000 250,000 35,600,845 ENDING BALANCE 3,091,457 2,460,703 2,460,703 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 354 OPERATING BUDGET IMPACTS Note - Operating Budget impacts identify staff time cost for project management, inclusive of oversight, design, grant reporting, and miscellaneous maintenance. 5 Years Operating 2018/19 2019/20 2020/21 2021/22 2022/23 Costs Street Repair and Resurfacing 9111-003 Annual Roadway Improvements 167,801 171,996 176,296 180,703 185,221 882,016 Roadway Safety Improvements 9121-001 Roadway Safety & Traffic Calming 10,827 11,098 11,375 11,659 11,951 56,910 9122-006 Prospect Road Improvements 188,819 - - - - 188,819 9122-007 City-wide Sign Upgrade - Phase II 16,722 - - - - 16,722 9122-008 Big Basin Way Turnaround - Design - - - - - - Sidewalks, Curbs & Gutters - - - - - 9141-005 Infrastructure Maintenance & Repairs 19,333 19,817 20,312 20,820 21,340 101,622 9142-014 Big Basin Way Sidewalk Repairs 6,168 - - - - 6,168 9142-015 El Camino Grande Storm Drain Repair 11,856 - - - - 11,856 9142-017 LT Trash Plan Storm Drain Capture Device 834 - - - - 834 9142-019 Village C/W & S/W Rehabilitation 12,806 - - - - 12,806 9142-020 Quito Road S/W Improvements - Design - - - - - - Bridges & Retaining Walls 9152-001 Fourth Street Bridge Widening - - - - - - 9152-002 Quito Road Bridges Replacement 8,127 - - - - 8,127 9152-004 Quito Road Bridges - ROW Acquisition 11,464 - - - - 11,464 9153-003 Annual Retaining Wall Maint & Repairs 9,874 10,121 10,374 10,633 10,899 51,900 Utility Undergrounding Project 9171-002 Quito Road Electric Undergrounding - - - - - - Total - Street Projects 464,631$ 213,031$ 218,356$ 223,815$ 229,411$ 1,349,244$ Staff time No impact to operating budget No impact to operating budget Staff time Staff time Staff time Staff time No impact to operating budget Staff time Staff time Staff time Staff time Staff time Staff time No impact to operating budget Improvement Projects Operational Impacts Staff time CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 355 STREET REPAIR & RESURFACING PROJECTS CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 356 STREET REPAIR & RESURFACING PROJECTS Project Name Annual Roadway Improvements Project Number 9111-003 Department Public Works Project Manager John Cherbone Description This project funds ongoing street resurfacing and maintenance in order to maintain the City’s pavement infrastructure. Location This Citywide project is conducted throughout the fiscal year. Project Background Every two to three years, an engineering consultant conducts an assessment of City roads using the Paving Condition Index (PCI). The City uses this assessment to prioritize resurfacing of streets and arterial roads. The PCI is based on a scale of 0 to 100, with the overall score used to indicate the average of the City’s road conditions. The scale ranges from 0 for roads which have failed, to 100 for roads in excellent condition. Scores are classified into five categories: Category Score “Very Poor” 0-25 “Poor” 25-49 “Good” 50-69 “Very Good” 70-89 “Excellent” 90-100 As of 2017, the City’s overall PCI is 71. With a total of 135 miles of roadway in Saratoga, contractors perform most street resurfacing work; staff conducts minor repairs to roadways when practical. Resurfacing streets on a regular basis extends the lifetime of the roadways and minimizes the need for larger and more costly projects in the future. Keeping the streets in good condition also reduces liability risks and staff time for minor repairs. This project is funded in part by Santa Clara County Measure B Sales Tax and state funds from Road Repair and Maintenance fees and Gasoline Tax proceeds. Although collection of the half- cent Measure B sales tax began in April 2017, funds are being held in an escrow account pending the outcome of a legal challenge. Operating Budget Impacts Engineering, administrative, and maintenance staff costs for project oversight and implementation of $_______ will be incorporated into the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 357 STREET REPAIR & RESURFACING PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Project Development Ongoing Prepare plans and specifications Begin Bid Process Ongoing Invite contractors to bid on the project Contract Award Ongoing Award contract Estimated Construction Start Ongoing Construction project begins Estimated Completion Date Ongoing Specified project work is completed ANNUAL ROADWAY IMPROVEMENTS 9111-003 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREET FUND VTA-Measure B Sales Tax - - - - - - - - - Road/Refuse Impact Fees 351,300 351,300 702,600 351,300 - - - - 1,053,900 Project Reimbursements 6,500 - 6,500 - - - - - 6,500 Transfers In - General Fund 550,000 295,000 845,000 - - - - - 845,000 Transfers In - Other CIP 630,648 - 630,648 - - - - - 630,648 TOTAL 1,538,448 646,300 2,184,747 351,300 - - - - 2,536,048 GAS TAX FUND Gas Tax - HUTA 502,409 516,827 1,019,236 515,032 - - - - 1,534,268 Gas Tax - 7360 (TCR swap)80,656 121,724 202,380 234,361 - - - - 436,741 State - Loan Repayment - 34,752 34,752 34,752 - - - - 69,504 Road Maintenance Repair - 174,341 174,341 507,630 - - - - 681,971 Transfers In 572,850 - 572,850 - - - - - 572,850 TOTAL 1,155,915 847,644 2,003,559 1,291,775 - - - - 3,295,334 TOTAL REVENUES 2,694,362 1,493,944 4,188,306 1,643,075 - - - - 5,831,381 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP STREET FUND EXP Materials & Supplies 92,006 53,683 145,690 250,000 - - - - 395,690 Consultant/Contract Svs 5,760 - 5,760 - - - - - 5,760 Project Equip & Fixtures 16,319 11,384 27,703 - - - - - 27,703 Construction Expenses 584,631 424,448 1,009,080 497,815 - - - - 1,506,894 Transfers Out - 600,000 600,000 - - - - - 600,000 TOTAL 698,717 1,089,516 1,788,233 747,815 - - - - 2,536,047 GAS TAX EXP Materials & Supplies 1,021 30,812 31,833 - - - - - 31,833 Fees & Expenses 2,500 (2,500) - - - - - - - Consultant/Contract Svs 455 4,545 5,000 - - - - - 5,000 Construction Expenses 663,627 104,979 768,606 2,007,895 - - - - 2,776,501 Transfers Out - 482,000 482,000 - - - - - 482,000 TOTAL 667,602 619,837 1,287,439 2,007,895 - - - - 3,295,334 TOTAL EXPENDITURES 1,366,319 1,709,353 3,075,672 2,755,709 - - - - 5,831,381 Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 358 STREET REPAIR & RESURFACING PROJECTS ANNUAL ROADWAY IMPROVEMENTS – CONT’D Prior FY Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP STREET FUND Beginning Balance 839,731 - - - - - - Revenues & T/I 1,538,448 646,300 2,184,747 351,300 - - - - 2,536,047 Expenditures & T/O 698,717 1,089,516 1,788,233 747,815 - - - - 2,536,047 Ending Balance 839,730.95 396,515 - - - - - GAS TAX FUND Beginning Balance 488,313 716,120 - - - - - Revenues & T/I 1,155,915 847,644 2,003,559 1,291,775 - - - - 3,295,334 Expenditures & T/O 667,602 619,837 1,287,439 2,007,895 - - - - 3,295,334 Ending Balance 488,313 716,120 716,120 - - - - - - TOTAL BALANCE 1,328,043 1,112,635 716,120 - - - - - - Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 359 ROADWAY SAFETY PROJECTS CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 360 ROADWAY SAFETY PROJECTS Project Name Roadway Safety & Traffic Calming Project Number 9121-001 Department Public Works Project Manager Mainini Cabute Description In conjunction with the Traffic Safety Commission (TSC), this project funds traffic calming improvements that include the installation of roadway devices that enhance pedestrian and roadway safety. Location This is a Citywide project; locations vary depending on prioritized projects for the year. Project Background This project represents an annual transfer of $50,000 of City funds in order to make roads safer. The focus of these projects is to decrease driver speed and make pedestrians more visible, resulting in the reduction of the number of accidents in the City. The Traffic Safety Commission (TSC) and staff meet on a bi-monthly basis to review and assess traffic concerns throughout the City. Concerned residents may also attend these meetings to provide input and request improvements. Most TSC recommended improvements are small and fall within the scope of the operating budget. Occasionally, more costly remediation is warranted and roadway safety and traffic calming funds are used. The most common uses of these funds are for traffic calming improvements such as speed humps, radar signs, median chokers, bulb-outs, and enhanced crosswalks. The TSC reviews the Unfunded CIP traffic projects each year and prioritizes according to safety and proximity to schools. Projects completed in Fiscal Year 2017/18 include traffic-calming measures and bicycle improvements on Allendale Avenue from Chester Avenue to Quito Road, lighted crosswalks installed on McCoy Avenue and Cox, an enhanced crosswalk at Herriman and Lexington Court, and other improvements as identified by the TSC and the City Traffic Engineer . In Fiscal Year 2018/19, projects include enhanced crosswalks installed Fruitvale and Douglass Lane and Cox Avenue and Cumberland Drive, as well as other improvements identified by the TSC and the City Traffic Engineer. Operating Budget Impacts Engineering, administrative, and maintenance staff costs for project oversight and implementation of $_____ will be incorporated into the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 361 ROADWAY SAFETY PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Project Development Ongoing Prepare plans and specifications Begin Bid Process Ongoing Invite contractors to bid on the project Contract Award Ongoing Award contract Estimated Construction Start Ongoing Construction project begins Estimated Completion Date Ongoing Project is completed ROADWAY SAFETY & TRAFFIC CALMING 9121-001 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREET FUND Project Reimbursement 850 - 850 - - - - - 850 Transfers In - General Fund 591,355 50,000 641,355 50,000 50,000 50,000 50,000 50,000 891,355 Transfers In - Other CIP - - - - - - - - - Transfers In - CDBG - - - - - - - - - Trasnfers In - L&L - - - - - - - - - TOTAL REVENUES 592,205 50,000 642,205 50,000 50,000 50,000 50,000 50,000 892,205 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP STREET FUND Materials & Supplies 64,837 - 64,837 - - - - - 64,837 Fees & Expenses 310 - 310 - - - - - 310 Consultant/Contract Svs 143,982 - 143,982 - - - - - 143,982 Construction Expenses 317,561 - 317,561 165,514 50,000 50,000 50,000 50,000 683,075 TOTAL EXPENDITURES 526,691 - 526,691 165,514 50,000 50,000 50,000 50,000 892,205 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP STREET FUND BEGINNING BALANCE 65,514 115,514 - - - - - Revenues & T/I 592,205 50,000 642,205 50,000 50,000 50,000 50,000 50,000 892,205 Expenditures & T/O 526,691 - 526,691 165,514 50,000 50,000 50,000 50,000 892,205 ENDING BALANCE 65,514 115,514 115,514 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 362 ROADWAY SAFETY PROJECTS Project Name ADA Signal Lights & Curb Cut-outs Project Number 9121-003 Department Public Works Project Manager Macedonio Nunez Description This project will complete ADA improvements to existing signalized intersections throughout Saratoga. Location This project will upgrade the 15 signalized intersections with traffic signals throughout the City. Project Background Replacing the pushbuttons at the City’s 15 signalized intersections with “vibro-tactile” buttons will enhance safety for visually impaired pedestrians. A vibro-tactile type of pedestrian signal has pushbuttons that vibrate when the “WALK” signal is on, indicating to visually impaired pedestrians when to cross the street. This project will also make the intersection’s ramps, curbs, and crosswalks ADA compliant. Crosswalks will be added or repainted where needed; and ramps and curbs will be rebuilt to meet accessibility standards. These improvements will reduce City liability associated with pedestrian accidents. The City has completed installations at four intersections; Saratoga-Sunnyvale Road and Reid Lane, Herriman Avenue, and Blauer Drive, and Cox Avenue and Sea Gull Way. Future improvements are planned on Saratoga-Sunnyvale Road at Pierce Road, Cox Avenue, and Sea Gull Way, on Fruitvale Avenue at Saratoga Avenue and Allendale Avenue, on Saratoga Avenue at Scotland Drive, Dagmar Drive and Bellgrove Circle, on Quito Road at Allendale Avenue and Pollard Road, and on Prospect Road and Miller Avenue. Contractors perform improvements and upgrades. As Community Development Block Grant (CDBG) funding becomes available, more intersections will be upgraded until all City signalized intersections have been completed. This project is recommended to be closed pending the prioritization of accessibility projects. Operating Budget Impacts There will be no impact to the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 363 ROADWAY SAFETY PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Project Development 2011 Prepare plans and specifications Begin Bid Process April 2018 Invite contractors to bid on the project Contract Award July 2018 Award contract Estimated Construction Start August 2018 Construction project begins Estimated Completion Date June 2019 Project is completed ADA SIGNAL LIGHTS & CURB CUT-OUTS 9121-003 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREET FUND Transfer In - From General Fund188,286 - 188,286 - - - - - 188,286 TOTAL 188,286 - 188,286 - - - - - 188,286 GRANT FUNDS CDBG - ADA Grant - - - - - - - - - TOTAL - - - - - - - - - TOTAL REVENUES 188,286 - 188,286 - - - - - 188,286 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP STREET FUND Fees & Expenses 1,023 - 1,023 - - - - - 1,023 Consultant/Contract Svs 83,816 - 83,816 - - - - - 83,816 Construction Expenses 103,447 - 103,447 - - - - - 103,447 TOTAL 188,286 - 188,286 - - - - - 188,286 GRANT FUNDS Construction Expenses - - - - - - - - - TOTAL - - - - - - - - - TOTAL EXPENDITURES 188,286 - 188,286 - - - - - 188,286 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP STREET FUND BEGINNING FUND BAL - - - - - - Revenues & T/I 188,286 - 188,286 - - - - - 188,286 Expenditures & T/O 188,286 - 188,286 - - - - - 188,286 ENDING FUND BALANCE - - - - - - - - - GRANT FUNDS BEGINNING BALANCE - - - - - - - Revenues & T/I - - - - - - - - - Expenditures & T/O - - - - - - - - - ENDING BALANCE - - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 364 ROADWAY SAFETY PROJECTS Project Name Highway 9 Safety Improvements – Phase IV Project Number 9122-005 Department Public Works Project Manager John Cherbone Description A multi-agency pedestrian improvement project to enhance the safety of the Highway 9 corridor, which links the communities of Saratoga, Monte Sereno, and Los Gatos. Location This project will complete improvements to two segments of pedestrian pathways started in Phase II along Highway 9 between Fruitvale Avenue in Saratoga and Greenwood Road in Monte Sereno. Project Background Phase IV of this project will continue bicycle and pedestrian improvements along the Highway 9 corridor from Saratoga to Los Gatos. Improvements became a priority following several serious accidents on Highway 9. Phase IV improvements include, construction of a retaining wall to widen the shoulder for pedestrian pathways and other pedestrian improvements on Highway 9 from Fruitvale Avenue to El Camino Grande in Saratoga and from Daves Avenue to Greenwood Road in Monte Sereno. These improvements were designed during Phase II, which included installation of pedestrian pathways, curbs, retaining walls, driveway modifications, crosswalks, signage, and striping between Saratoga and Los Gatos on Highway 9 in addition to the design work. A significant portion of funding for this project will be coming from a federal Highway Safety Improvement Grant (HSIP) administered by the California Department of Transportation (Caltrans). As with Phase II of the Highway 9 safety improvements project, the City of Saratoga will be the lead agency for Phase IV. The construction contract was awarded on December 7, 2016 and was completed in December 2017; however, it will remain open until all grant administration is completed. This project is funded through grants, reimbursements from other agencies and a transfer of surplus funds ($58,396) remaining in Phase II ($45,079) and Phase III ($13,317) in Fiscal Year 2014/15. Operating Budget Impacts Engineering and administrative staff costs for grant administration of $______ will be incorporated into the Fiscal Year 2018/19 operating budget. There will be a minimal increase in maintenance costs. However, the improvements will increase safety on Highway 9 for pedestrians, bicyclists and commuters, reduce accidents, and, therefore, reduce liability risk. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 365 ROADWAY SAFETY PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Bid Process April 2016 Council approves plans and authorizes bidding the project Contract Award December 2016 Council awards contract Estimated Construction Start December 2016 Construction project begins Estimated Completion Date May 2017 Project is completed HIGHWAY 9 SAFETY IMPROVEMENTS PHASE IV 9122-005 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREET FUND Project Reimbursements 43,847 11,517 55,364 - - - - - 55,364 Transfers In - Other CIP 58,396 - 58,396 - - - - - 58,396 Transfers In - Gas Tax 90,000 - 90,000 - - - - - 90,000 TOTAL 192,243 11,517 203,760 - - - - - 203,760 GRANT FUND Federal - HSIP Grant 757,391 142,609 900,000 - - - - - 900,000 TOTAL 757,391 142,609 900,000 - - - - - 900,000 TOTAL REVENUES 949,634 154,126 1,103,760 - - - - - 1,103,760 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP STREET FUND Fees & Expenses 3,776 - 3,776 - - - - - 3,776 Consultant/Contract Svs 30,024 5,991 36,015 - - - - - 36,015 Construction Expenses 84,133 51,429 135,562 - - - - - 135,562 Transfers Out - 28,407 28,407 - - - - - 28,407 TOTAL 117,934 85,827 203,760 - - - - - 203,760 GRANT FUND Fees & Expenses 6,493 - 6,493 - - - - - 6,493 Construction Expenses 750,898 142,609 893,507 - - - - - 893,507 TOTAL 757,391 142,609 900,000 - - - - - 900,000 TOTAL EXPENDITURES 875,325 228,436 1,103,760 - - - - - 1,103,760 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP STREET FUND BEGINNING FUND BAL 74,309 - - - - - - Revenues & T/I 192,243 11,517 203,760 - - - - - 203,760 Expenditures & T/O 117,934 85,827 203,760 - - - - - 203,760 ENDING FUND BALANCE 74,309 - - - - - - - - GRANT FUND BEGINNING BALANCE - - - - - - - Revenues & T/I 757,391 142,609 900,000 - - - - - 900,000 Expenditures & T/O 757,391 142,609 900,000 - - - - - 900,000 ENDING FUND BALANCE - - - - - - - - - ENDING BALANCE 74,309 - 900,000 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 366 ROADWAY SAFETY PROJECTS Project Name Prospect Road Improvements Project Number 9122-006 Department Public Works Project Manager Macedonio Nunez Description This project will improve the Prospect Avenue corridor through the addition of roadway medians, sidewalks, bicycle loops, and ADA ramps to increase pedestrian and bicycle access. Location Project work will occur along a 1.9-mile section of Prospect Road between Saratoga/Sunnyvale Rd and Lawrence Expressway. Project Background This project will improve the safety of the road by physically reducing the width of the road, channeling vehicles into defined turn lanes, reducing the threat of vehicles crossing the center lane, and creating safer pedestrian crossings. Improvements to existing pedestrian, bicycle and VTA bus stop facilities, will enhance pedestrian accessibility and provide a safe and convenient walking and bicycling experience. The scope of the project includes the following:  Installation of sidewalk at several identified gaps, and several ADA compliant ramps at several locations along Prospect Road.  Installation of bicycle detector loops at all the signalized intersections within the project limits, and “Green” bike lanes at the heavily congested intersections of Prospect Road and Saratoga Sunnyvale Road and Prospect Road and Lawrence Expressway.  Installation of new bus pads and accessibility improvements at three VTA bus stops on Prospect Road.  Installation of several new landscaped medians and improvements to existing medians on Prospect Road.  A continuous Class II bicycle lane along the entire length of the segment. A $4.2 million OBAG grant and $544,825 from City Gas Tax monies fund this project. Operating Budget Impacts Engineering and administrative staff costs for project oversight and implementation of $______ will be incorporated into the Fiscal Year 2018/19 operating budget. Once completed, there will be a minimal increase in maintenance costs. However, the improvements will increase safety for pedestrians, bicyclists and commuters, reduce accidents, and, therefore, reduce liability risk. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 367 ROADWAY SAFETY PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase April 2015 Prepare plans and specifications Begin Bid Process March 2017 Council authorizes bidding the project Contract Awarded July 2017 Council approved vendor Estimated Construction Start November 2017 Construction project begins Estimated Completion Date September 2017 Project is completed PROSPECT ROAD IMPROVEMENTS 9122-006 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREET FUND Project Reimbursment - 229,504 229,504 - - - - - 229,504 Transfers In - General Fund - 600,000 600,000 - - - - - 600,000 TOTAL STREET FUND - 829,504 829,504 - - - - - 829,504 GRANT FUND State - BEP Grant - - - 4,206,000 - - - - 4,206,000 TOTAL GRANT FUND - - - 4,206,000 - - - - 4,206,000 GAS TAX Transfers In - Other CIP 544,825 482,000 1,026,825 - - - - - 1,026,825 TOTAL GAS TAX FUND 544,825 482,000 1,026,825 - - - - - - TOTAL REVENUES 544,825 1,311,504 1,856,329 4,206,000 - - - - 5,035,504 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP STREET FUND Fees & Expenses - 568 568 - - - - - 568 Consultant/Contract Svs - 36,331 36,331 - - - - - 36,331 Construction Expenses - 750,850 750,850 41,755 - - - - 792,605 TOTAL STREET FUND - 787,749 787,749 41,755 - - - - 829,504 GRANT FUND Fees & Expenses 40 - 40 - - - - - 40 Construction Expenses - - - 4,205,960 - - - - 4,205,960 TOTAL GRANT FUND 40 - 40 4,205,960 - - - - 4,206,000 GAS TAX FUND Site Acquisition & Prep 60 - 60 - - - - - 60 Fees & Expenses 21,035 707 21,742 - - - - - 21,742 Consultant/Contract Svs 281,502 62,474 343,977 - - - - - 343,977 Construction Expenses 24,480 636,566 661,047 - - - - - 661,047 TOTAL GAS TAX FUND 327,077 699,748 1,026,825 - - - - - 1,026,825 TOTAL EXPENDITURES 327,118 1,487,497 40 4,247,715 - - - - 5,035,504 ` Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 368 ROADWAY SAFETY PROJECTS PROSPECT ROAD IMPROVEMENTS (CONTINUED) Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP STREET FUND Beginning Balance - 41,755 - - - - - Revenues & T/I - 829,504 829,504 - - - - - 829,504 Expenditures & T/O - 787,749 787,749 41,755 - - - - 829,504 ENDING BALANCE - 41,755 41,755 - - - - - - GRANT FUND Beginning Balance (40) (40) - - - - - Revenues & T/I - - - 4,206,000 - - - - 4,206,000 Expenditures & T/O 40 - 40 4,205,960 - - - - 4,206,000 Ending Balance (40) (40) (40) - - - - - - GAS TAX FUND Beginning Balance 217,748 - - - - - - Revenues & T/I 544,825 - 1,026,825 - - - - - - Expenditures & T/O 327,077 - 1,026,825 - - - - - 343,977 Ending Balance 217,748 217,748 - - - - - - (343,977) ENDING BALANCE 217,708 41,715 41,715 - - - - - - Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 369 CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 370 ROADWAY SAFETY PROJECTS Project Name Citywide Signal Upgrade Project - Phase II Project Number 9122-007 Department Public Works Project Manager Macedonio Nunez Description This project continues the development of a citywide master signal system to standardize and coordinate the City’s traffic signals and allow real-time monitoring and control along Saratoga’s major traffic corridors. The project also allows for future regional integration. Location This Citywide project will incorporate all City owned signals in Saratoga. Project Background The City’s signal timing settings at intersections were last coordinated in approximately 2001. Subsequently, the City of Saratoga received a Regional Signal Timing Program (RSTP) grant from VTA in 2006 to conduct a citywide signal timing study. Phase I of the project included developing updated signal coordination plans during the morning, afternoon, and evening periods for the signalized intersections in the City of Saratoga. Phase I: Upgrade hardware and software at all City signals, and provide inter-connect hardware with wire and wireless technology. This phase is complete. Phase II: Install a Traffic Management System at City Hall, and communication equipment in all signals along Saratoga Avenue between Fruitvale Avenue and Cox Avenue . Inter-connect signals along Coordination Corridors and coordinate with the Management System. With the Traffic Management System, City engineers will be able to manage signal coordination to improve traffic flow at some of the City’s busiest intersections. Additionally, the system will be able to monitor live traffic patterns and adjust signal phasing as needed. A $400,000 VTA grant and a $100,000 transfer from other CIP projects fund this project. Operating Budget Impacts Engineering and administrative staff costs for project oversight and implementation of $______ will be incorporated into the Fiscal Year 2018/19 operating budget. The new system will reduce call-out expenses for traffic signal maintenance costs, as staff will be able to manage signal-timing changes. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 371 ROADWAY SAFETY PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase March 2018 Prepare plans and specification Begin Bid Process May 2018 Council authorizes bidding the project Contract Awarded November 2018 Council approves vendor Estimated Construction Start April 2019 Construction project begins Estimated Completion Date August 2019 Project is completed CITYWIDE SIGNAL UPGRADE PROJECT PHASE II 9122-007 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding GRANT FUNDS Local - VTA Grant - - - 400,000 - - - - 400,000 TOTAL - - - 400,000 - - - - 400,000 GAS TAX FUND Transfer In - Gas Tax 100,000 - 100,000 - - - - - 100,000 TOTAL 100,000 - 100,000 - - - - - 100,000 TOTAL REVENUES 100,000 - 100,000 400,000 - - - - 500,000 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended GRANT FUNDS Consultant/Contract Svs 965 - 965 - - - - - 965 Construction Expenses - - - 399,035 - - - - 399,035 TOTAL 965 - 965 399,035 - - - - 400,000 GAS TAX FUND Consultant/Contract Svs 241 - 241 - - - - - 241 Construction Expenses - - - 99,759 - - - - 99,759 TOTAL 241 - 241 99,759 - - - - 100,000 TOTAL EXPENDITURES 1,207 - 1,207 498,793 - - - - 500,000 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity GRANT FUNDS BEGINNING BALANCE (965) (965) - - - - - Revenues & T/I - - - 400,000 - - - - 400,000 Expenditures & T/O 965 - 965 399,035 - - - - 400,000 ENDING BALANCE (965) (965) (965) - - - - - - GAS TAX FUND BEGINNING FUND BAL - 99,759 99,759 - - - - - Revenues & T/I 100,000 - 100,000 - - - - - 100,000 Expenditures & T/O 241 - 241 99,759 - - - - 100,000 ENDING FUND BALANCE 99,759 99,759 99,759 - - - - - - ENDING FUND BALANCE 98,794 98,794 100,000 - - - - - 100,000 Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 372 ROADWAY SAFETY PROJECTS Project Name Big Basin Way Turnaround - Design Project Number 9122-008 Department Public Works Project Manager John Cherbone Description This project will fund the design of a turnaround on Big Basin Way to improve traffic circulation through Saratoga Village. Location The Turnaround is located just past the corner of 6th Street and Big Basin Way. Project Background Vehicles travelling westbound on Big Basin Way through Saratoga Village towards Hakone Gardens have limited opportunities to turnaround after passing 6 th Street. The City has received numerous complaints about drivers attempting to turnaround after 6th Street, disrupting traffic or creating a hazard. This project would improve traffic circulation in the Saratoga Village area and reduce traffic disruptions and hazards. This project will be completed in two phases: design and construction. A $50,000 allocation from the CIP Reserve funds the design phase of this project. Total design costs are estimated to be $20,000 The estimated cost for the construction phase is $175,000. Additional funding is needed for the construction phase of the project. Operating Budget Impacts Engineering and administrative staff costs for project oversight and implementation will be incorporated into the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 373 ROADWAY SAFETY PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase July 2017 Begin preparing design and plans Design Contract Awarded July 2017 Contract awarded to BKF Engineers End Design Phase April 2018 Complete project design plans Begin Bid Process TBD Council authorizes bidding for the project Construction Contract Awarded TBD Council awards construction contract Estimated Construction Start TBD Construction begins Estimated Completion Date TBD Project is complete BIG BASIN WAY TURNAROUND - DESIGN 9122-008 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREET FUND Transfers In - General Fund - 50,000 50,000 - - - - - 50,000 TOTAL REVENUES - 50,000 50,000 - - - - - 50,000 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP STREET FUND Consultant/Contract Svs - 18,643 18,643 - - - - - 18,643 Transfers Out - 31,357 31,357 - - - - - 31,357 TOTAL EXPENDITURES - 50,000 50,000 - - - - - 50,000 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP STREET FUND BEGINNING BALANCE - - - - - - - Revenues & T/I - 50,000 50,000 - - - - - 50,000 Expenditures & T/O - 50,000 50,000 - - - - - 50,000 ENDING BALANCE - - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 374 CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 375 STREET LANDSCAPE & BEAUTIFICATION IMPROVEMENTS CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 376 STREET LANDSCAPE & BEAUTIFICATION IMPROVEMENTS Project Name Village LED Street Lights Project Number 9138-001 Department Public Works Project Manager Macedonio Nunez Description Replacement of existing High Pressure Sodium (HPS) street lights with LED lights in the Village. Location This project is located in Saratoga Village. Project Background The Federal Energy Independence and Security Act of 2007 established the Energy Efficiency Community Block Grant (EECBG) program. The purpose of this program is to reduce fossil fuel emissions in an environmentally sustainable manner, reduce energy consumption, and improve energy efficiency in the building, transportation, and other appropriate sectors. The program received funding as a result of the passage of the American Recovery and Reinvestment Act of 2009. Large municipalities, Indian tribes, and states received a direct allocation of EECBG funds for energy efficiency projects from the California Energy Commission. Saratoga was eligible to receive just over $169,000 for cost effective energy efficiency projects. In December 2009, Council adopted a resolution authorizing use of these funds to replace the current High Pressure Sodium street lights in the Village with light-emitting diode (LED) street lights. In addition, $250,900 of the CMAQ grant awarded for Village Pedestrian Enhancements projects has been designated for this phase of the project. The required local match for this grant is funded from the City’s CIP funds. The installation of the LED street lights was completed in 2012. In FY 2016/17, the project was closed and outstanding grant obligations were completed in FY 2017/18. Operating Budget Impacts Th ere is no impact to the Fiscal Year 2018/19 operating budget. In previous years, the City spent $5,000 annually to maintain the High Pressure Sodium lights in the Village area. The LED lights have a much longer lifespan than High Pressure Sodium lights leading to decreases in both regular maintenance and replacement costs. Additionally, LED lights use 50% less energy to power leading to lower PG&E billing rates. The project also qualified for a rebate from PG&E. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 377 STREET LANDSCAPE & BEAUTIFICATION IMPROVEMENTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Submit Grant January 2010 City submits EECBG grant application Contract Award April 2012 Award construction contract Estimated Construction Start May 2012 Construction project begins Estimated Completion Date July 2012 Final reports submitted to the CEC Project Completion June 2018 Project completed. Final administrative tasks complete VILLAGE LED STREET LIGHTS 9138-001 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREET FUND Transfers In - Other CIP 32,500 - 32,500 - - - - - 32,500 TOTAL STREET FUND 32,500 - 32,500 - - - - - 32,500 STREET GRANT FUND Federal - Energy Comm PT 407,747 - 407,747 - - - - - 407,747 TOTAL GRANT FUND 407,747 - 407,747 - - - - - 407,747 TOTAL REVENUES 440,247 - 440,247 - - - - - 440,247 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP STREET FUND Fees & Expenses 513 - 513 - - - - - 513 Consultant/Contract Svs 345 - 345 - - - - - 345 Construction Expenses 31,504 - 31,504 - - - - - 31,504 Reimbursable Expenses 138 - 138 - - - - - 138 TOTAL STREET FUND 32,500 - 32,500 - - - - - 32,500 GRANT FUND Materials & Supplies 143,439 - 143,439 - - - - - 143,439 Fees & Expenses 1,770 - 1,770 - - - - - 1,770 Consultant/Contract Svs 8,280 - 8,280 - - - - - 8,280 Construction Expenses 233,585 - 233,585 - - - - - 233,585 Reimbursable Expenses 20,673 - 20,673 - - - - - 20,673 TOTAL GRANT FUND 407,747 - 407,747 - - - - - 407,747 TOTAL EXPENDITURES 440,247 - 440,247 - - - - - 440,247 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity BEGINNING BALANCE - - - - - - - Revenues & T/I 32,500 - 32,500 - - - - - 32,500 Expenditures & T/O 32,500 - 32,500 - - - - - 32,500 ENDING BALANCE - - - - - - - - - GRANT FUND BEGINNING BALANCE - - - - - - - Revenues & T/I 407,747 - 407,747 - - - - - 407,747 Expenditures & T/O 407,747 - 407,747 - - - - - 407,747 ENDING BALANCE - - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 378 CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 379 SIDEWALKS, CURBS & STORM DRAINS CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 380 SIDEWALKS, CURBS & STORM DRAINS Project Name Annual Infrastructure Maintenance and Repairs Project Number 9141-005 Department Public Works Project Manager Rick Torres Description This project funds infrastructure maintenance related to sidewalks, curbs and gutters, storm drains and bridges. Location This is a citywide project. Project Background Storm drains: Storm drains are inspected by the City of Saratoga Public Works Department and West Valley Sanitation District to identify failures, or potential failures. Sections of storm drains that have failed, which often results in flooding, are either replaced or repaired to prevent future failures. Curbs and Gutters: Curbs and gutters need to be maintained on a regular basis. Ongoing repairs prevent flooding through improved water runoff. Additionally, well maintained curbs and gutters improve pedestrian and bicycle safety by reducing tripping hazards. Damage to curbs and gutters is most frequently caused by tree roots or impact from a heavy vehicle. Sidewalks: Sidewalk repairs ensure that the City’s sidewalks are maintained in good condition, minimizing the need for larger and more costly improvement projects in the future. Additionally, repairs to City sidewalks minimize tripping hazards and reduce liability risk. Approximately 35,000 square feet of sidewalk is repaired each year. There a re approximately 17 linear miles of sidewalk in Saratoga. Bridges: Each year Caltrans inspects all bridges in the state, including 12,200 bridges owned by local government agencies. Caltrans provides repair recommendations, determines the safe load capacity of all bridges, and assists in specifications and estimates for bridge maintenance projects. Annual upgrades and repairs to the City’s various infrastructure helps to keep them functioning properly, thereby reducing expenses associated with failure to those systems. In FY 2017/18, projects included; sidewalk repairs on Via Real Drive and Via Arriba Drive, and storm drain, curb and gutter repairs on Quito Road. Additionally, trip hazard repairs were made throughout the City. Operating Budget Impacts Engineering, administrative and maintenance staff costs for project oversight and implementation of $______ will be incorporated into the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 381 SIDEWALKS, CURBS & STORM DRAINS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Estimated Completion Date Ongoing ANNUAL INFRASTRUCTURE MAINTENANCE AND REPAIRS 9141-005 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREET FUND Transfers In - General Fund 200,000 200,000 400,000 200,000 200,000 200,000 200,000 200,000 1,400,000 Transfers In - Other CIP 88,517 - 88,517 - - - - - 88,517 TOTAL REVENUES 288,517 200,000 488,517 200,000 200,000 200,000 200,000 200,000 1,488,517 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2011/12 2012/13 2013/14 2014/15 Expended CIP STREET FUND Materials & Supplies 556 4,073 4,629 - - - - - 4,629 Construction Expenses 165,294 201,092 366,386 317,502 200,000 200,000 200,000 200,000 1,483,888 TOTAL EXPENDITURES 165,850 205,165 371,015 317,502 200,000 200,000 200,000 200,000 1,488,517 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND BEGINNING FUND BAL 122,667 117,502 - - - - - Revenues & T/I 288,517 200,000 488,517 200,000 200,000 200,000 200,000 200,000 1,488,517 Expenditures & T/O 165,850 205,165 371,015 317,502 200,000 200,000 200,000 200,000 1,488,517 ENDING FUND BALANCE 122,667 117,502 117,502 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 382 SIDEWALKS, CURBS & STORM DRAINS Project Name Village Sidewalk & Pedestrian Enhancements Phase I - Design Project Number 9142-004 Department Public Works Project Manager Macedonio Nunez Description This project funds sidewalk and pedestrian safety improvements in the Village. Location This project is located at several locations in Saratoga Village; Big Basin Way and Highway 9, Big Basin Way and Blaney Plaza, Big Basin Way and 3rd Street, and Big Basin Way and 4th Street. Project Background In 2008, the City entered into a contract with Gates and Associates for design improvements to the Village that would increase pedestrian safety and the beauty of the City’s downtown area. The design included pedestrian bulb-outs and enhanced crosswalks that will make pedestrians more visible to drivers. Plans also included additional landscaping, benches, and bike racks. Following the award of the contract to Gates and Associations for design work, the City held two community meetings to communicate the purpose of the project and to seek public input on the design of the sidewalk and pedestrian improvements. A conceptual design was presented to Council in April 2009 and the detailed design was completed during Fiscal Year 2009/10. Construction began in the same fiscal year. Actual work on the project was completed in FY 14/15. In FY 17/18 grant requirements have been completed and the project is now closed. Operating Budget Impacts There will be no impact to the Fiscal Year 2018/19 operating budget . The City will be responsible for maintaining additional landscaping, bulb outs, crosswalks, and other features. However, the project will also make significant improvements to pedestrian safety in the Village by increasing visibility of pedestrians. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 383 SIDEWALKS, CURBS & STORM DRAINS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase October, 2008 Prepare plans and specifications Begin Bid Process April, 2010 Council approves plans and authorizes bidding the project Contract award May, 2010 Council awards contract Estimated Construction Start June, 2010 Construction project begins Estimated Completion Date July, 2015 Project is complete. Final administrative tasks nearly complete VILLAGE SIDEWALK & PEDESTRIAN IMPROVEMENTS 9142-004 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREET FUND Contributions / Donations 737,846 - 737,846 - - - - - 737,846 Transfers In - Other CIP 80,764 - 80,764 - - - - - 80,764 TOTAL STREET FUND 818,610 - 818,610 - - - - - 818,610 GRANT FUND State MTC (TDA)335,184 - 335,184 - - - - - 335,184 TOTAL GRANT FUND 335,184 - 335,184 - - - - - 335,184 TOTAL REVENUES 1,153,793 - 1,153,793 - - - - - 1,153,793 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP STREET FUND Materials & Supplies 33,072 - 33,072 - - - - - 33,072 Fees & Expenses 6,200 - 6,200 - - - - - 6,200 Consultant/Contract Svs 46,523 - 46,523 - - - - - 46,523 Construction Expenses 449,249 - 449,249 - - - - - 449,249 Reimbursable Expenses 1,143 - 1,143 - 1,143 Transfers Out 282,422 - 282,422 - - - - - 282,422 TOTAL STREET FUND 818,610 - 818,610 - - - - - 818,610 GRANT FUND Consultant/Contract Svs 12,202 - 12,202 - - - - - 12,202 Construction Expenses 321,808 - 321,808 - - - - - 321,808 Reimbursable Expenses 1,174 - 1,174 - - - - - 1,174 TOTAL GRANT FUND 335,184 - 335,184 - - - - - 335,184 TOTAL EXPENDITURES 1,153,793 - 1,153,793 - - - - - 1,153,793 Prior FY Total Year 2017/18 Estimated Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP STREET FUND Beginning Balance - - - - - - - Revenues & T/I 818,610 - 818,610 - - - - - 818,610 Expenditures & T/O 818,610 - 818,610 - - - - - 818,610 ENDING FUND BALANCE - - - - - - - - - GRANT FUND Beginning Balance - - - - - - - Revenues & T/I 335,184 - 335,184 - - - - - 335,184 Expenditures & T/O 335,184 - 335,184 - - - - - 335,184 ENDING FUND BALANCE - - - - - - - - - ENDING BALANCE - - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 384 SIDEWALKS, CURBS & STORM DRAINS Project Name Saratoga Avenue Sidewalk Project Number 9142-005 Department Public Works Project Manager Macedonio Nunez Description This project will install new sections of sidewalk on Saratoga Avenue. Location New sidewalk sections will be located along Saratoga Avenue between Heritage Oak and Orchard Road. Project Background Since 1992, the City has been adding new sections of sidewalk along Saratoga Avenue, using Transit Development Act (TDA) funds to create a continuous sidewalk between the Village and Quito Road. Each year, approximately $25,000 of TDA grant funding is awarded. After several years, when sufficient amount of funds have accumulated, the City identifies the pathway sections to complete along Saratoga Avenue and uses the funding to fill these gaps. Sidewalks offer a number of benefits. They provide a safe path for pedestrians, away from the roadway. The sidewalk also allows residents in wheelchairs or other wheeled devices to travel in the City. Furthermore, extension of the City’s sidewalk system increases the City’s walk-ability and adds to the recreational opportunities available to residents. This project has been ongoing since 1992 and will continue until all sidewalk gaps are closed. Additional funding needs to be identified and secured in order to close the final sidewalk gaps located on Saratoga Avenue near La Paloma and Lutheria Way. In FY 2017/18, sidewalks were installed from La Paloma Place to Park Place. Work for this project is conducted by a contractor and managed by City staff. Operating Budget Impacts Engineering, administrative, and maintenance staff costs for project oversight and implementation of $______ will be incorporated into the Fiscal Year 2018/19 operating budget. The project will make significant improvements to pedestrian safety on Saratoga Avenue. Extending the existing sidewalk will increase maintenance costs. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 385 SIDEWALKS, CURBS & STORM DRAINS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Estimated Completion Date Ongoing Project is ongoing SARATOGA AVENUE SIDEWALK 9142-005 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding GRANT FUND State MTC (TDA)260,542 23,000 283,542 - - - - - 283,542 TOTAL REVENUES 260,542 23,000 283,542 - - - - - 283,542 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended GRANT FUND Consultant/Contract Svs 7,600 1,980 9,580 - - - - - 9,580 Construction Expenses 201,955 - 201,955 71,281 - - - - 273,235 Reimbursable Expenses 727 - 727 - - - - - 727 TOTAL EXPENDITURES 210,281 1,980 212,261 71,281 - - - - 283,542 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity GRANT FUND BEGINNING BALANCE 50,261 71,281 - - - - - Revenues & T/I 260,542 23,000 283,542 - - - - - 283,542 Expenditures & T/O 210,281 1,980 212,261 71,281 - - - - 283,542 ENDING BALANCE 50,261 71,281 71,281 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 386 SIDEWALKS, CURBS & STORM DRAINS Project Name Village Sidewalk & Pedestrian Enhancements Phase II – Const Project Number 9142-011 Department Public Works Project Manager Macedonio Nunez Description This project funds the second phase of sidewalk and pedestrian safety improvement construction in the Village. Location This project is located in Saratoga Village at Big Basin Way and Highway 9 at Blaney Plaza; Big Basin Way and 5th Street; Big Basin Way and 6th Street; and Big Basin Way just past Highway 9. Project Background The Village is the historical downtown center of Saratoga and is the main corridor for local retail and professional offices. Businesses found along this road include fine restaurants, salons, galleries, home furniture show rooms, bakeries, coffee shops, banks, and delicatessens. As a shopping and dining destination, there is a good deal of pedestrian traffic as shoppers and diners enjoy the Village’s ambiance. In 2008, the City entered into a contract with Gates and Associates to design improvements to the Village that would increase pedestrian safety and the beauty of the City’s dow ntown area. The design included pedestrian bulb-outs and enhanced crosswalks that will make pedestrians more visible to drivers. Plans also included additional landscaping, benches, and bike racks. Following the award of contract with Gates and Associates for design work, the City held two community meetings to explain the purpose of the project and seek public input on the design of the sidewalk and pedestrian improvements. A conceptual design was presented to the City Council in April 2009. Phase I of construction began in June, 2010. Phase II focused on the area near Blaney Plaza. The renovation of Blaney Plaza included, enhanced crosswalks, sidewalk and safety improvements, and additional parking. Improvements to the sidewalk on Spur Road across from Blaney Plaza are being considered. The improved enhancements to pedestrian safety and appearance of the Saratoga Village may make it a more popular retail and dining destination. A $776,000 Federal Congestion Mitigation and Air Quality (CMAQ) grant and $345,115 from other CIP projects funded this project. Operating Budget Impacts There will be no impact to the Fiscal Year 2018/19 operating budget . Upon completion, the City will be responsible for maintaining additional landscaping, bulb outs, crosswalks, and other features. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 387 SIDEWALKS, CURBS & STORM DRAINS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase May 2011 Prepare plans and specifications Design Approval February 2012 Council approves plans Begin Bid Process April 2013 Council authorizes bidding the project Contract Award August 2013 Council awards contract Estimated Construction Start May 2014 Construction project begins Estimated Completion Date May 2018 Project is completed VILLAGE SIDEWALK & PEDESTRIAN ENHANCEMENTS PHASE II – CONSTRUCTION 9142-011 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREET FUND Transfers In - Other CIP 345,115 - 345,115 - - - - - 345,115 TOTAL STREET FUND 345,115 - 345,115 - - - - - 345,115 GRANT FUND Federal - CMAQ PT 701,109 74,991 776,100 - - - - - 776,100 TOTAL GRANT FUND 701,109 74,991 776,100 - - - - - 776,100 TOTAL REVENUES 1,046,224 74,991 1,121,215 - - - - - 1,121,215 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP STREET FUND Materials & Supplies 3,505 - 3,505 - - - - - 3,505 Fees & Expenses 2,484 - 2,484 - - - - - 2,484 Consultant/Contract Svs 5,824 875 6,699 - - - - - 6,699 Construction Expenses 299,928 - 299,928 - - - - - 299,928 Transfers Out 32,500 - 32,500 - - - - - 32,500 TOTAL STREET FUND 344,240 875 345,115 - - - - - 345,115 GRANT FUND Materials & Supplies 6,837 - 6,837 - - - - - 6,837 Fees & Expenses 610 - 610 - - - - - 610 Consultant/Contract Svs 13,261 - 13,261 - - - - - 13,261 Construction Expenses 680,401 74,991 755,392 - - - - - 755,392 TOTAL GRANT FUND 701,109 74,991 776,100 - - - - - 776,100 TOTAL EXPENDITURES 1,045,349 75,866 1,121,215 - - - - - 1,121,215 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP STREET FUND Beginning Balance 875 - - - - - - Revenues & T/I 345,115 - 345,115 - - - - - 345,115 Expenditures & T/O 344,240 875 345,115 - - - - - 345,115 ENDING FUND BALANCE 875 - - - - - - - - GRANT FUND Beginning Balance - - - - - - - Revenues & T/I 701,109 74,991 776,100 - - - - - 776,100 Expenditures & T/O 701,109 74,991 776,100 - - - - - 776,100 ENDING FUND BALANCE - - - - - - - - - ENDING BALANCE 875 - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 388 SIDEWALKS, CURBS & STORM DRAINS Project Name Quito Road Paseo Olivos Curb and Gutter Project Number 9142-013 Department Public Works Project Manager Rick Torres Description This project will install a new curb and gutter system and replace damaged asphalt at Quito Road and Paseo Olivos. Location This project is located on the southwest and northwest corners of Quito Road and Paseo Olivos. Project Background There are currently no storm drains installed on the corner of Quito Road and Paseo Olivos. As a result, water collects at the corner, creating potential traffic hazards, and undermines the roadway. In Fiscal Year 2016/17, the scope of the project was revised from a storm drain project to a curb and gutter project. The requirements for obtaining an encroachment permit from the City of San Jose were becoming too prohibitive for the project to proceed in its original scope and budget. The revised project will install a gutter through the intersection of Paseo Olivos and Quito Road allowing the water to runoff into an existing City storm drain located north of this intersection. $40,000 from Gas Tax revenue funds this project. This project was completed in FY 2017/18. Operating Budget Impacts There will be no impact to the Fiscal Year 2018/19 operating budget. Installation of the gutter will reduce the need for continuous repair of damaged asphalt and lower the City’s liability risk. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 389 SIDEWALKS, CURBS & STORM DRAINS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Project Development November 2016 Prepare Plans & Specifications Contract Award January 2017 Vendor selected Estimated Construction Start July 2017 Construction project begins Estimated Completion Date May 2018 Project is complete QUITO ROAD PASEO OLIVOS STORM DRAIN 9142-013 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding GAS TAX FUND Transfers In Gas Tax 40,000 - 40,000 - - - - - 40,000 TOTAL GAS TAX FUND 40,000 - 40,000 - - - - - 40,000 TOTAL REVENUES 40,000 - 40,000 - - - - - 40,000 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended GAS TAX FUND Consultant/Contract Svs - 3,630 3,630 - - - - - 3,630 Construction Expenses - 36,370 36,370 - - - - - 36,370 TOTAL GAS TAX FUND - 40,000 40,000 - - - - - 40,000 TOTAL EXPENDITURES - 40,000 40,000 - - - - - 40,000 Prior FY Total Year 2017/18 Project 407,068 Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity GAS TAX FUND Beginning Balance 40,000 - - - - - - Revenues & T/I 40,000 - 40,000 - - - - - 40,000 Expenditures & T/O - 40,000 40,000 - - - - - 40,000 Ending Balance 40,000 - - - - - - - - ENDING BALANCE 40,000 - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 390 SIDEWALKS, CURBS & STORM DRAINS Project Name Big Basin Way Sidewalk Repairs Project Number 9142-014 Department Public Works Project Manager Macedonio Nunez Description This project will repair and replace sidewalk, curb, and gutter along Big Basin Way, on an as needed basis, to reduce tripping hazards and beautify the village. Location Th is project is located on Big Basin Way between 6th street and Saratoga-Sunnyvale Road. Project Background The Village is the historical downtown center of Saratoga and is the main corridor for local retail and professional offices. Businesses found along this thoroughfare road include fine restaurants, salons, galleries, home furniture show rooms, wine tasting rooms, bakeries, banks, and delis. As a shopping and dining destination, there is a good deal of pedestrian traffic as shoppers and diners enjoy the Village’s ambiance. This project will improve patron safety along this major active corridor and enhance Saratoga’s pedestrian-friendly environment through ensuring a safe and convenient walking experience. This project provides funding for rehabilitation of any sidewalk, curb, and gutter along the Saratoga Village that is deteriorating, or considered a potential tripping hazard. A $163,000 STP OBAG grant and gas tax revenues of $20,990 fund this project. Operating Budget Impacts Engineering and administrative staff costs for project oversight and implementation of $_____ will be incorporated into the Fiscal Year 2018/19 operating budget. Upon completion, costs for minor repairs will be reduced, and liability risks will be lowered with infrastructure in new condition and in compliance with current standards. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 391 SIDEWALKS, CURBS & STORM DRAINS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Design Phase September 2015 Prepare plans and specifications Contract Award May 2018 Council awards contract Estimated Construction Start June 2018 Construction Begins Estimated Completion Date August 2018 Project is completed BIG BASIN WAY SIDEWALK REPAIRS 9142-014 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding GRANT FUND State - STP OBAG Grant - - - 163,000 - - - - 163,000 TOTAL GRANT FUND - - - 163,000 - - - - 163,000 GAS TAX FUND Gas Tax 20,990 - 20,990 - - - - - 20,990 TOTAL GAS TAX FUND 20,990 - 20,990 - - - - - 20,990 TOTAL REVENUES 20,990 - 20,990 163,000 - - - - 183,990 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended GRANT FUND Construction Expenses - - - 163,000 - - - - 163,000 TOTAL GRANT FUND - - 163,000 - - - - 163,000 GAS TAX FUND Construction Expenses - - - 20,990 - - - - 20,990 TOTAL GAS TAX FUND - - - 20,990 - - - - 20,990 TOTAL EXPENDITURES - - - 183,990 - - - - 183,990 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP GRANT FUND Beginning Balance - - - - - - - - Revenues & T/I - - - 163,000 - - - - 163,000 Expenditures & T/O - - - 163,000 - - - - 163,000 Ending Balance - - - - - - - GAS TAX FUND Beginning Balance - 20,990 - - - - - Revenues & T/I - - 20,990 - - - - - 20,990 Expenditures & T/O - - - 20,990 - - - - 20,990 Ending Balance - - 20,990 - - - - - - ENDING BALANCE - - 20,990 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 392 SIDEWALKS, CURBS & STORM DRAINS Project Name El Camino Grande Storm Drain Pump Project Number 9142-015 Department Public Works Project Manager Poh Yee Description This project will install a storm drain system at El Camino Grande. Location This project is located on El Camino Grande, Saratoga-Los Gatos Road, Austin Way and Bountiful Acres Way. Project Background This is the second part of the Monte Vista Drive/El Camino Grande area storm drain improvements. This section of the roadway receives a large amount of storm water runoff from Monte Vista Drive and El Camino Grande. In the initial development of the area, no storm drain system was constructed. The increase in home construction led to a decrease in surface area that could absorb water runoff. Without a proper storm drain system in place, flooding could occur resulting in erosion and possible street failure. The drainage issues were partially resolved with the installation of a storm drain pump at Monte Vista Drive. A second pump is needed at El Camino Grande to draw water across Highway 9 to the closest storm drain located near Bountiful Acres Way. In Fiscal Year 2016/17, the estimated costs were revised from $150,000 to $361,000 due to an increase in the scope of the project. The project was partially funded through a $255,000 transfer from the General Fund. For Fiscal Year 2017/18, the project costs were revised from $361,000 to $400,000 due to increases in labor and material costs. A $400,000 allocation from the CIP Reserve funds this project. Operating Budget Impacts Engineering and administrative staff costs for project oversight and implementation of $______ will be incorporated into the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 393 SIDEWALKS, CURBS & STORM DRAINS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Design Phase March 2017 Prepare plans and specifications Begin Bid Process July 2017 Finalize plans and bid project Estimated Construction Start September 2017 Begin Construction Estimated Completion Date December 2017 Project Complete EL CAMINO GRANDE STORM DRAIN PUMP 9142-015 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREET FUND Transfers In - General Fund 255,000 145,000 400,000 - - - - - 400,000 TOTAL REVENUES 255,000 145,000 400,000 - - - - - 400,000 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP STREET FUND Materials & Supplies - 2,267 2,267 - - - - - 2,267 Consultant/Contract Svs 7,493 32,093 39,585 - - - - - 39,585 Construction Expenses - 4,510 4,510 353,639 - - - - 358,149 TOTAL EXPENDITURES 7,493 38,869 46,362 353,639 - - - - 400,000 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP STREET FUND BEGINNING BALANCE 247,508 353,639 - - - - - Revenues & T/I 255,000 145,000 400,000 - - - - - 400,000 Expenditures & T/O 7,493 38,869 46,362 353,639 - - - - 400,000 ENDING BALANCE 247,508 353,639 353,639 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 394 SIDEWALKS, CURBS & STORM DRAINS Project Name Long-Term Trash Plan Storm Drain Capture Devices Project Number 9142-017 Department Public Works Project Manager Mainini Cabute Description This project will install 4 storm drain full capture devices in areas that have the highest density of trash to implement the City’s Long Term Trash Plan (LTTP). Location Identified locations include 3 locations on Prospect Road and 1 on Saratoga-Sunnyvale Road near Prospect Road. Project Background The Municipal Regional Stormwater National Pollutant Discharge Elimination System (NPDES) Permit for Phase I communities in the San Francisco Bay (Order R2 -2009-0074), also known as the Municipal Regional Permit (MRP), became effective on December 1, 2009. Provision C.10.c of the MRP requires Permittees to submit a Long-Term Trash Load Reduction Plan (Long-Term Plan) by February 1, 2014. Long-Term Plans must describe control measures that are currently being implemented, including the level of implementation, and additional control measures that will be implemented and/or require an increased level of implementation designed to attain a 70% trash load reduction by July 1, 2017, and 100% by July 1, 2022. The City submitted a Long-Term Trash Plan (LTTP) in compliance with MRP provision C.10.c. The goal of the Long-Term Trash Plan is to solve trash problems in receiving waters by reducing the impacts associated with trash in discharges from the City’s storm sewer system that are regulated by NPDES Permit requirements. To meet permit requirements, the City proposed installing 15 storm drain full capture devices. The City developed the LTTP using a regionally consistent outline and guidance developed by the Bay Area Stormwater Management Agencies Association (BASMAA) and reviewed by San Francisco Bay Regional Water Quality Control Board staff. A $30,000 allocation from the CIP Reserve funded the purchase of 15 storm drain capture based on initial projections. However, a more detailed analysis of litter hot spo ts revealed on 4 full-capture devices would be needed. The revised cost estimate is now $13,000. Operating Budget Impacts Engineering, administrative and maintenance staff costs for project oversight and implementation of $____ will be incorporated into the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 395 SIDEWALKS, CURBS & STORM DRAINS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Project Purchase March 2018 Purchase full capture devices Estimated Completion Date September 2018 Complete installation of capture devices LONG-TERM TRASH PLAN STORM DRAIN CAPTURE DEVICES 9142-017 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREET FUND Transfers In - General Fund 30,000 - 30,000 - - - - - 30,000 TOTAL REVENUES 30,000 - 30,000 - - - - - 30,000 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP STREET FUND Construction Expenses - - - 17,000 - - - - 17,000 Transfers Out - 13,000 13,000 - - - - - 13,000 TOTAL EXPENDITURES - 13,000 13,000 17,000 - - - - 30,000 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP STREET FUND BEGINNING BALANCE 30,000 17,000 - - - - - Revenues & T/I 30,000 - 30,000 - - - - - 30,000 Expenditures & T/O - 13,000 13,000 17,000 - - - - 30,000 ENDING BALANCE 30,000 17,000 17,000 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 396 SIDEWALKS, CURBS & STORM DRAINS Project Name Wildcat Creek Outfall Repair Project Number 9142-018 Department Public Works Project Manager John Cherbone Description This project will replace a 36-inch rusted corrugated metal storm drain outfall pipe. Location This project is located at Gardiner Park. Project Background The City of Saratoga owns the outfall pipe and storm drain structure. A site assessment by Santa Clara Valley Water District (SCVWD) staff revealed the outfall pipe located at Gardiner Park was severely corroded, and recommended replacing the outflow pipe to prevent failure and erosion of creek banks due to flooding. After the assessment, SCVWD recommended using their Stream Maintenance Program (SMP) permit procedure to fix the outfall, and committed to providing the planning, design, and construction services similar to the Padero Court project. The new outlet pipe will extend the useful life of the storm drain structure. Although the outfall pipe and storm drain system are the property of the City of Saratoga, SCVWD offered to pay for half of the cost of repairs, as this repair will prevent a failure that would cause stream bank erosion, resulting in an even more costly repair project. The Water District will also manage the project. The project is complete and payment has been made to SCVWD. A $40,000 allocation from the CIP Reserve funds this project. Operating Budget Impacts There will be no impact to the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 397 SIDEWALKS, CURBS & STORM DRAINS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Design Phase To Be Determined SCVWD will design. Estimated Construction Start To Be Determined Construction Begins Estimated Completion Date June 2016 Project is complete. WILDCAT CREEK OUTFALL REPAIRS 9142-018 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREET FUND Transfers In - General Fund 40,000 - 40,000 - - - - - 40,000 TOTAL REVENUES 40,000 - 40,000 - - - - - 40,000 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP STREET FUND Construction Expenses - 40,000 40,000 - - - - - 40,000 TOTAL EXPENDITURES - 40,000 40,000 - - - - - 40,000 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP STREET FUND BEGINNING BALANCE 40,000 - - - - - - Revenues & T/I 40,000 - 40,000 - - - - - 40,000 Expenditures & T/O - 40,000 40,000 - - - - - 40,000 ENDING BALANCE 40,000 - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 398 SIDEWALKS, CURBS & STORM DRAINS Project Name Saratoga Village Crosswalk & Sidewalk Rehabilitation Project Number 9142-019 Department Public Works Project Manager Macedonio Nunez Description This project will improve crosswalks and sidewalks in Saratoga Village. Location This project is located in Saratoga Village, between 5th and 6th Streets on Big Basin way. Project Background The Village, Saratoga’s historical downtown, offers a number of shops, restaurants, salons, and office space. The City has been making a number of improvements to the Village to make it more walkable destination. These improvements included installation of pedestrian bulb- outs and enhanced crosswalks to make pedestrians more visible, as well as installation of benches, bike racks, and aesthetic improvements and a renovation of Blaney Plaza that make the Village a more desirable place to gather. This project would continue improvements on Big Basin way at 5th Street and 6th Street. Similar to the first phase of the Village Sidewalk & Pedestrian Enhancements, this project would install bulb outs, enhanced crosswalks, decorative landscaping, and benches near 5th Street and 6th Street. An OBAG grant of $338,000 and City matching funds from the CIP Reserve of $44,000 fund this project. Operating Budget Impacts Engineering and administrative staff costs for project oversight and implementation of $______ will be incorporated into the Fiscal Year 2018/19 operating budget. Upon completion, the City will be responsible for maintaining additional landscaping, bulb-outs and other features. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 399 SIDEWALKS, CURBS & STORM DRAINS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Design Phase August 2010 Minor revisions to Master Plan, if required Contract Awarded March 2019 Award contract for construction Estimated Construction Start June 2019 Begin construction Estimated Construction End Dec 2019 Complete construction Project Closeout Feb 2020 Council authorizes to close project SARATOGA VILLAGE CROSSWALK & SIDEWALK REHABILITATION 9142-019 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREET FUND Transfers In - General Fund - 44,000 44,000 - - - - - 44,000 TOTAL STREET FUND - 44,000 44,000 - - - - - 44,000 GRANT FUND Federal - CMAQ Grant - - 338,000 - - - - 338,000 TOTAL GRANT FUND - - - 338,000 - - - - 338,000 TOTAL REVENUES - 44,000 - 338,000 - - - - 382,000 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP STREET FUND Construction Expenses - - - 44,000 - - - - 44,000 TOTAL STREET FUND - - - 44,000 - - - - 44,000 GRANT FUND Construction Expenses - - - 338,000 - - - - 338,000 TOTAL GRANT FUND - - - 338,000 - - - - 338,000 TOTAL EXPENDITURES - - - 382,000 - - - - 382,000 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP STREET FUND Beginning Balance - 44,000 44,000 44,000 44,000 44,000 44,000 44,000 Revenues & T/I - 44,000 - - - - - - 44,000 Expenditures & T/O - - - - - - 44,000 Improvement Projects - 44,000 44,000 44,000 44,000 44,000 44,000 44,000 44,000 CIP GRANT FUND Beginning Balance - - - - - - - Revenues & T/I - - - 338,000 - - - - 338,000 Expenditures & T/O - - - 338,000 - - - - 338,000 Ending Balance - - - - - - - - ENDING BALANCE - 44,000 44,000 44,000 44,000 44,000 44,000 44,000 44,000 Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 400 SIDEWALKS, CURBS & STORM DRAINS Project Name Quito Road Sidewalk Improvements - Design Project Number 9142-020 Department Public Works Project Manager John Cherbone Description This project will fund the design phase of sidewalk improvements on Quito Road. Location This project is located on Quito Road between Highway 85 and Allendale Avenue. Project Background Quito Road travels from Lawrence Expressway to Highway 9. The road serves as a connection to several local schools in Saratoga and nearby cities. Currently, sidewalks are located along the east side of Quito. In 2015 and 2016, the Traffic Safety Commission (TSC) received numerous complaints from residents who felt unsafe walking along Quito Road. Subsequently, the TSC assessed Quito Road and recommended filling sidewalk gaps. The project will include the design of new segments of sidewalk on Quito Road and reconstruction of existing facilities to improve pedestrian safety and access in the area. A $50,000 allocation from the CIP reserve initially funds the design phase of this project. The design phase includes a topographical plan of the area. Depending on the outcome of the topography work, staff may be able to complete design in-house. However, if a contract consultant completes design, then costs are estimated at $150,000. The construction phase of this project is currently on the Unfunded Projects list. Operating Budget Impacts Engineering and administrative staff costs of $_____ will be incorporated into the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 401 SIDEWALKS, CURBS & STORM DRAINS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase July 2019 Begin design phase and award design contract Estimated Start Date August 2019 Begin design phase End Design Phase January 2020 Complete design phase QUITO ROAD SIDEWALK IMPROVEMENTS 9142-020 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREET FUND Transfers In - General Fund - 50,000 50,000 - - - - - 50,000 TOTAL REVENUES - 50,000 - - - - - - 50,000 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP STREET FUND Consultant/Contract Svs - 7,370 7,370 - - - - - 7,370 Construction Expenses - - - 42,630 - - - - 42,630 TOTAL EXPENDITURES - 7,370 - 42,630 - - - - 50,000 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP STREET FUND Beginning Balance - 42,630 42,630 - - - - 42,630 Revenues & T/I - 50,000 - - - - - - 50,000 Expenditures & T/O - 7,370 42,630 - - - - 50,000 Improvement Projects - 42,630 42,630 - - - - - 42,630 ENDING BALANCE - 42,630 42,630 - - - - - 42,630 Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 402 CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 403 BRIDGE & RETAINING WALL PROJECTS CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 404 BRIDGE & RETAINING WALL PROJECTS Project Name Fourth Street Bridge Widening Project Number 9152-001 Department Public Works Project Manager Macedonio Nunez Description This project will fund the preliminary engineering and environmental, right-of-way acquisition, and construction phases of widening the 4th Street bridge in Saratoga. Location This project is located on 4th Street near Wildwood Park in the Saratoga Village. Project Background The 4th Street Bridge was constructed in 1939 and crosses Saratoga Creek near the entrance to Wildwood Park. This project will widen the bridge to accommodate a sidewalk for pedestrian traffic, as well as make structural improvements to bring the bridge in compliance with current standards. A California Department of Transportation review of Saratoga bridges in 2004 listed the 4th Street Bridge as being in “generally good condition”. There are 20 bridges located in the City. Nine of these bridges pass over Saratoga Creek. A $487,000 Federal Highway Bridge Replacement and Rehabilitation (HBRR) program grant and $100,000 allocation from the CIP Reserve currently fund this project. This project will be completed in three phases; preliminary engineering and environmental, right-of-way acquisition, and construction with an estimated cost of $1.41 million. The Preliminary Engineering and Environmental phase will include survey work, constraint analysis, environmental review and design with an estimated cost of $$284,829. The Right-of-way acquisition phase will include the acquisition, or obtaining rights to access property needed to widen the bridge, with an estimated cost of $11,147. The Construction phase will include work on widening the bridge with an estimated cost of $1,114,700. The project has sufficient funding for the preliminary engineering and environmental, right- of-way acquisition, and a small portion of the construction phase. Additional funding will be needed to complete the construction phase of this project. Operating Budget Impacts There will be no impact to the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 405 BRIDGE & RETAINING WALL PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase May 2018 Prepare plans and specifications Right of Way Acquisition October 2019 Complete right of way negotiations and acquisition Begin Bid Process January 2020 Council approves plans and authorizes bidding the project Contract Award March 2020 Council awards contract Estimated Construction Start June 2020 Construction project begins Estimated Completion Date August 2021 Project is completed FOURTH STREET BRIDGE WIDENING 9152-001 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREET FUND Transfers In - General Fund 100,000 - 100,000 - - - - - 100,000 TOTAL STREET FUND 100,000 - 100,000 - - - - - 100,000 GRANT FUND Federal - HBRR 1,078 - 1,078 485,922 - - - - 487,000 TOTAL GRANT FUND 1,078 - 1,078 485,922 - - - - 487,000 TOTAL REVENUES 101,078 - 101,078 485,922 - - - - 587,000 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP STREET FUND Site Acquisition & Prep - - - 791 - - - - 791 Consultant/Contract Svs - - - 20,158 - - - - 20,158 Construction Expenses - - - 79,051 - - - - 79,051 TOTAL STREET FUND - - - 100,000 - - - - 100,000 GRANT FUND Site Acquisition & Prep - - - 3,850 - - - - 3,850 Consultant/Contract Svs 1,078 - 1,078 99,248 - - - - 100,326 Construction Expenses - - - 382,824 - - - - 382,824 TOTAL GRANT FUND 1,078 - 1,078 485,922 - - - - 487,000 TOTAL EXPENDITURES 1,078 - 1,078 585,922 - - - - 587,000 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP STREET FUND Beginning Balance 100,000 100,000 - - - - - Revenues & T/I 100,000 - 100,000 - - - - - 100,000 Expenditures & T/O - - - 100,000 - - - - 100,000 ENDING FUND BALANCE 100,000 100,000 100,000 - - - - - - GRANT FUND Beginning Balance - - - - - - - Revenues & T/I 1,078 - 1,078 485,922 - - - - 487,000 Expenditures & T/O 1,078 - 1,078 485,922 - - - - 487,000 ENDING FUND BALANCE - - - - - - - - - ENDING BALANCE 100,000 100,000 100,000 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 406 BRIDGE & RETAINING WALL PROJECTS Project Name Quito Road Bridges Project Number 9152-002 Department Public Works Project Manager Macedonio Nunez Description This project funds the preliminary engineering and environmental and construction phases of the removal and replacement of two bridges on Quito Road. Location This project is located on two sections of Quito Road along the border of Saratoga and Los Gatos. Project Background The California Department of Transportation (Caltrans) conducted a structural assessment of the two bridges on Quito Road and rated them in need of replacement. Additionally, the bridges are not wide enough to meet current Caltrans standards for roadway size. This project will rebuild the bridges, bringing the width of the Quito Road bridges in compliance with State roadway standards, which will ultimately increase safety for people using Quito Road. Both bridges pass over San Tomas Creek, which flows through Saratoga, Campbell, Los Gatos, Monte Sereno, San Jose, and Santa Clara. As these two bridges fall along the city limit lines of Saratoga and Los Gatos and along the San Tomas Creek, Los Gatos, Saratoga, and the Santa Clara Valley Water District all share in the boundaries and responsibilities. As Saratoga holds the primary share of allocated responsibility, the City agreed to manage this bridge replacement project. There are a total of 20 bridges in Saratoga. Four of these bridges pass over San Tomas Creek. The total cost of this project is approximately $5.01 million over three phases. Funding to remove and replace the existing bridges comes primarily from a $4.12 million Federal Highway Bridge Replacement and Rehabilitation (HBRR) Program Grant, and allocated grant match contributions of approximately $300,000 apiece through a co-operative agreement between the Santa Clara Valley Water District, Los Gatos, and Saratoga. Design work is complete. The City is now in the process of acquiring right-of-way from residential properties before construction can commence. Operating Budget Impacts Engineering and administrative staff costs for project oversight and implementation of $_____ will be incorporated into the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 407 BRIDGE & RETAINING WALL PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase January 2013 Prepare plans and specifications End Design Phase October 2014 Plans and specifications complete Contract Award April 2018 Council awards contract Estimated Construction Start July 2018 Construction project begins (pending right-of-way acquisitions) Estimated Completion Date August 2019 Project is completed QUITO ROAD BRIDGES – PROJECT ENGINEERING 9152-002 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREET FUND Project Reimbursements 188,318 - 188,318 77,510 - - - - 265,828 Transfers In - Other CIP 15,023 - 15,023 - - - - - 15,023 Transfers In - General Fund 155,659 - 155,659 - - - - - 155,659 TOTAL 358,999 - 358,999 77,510 - - - - 436,510 GRANT FUND Federal - HBRR 671,600 - 671,600 - - - - - 671,600 TOTAL 671,600 - 671,600 - - - - - 671,600 GAS TAX FUND Gas Tax Revenues 129,000 - 129,000 - - - - - 129,000 TOTAL 129,000 - 129,000 - - - - - 129,000 TOTAL REVENUES 1,159,599 - 1,159,599 77,510 - - - - 1,237,109 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP STREET FUND Site Acquisition & Prep 19,356 - 19,356 - - - - - 19,356 Materials & Supplies 165 - 165 - - - - - 165 Fees & Expenses 485 - 485 - - - - - 485 Consultant/Contract Svs 45,237 - 45,237 - - - - - 45,237 Construction Expenses 89,333 - 89,333 235,340 - - - - 324,673 Reimbursable Expenses 714 - 714 - - - - - 714 Transfers Out 45,880 - 45,880 - - - - - 45,880 TOTAL 201,169 - 201,169 235,340 - - - - 436,510 GRANT FUND Site Acquisition & Prep 104,513 - 104,513 - - - - - 104,513 Materials & Supplies 660 - 660 - - - - - 660 Fees & Expenses 207 - 207 - - - - - 207 Consultant/Contract Svs 182,798 - 182,798 - - - - - 182,798 Construction Expenses 366,685 - 366,685 - - - - - 366,685 Reimbursable Expenses 16,736 - 16,736 - - - - - 16,736 Transfers Out - - - - - - - - TOTAL 671,601 - 671,600 - - - - - 671,600 GAS TAX FUND Site Acquisition & Prep 11,375 - 11,375 - - - - - 11,375 Materials & Supplies 87 - 87 - - - - - 87 Fees & Expenses 413 - 413 - - - - - 413 Consultant/Contract Svs 110,039 - 110,039 - - - - - 110,039 Construction Expenses - - - 7,085 - - - - 7,085 TOTAL 121,915 - 121,915 7,085 - - - - 129,000 TOTAL EXPENDITURES 994,685 - 994,684 242,425 - - - - 1,237,109 Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 408 BRIDGE & RETAINING WALL PROJECTS QUITO ROAD BRIDGES – PROJECT ENGINEERING 9152-002 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP STREET FUND Beginning Balance 157,830 358,999 436,510 436,510 436,510 436,510 - Revenues & T/I 358,999 - 358,999 77,510 - - - - 436,510 Expenditures & T/O 201,169 - - - - - 436,510 Improvement Projects 157,830 157,830 358,999 436,510 436,510 436,510 436,510 436,510 - GRANT FUND Beginning Balance - - - - - - - Revenues & T/I 671,600 - 671,600 - - - - - 671,600 Expenditures & T/O 671,601 - 671,601 - - - - - 671,600 ENDING FUND BALANCE - - - - - - - - - GAS TAX FUND Beginning Balance 7,085 7,085 - - - - - Revenues & T/I 129,000 - 129,000 - - - - - 129,000 Expenditures & T/O 121,915 - 121,915 7,085 - - - - 129,000 ENDING FUND BALANCE 7,085 7,085 7,085 - - - - - - ENDING BALANCE 164,915 164,915 358,999 436,510 436,510 436,510 436,510 436,510 - Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 409 CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 410 BRIDGE & RETAINING WALL PROJECTS Project Name Quito Road Bridges – ROW Acquisition Project Number 9152-004 Department Public Works Project Manager Macedonio Nunez Description This project funds the fair market value acquisition of a minimal amount of right of way easements. Location This project is located on two sections of Quito Road along the border of Saratoga with Los Gatos. Project Background The California Department of Transportation (CalTrans) conducted a structural assessment of the two bridges on Quito Road and rated them in need of replacement. Additionally, the bridges are not wide enough to meet current CalTrans standards for roadway use. This project will rebuild the bridges, bringing the bridge widths into compliance with State roadway standards, and ultimately increasing safety for people using Quito Road. Both bridges pass over San Tomas Aquinas Creek, which flows from the San Francisco Bay in Santa Clara, through San Jose, Campbell, Los Gatos, Monte Sereno, and heads in Saratoga. The two bridges cross the San Tomas Aquinas creek along the city limits of Saratoga and Los Gatos, therefore the cities of Saratoga and Los Gatos, along with the Santa Clara Valley Water District all share in the boundaries and responsibilities of bridge maintenance. A cooperative agreement between the three agencies has been executed with Saratoga named as the lead agency. The Project Engineering phase of this project has been ongoing and is nearing completion. This phase will fund the acquisition of 4,532 square feet of easements from three privately owned parcels adjoining the existing right of way, in order to meet applicable bridge standards. A $354,120 Federal Highway Bridge Replacement and Rehabilitation (HBBR) Program Grant and $45,880 from the three cooperating agencies fund this phase of the project. Operating Budget Impacts Engineering and administrative staff costs for project oversight and implementation of $______ will be incorporated into the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 411 BRIDGE & RETAINING WALL PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Contract Award April 2016 Award contract Right of Way Acquisition April 2016 Begin right-of-way negotiations Estimated Completion Date May 2018 Project complete QUITO ROAD BRIDGES – ROW ACQUISITION 9152-004 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREET FUND Transfers In - Other CIP 45,880 - 45,880 - - - - - 45,880 TOTAL 45,880 - 45,880 - - - - - 45,880 GRANT FUND Federal - HBRR 27,947 23,439 51,386 302,735 - - - - 354,120 TOTAL 27,947 23,439 51,386 302,735 - - - - 354,120 TOTAL REVENUES 73,827 23,439 97,266 302,735 - - - - 400,000 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP STREET FUND Site Acquisition & Prep 1,828 2,760 4,588 - - - - - 4,588 Fees & Expenses 89 - 89 - - - - - 89 Consultant/Contract Svs 1,471 276 1,748 - - - - - 1,748 Construction Expenses - - - 39,222 - - - - 39,222 Reimbursable Expenses 233 - 233 - - - - - 233 TOTAL 3,621 3,037 6,658 39,222 - - - - 45,880 GRANT FUND Site Acquisition & Prep 14,107 21,305 35,412 - - - - - 35,412 Fees & Expenses 687 - 687 - - - - - 687 Consultant/Contract Svs 11,357 2,134 13,490 - - - - - 13,490 Construction Expenses - - - 302,735 - - - - 302,735 Reimbursable Expenses 1,796 - 1,796 - - - - - 1,796 TOTAL 27,947 23,439 51,385 302,735 - - - - 354,120 TOTAL EXPENDITURES 31,567 26,476 58,043 341,957 - - - - 400,000 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP STREET FUND Beginning Balance 42,259 39,222 - - - - - Revenues & T/I 45,880 - 45,880 - - - - - 45,880 Expenditures & T/O 3,621 3,037 6,658 39,222 - - - - 45,880 Improvement Projects 42,259 39,222 39,222 - - - - - - GRANT FUND Beginning Balance - - - - - - - Revenues & T/I 27,947 23,439 51,386 302,735 - - - - 354,120 Expenditures & T/O 27,947 23,439 51,385 302,735 - - - - 354,120 ENDING FUND BALANCE - - - - - - - - ENDING BALANCE 42,259 39,222 39,222 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 412 BRIDGE & RETAINING WALL PROJECTS Project Name Annual Retaining Wall Maintenance & Repairs Project Number 9153-003 Department Public Works Project Manager Emma Burkhalter Description This project will fund the maintenance and repairs of city-owned retaining walls. Location This project is located Citywide. Project Background In FY 2014/15, the City Geologist inspected a City-owned retaining wall along a portion of Damon Lane after staff noticed the wall had started to lean downhill towards the roadway. The wall is approximately 40 to 50 years old and located within the public right -of-way on Damon Lane. Following inspection, the City Geologist recommended replacing the wall as soon as possible due to the high likelihood of failure in the event of a landslide. If the wall fails, damage to the roadway would be severe restricting traffic flow to one lane. Due to the winter storms in FY 2016/17, Council determined that an annual appropriation was necessary in order to address the maintenance and repairs of city-owned retaining walls throughout the City and expanded the scope of this project to include retaining walls citywide. In FY 2017/18, repairs to the Damon Lane retaining wall were completed. FY 2018/19 repairs include retaining walls located in the Saratoga Heights area and Mount Eden Estates. An annual $200,000 transfer from the General Fund funds this project. Operating Budget Impacts Engineering, administrative and maintenance staff costs for project oversight and implementation of $______ will be incorporated into the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 413 BRIDGE & RETAINING WALL PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Estimated Completion Date Ongoing ANNUAL RETAINING WALL MAINTENANCE AND REPAIRS 9153-003 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREET FUND Transfers In - General Fund 190,000 200,000 390,000 200,000 200,000 200,000 200,000 200,000 1,390,000 TOTAL 190,000 200,000 390,000 200,000 200,000 200,000 200,000 200,000 1,390,000 TOTAL REVENUES 190,000 200,000 390,000 200,000 200,000 200,000 200,000 200,000 1,390,000 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP STREET FUND Fees & Expenses - 1,039 1,039 - - - - - 1,039 Consultant/Contract Svs 31,045 22,165 53,210 - - - - - 53,210 Construction Expenses - 313,626 313,626 222,125 200,000 200,000 200,000 200,000 1,335,751 TOTAL 31,045 336,830 367,875 222,125 200,000 200,000 200,000 200,000 1,390,000 TOTAL EXPENDITURES 31,045 336,830 367,875 222,125 200,000 200,000 200,000 200,000 1,390,000 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP STREET FUND Beginning Balance 158,955 - - - - - - Revenues & T/I 190,000 200,000 390,000 200,000 200,000 200,000 200,000 200,000 1,390,000 Expenditures & T/O 31,045 336,830 367,875 222,125 200,000 200,000 200,000 200,000 1,390,000 ENDING FUND BALANCE 158,955 22,125 - - - - - ENDING BALANCE 158,955 22,125 - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 414 BRIDGE & RETAINING WALL PROJECTS Project Name Bainter Avenue Retaining Wall Project Number 9153-004 Department Public Works Project Manager Iveta Harvancik Description This project will fund the repair and reinforcement of a retaining wall. Location This project is located on Bainter Avenue. Project Background A landslide compromised a portion of Bainter Avenue during the winter storms of 2015. The City Geologist recommended repair and reinforcement of the existing retaining wall as soon as possible due to the high likelihood of failure in the event of further landslide. A $210,000 allocation from the General Fund Hillside Reserve funds this project. This project was completed in September 2017 and will be closed. Operating Budget Impacts There will be no impact to the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 415 BRIDGE & RETAINING WALL PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase September 2016 Prepare plans and specifications Begin Bid Process May 2017 Select contractor Contract Award June 2017 Award contract Estimated Construction Start July 2017 Begin construction Estimated Completion Date December 2017 Project complete BAINTER AVENUE RETAINING WALL 9153-004 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREET FUND Transfers In - General Fund 210,000 - 210,000 - - - - - 210,000 TOTAL 210,000 - 210,000 - - - - - 210,000 TOTAL REVENUES 210,000 - 210,000 - - - - - 210,000 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP STREET FUND Fees & Expenses 269 - 269 - - - - - 269 Consultant/Contract Svs 19,814 13,981 33,795 - - - - - 33,795 Construction Expenses - 84,120 84,120 - - - - - 84,120 Transfers Out - 91,816 91,816 - - - - - 91,816 TOTAL 20,083 189,917 210,000 - - - - - 210,000 TOTAL EXPENDITURES 20,083 189,917 210,000 - - - - - 210,000 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP STREET FUND Beginning Balance 189,917 - - - - - - Revenues & T/I 210,000 - 210,000 - - - - - 210,000 Expenditures & T/O 20,083 189,917 210,000 - - - - - 210,000 ENDING FUND BALANCE 189,917 - - - - - - ENDING BALANCE 189,917 - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 416 CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 417 UTILITY UNDERGROUNDING PROJECTS CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 418 UTILITY UNDERGROUNDING PROJECTS Project Name Rule 20A Undergrounding Project Project Number 9171-001 Department Public Works Project Manager Poh Yee Description This project will fund undergrounding of utilities in Saratoga. Location One or more locations for this project are to be determined. Project Background Each year, Pacific Gas & Electric (PG&E) allocates undergrounding work credits to Saratoga and other municipalities to provide funding for undergrounding utilities. The credits for these allocations are provided through PG&E’s Rule 20A program, which is an electric tariff filed with the California Public Utilities Commission. As a re sult of the Rule 20A program, PG&E is able to annually fund relocation of approximately 30 miles of overhead utilities underground. Rule 20A funding comes from electricity rate payers. Before Rule20A work credits can be used, proposed undergrounding projects must be approved by PG&E. Projects must reduce an unusually heavy concentration of overhead power lines, be conducted on arterial streets with high pedestrian or vehicular traffic, or be done on roads that are in a civic, recreational, or scenic area. Due to the very high cost of undergrounding, Saratoga has been collecting Rule 20A credits over the past few years to allow for a more substantial undergrounding project in the City. Operating Budget Impacts Moving overhead utilities underground will make the City more attractive and will reduce safety risks associated with down power lines. As fallen power lines can be especially problematic during winter storms, undergrounding the lines would reduce emergency staff costs and liability. Project management costs for this project will be included in the operating budget when it becomes active. There is no impact to the Fiscal Year 2017/18 Operating Budget. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 419 UTILITY UNDERGROUNDING PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase TBD Prepare plans and specifications in conjunction with PG&E Estimated Construction Start TBD PG&E begins construction Estimated Completion Date TBD PG&E completes construction RULE 20A ELECTRIC UNDERGROUND CONVERSION PROJECTS 9171-001 As of March 31, 2017, $3,765,917 of work credit funding is available from PG&E for utility undergrounding work funded and completed by PG&E. Additional funds accumulate each year. The City does not receive cash funds for this work; therefore the work credit amount is not included in the CIP financial schedules. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 420 UTILITY UNDERGROUNDING PROJECTS Project Name Quito Road Undergrounding Project Project Number 9171-002 Department Public Works Project Manager Poh Yee Description This project will fund undergrounding of utilities on Quito Road in Saratoga. Location Undergrounding work would take place on Quito Road near Twin Creeks Road. Project Background Several years ago, because of fees collected for a subdivision, the City received funds to underground utilities on Quito Road near Twin Creeks Road. In recent years, municipalities and Pacific Gas & Electric (PG&E) have started moving overhead utility lines underground. Due to the high costs of undergrounding, transferring the overhead utilities at this location will have to be incorporated into a larger undergrounding project. Moving overhead utilities underground will make the City more attractive and will reduce safety risks associated with down power lines. Fallen power lines can be especially problematic during winter storms. Operating Budget Impacts There will be no impact to the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 421 UTILITY UNDERGROUNDING PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase TBD Prepare plans and specifications Begin Bid Process TBD Council approves plans and authorizes bidding the project Contract Award TBD Council awards contract Estimated Construction Start TBD Construction project begins Estimated Completion Date TBD Project is completed QUITO ROAD UNDERGROUNDING PROJECT 9171-002 Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP STREET FUND Community Benefit Assess 98,744 - 98,744 - - - - - 98,744 TOTAL REVENUES 98,744 - 98,744 - - - - - 98,744 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP STREET FUND Construction Expenses - - - 98,744 - - - - 98,744 TOTAL EXPENDITURES - - - 98,744 - - - - 98,744 FY Total 2017/18 Estimated Project Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP STREET FUND BEGINNING FUND BAL 98,744 98,744 - - - - - Revenues & T/I 98,744 - 98,744 - - - - - 98,744 Expenditures & T/O - - - 98,744 - - - - 98,744 ENDING BALANCE 98,744 98,744 98,744 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – STREET IMPROVEMENTS 422