The URL can be used to link to this page

Home My WebLink About3 - Facility Projects Section CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 467 FACILITY IMPROVEMENTS CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 468 CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 469 FACILITY IMPROVEMENT PROGRAM PROGRAM DIRECTORY FACILITY IMPROVEMENT PROGRAM OVERVIEW PAGE Program Summary 471 Project List Summary 472 Project Funding Summary 473 Operating Budget Impact 474 CITYWIDE PROJECTS CIVIC CENTER IMPROVEMENT 9322-001 Civic Theater - Annual Improvements 478 COMMUNITY CENTER 9331-008 Community Center Electrical Panel Upgrade 482 9333-006 Senior Center Restroom ADA Upgrade 484 SARATOGA PROSPECT CENTER 9351-004 Saratoga Prospect Center Furniture 488 LIBRARY BUILDING 9372-001 Library Building Exterior Maintenance 492 9373-001 Library Electric Vehicle Fast Charging Station 494 CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 470 CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 471 FACILITY IMPROVEMENTS PROGRAM SUMMARY The Capital Improvement Plan’s Facility Improvement Program provides for capital maintenance and improvements of the City of Saratoga’s buildings and structures. Projects in the Facility Program are classified by site, to capture both fundin g resources and site improvement information. There are further sub -classifications by building within these sites. In summary, the Facility Improvement Program categories are:  Citywide Projects  Civic Center  Community Center  Corporation Yard  Saratoga-Prospect Center  Village Historical Buildings  Library Building Civic Center – located at 13777 Fruitvale Avenue, this site classification includes the Administration Building, Development/Engineering Building, Theater/Chamber Building, and the Warner Hutton House. Community Center – located at 19655 Allendale Avenue, this site includes the Senior Center, the Adult Care Center, the Recreation Center, and the associated portables. Corporation Yard – located at 19700 Allendale Avenue, the Corporation Yard Offices, a ssociated open bays, and the entire fenced-in parking lot complex comprise this site. Saratoga Prospect Center – located at 19848 Prospect Avenue, this site is comprised of the Grace Building and the Friendship Hall. The parking lot and grounds surrounding the buildings are also part of the site. Village Historical Park – located at 20450 Saratoga- Los Gatos Road, the Historical Park represents a collection of older City owned buildings in the village. This includes the Saratoga Historical Museum, the Book-Go-Round, and the McWilliams House. All three buildings are occupied under long -term leases by community based organizations; however, the City bears some external building maintenance responsibilities. Library Building – located at 13650 Saratoga Avenue, near the corner of Saratoga Avenue and Fruitvale Avenue, and adjacent to the Heritage Orchard Park. The building is leased to the Santa Clara County Library Joint Powers Authority on a 30 year lease (effective July 2003) for use as a branch library. The City retains responsibility for the parking lot. Exterior maintenance of the building is funded through an annual allocation of $5,000 from Santa Clara County. The three schedules on the following pages list the Facility Pro gram’s capital projects, summary funding by account classification, and operating budget impacts. Following the summary schedules are individual project pages for each of the funded projects in this capital program. CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 472 PROJECT LIST There are no new facility projects for FY 2018/19. Three projects were either completed or closed during Fiscal Year 2017/18. They are:  Senior Center Restroom ADA Upgrade  Saratoga Prospect Center Furniture  Library EV Fast-Charge Station Three projects remain active for FY 2018/19. Prior FY Total Year 2016/17 Expended Project Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expenditures Civic Center Improvements 9322-001 Theater Improvements 292,054 35,530 327,584 77,101 35,000 35,000 35,000 35,000 544,685 Community Center 9331-008 Electrical Panel Upgrade - - - 120,000 - - - - 120,000 9333-006 ADA Restroom Upgrade 180,274 7,217 187,491 Closed - - - - 187,491 Saratoga-Prospect Center 9351-004 Saratoga Prospect Center Furniture 6,252 7,644 13,896 Closed - - - - 13,896 Library Buildings 9372-001 Library Exterior Maintenance Projects 34,430 20,000 54,430 5,570 5,000 5,000 5,000 5,000 80,000 9373-001 Library EV Fast Charging Station 66,699 63,051 129,750 Closed - - - - 129,750 Total Project Expenditures 579,710 133,442 713,151 202,671 40,000 40,000 40,000 40,000 1,075,822 FACILITY PROJECT EXPENDITURE SUMMARY Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 473 FACILITY IMPROVEMENTS FUNDING Prior FY Total Year 2017/18 Funding Program REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP FACILITIES FUND Theater Ticket Surcharge 368,340 36,345 404,685 35,000 35,000 35,000 35,000 35,000 579,685 SCC Maintenance Reimb 50,000 5,000 55,000 5,000 5,000 5,000 5,000 5,000 80,000 Miscellaneous Revenue - 29,750 29,750 - - - - - 29,750 Transfers In - General Fund 233,896 - 233,896 - - - - - 233,896 CIP GRANT FUND CDBG Grant 180,274 7,217 187,491 - - - - - 187,491 TOTAL REVENUES 832,511 78,312 910,822 40,000 40,000 40,000 40,000 40,000 1,110,822 Prior FY Total Year 2017/18 Expended Program EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP FACILITIES FUND Materials & Supplies 37,946 342 38,288 - - - - - 38,288 Project Equip & Fixtures 44,955 - 44,955 - - - - - 44,955 Construction Expenses 316,534 56,750 373,284 202,671 40,000 40,000 40,000 40,000 735,955 Transfers Out - 69,133 69,133 - - - - - 69,133 TOTAL CIP FUND EXP 399,435 126,225 525,660 202,671 40,000 40,000 40,000 40,000 888,331 CIP GRANT FUND Consultant/Contract Svs 20,417 2,500 22,917 - - - - - 22,917 Construction Expenses 159,858 4,717 164,574 - - - - - 164,574 TOTAL GRANT FUND EXP 180,274 7,217 187,491 - - - - - 187,491 TOTAL EXPENDITURES 579,710 133,442 713,151 202,671 40,000 40,000 40,000 40,000 1,075,822 Prior FY Total Year 2017/18 Program Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP FACILITIES FUND Beginning Balance 252,801 197,671 35,000 35,000 35,000 35,000 Revenues & T/I 652,236 71,095 723,331 40,000 40,000 40,000 40,000 40,000 923,331 Expenditures & T/O 399,435 126,225 525,660 202,671 40,000 40,000 40,000 40,000 888,331 Ending Balance 252,801 197,671 197,671 35,000 35,000 35,000 35,000 35,000 35,000 GRANT FUND Beginning Balance - - Revenues & T/I 180,274 7,217 187,491 - - - - - 187,491 Expenditures & T/O 180,274 7,217 187,491 - - - - - 187,491 Ending Balance - - - - - - - - - ENDING BALANCE 252,801 197,671 197,671 35,000 35,000 35,000 35,000 35,000 35,000 Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 474 OPERATING BUDGET IMPACTS Note - Operating Budget impacts identify staff time cost for project management, inclusive of oversight, design, grant reporting, an d miscellaneous maintenance. 5 Years Operating 2017/18 2018/19 2019/20 2020/21 2021/22 Costs Civic Center Improvements 9322-002 Theater Improvements 21,245 21,776 22,320 22,878 23,450 111,669 Community Center 9331-008 Electrical Panel Upgrade 33,065 - - - - 33,065 9333-006 ADA Restroom Upgrade - - - - - - Saratoga Prospect Center 9351-004 Saratoga Prospect Center Furniture - - - - - - Administrative Projects & Programs 9372-001 Library Exterior Maintenance Projects Staff time 1,535 1,573 1,612 1,653 1,694 8,067 9373-001 Library EV Fast Charging Station - - - - - - Total - Administrative Projects 55,845 23,349 23,933 24,531 25,144 152,802 Improvement Projects Operational Impacts No Impact Staff time No Impact No Impact Staff time CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 475 CITYWIDE PROJECTS CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 476 CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 477 CIVIC CENTER IMPROVEMENT PROJECTS CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 478 CIVIC CENTER IMPROVEMENTS Project Name Civic Theater Annual Improvements Project Number 9322-001 Department Recreation & Facilities Project Manager Thomas Scott Description This project funds various improvements to the Civic Theater. Location Projects are located within the Civic Theater at the Saratoga City Hall campus. Project Background Two theater groups and several school groups lease the Civic Theater for rehearsals and performances. The theater groups have three productions per year that show for approximately six weeks each and school use varies. To keep the theater in optimal operating condition and offset maintenance expenses resulting from use of the theater for performances, a $2.50 per ticket surcharge is collected on each ticket sold and is then subsequently remitted to the City to fund improvements. The surcharge totals approximately $30,000 to $40,000 per year. Each year, the two groups that primarily use the Civic Theater work with staff to identify improvement priorities. Improvements are made on an ongoing basis and in the past have included installation of a movi e screen, fully accessible seating, new doors and stage flooring. Theater improvements for the 2018/19 fiscal year will include:  Floor maintenance  Electrical and lighting system upgrades Regular improvements to the Civic Theater ensure that it remains an attractive venue for audiences and theater groups. The productions of the theater groups draw visitors to Saratoga, which helps to support the local economy, as audience members often visit Saratoga restaurants and shops before or after attending shows. Most theater improvements are performed by contractors and supervised by staff. Operating Budget Impacts Administrative and maintenance staff costs for project oversight and implementation of $______ will be incorporated into the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 479 CIVIC CENTER IMPROVEMENTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase Ongoing Prepare plans and specifications Begin Bid Process Ongoing Council approves plans and authorizes bidding the project Contract Award Ongoing Council awards contract Estimated Construction Start Ongoing Construction project begins Estimated Completion Date Ongoing Project is completed THEATER IMPROVEMENTS 9322-001 Prior FY Total Year 2017/18 Funding Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP FACILITIES FUND Theater Ticket Surcharge 368,340 36,345 404,685 35,000 35,000 35,000 35,000 35,000 579,685 TOTAL REVENUES 368,340 36,345 404,685 35,000 35,000 35,000 35,000 35,000 579,685 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP FACILITIES FUND Materials & Supplies 37,946 222 38,168 - - - - - 38,168 Construction Expenses 254,109 35,307 289,416 77,101 35,000 35,000 35,000 35,000 506,517 TOTAL EXPENDITURES 292,054 35,530 327,584 77,101 35,000 35,000 35,000 35,000 544,685 - Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP FACILITIES FUND BEGINNING FUND BAL - 76,286 77,101 35,000 35,000 35,000 35,000 - Revenues & T/I 368,340 36,345 404,685 35,000 35,000 35,000 35,000 35,000 579,685 Expenditures & T/O 292,054 35,530 327,584 77,101 35,000 35,000 35,000 35,000 544,685 ENDING FUND BALANCE 76,286 77,101 77,101 35,000 35,000 35,000 35,000 35,000 35,000 Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 480 CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 481 COMMUNITY CENTER CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 482 COMMUNITY CENTER Project Name Community Center/Senior Center Electrical Panel Upgrade Project Number 9331-008 Department Facilities Project Manager Thomas Scott Description This project funds the installation of a new, code-compliant main electrical panel with transfer switches to service the Community Center/Senior Center building. Location This project is located in the Senior Center maintenance closet. Project Background The existing General Electric main switchboard (MSB) located in the Senior Center side of the Community Center that serves both facilities is dated and is unable to meet the electricity demands of the building. As a result, fuses are regularly overloaded during peak hours. When completed, the new panel will meet the building’s energy and distribution demands. The increase in capacity will also allow for the use of a portable emergency generator in the case of a power outage and the potential in stallation of roof-mounted solar panels. In FY 2016/17, $120,000 was allocated for this project from the CIP reserve. The Saratoga Area Senior Coordinating Council (SASCC) is currently developing and raising funds for a remodel of the Senior Center. The original assumption was for the upgrade to be completed in concert with the Senior Center remodel. However, completing the panel upgrade in advance of the Senior Center remodel will not conflict with that project’s timeline. The estimated cost of this project has increased to $160,000 Operating Budget Impacts Administrative and maintenance staff costs for project oversight and implementation of $______ will be incorporated into the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 483 COMMUNITY CENTER PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase April 2018 Prepare plans and specification Contract Award July 2018 Council awards contract Estimated Construction Start September 2018 Construction project begins Estimated Completion Date December 2018 Project completed COMMUNITY CENTER/SENIOR CENTER ELECTRICAL PANEL UPGRADE 9331-008 Prior FY Total Year 2017/18 Funding Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP FACILITIES FUND Transfers In - General Fund 120,000 - 120,000 - - - - - 120,000 TOTAL REVENUES 120,000 - 120,000 - - - - - 120,000 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP FACILITIES FUND Construction Expenses - - - 120,000 - - - - 120,000 TOTAL EXPENDITURES - - - 120,000 - - - - 120,000 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP FACILITIES FUND BEGINNING FUND BAL - 120,000 120,000 - - - - - Revenues & T/I 120,000 - 120,000 - - - - - 120,000 Expenditures & T/O - - - 120,000 - - - - 120,000 ENDING FUND BALANCE 120,000 120,000 120,000 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 484 COMMUNITY CENTER Project Name Senior Center Restroom ADA Upgrades Project Number 9333-006 Department Facilities Project Manager Thomas Scott Description This project funds the design and construction of ADA compliant upgrades to the restroom for the Saratoga Area Senior Coordinating Council (SASCC). Location This project is located in the Saratoga Senior Center. Project Background Improvements include; expanding the size of the restrooms to meet accessibility standards, a complete remodel of the restroom and new furnishings, and accessibility improvements to the hallway and entryway to the Senior Center. The cost of this project is approximately $200,000 and was funded by a Community Development Block Grant (CDBG). Although the upgrades have been finished, the project will remain open until all grant administrative requirements are completed. Operating Budget Impacts There will be no impact to the Fiscal Year 2018/19 operating budget, as the project is complete. CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 485 COMMUNITY CENTER PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase July 2016 Prepare plans and specifications Contract Award April 2017 Council awards contract Estimated Project Start Date February 2017 Construction project begins Estimated Completion Date March 2018 Project completed SENIOR CENTER RESTROOM ADA UPGRADE 9333-006 Prior FY Total Year 2017/18 Funding Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding GRANT FUND CDBG Grant 180,274 7,217 - - - - - - - TOTAL REVENUES 180,274 7,217 - - - - - - - Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended GRANT FUND Consultant/Contract Svs 20,417 2,500 22,917 - - - - 22,917 Construction Expenses 159,858 4,717 164,574 - - - - - 164,574 TOTAL EXPENDITURES 180,274 7,217 187,491 - - - - - 187,491 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity GRANT FUND BEGINNING FUND BAL - - - - - - - - Revenues & T/I 180,274 7,217 187,491 - - - - - 187,491 Expenditures & T/O 180,274 7,217 187,491 - - - - - 187,491 ENDING FUND BALANCE - - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 486 CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 487 SARATOGA PROSPECT CENTER PROJECTS CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 488 SARATOGA PROSPECT CENTER PROJECTS Project Name Saratoga Prospect Center Furniture and Equipment Project Number 9351-004 Department Recreation & Facilities Project Manager Thomas Scott Description This project funds the purchase of classroom style tables and carts for facility rental use at the Saratoga Prospect Center’s Friendship and Grace buildings. Location The Friendship and Grace buildings are located at the Saratoga Prospect Center on Prospect Avenue. Project Background The Saratoga Prospect Center buildings and grounds were renovated and re -opened for facility rental use in 2009. While the buildings offer an attractive site for meetings, wedding receptions, parties, and even religious services, their use for business meetings and classes has been hampered by a lack of on- site classroom style rectangular tables and modern projector equipment. Additional meeting furniture will enhance the utilization and attractiveness in using the facilities, and is expected to generate more classroom/seminar type of uses, and increased rental income. A transfer of $13,896 from the General Fund and was complete in Fiscal Year 2017/18. Operating Budget Impacts There is no impact to the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 489 SARATOGA PROSPECT CENTER PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Funding Allocated July 1, 2015 Council approves funding Purchase of Equipment January 2018 Furniture ordered Installation of Equipment February 2018 Furniture delivered Project Completed March 2018 Project complete SARATOGA PROSPECT CENTER FURNITURE AND EQUIPMENT 9351-004 Prior FY Total Year 2017/18 Funding Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP FACILITIES FUND Transfers In - General Fund 13,896 - 13,896 - - - - - 13,896 TOTAL REVENUES 13,896 - 13,896 - - - - - 13,896 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP FACILITIES FUND Materials & Supplies - 6,059 6,059 - - - - - 6,059 Construction Expenses 6,252 1,442 7,694 - - - - - 7,694 Transfers Out - 143 143 - - - - - 143 TOTAL EXPENDITURES 6,252 7,644 13,896 - - - - - 13,896 Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP FACILITIES FUND BEGINNING FUND BAL - 7,644 - - - - - - Revenues & T/I 13,896 - 13,896 - - - - - 13,896 Expenditures & T/O 6,252 7,644 13,896 - - - - - 13,896 ENDING FUND BALANCE 7,644 - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 490 CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 491 LIBRARY BUILDING PROJECTS CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 492 LIBRARY BUILDING PROJECTS Project Name Library Building Exterior Maintenance Project Number 9372-001 Department Recreation & Facilities Project Manager Thomas Scott Description This project funds improvements to the exterior of the Saratoga Library. Location The Saratoga Library is located at 13650 Saratoga Avenue. Project Background The Saratoga Library is a City owned property leased by the Santa Clara County Library Joint Powers Authority. Under the current 30 year lease (effective 2003), the County is responsible for maintaining the interior and exterior of the building. However, the County agreed to pay the City $5,000 on an annual basis to oversee and perform certain maintenance work to ensure the building’s exterior is maintained in accordance with City standards. Typically, several years of payments are accumulated before proceeding with a maintenance project. Unexpended funds are capped at $25,000. The exterior maintenance work is primarily performed by contractors and managed by staff. Performing on-going maintenance to the exterior of the Saratoga Library keeps the building in good operating condition and prevents higher costs associated with deferred maintenance. Exterior maintenance projects range from siding to roof repairs and painting. In Fiscal Year 2010/11, the southern exposure of the library was re-stained, and in Fiscal Year 2012/13, the entire exterior was re -stained. In Fiscal Year 2017/18, repairs and re-staining of the north and east facing walls will be completed. Operating Budget Impacts Administrative staff costs for project oversight and implementation of $_____ will be incorporated into the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 493 LIBRARY BUILDING PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase Ongoing Prepare plan and specifications Begin Bid Process Ongoing Council approves plans and authorizes bidding for the project Contract Award Ongoing Council awards contract Estimated Construction Start Ongoing Construction project begins Estimated Completion Date Ongoing Project is completed LIBRARY BUILDING EXTERIOR MAINTENANCE 9372-001 Prior FY Total Year 2017/18 Funding Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP FACILITIES FUND SCC Maintenance Reimb 50,000 5,000 55,000 5,000 5,000 5,000 5,000 5,000 80,000 TOTAL REVENUES 50,000 5,000 55,000 5,000 5,000 5,000 5,000 5,000 80,000 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP FACILITIES FUND Construction Expenses 34,430 20,000 54,430 5,570 5,000 5,000 5,000 5,000 80,000 Transfers Out - - - - - - - - - TOTAL EXPENDITURES 34,430 20,000 54,430 5,570 5,000 5,000 5,000 5,000 80,000 - Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP FACILITIES FUND BEGINNING FUND BAL - 15,570 - 570 - - - - - Revenues & T/I 50,000 5,000 55,000 5,000 5,000 5,000 5,000 5,000 80,000 Expenditures & T/O 34,430 20,000 54,430 5,570 5,000 5,000 5,000 5,000 80,000 ENDING FUND BALANCE 15,570 570 570 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 494 LIBRARY BUILDING PROJECTS Project Name EV Charging Stations Project Number 9373-001 Department Recreation & Facilities Project Manager Thomas Scott Description This project will provide matching funds for grants that will fund the installation of an Electric Vehicle (EV) fast-charging station. Location Stations to be installed at the Library. Project Background This $100,000 project represents matching funds for a grant related to the installation of a fast charg ing EV station. The City desires to install EV fast-charging stations with emphasis on other locations within Saratoga Village and the Library. The City currently has 4 EV charging stations with two locations in Saratoga Village, and one location at the Saratoga Library and City Hall, respectively. In FY 2016/17, the City installed one fast charging station at the Saratoga Library. The new fast charging station fully charges a properly equipped electric vehicle in 30 minutes or less. The existing chargers take roughly 4 to 6 hours to fully charge an electric vehicle. A $100,000 transfer from the CIP Reserve and a $29,750 grant from the Bay Area Air Quality Management District funds this project. In Fiscal Year 2017/18, the scope of the project will be amended to include the purchase and installation of EV charging stations at City Hall for City fleet vehicles. Operating Budget Impacts There will be no impact to the Fiscal Year 2018/19 operating budget. CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 495 LIBRARY BUILDING PROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Grant Application December 2015 Application submitted Notice of Grant Award January 2017 Official notification provided to City Contract Awarded February 2017 Project out to bid, vendors selected, contract signed Estimated Construction Start June 2017 Construction project begins Estimated Completion Date June 2017 Project is completed ELECTRONIC VEHICLE CHARGING STATIONS 9373-001 Prior FY Total Year 2017/18 Funding Project REVENUES Funded Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Funding CIP FACILITIES FUND BAAQMD Grant - 29,750 29,750 - - - - - 29,750 Transfer In 100,000 - 100,000 - - - - - 100,000 TOTAL REVENUES 100,000 29,750 129,750 - - - - - 129,750 Prior FY Total Year 2017/18 Expended Project EXPENDITURES Expended Actuals To Date 2018/19 2019/20 2020/21 2021/22 2022/23 Expended CIP FACILITIES FUND Project Equip & Fixtures 44,955 20,000 64,955 - - - - - 64,955 Construction Expenses 21,744 - 21,744 - - - - - 21,744 Transfers Out - 43,051 43,051 - - - - - 43,051 TOTAL EXPENDITURES 66,699 63,051 129,750 - - - - - 129,750 - Prior FY Total Year 2017/18 Project Activity Actuals Total 2018/19 2019/20 2020/21 2021/22 2022/23 Activity CIP FACILITIES FUND BEGINNING FUND BAL - 33,301 - - - - - - - Revenues & T/I 100,000 29,750 129,750 - - - - - 129,750 Expenditures & T/O 66,699 63,051 129,750 - - - - - 129,750 ENDING FUND BALANCE 33,301 - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year CITY OF SARATOGA CAPITAL PROGRAM – FACILITY IMPROVEMENT PROJECTS 496