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Home My WebLink About2 - Park & Trail Projects Section CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 423 PARKS & TRAILS PROJECTS CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 424 CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 425 PARKS & TRAILS PROGRAM PROGRAM DIRECTORY PARKS & TRAILS PROGRAM PAGE Program Summary 427 Project List Summary 428 Program Funding Summary 429 Operating Budget Impact 430 CITYWIDE PROJECTS 9211-001 Parks, Trails, Grounds & Medians Maintenance & Repairs 432 9211-002 City-wide Tree Replanting Program 434 9211-008 Sustainable Landscaping Project 436 9211-009 El Quito Park “Magical Bridge” Playground 438 9212-001 Tree Dedication Program 440 9212-002 Saratoga Monte Sereno Community Foundation Tree Dedication Program 442 PARK PROJECTS 9222-004 Hakone Gardens Infrastructure Improvements 450 9222-007 Hakone Gardens Koi Pond Improvements 452 9226-003 Quarry Park ADA Access to Upper Terrace Parking Lot and Pond 454 TRAILS & OPEN SPACE PROJECTS 9274-001 Joe’s Trail at Saratoga De Anza 458 9274-002 Guava Ct/Fredericksburg Entrance 460 9277-004 Saratoga Village to Quarry Park Walkway 462 9278-001 Saratoga-to-the-Sea Trail 464 CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 426 CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 427 PARK & TRAIL IMPROVEMENTS PROGRAM SUMMARY The Parks & Trails Program provides for capital improvements to the City of Saratoga’s neighborhood and city parks and plaza, sports fields, bike and pedestrian trails, and open space areas throughout the city. Projects within the Parks & Trails Program are classified as General/Citywide Park Improvements, City Park Projects, Neighborhood Park Projects, Sport Park Projects, or Trail and Open Space Projects. Within the project classification, the projects are sub-classified by site. This structure allows for the tracking of resources by individual park, trail, or open space area, and by specific project work completed. General Repairs & Maintenance – include general and citywide park and trail repair projects to provide for minor projects that are not specified bodies of work to an individual site, and for citywide projects that apply to multiple sites. Projects could include fence repairs or improvements, tree removals, park furniture and equipment, lighting or irrigation enhancements, structure repairs, or various minor projects that arise to improve the infrastructure. This category also includes the Citywide Tree Replanting project which is primarily fun ded through tree fines and used for tree planting and irrigation throughout the City. A third subcategory is funding projects for open space contributions. City Parks – include projects which improve the larger parks which draw the entire community. These include Quarry Park, Wildwood Park, Hakone Gardens, Heritage Orchard Park, Blaney Plaza and the Village Historical Park. City Parks generally have features and attractions in addition to playground equipment, picnic areas, and ball courts. Neighborhood Parks – are comprised of projects for the City’s smaller parks located within neighborhoods. Th ese include Azule Park, Beauchamps Park, Bellgrove Park, Brookglen Park, Foothill Park, Gardiner Park, Kevin Moran Park, and Ravenswood Park. Sport Parks & Facilities Projects - include improvement projects at the City’s sport field type parks. These sites include Congress Springs Park, El Quito Park, and West Valley Soccer Fields. Trails & Open Space Projects –include Joe’s Trail at Saratoga De Anza, Saratoga Village to Quarry Park Walkway and Saratoga-to-the-Sea Trail. The schedule on the following page summarizes the City’s Parks & Trails Program capital projects , funding status, and impacts to the operating budget. CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 428 PROJECT LIST SUMMARY New projects added in FY 2018/19.  Closed or Unfunded projects in FY 2017/18, leaving ____ active projects for FY 2017/18:  Prior FY Total Year 2017/18 Funded Project PARKS PROJECT EXPENDITURE SUMMARY Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding City Wide Projects 9211-001 Park, Trail, Grounds, and Medians M&R 357,983 26,764 384,748 173,854 - - - - 558,602 9211-002 CityWide Tree Replanting 306,459 8,817 315,276 61,083 - - - - 376,359 9211-008 Sustainable Landscaping 102,817 39,835 142,652 - - - - - 142,652 9211-009 "Magical Bridge" Playground - 32,000 32,000 - - - - - 32,000 9212-001 Tree Dedication Program 7,500 - 7,500 23,750 - - - - 31,250 9212-002 SMSCF Tree Donation Fund - - - - - - - - - Park Projects 9222-004 Hakone Gardens Infrastructure Imps 10,487 114,513 125,000 - - - - - 125,000 9222-007 Hakone Gardens Koi Pond Imps - 47,316 47,316 302,232 - - - - 349,548 9226-003 Quarry Park ADA Access to UT Parking 5,304 6,416 11,721 - - - - - 11,721 Trail Projects 9274-001 Joe's Trail at Saratoga De Anza 2,011,163 - 2,011,163 202,821 - - - - 2,213,985 9274-002 Guava Ct/Fredericksburg Entrance 24,524 145,911 170,435 175,445 - - - - 345,880 9277-004 Saratoga Village to Quarry Park Walkway - 15,697 15,697 34,303 - - - - 50,000 9278-001 Saratoga-to-the-Sea Trail - 36,373 36,373 578,627 - - - - 615,000 - Total Projects 2,826,238 473,643 3,299,881 1,552,115 - - - - 4,851,996 Interfund Transfers - - - - Total Project Expenditures 2,826,238 473,643 3,299,881 1,552,115 - - - - 4,851,996 Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 429 PARK & TRAILS PROGRAM FUNDING SUMMARY Prior FY Total Year 2017/18 Funded Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP PARK FUND AB 8939 Beverage Container 22,059 - 22,059 - - - - - 22,059 CIP Project Reimbursement 117,652 - 117,652 - - - - - 117,652 Donations/Contributions - 100,000 100,000 - - - - - 100,000 Transfers In - General Fund 625,880 400,000 1,025,880 100,000 100,000 100,000 100,000 100,000 1,525,880 Transfers In - Other CIP 212,089 - 212,089 - - - - - 212,089 TREE FUND Fines & Forfeitures 167,821 5,530 173,351 - - - - - 173,351 Donations/Contributions 6,125 125 6,250 - - - - - 6,250 Transfers In 208,007 20,000 228,007 - - - - - 228,007 PARK IN-LIEU FEES FUND Park In Lieu Fees 806,731 20,775 827,506 - - - - - 827,506 Transfers In (310,366) - (310,366) - - - - - (310,366) GRANT FUND Federal - CMAQ to VTA 1,363,343 - 1,363,343 36,657 - - - - 1,400,000 Local - Mid Pen OSD - - - 265,000 265,000 Local - BAAQMD TFCA - 135,380 135,380 164,620 - - - - 300,000 Local - VTA DeAnza Trail 379,988 - 379,988 - - - - - 379,988 Private - DeAnza Trail 280,641 - 280,641 119,359 - - - - 400,000 TOTAL REVENUES 3,879,972 681,810 4,561,782 685,635 100,000 100,000 100,000 100,000 5,647,417 Prior FY Total Year 2017/18 Expended Project CIP PARK EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP PARK FUND Salary & Benefits - 14,964 14,964 - - - - - 14,964 Site Acquisition & Prep 2,094 - 2,094 - - - - - 2,094 Supplies & Expenses 16,147 - 16,147 - - - - - 16,147 Fees & Expenses 557 - 557 - - - - - 557 Consultant/Contract Svs 31,939 80,974 112,913 - - - - - 112,913 Project Equip & Fixtures - 27,681 27,681 - - - - - 27,681 Construction Expenses 362,769 127,576 490,346 758,838 100,000 100,000 100,000 100,000 1,649,184 Transfers Out 82,305 71,835 154,140 - - - - - 154,140 TREE FUND Tree Supplies/Services 20,227 - 20,227 - - - - - 20,227 Consultant/Contract Svs 19,951 2,645 22,596 - - - - - 22,596 Construction Expenses 273,781 6,172 279,953 84,833 - - - - 364,786 PARK IN-LIEU FEES FUND Salary & Benefits 3,870 - 3,870 - - - - - 3,870 Supplies & Expenses - 312 312 - - - - - 312 Project Equip & Fixtures 1,434 6,104 7,538 - - - - - 7,538 Construction Expenses - - - 110,000 - - - - 110,000 GRANT FUND Salary & Benefits 81,364 - 81,364 - - - - - 81,364 Site Acquisition & Prep 612,066 - 612,066 - - - - - 612,066 Supplies & Expenses 1,035 - 1,035 - - - - - 1,035 Fees & Expenses 20,679 - 20,679 - - - - - 20,679 Consultant/Contract Svs 135,778 135,380 271,158 - - - - - 271,158 Construction Expenses 1,160,241 - 1,160,241 598,444 - - - - 1,758,685 TOTAL EXPENDITURES 2,826,238 473,643 3,299,881 1,552,115 100,000 100,000 100,000 100,000 5,251,996 Prior FY Total Year 2017/18 Project TOTAL ALL FUND SUMMARY Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity BEGINNING BALANCE 1,053,734 1,261,901 - - - - - Revenues & Transfers In 3,879,972 681,810 4,561,782 685,635 100,000 100,000 100,000 100,000 5,247,417 Expenditures & Transfers Out 2,826,238 473,643 3,299,881 1,552,115 100,000 100,000 100,000 100,000 4,851,996 ENDING BALANCE 1,053,734 1,261,901 1,261,901 395,422 - - - - 395,422 Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 430 OPERATING BUDGET IMPACTS Note - Operating Budget impacts identify staff time cost for project management, inclusive of oversight, design, grant reporting, an d miscellaneous maintenance. Total Operating 2018/19 2019/20 2020/21 2021/22 2022/23 Impacts Citywide Projects 9211-001 Park, Trail, Grounds, and Medians - - - - - - 9211-002 Citywide Tree Replanting - - - - - - 9211-008 Sustainable Landscaping Project - - - - - - 9211-009 "Magical Bridge" Playground - - 9212-001 Tree Dedication Program - - - - - - 9212-002 SMSCF Tree Dedication Grant Pgm - - - - - - Park Projects - 9222-004 Hakone Gardens Infrastructure Imps - - - - - - 9222-007 Hakone Gardens Koi Pod Imps - - - - - - 9226-003 Quarry Park ADA Access to UT Parking - - - - - - Trail Projects - 9274-001 Joe's Trail ar Saratoga De Anza - - - - - - 9274-002 Guava Ct/Fredericksburg Entrance - - - - - - 9277-004 Saratoga Village to Quarry Park Walkway - - - - - - 9278-001 Saratoga-to-the-Sea Trail - - - - - - - - - - - - Total - Parks & Trails Projects Staff time Staff time Staff time Staff time Staff time No impact to operating budget No impact to operating budget Staff time Staff time Staff time Staff time Parks & Trails Operational Improvement Projects Impacts Staff time Staff time CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 431 CITYWIDE PROJECTS CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 432 CITYWIDE PROJECTS Project Name Annual Park, Trails, Grounds, & Medians Repair & Replacement Project Number 9211-001 Department Public Works Project Manager Kevin Meek Description This project annually funds infrastructure maintenance and replacement related to parks, trails, grounds, and medians. Location This is a citywide project. Project Background Parks: Parks are maintained by the City of Saratoga Parks Department. Infrastructure includes, but is not limited to, playground equipment, restroom and concessions buildings, fencing, tennis and basketball courts, playfields, drinking fountains, pathways, and parking lots. Trails: Trails are maintained by the City of Saratoga Parks Department. Trail infrastructure includes pathways, signage, irrigation systems, ramps and parking lots. Grounds: Grounds infrastructure is located at properties including the Civic Center, Saratoga- Prospect Center, Library, and Blaney Plaza. Medians: Medians infrastructure includes irrigation systems located at medians throughout the City. Annual maintenance and replacement of infrastructure related to parks, trails, grounds, and medians helps to keep them functioning properly for the enjoyment of Saratoga residents. In Fiscal Year 2017/18. The City repaired pathways in several parks, purchased replacement trash cans and made improvements to the tennis court in Azule Park. An annual transfer of $100,000 from the CIP Reserve funds this project. Operating Budget Impacts Administrative and maintenance staff costs for project oversight and implementation of $______ will be incorporated into the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 433 CITYWIDE PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Project Development Ongoing Prepare project plans and request bids for work contracted out Contract Award Ongoing Award contract Estimated Construction Start Ongoing Construction project begins Estimated Completion Date Ongoing Project is completed ANNUAL PARKS, TRAILS, GROUNDS, AND MEDIANS MAINTENANCE & REPAIRS 9211-001 Prior FY Total Year 2017/18 Funding Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP PARK FUND AB 8939 Beverage Container 22,059 - 22,059 - - - - - 22,059 CIP Project Reimbursement 64,068 - 64,068 - - - - - 64,068 Transfers In - General Fund 255,000 100,000 355,000 100,000 100,000 100,000 100,000 100,000 855,000 Transfers In - Other CIP 17,476 - 17,476 - - - - - 17,476 TOTAL REVENUES 358,603 100,000 458,603 100,000 100,000 100,000 100,000 100,000 958,603 FY Total 2017/18 Expended Project EXPENDITURES Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP PARK FUND Site Acquisition & Prep 2,094 - 2,094 - - - - - 2,094 Materials & Supplies 16,001 - 16,001 - - - - - 16,001 Fees & Expenses 50 - 50 - - - - - 50 Project Equip & Fixtures - 26,764 26,764 - - - - - 26,764 Construction Expenses 257,533 - 257,533 173,854 100,000 100,000 100,000 100,000 831,387 Transfers Out 82,305 - 82,305 - - - - - 82,305 TOTAL EXPENDITURES 357,983 26,764 384,748 173,854 100,000 100,000 100,000 100,000 958,602 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity BEGINNING BALANCE - 618 73,854 - - - - - Revenues & Transfers In 358,603 100,000 458,603 100,000 100,000 100,000 100,000 100,000 958,603 Exp & Transfers Out 357,983 26,764 384,749 173,854 100,000 100,000 100,000 100,000 958,603 ENDING BALANCE 618 73,854 73,854 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 434 CITYWIDE PROJECTS Project Name City-wide Tree Replanting Program Project Number 9211-002 Department Public Works Project Manager Kevin Meek Description This ongoing project provides for the upkeep of the City’s urban forest through the planting of City trees and shrubbery, installation of irrigation for new plantings, tree maintenance, and removal of damaged trees on City property. Location The Tree Replanting Program is a Citywide project, primarily directed toward reforesting areas within City parks and medians. Project Background To mitigate the loss of the urban forest, the City assesses fines for unpermitted tree removal and related violations, and then uses these funds to reforest the City. Fines provide the funding for the cost to plant new trees and shrubbery and if needed, to install irrigation to sustain the new plantings on public property. Staff sometimes complete citywide tree replanting work; however, larger-scale projects may be contracted out to tree and landscape contractors. The Citywide Tree Replanting Program offsets tree planting and related maintenance expenses that are funded through the City’s operating budget. Additionally, maintaining the City’s urban tree canopy adds to Saratoga’s attractiveness and increases its desirability. To some degree, this helps to generate higher property values and consequently higher property tax revenues received by the City. In Fiscal Year 2016/17, the program supported the 2020 by 2020 Tree Planting Challenge. The goal of this program is to plant 2,020 trees by the year 2020 . The City is offering to share the cost of planting up to two trees in the front yard of Saratoga residents. The City pays approximately $105 per tree and residents can expect to pay $95 to $135 depending upon the type of tree selected. In a partnership with Our City Forest, 1,076 trees were planted either by the City or as part of a permit program. Operating Budget Impacts Administrative and maintenance staff costs for project oversight and implementation of $_____ will be incorporated into the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 435 CITYWIDE PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Project Development Ongoing Prepare project plans and request bids if work is contracted out Contract Award Ongoing Award contract Estimated Construction Start Ongoing Construction project begins Estimated Completion Date Ongoing Project is completed CITYWIDE TREE REPLANTING PROGRAM 9211-002 Prior FY Total Year 2017/18 Funding Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding TREE FINE FUND Fines & Forfeitures 167,821 5,530 173,351 - - - - - 173,351 Transfers In - General Fund 183,007 20,000 203,007 - - - - - 203,007 TOTAL REVENUES 350,829 25,530 376,358.87 - - - - - 376,359 FY Total 2017/18 Expended Project EXPENDITURES Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended TREE FINE FUND Materials & Supplies 20,227 - 20,227 - - - - - 20,227 Consultant/Contract Svs 19,951 2,645 22,596 - - - - - 22,596 Construction Expenses 266,281 6,172 272,453 61,083 - - - - 333,536 TOTAL EXPENDITURES 306,459 8,817 315,275.89 61,083 - - - - 376,359 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity TREE FINE FUND BEGINNING BALANCE 44,370 61,083 - - - - Revenues & T/I 350,829 25,530 376,359 - - - - - 376,359 Expenditures & T/O 306,459 8,817 315,276 61,083 - - - - 376,359 ENDING BALANCE 44,370 61,083 61,083 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 436 CITYWIDE PROJECTS Project Name Sustainable Landscaping Project Project Number 9211-008 Department Public Works Project Manager Kevin Meek Description This project will reduce the amount of turf at City parks in order to decrease irrigation and maintenance costs. Location This project will be located at City parks and medians throughout the City where water conservation is appropriate. Project Background The City considers pursuing water conservation methods throughout the City a priority and has already converted turf areas at Kevin Moran Park, Beauchamps Park, Azule Park, City Hall and Saratoga Prospect Center into native and drought tolerant landscape. Areas selected for conversion to drought tolerant landscape were underutilized. As a result, conversion had a minimal impact on park users. Replacing turf with drought tolerant landscaping reduces watering costs, as well as staff time required for turf maintenance. As a result, this project helps produce cost savings each year. A $25,000 transfer from the General Fund and rebates of $1 per square foot of converted turf received from the Santa Clara Valley Water District fund this project. This project is recommended to be closed as there are no additional turf conversions planned for at this time. Future projects will likely require more funds than currently available. Operating Budget Impacts There will be no impact to the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 437 CITYWIDE PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Contract Award Ongoing Estimated Construction Start Ongoing Estimated Completion Date Ongoing SUSTAINABLE LANDSCAPING PROJECT 9211-008 Prior FY Total Year 2017/18 Funding Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP PARK FUND CIP Project Reimbursement 53,584 - 53,584 - - - - - 53,584 Transfers In - General Fund 25,000 - 25,000 - - - - - 25,000 Transfers In - Other CIP 64,068 - 64,068 - - - - - 64,068 TOTAL REVENUES 142,652 - 142,652 - - - - - 142,652 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP PARK FUND Materials & Supplies 146 - 146 - - - - - 146 Construction Expenses 102,671 - 102,671 - 102,671 Transfers Out - 39,835 39,835 - - - - - 39,835 TOTAL EXPENDITURES 102,817 39,835 142,652 - - - - - 142,652 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP PARK FUND BEGINNING BALANCE 39,835 - - - - - - Revenues & T/I 142,652 - 142,652 - - - - - 142,652 Expenditures & T/O 102,817 39,835 142,652 - - - - - 142,652 ENDING BALANCE 39,835 - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 438 CITYWIDE PROJECTS Project Name El Quito Park “Magical Bridge” Playground Project Number 9211-009 Department Public Works Project Manager Kevin Meek Description This project will fund the construction of an all-inclusive playground structure. Location The location is located at El Quito Park. Project Background An all-inclusive play structure is a revolutionary concept to make playgrounds accessible to children of all-abilities. Since a playground is a social space, it is important to give children with all ability levels similar experiences and the opportunity to play side by side. The Magical Bridge Foundation is a Silicon Valley non-profit that advocates for truly inclusive and innovative playgrounds. The foundation began in 2008 and opened their first playground in Palo Alto in April 2015. Collaborating with the Magical Bridge Foundation will give the City access to years of research, fundraising development, design, and construction strategies. Based on the already existing playground in Palo Alto, the estimated cost for this project is $4,000,000 with a City match initially set at $160,000 coming from a $32,000 transfer from CIP Reserve and $128,000 from unallocated Park In-lieu fees. Additional funding will come from a community fundraising effort. Once an agreement is in place with the Magical Bridge Foundation, the estimated cost and project timeline will be updated. This project is recommended to be moved to the Unfunded Projects list and funds reallocated to other Capital Improvement Plan projects. Operating Budget Impacts There will be no impact to the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 439 CITYWIDE PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Project Development TBD Estimated Construction Start TBD Estimated Completion Date TBD EL QUITO PARK “MAGICAL BRIDGE” PLAYGROUND 9211-009 Prior FY Total Year 2017/18 Funding Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP PARK FUND Donations/Contribution - - - - - - - - - Transfers In - General Fund 32,000 - 32,000 - - - - - 32,000 TOTAL 32,000 - 32,000 - - - - - 32,000 PARK IN-LIEU FEES FUND Transfers In - Other CIP 128,000 (128,000) - - - - - - - TOTAL 128,000 (128,000) - - - - - - - TOTAL REVENUES 160,000 (128,000) 32,000 - - - - - 32,000 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP PARK FUND Construction Expenses - - - - - - - - - Transfers Out - 32,000 32,000 - - - - - 32,000 TOTAL - 32,000 32,000 - - - - - 32,000 PARK IN-LIEU FEES FUND Construction Expenses - - - - - Transfers Out - - - - - TOTAL - - - - - - - - - TOTAL EXPENDITURES - 32,000 32,000 - - - - - 32,000 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP PARK FUND Beginning CIP Parks Balance - 32,000 - - - - - Revenues & T/I 32,000 - 32,000 - - - - - 32,000 Expenditures & T/O - 32,000 32,000 - - - - - 32,000 Ending CIP Parks Balance 32,000 - - - - - - - - PARK IN-LIEU FEES FUND Beginning Park In-Lieu Fees Balance- 128,000 - - - - - Revenues & T/I 128,000 (128,000) - - - Expenditures & T/O - - - - - Ending Park In-Lieu Fees Balance128,000 - - - - - - - - ENDING BALANCE 160,000 - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 440 CITYWIDE PROJECTS Project Name Tree Dedication Program Project Number 9212-001 Department Public Works Project Manager Kevin Meek Description This program provides a 50% matching grant for the cost of trees purchased through the Tree and Bench Dedication Program. Location The Tree Dedication Program is a Citywide project. Project Background The City of Saratoga’s Tree and Bench Dedication program allows members of the public to purchase trees or benches for dedication purposes. Trees dedicated through this program are planted on City property, either in City parks, along Saratoga trails, or on City medians. The cost to purchase a 15 gallon tree through the dedication program is $500. In July 2010, the City Council set aside $25,000 for tree dedications to encourage the public to participate in the program. The funding reduces the cost to dedicate trees by 50% and is expected to help fund the planting of 100 trees. Reducing the cost of dedicating a tree is intended to help maintain and expand the City’s urban forest. Management of the program is performed by City staff and planting is typically contracted out. On average, the City receives 3 to 5 tree dedication applications per year. This project is recommended to be closed and funds consolidated into the Citywide Tree Planting Program. Operating Budget Impacts If closed, there will be no impact to the Fiscal Year 2018/19 operating budget.. CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 441 CITYWIDE PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Application Phase Ongoing Member of the public submits a Tree Dedication Program application Tree Planting Coordination Ongoing Staff works with the applicant to determine type of tree to be planted and where it will be placed; tree dedication invoice is processed Tree Planting Ongoing Tree is planted and project is complete TREE DEDICATION PROGRAM 9212-001 Prior FY Total Year 2017/18 Funding Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding TREE FINE FUND Tree Dedication Payments 3,625 125 3,750 - - - - - 3,750 Contributions 750 - 750 - - - - - 750 Transfers In - Other CIP Fund 25,375 750 26,125 625 - - - - 26,750 TOTAL REVENUES 29,750 875 30,625 625 - - - - 31,250 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended TREE FINE FUND Construction Expenses 7,500 - 7,500 23,750 - - - - 31,250 TOTAL EXPENDITURES 7,500 - 7,500 23,750 - - - - 31,250 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity TREE FINE FUND BEGINNING BALANCE 22,250 23,125 - - - - - Revenues & T/I 29,750 875 30,625 625 - - - - 31,250 Expenditures & T/O 7,500 - 7,500 23,750 - - - - 31,250 ENDING BALANCE 22,250 23,125 23,125 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 442 CITYWIDE PROJECTS Project Name SMSCF Tree Dedication Grant Program Project Number 9212-002 Department Public Works Project Manager Kevin Meek Description This grant program provides an additional 25% subsidy for participants toward the cost of trees purchased through the Tree and Bench Dedication Program. Location The Saratoga-Monte Sereno Community Fund (SMSCF) Tree Dedication Grant Program is a Citywide project. Project Background The City of Saratoga’s Tree and Bench Dedication program allows members of the public to purchase trees or benches for dedication purposes. Trees dedicated through this program are planted on City property, either in City parks, along Saratoga trails, or on City medians. The cost to purchase a 15 gallon tree through the dedication program is $500. As noted in the Tree Dedication Program, the City Council set aside $25,000 for tree dedications to encourage the public to participate in the program. The funding reduces the cost to dedicate trees by 50% and is expected to help fund the planting of 100 trees. Reducing the cost of dedicating a tree is intended to help maintain and expand the City’s urban forest. In August, 2011, the SMSCF gave the City a $2,500 matching grant to further encourage participation in the Tree and Bench Dedication Program. This additional funding will provide a 50% match for the remainder of the tree or bench dedication fee, meaning the cost is, in effect, lowered to 25% of the normal fee. For example, the SMSCF grant will be used to further reduce the cost of dedication trees from $250 per tree to $125 per tree for up to 20 trees. To date, 14 trees have been planted. This project is recommended to be closed and remaining funds either returned to SMSCF or consolidated into the Citywide Tree Replanting Program. Operating Budget Impacts There will be no impact to the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 443 CITYWIDE PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Application Phase Ongoing Member of the public submit a Tree Dedication Program application Tree Planting Coordination Ongoing Staff works with the applicant to determine the type of tree to be planted and where it will be placed; tree dedication invoice is processed Tree Planting Ongoing Tree is planted and project is complete SMSCF TREE DONATION PROGRAM 9212-002 Prior FY Total Year 2017/18 Funding Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding TREE FINE FUND Contributions & Donations 1,750 - 1,750 - - - - - 1,750 Transfers In - Other CIP (375) (625) (1,000) (750) - - - - (1,750) TOTAL REVENUES 1,375 (625) 750 (750) - - - - - Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended TREE FINE FUND TOTAL EXPENDITURES - - - - - - - - - Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity TREE FINE FUND BEGINNING BALANCE 1,375 750 - - - - - Revenues & T/I 1,375 (625) 750 (750) - - - - - Expenditures & T/O - - - - - - - - - ENDING BALANCE 1,375 750 750 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 444 CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 445 PARK PROJECTS CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 446 PARK PROJECTS Project Name Hakone Gardens Infrastructure Improvements Project Number 9222-004 Department Public Works Project Manager Iveta Harvancik Description This project will fund infrastructure improvements at Hakone Gardens. Location Projects will take place at various locations throughout Hakone Gardens. Project Background Hakone Gardens, a city-owned eighteen-acre park nestled in the foothills just outside of Saratoga Village, is maintained and operated by the Hakone Foundation, a non-profit organization that seeks to promote a deeper understanding of Japanese and general Asian culture through the preservation of the oldest Japanese-style residential garden in the Western Hemisphere. In May 2016, the City Council approved the Hakone Gardens Master Plan. During the development of the Plan a number of deferred maintenance projects that required more than simple maintenance or repairs were identified. Project examples include well pump replacement, wood damage mitigation, pest control, and garden, electrical, and lighting improvements. Initial funding for this project came from a $125,000 allocation from the CIP reserve. These funds have been use for the replacement of railings, lighting and fixtures, painting or public restrooms, and other repairs. Fiscal Year 2017/18 improvements include the replacement of the Cultural Center deck railings and reconstruction of the Upper Wisteria Pavilion. Improvements completed through Fiscal Year 2017/18 represent ten of the fourteen deferred maintenance projects identified in the Master Plan. Additional funding will be needed to address the remaining projects. Operating Budget Impacts Administrative and maintenance staff costs for project oversight and implementation of $_____ will be incorporated into the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 447 PARK PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Contract Award Ongoing Estimated Construction Start Ongoing Estimated Completion Date Ongoing HAKONE GARDENS INFRASTRUCTURE IMPROVEMENTS 9222-004 Prior FY Total Year 2017/18 Funding Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP PARK FUND Transfers In - General Fund 125,000 - 125,000 - - - - - 125,000 TOTAL REVENUES 125,000 - 125,000 - - - - - 125,000 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP PARK FUND Fees & Expenses 507 - 507 - - - - - 507 Consultant/Contract Svs 7,415 - 7,415 - - - - - 7,415 Construction Expenses 2,565 114,513 117,078 - - - - - 117,078 TOTAL EXPENDITURES 10,487 114,513 125,000 - - - - - 125,000 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP PARK FUND BEGINNING BALANCE 114,513 - - - - - - Revenues & T/I 125,000 - 125,000 - - - - - 125,000 Expenditures & T/O 10,487 114,513 125,000 - - - - - 125,000 ENDING BALANCE 114,513 - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 448 PARK PROJECTS Project Name Hakone Gardens Koi Pond Improvements Project Number 9222-007 Department Public Works Project Manager John Cherbone Description This project funds improvements to the Koi Pond at Hakone Gardens. Location This project is located at Hakone Gardens. Project Background In May 2016, the City Council approved the Hakone Gardens Master Plan. A part of the development of the Master Plan included a n analysis of the Koi Pond. The study determined that the water filtration system needs replacement for the health of the Koi Pond ecosystem. In addition to the plumbing, mechanical, and electrical upgrades needed for the filtration system, the project will also include a structure to house all of the necessary equipment. The filtration improvements will sustain oxygen flow for the approximately 20 koi living in the pond and will reduce the algae levels in the pond. A $110,000 transfer from Park In-lieu funds, a $100,000 contribution from the Santa Clara County Board of Supervisors, a $96,548 transfer from the Hakone Gardens Miscellaneous Improvements Project, and a $43,000 transfer from the CIP Reserve funds this project. Operating Budget Impacts Administrative and maintenance staff costs for project oversight and implementation of $_____ will be incorporated into the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 449 PARK PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase September 2017 Prepare plans and specifications Begin Bid Process March 2018 Council approves plans and authorizes bidding for project Contract Award May 2018 Council awards contract Estimated Construction Start June 2018 Construction begins Estimated Completion Date December 2018 Construction is complete HAKONE GARDENS KOI POND IMPROVEMENTS 9222-007 Prior FY Total Year 2017/18 Funding Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP PARK FUND Donations/Contribution - 100,000 100,000 - - - - - 100,000 Transfers In - General Fund 43,000 - 43,000 - - - - - 43,000 Transfers In - Other CIP 96,548 - 96,548 - - - - - 96,548 TOTAL 139,548 100,000 239,548 - - - - - 239,548 PARK IN-LIEU FEES FUND Transfers In - Other CIP - 110,000 110,000 - - - - - 110,000 TOTAL - 110,000 110,000 - - - - - 110,000 TOTAL REVENUES 139,548 210,000 349,548 - - - - - 349,548 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP PARK FUND Consultant/Contract Svs - 47,316 47,316 - 47,316 Construction Expenses - - - 192,232 - - - - 192,232 TOTAL - 47,316 47,316 192,232 - - - - 239,548 PARK IN-LIEU FEES FUND Construction Expenses - - - 110,000 110,000 TOTAL - - - 110,000 - - - - 110,000 TOTAL EXPENDITURES - 47,316 47,316 302,232 - - - - 349,548 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP PARK FUND Beginning CIP Parks Balance - 139,548 192,232 - - - - Revenues & T/I 139,548 100,000 239,548 - - - - - 239,548 Expenditures & T/O - 47,316 47,316 192,232 - - - - 239,548 Ending CIP Parks Balance 139,548 192,232 192,232 - - - - - - PARK IN-LIEU FEES FUND Beginning Park In-Lieu Fees Balance - - 110,000 - - - - Revenues & T/I - 110,000 110,000 - 110,000 Expenditures & T/O - - - 110,000 110,000 Ending Park In-Lieu Fees Balance - 110,000 110,000 - - - - - - ENDING BALANCE 139,548 - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 450 PARK PROJECTS Project Name Quarry Park ADA Access to Upper Terrace Parking Lot and Pond Project Number 9226-003 Department Public Works Project Manager John Cherbone Description This project will fund the design, construction and environmental review of ADA improvements and access to the upper terrace parking lot. Location This project is located at Quarry Park. Project Background Quarry Park officially opened on October 31,2015 and included all of phase 1 and portions of phase II and phase III of the Quarry Park Master Plan. The construction of the Upper Terrace Parking Lot will allow additional parking as well as ADA access to the parking lot and pond areas. Improvements to include widening of the access road to the upper parking lot, improvements to the parking area, and ADA accessible trails to the upper areas. In Fiscal Year 2016/17, City staff initiated preliminary work and obtained proposals for design work. A $250,000 transfer of Park In-lieu fees funds this project. This project is recommended to be moved to the Unfunded Project list due to workload prioritization purposes. Operating Budget Impacts There will be no impact to the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 451 PARK PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Park Opens October 2015 Park officially opened Design Phase January 2019 Begin design work Estimated Construction Start June 2019 Begin construction Estimated Completion Date September 2019 Project complete QUARRY PARK ADA ACCESS TO UPPER PARKING LOT AND POND 9226-003 Prior FY Total Year 2017/18 Funding Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding PARK IN-LIEU FEES FUND Transfers In - Other CIP 250,000 (238,279) 11,721 - - - - - 11,721 TOTAL 250,000 (238,279) 11,721 - - - - - 11,721 TOTAL REVENUES 250,000 (238,279) 11,721 - - - - - 11,721 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended PARK IN-LIEU FEES FUND Salary & Benefits 3,870 - 3,870 - - - - - 3,870 Materials & Supplies - 312 312 - - - - - 312 Project Equip & Fixtures 1,434 6,104 7,538 - - - - - 7,538 TOTAL 5,304 6,416 11,721 - - - - - 11,721 TOTAL EXPENDITURES 5,304 6,416 11,721 - - - - - 11,721 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity PARK IN-LIEU FEES FUND Beginning Park In-Lieu Fees Balance - 244,696 - - - - - Revenues & T/I 250,000 (238,279) 11,721 - 11,721 Expenditures & T/O 5,304 6,416 11,721 - 11,721 Ending Park In-Lieu Fees Balance244,696 - - - - - - - - ENDING BALANCE 244,696 - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 452 CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 453 TRAIL PROJECTS CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 454 TRAIL PROJECTS Project Name Joe’s Trail at Saratoga De Anza Project Number 9274-001 Department Public Works Project Manager Macedonio Nunez Description This project developed an existing dirt pathway adjacent to the Union Pacific Railroad line into a 1.3 mile paved bicycle and walking trail. Location The 1.3 mile trail is located along an existing PG&E right-of-way corridor positioned parallel and adjacent to the Union Pacific Railroad line between Saratoga-Sunnyvale Road and Saratoga Avenue. The trail crosses two creeks (Rodeo Creek and Saratoga Creek) and two roadways (Cox Avenue and Glen Brae Drive). Project Background This project developed a trail that was used informally by local residents for walking and bicycle riding. The surface of the trail consists of decomposed granite, creating a smoother and safer surface by removing rocks and weeds in the pathway. Joe’s trail is the City’s first bicycle trail. The project also included trail corridor improvements, such as a small parking area with approximately 5 parking spaces and a trail-staging site with access from Saratoga-Sunnyvale Road, re-vegetation along the trail corridor, and construction of pedestrian bridges over Rodeo Creek and Saratoga Creek. The trail connects to existing bike lanes along Saratoga-Sunnyvale Road, Cox Avenue, and Saratoga Avenue. Funding comes from several sources:  Design of the trail was paid for by a Valley Transportation Authority grant and a private donation, which included a stipulation that the trail include the first name of the donor’s spouse. Formally known as the “De Anza Trail”, the City Council adopted the new name “Joe’s Trail at Saratoga De Anza” in 2007.  A Federal Congestion Management and Air Quality (CMAQ) matching grant funds construction of Joe’s Trail, with the remainder of the donation covering the City’s matching fund requirement. Operating Budget Impacts Administrative staff costs for project oversight of $_____ will be incorporated into the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 455 TRAIL PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Design Phase June 2004 Prepare plans and specifications Contract Award February 2010 Council awards contract Estimated Construction Start June 2010 Construction project begins Estimated Completion Date November 2011 Project will be closed upon final reimbursements JOE’S TRAIL AT SARATOGA DE ANZA 9274-001 Prior FY Total Year 2017/18 Funding Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP PARK FUND Transfers In - Other CIP 33,997 - 33,997 - - - - - 33,997 TOTAL 33,997 - 33,997 - - - - - 33,997 GRANT FUND Federal - CMAQ to VTA 1,363,343 - 1,363,343 36,657 - - - - 1,400,000 Local - VTA Measure B 379,988 - 379,988 - - - - - 379,988 Private - SV Foundation 280,641 - 280,641 119,359 - - - - 400,000 TOTAL REVENUES 2,023,973 - 2,023,973 156,015 - - - - 2,179,988 TOTAL REVENUES 2,057,970 - 2,057,970 156,015 - - - - 2,213,985 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP PARK FUND Construction Expenses - - - 33,997 - - - - 33,997 TOTAL STREET FUND - - - 33,997 - - - - 33,997 GRANT FUND Salary & Benefits 81,364 - 81,364 - - - - - 81,364 Site Acquisition & Prep 612,066 - 612,066 - - - - - 612,066 Materials & Supplies 1,035 - 1,035 - - - - - 1,035 Fees & Expenses 20,679 - 20,679 - - - - - 20,679 Consultant/Contract Svs 135,778 - 135,778 - - - - - 135,778 Construction Expenses 1,160,241 - 1,160,241 168,824 - - - - 1,329,065 TOTAL GRANT FUND 2,011,163 - 2,011,163 168,824 - - - - 2,179,988 TOTAL EXPENDITURES 2,011,163 - 2,011,163 202,821 - - - - 2,213,985 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP PARK FUND BEGINNING BALANCE - 33,997 33,997 - - - - Revenues & T/I 33,997 - 33,997 - - - - - 33,997 Expenditures & T/O - - - 33,997 - - - - 33,997 ENDING FUND BALANCE 33,997 33,997 33,997 - - - - - - GRANT FUND BEGINNING BALANCE - 12,809 12,809 - - - - Revenues & Transfers In 2,023,973 - 2,023,973 156,015 - - - - 2,179,988 Exp & Transfers Out 2,011,163 - 2,011,163 168,824 - - - - 2,179,988 ENDING BALANCE 12,809 12,809 12,809 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 456 TRAIL PROJECTS Project Name Guava Ct/Fredericksburg Entrance Project Number 9274-002 Department Public Works Project Manager John Cherbone Description This project funds the removal of the Guava Court barrier allowing access from Guava Court to Fredericksburg Drive (Access) near Joe’s Trail. Location This project is located at Guava Court near Fredericksburg Access at Joe’s Trail. Project Background In 2007, the pedestrian crossings connecting Fredericksburg Drive and Guava Court were declared unsafe by the California Public Utilities Commission (CPUC) and were consequently closed. Since that time, the City of Saratoga has developed Joe’s Trail at Saratoga De Anza. In September 2012, residents living near the Fredericksburg and Guava Court access points expressed interest in having the crossing reopened. After making improvements to resolve safety issues cited by the CPUC, the City reopened the Fredericksburg entrance to connect to Joe’s Trail. The Guava Court entrance on the other side of the railroad tracks was not reopened, as it requires an easement as well as pathway and safety improvements. Residents believe that reopening the access point at Guava Court would eliminate the need to travel along an arterial street and thereby provide a safer option for pedestrian and bicyclists. Additionally, re-opening the entrance would provide a pathway to connect the Fredericksburg Drive neighborhood with Blue Hills Elementary School. The estimated project cost is $1.2 million including design ($227,000), construction ($730,000) and citywide railroad crossing mitigation improvements required by Union Pacific Railroad ($262,500). Initial funding comes from a $300,000 Transportation Fund for Clean Air (TFCA) grant and City matching funds of $45,880. Additional funds will be required to complete all of the required mitigation elements. Operating Budget Impacts Engineering and administrative staff costs for project oversight and implementation of $______ will be incorporated into the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 457 TRAIL PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Apply for Grant Funding Complete Grant Awarded March 2014. Permission from CPUC December 2017 Obtain permission from CPUC to proceed Design & Environmental Jan – Feb 2018 Plans, specifications, environmental clearance Estimated Construction Start May 2018 Construction project begins Estimated Entrance Completion Date June 2018 Project is completed Estimated Completion Date December 2021 Project, including railroad improvements, is completed GUAVA CT/FREDERICKSBURG ENTRANCE 9274-002 Prior FY Total Year 2017/18 Funding Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP PARK FUND Transfers In - General Fund 45,880 - 45,880 - - - - - 45,880 TOTAL CIP FUND 45,880 - 45,880 - - - - - 45,880 GRANT FUND TFCA Grant - 135,380 135,380 164,620 - - - - 300,000 TOTAL GRANT FUND - 135,380 135,380 164,620 - - - - 300,000 TOTAL REVENUES - 135,380 181,260 164,620 - - - - 345,880 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP PARK FUND Consultant/Contract Svs 24,524 10,531 35,055 - 35,055 Construction Expenses - - - 10,825 - - - - 10,825 TOTAL STREET FUND 24,524 10,531 35,055 10,825 - - - - 45,880 GRANT FUND Consultant/Contract Svs - 135,380 135,380 - 135,380 Construction Expenses - - - 164,620 164,620 TOTAL GRANT FUND - 135,380 135,380 164,620 - - - - 300,000 TOTAL EXPENDITURES 24,524 145,911 170,435 175,445 - - - - 345,880 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP PARK FUND BEGINNING FUND BAL - 21,356 10,825 - - - - 10,825 Revenues & T/I 45,880 - 45,880 - - - - - 45,880 Expenditures & T/O 24,524 10,531 35,055 10,825 - - - - 45,880 ENDING FUND BALANCE 21,356 10,825 10,825 - - - - - 10,825 GRANT FUND BEGINNING BALANCE - - - - - - - - Revenues & Transfers In - 135,380 135,380 164,620 - - - - 300,000 Expenditures & Transfers Out - 135,380 135,380 164,620 - - - - 300,000 ENDING BALANCE - - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 458 TRAIL PROJECTS Project Name Saratoga Village to Quarry Park Walkway Project Number 9277-004 Department Public Works Project Manager John Cherbone Description This project would fund the design, environmental review and construction of a pedestrian connection from Saratoga Village to Hakone Gardens and Quarry Park. Location This approximate 0.50-mile pedestrian path would be located along the south side of Big Basin Way / Congress Springs Road / Highway 9 beginning at the sidewalk just west of 6th Street and ending at the eastern bridge at Quarry Park. A bike path will continue from the eastern bridge to the park’s main entrance. Project Background Developing a pedestrian connection from the Village to Hakone Gardens and Quarry Park will enhance and enliven Saratoga Village, as the project would help to bring foot traffic to the Village, Hakone Gardens and Quarry Park. Pedestrians are currently walking along the highway when the Hakone Gardens parking lot is full and this project will provide a safer path of travel. The path will also serve as a critical starting point for the Saratoga-to-Sea Trail that is part of the Santa Clara County Trail Master Plan. The Saratoga-to-Sea Trail is to begin in Saratoga Village, travel up to Hakone Gardens and Quarry Park, through the existing Sanborn-Skyline and Skyline-to-the-Sea trail systems to the Pacific Ocean. Design, environmental review, and construction will be completed over three phases: Phase I – Saratoga Village to Hakone Gardens Phase II – Hakone Gardens to east entrance Phase III – East entrance to main entrance In Fiscal Year 2016/17, $50,000 was allocated from the CIP reserve to fund the design phase of this project. The estimated cost for the entire project is $150,000. Additional funds will be needed to complete this project. Operating Budget Impacts Engineering and administrative staff costs for project oversight and implementation of $______ will be incorporated into the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 459 TRAIL PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Environmental Review July 2018 Phases I – III Project Design July 2018 Phases I – III Phase I Construction June 2019 Saratoga Village to Hakone Gardens Phase II Construction TBD Hakone Gardens to eastern bridge Phase III Construction TBD Eastern bridge to main entrance Project Complete TBD SARATOGA VILLAGE TO QUARRY PARK WALKWAY 9277-004 Prior FY Total Year 2017/18 Funding Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP PARK FUND Transfers In - General Fund - 50,000 50,000 - - - - - 50,000 TOTAL REVENUES - 50,000 50,000 - - - - - 50,000 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP PARK FUND Consultant/Contract Svs - 15,697 15,697 - 15,697 Construction Expenses - - - 34,303 - - - - 34,303 TOTAL EXPENDITURES - 15,697 15,697 34,303 - - - - 50,000 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP PARK FUND BEGINNING BALANCE - - 34,303 - - - - Revenues & T/I - 50,000 50,000 - - - - - 50,000 Expenditures & T/O - 15,697 15,697 34,303 - - - - 50,000 ENDING BALANCE - 34,303 34,303 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 460 TRAIL PROJECTS Project Name Saratoga-to-the-Sea Trail Project Number 9278-001 Department Public Works Project Manager John Cherbone Description This project funds the design, environmental review and construction of a trail connecting Quarry Park to Sanborn Park and the Skyline-to-the-Sea Trail including improvements to the 0.5 mile long trail segment in Quarry Park that will connect to the future Saratoga-to-the-Sea Trail. Location This project begins at the southern property line of Quarry Park and ends at Sanborn Park. Project Background Quarry Park opened on October 31, 2015 through the dedicated efforts of the City, Mid- Peninsula Regional Open Space District, Santa Clara County Board of Supervisors, and County of Santa Clara Parks and Recreation Department. For many years, there has been an effort to connect Saratoga to the Pacific Ocean via a hiking trail, referred to as the Saratoga-to-the-Sea Trail. As a condition of the Quarry Park Purchasing Agreement, the City agreed to pursue a trail crossing San Jose Water Company property adjacent to Quarry Park to serve as the starting point of the trail. When developed, the 3.2-mile long trail connecting Quarry Park to Sanborn Park will increase recreational hiking opportunities for Saratoga residents and visitors. This phase of the project will focus on the design and environmental review of the proposed trail. The City will work in cooperation with the Mid-Peninsula Regional Open Space District. Work will also include trail surface work, removal of bush, weed, and dead trees, and installment of signage and safety fences on a 0.5 trail segment within Quarry Park. The Saratoga-to-the-Sea Trail development is part of the City’s General Plan and will enhance the region’s options for recreational activity. A $350,000 allocation from the CIP Reserve and a $265,000 grant from the Mid-Peninsula Open Space District fund this project. Additional funding is needed for the construction phase of this project currently in the Unfunded CIP Projects list. Operating Budget Impacts Administrative and maintenance staff costs for project oversight and implementation of $_______ will be incorporated into the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 461 TRAIL PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Internal Trail Development October 2017 Complete extension of trial within Quarry Park to park boundaries Environmental Review TBD Design Phase TBD Construction TBD Project Ends TBD SARATOGA-TO-THE-SEA TRAIL 9278-001 Prior FY Total Year 2017/18 Funding Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP PARK FUND Transfers In - General Fund 100,000 250,000 350,000 - - - - - 350,000 TOTAL 100,000 250,000 350,000 - - - - - 350,000 GRANT FUND Local - Mid Pen OSD - - - 265,000 - - - - 265,000 TOTAL - - - 265,000 - - - - 265,000 TOTAL REVENUES 100,000 250,000 350,000 265,000 - - - - 615,000 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP PARK FUND Salary & Benefits - 14,964 14,964 - - - - - 14,964 Consultant/Contract Svs - 7,430 7,430 - - - - - 7,430 Project Equip & Fixtures - 917 917 - - - - - 917 Construction Expenses - 13,063 13,063 313,627 - - - - 326,690 TOTAL - 36,373 36,373 313,627 - - - - 350,000 GRANT FUND Construction Expenses - - - 265,000 265,000 TOTAL - - - 265,000 - - - - 265,000 TOTAL EXPENDITURES - 36,373 36,373 578,627 - - - - 615,000 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP PARK FUND Beginning CIP Parks Balance - 100,000 313,627 - - - - Revenues & T/I 100,000 250,000 350,000 - - - - - 350,000 Expenditures & T/O - 36,373 36,373 313,627 - - - - 350,000 Ending CIP Parks Balance 100,000 313,627 313,627 - - - - - - GRANT PARK FUND Beginning Grant Balance - - - - - - - Revenues & T/I - - - 265,000 - - - - 265,000 Expenditures & T/O - - - 265,000 - - - - 265,000 Ending Grant Balance - - - - - - - - - ENDING BALANCE 100,000 313,627 - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – PARKS & TRAILS PROJECTS 462