HomeMy WebLinkAbout01-09-2018 Youth Commission Minutes
DATE: Tuesday, January 9th, 2018
TIME: 7:00 p.m.
LOCATION: Warner Hutton House
13777 Fruitvale Avenue
Saratoga, CA 9507 0
City of Saratoga
Youth Commission
Minutes
Call to Order (7:04p)
Roll Call: Agarwal, Cheatham, Cunningham, Garg (Tardy), Maheshwari, Smails, Song, Vijay,
Wiles, Yoon, Zhong.
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
m eeting was properly post ed on January 5th, 2018
Accept Agenda Items : No additional items may be added pursuant to Government Code Section
54954.2.
Approval of December 12th minutes (Zhong, Agarwal)
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on th e agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose to place the topic on a future agenda.
I. Celebration of Lights Recap
a) How did it go? – good, have 6-7 people go next year
II. Fall Reflection
a) Favorite Event & Why
b) How can we use the Fall feedback to be successful in our Spring events?
1. Combining with other commissions, marketing more, organization + less last minute
things, creating more work meetings, get more followers on Instagram that are pre-teens
III. Disney Dance for Individuals with Disabilities
a) Campbell Youth Commission Partner - TBD
a. Schedule a joint/working meeting in January – give them quick rundown of event +
make props for things (January 23rd)
b) Marketing – go contact your own schools! + talk to Campbell
IV. Sports Field Day
a) Sports: Knock out – times, dodgeball – continuous, soccer – to points, Frisbee – continuous,
bucket game
b) Incentive: motion to vote (Maheshwari, Garg) [incentivizing] – 9:2 + motion to vote (Garg,
Maheshwari) – [medal vs. nonmedal] – 8:3decided prizes: ribbons
c) To do: make a flyer - Charu
V. Color Dash
a. Things to do: make it more official in terms of distance, organize/buy color, talk to sponsors,
buy bagels, get volunteers, map out a new route, playlist, speakers, get water jugs, organize
wristbands, raffle for people who have registered first with a Nike gift card, Snapchat filter, send
email to Debbie about bibs, find out how to do awards, invite council members, start marketing
after February
b. improvements from last year: introducing timing with bibs and laptops, balloon arch is only
for picture area, starting/finish line is the same with a line, have volunteers that act as hype,
mascot, have water spraying so the color sticks to the people, put our run on Active
c. sponsors: Noah's, Starbucks, Coca-cola, Trader Joe’s, Safeway, Whole Foods, Kind
d. things to do NOW: call Debbie to figure out how to do bibs - make sure to get in contact with
council member Howard Miller, figure out donations, reach out to city council to invite them,
a)
VI. W.O.W. (Spring) – Any Updates?
a) Foothill; April 2nd- 6th – Ruchi
b) Argonaut; April 23rd -27th – Kami
c) Work with schools to see if they need signs or how they plan to promote WOW to the
students.
VII. Important Upcoming Dates:
February 2nd: Disney Dance for Individuals with Disabilities 4:00pm-10:00pm – JPCC, MPR
March 4th: Lunar New Year TBD – Hakone Gardens
March 10th: YAC Attack All Day – Cupertino
March 17th: St. Paddy’s Day TBD – Downtown Saratoga
March 18th: Sports Field Day 10:00am-5:00pm – Kevin Moran Park
March 24th: Blossom Festival TBD – City Hall
VIII. Adjournment (8:06pm)
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability- related modification
or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868 .1294 or
npimentel@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the
meeting.
Certificate of Posting of Agenda:
l, Kayla Nakamoto, Recreation Coordinator for the City of Saratoga , declare that the foregoing agenda for the meeting of
the Youth Commission of the City of Saratoga was posted on January 5th, 2018 at the office of the City of Saratoga ,
13777 Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also
available on the City's websi te at www .saratoga.ca.us .