HomeMy WebLinkAbout01-23-2018 Youth Commission Joint Meeting Minutes
DATE: Tuesday, January 23rd, 2018
TIME: 7:00 p.m.
LOCATION: Joan Pisani Community Center
19655 Allendale Avenue
Saratoga, CA 9507 0
City of Saratoga
Youth Commission
Joint Meeting
Minutes with
Campbell Youth
Commission
Call to Order (7:03p)
Roll Call: Agarwal, Cheatham(absent), Cunningham, Garg(late), Maheshwari, Smails, Song, Vijay,
Wiles, Yoon(late), Zhong.
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
m eeting was properly post ed on January 22nd, 2018
Accept Agenda Items : No additional items may be added pursuant to Government Code Section
54954.2.
Approval of January 9th minutes (Smails, Cunningham)
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on th e agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose to place the topic on a future agenda.
I. Disney Dance for Individuals with Disabilities
a) Campbell Youth Commission Partner
a. Venue walk through
b. Assignments for event (schedule)
i. Advertise for Job Fair (Feb 9) – Campbell already posted on social media
+ Snapchat
ii. Assignments: photo setup, table layout, tickets, setup, hype (get people
involved), snacks, decorations, photo booth, outdoor attendees, monitor
people, craft monitor, cleanup monitor
c. Photo Booth
b) Marketing (Assign to commissioners)
1. Talk to Special Ed program at your school + community colleges (Foothill, West Valley)
c) Create decorations
d) Create supply list for staff to purchase
1. Disney character decals
2. Photo booth: backdrop is Disney castle, props can include: princess crows, capes, mouse
ears
a. Make things more aesthetic than last time + create a quiet area for kids + maybe
the photo booth room could have snacks/water, photography
II. March Scheduling for Community Events
III. YAC Attack Raffle Prize Basket
IV. Important Upcoming Dates:
February 2nd: Disney Dance for Individuals with Disabilities 4:00pm-10:00pm – JPCC, MPR
March 4th: Lunar New Year TBD – Hakone Gardens
March 10th: YAC Attack All Day – Cupertino
March 17th: St. Paddy’s Day TBD – Downtown Saratoga
March 18th: Sports Field Day 10:00am-5:00pm – Kevin Moran Park
March 24th: Blossom Festival TBD – City Hall
V. Adjournment
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability- related modification
or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868 .1294 or
npimentel@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the
meeting.
Certificate of Posting of Agenda:
l, Kayla Nakamoto, Recreation Coordinator for the City of Saratoga , declare that the foregoing agenda for the meeting of
the Youth Commission of the City of Saratoga was posted on January 22nd, 2018 at the office of the City of Saratoga ,
13777 Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also
available on the City's websi te at www .saratoga.ca.us .