HomeMy WebLinkAbout05-23-2017 Youth Commission Minutes
DATE: Tuesday, May 23rd, 2017
TIME: 5:30 p.m.
LOCATION: Warner Hutto n House
13777 Fru i tva l e Avenue
Saratoga, CA 9507 0
City of Saratoga
Youth Commission
Minutes
Call to Order (5:32p.m. Garg,
Cunningham)
Roll Call: Bharti, Cheatham, Cunningham, Debling (Absent), Garg, Kaliyur, Maheshwari,
Medhekar (Absent), Pradhan, Smails, Song, C.Vijay, S. Vijay (Absent), Wiles, Yoon, Zhong.
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
m eeting was properly post ed on May 19th, 2017
Accept Agenda Items : No additional items may be added pursuant to Government Code Section
54954.2.
Approval of May 16th minutes
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on th e agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose to place the topic on a future agenda.
I. Recap of the Middle School Dance
Good marketing, but a low turnout (8 total). Drop from agenda next year.
II. Recap of the Year
a) Middle School Dances
a. Don’t work out well.
b. Remove from work plan.
b) Witchy Walk
c) St. Paddy’s Day
d) Arbor Day
e) Color Dash
a. Biggest event!
b. Start charging money next year.
f) Tree Lighting
g) W.O.W.
a. Student council largely took over this year.
b. Next year, just oversee.
h) Lunar New Year
i) Pizza & Politics
a. Next year, can have Youth in Government Day (collaborate with Campbell’s
Commission)
j) YAC Attack (two years ago)
k) Meetings
a. Always at the Warner Hutton House.
b. Positions: chair, vice chair, secretary, treasurer.
III. Advice from Commissioners
a) Marketing
1. Focus on social media
2. Know when you’ve done enough/all you can do – middle school dances
b) Organize work plan on calendar at beginning of the year
1. Don’t procrastinate
2. Stick to goals
3. Plan times for everything: hackathon, sports day, etc.
c) Be friendly when interacting with youth
d) Better accounting in the beginning of the year – know how much we are spending
1. Have a treasurer position again
IV. Ideas
A. Scavenger hunt (wildwood park, Saratoga elementary)
B. Field day for middle schoolers (dodgeball)
C. Food Day (different cultures)
D. High School Mixer
V. Important Upcoming Dates:
May 31st: Commission Recognition Dinner, 6pm – Hakone Gardens
VI. Adjournment (6:07p.m.)
In compliance with the Americans with Disabilities Act, if yo u are a disabled person and you need a disability- related
modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868. 1 269 or
ctcl erk@saratoga.ca. u s. Requests must be made as early as possible and at l east one full business day before the start of the
meeting.
Certificate of Posting of Agenda:
l, Kayla Nakamoto, Recreation Coordinator for the City of Saratoga , declare that the foregoing agenda for the meeting of
the Youth Commission of the City of Saratoga was posted on June 29th, 2017 at the office of the City of Saratoga, 13777
Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also available on
the City's websi te at www .saratoga.ca.us .