HomeMy WebLinkAbout02-13-2018 Youth Commission Minutes
DATE: Tuesday, February 13th, 2018
TIME: 7:00 p.m.
LOCATION: Joan Pisani Community Center
19655 Allendale Avenue
Saratoga, CA 9507 0
City of Saratoga
Youth Commission
Minutes
Call to Order (7:04p)
Roll Call: Agarwal, Cheatham, Cunningham, Garg (absent), Maheshwari, Smails, Song (tardy),
Vijay, Wiles, Yoon, Zhong .
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
m eeting was properly post ed on February 2nd, 2018
Accept Agenda Items : No additional items may be added pursuant to Government Code Section
54954.2.
Approval of January 23rd minutes (Yoon, Zhong)
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on th e agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose to place the topic on a future agenda.
I. Joint Meeting Recap
a) How did it go?
1. Improvements: sit every other person, need icebreakers, be clearer on what we need from
them, know more!
2. Go over action items before the joint meeting
b) Professionalism
II. Krazy Argo Kids
a) Water Conservation Presentation
III. Disney Dance Recap
a) How was this dance compared to the last one? We were more organized and structures, good
that we had a 10 minute intermission, good having Campbell people here.
b) Areas of improvement? Dietary restrictions were hard to tell when giving out snacks, lots of
people going between photo booth and dance area (need to control traffic better), need to have
photo booth area ready earlier, have 10 minute training session.
IV. Sports Field Day
a) Marketing – 4 weeks
1. Ask these places to post flyers:
a. Isaac – Blue Hills
b. Ruchi – Foothill, Saratoga library
c. Chris – email Kayla about KMP sign
d. Kami – Argonaut, Saratoga Bagels, Cupertino Library
e. Naisha – Redwood
f. Charu – Miller, Farmers Market (email Chamber Commerce)
g. Holly – Starbucks in downtown Saratoga, in Argonaut center
h. Instagram – Jiwoo
i. Lunar New Year’s + St. Paddy’s Day – use paper flyers
b) Sport Stations
1. Knockout, Soccer, Dodgeball, Frisbee
2. Prizes – Isaac (talk to coach)
3. Stuff to get: Gatorade, water, whistles, ball pumps, cones
V. Color Dash
a) People we’re contacting:
1. Chris – Noah’s Bagels
2. Holly – Starbucks (coffee)
3. Ruchi – Whole Foods (fruit)
4. Charu – Safeway (gift card), MAKE SNAPCHAT FILTER
5. Kayla – King Bars
6. Isaac – Bibs 1) email Debbie 2) talk to Howard 3) order them! + EMAIL COUNCIL
b) Make sure that the Dixie cups don’t have color in them + volunteers
c) Winners: Contact raffle winnder through email (pre-reg), Kayla is talking to director about
Nike gift cards (6)
d) Talk to Mercury News + Saratoga News
VI. May 4th - Movie Night
a) Pick a Star Wars Movie to show
1. The Force Awakens then Rogue One
b) Craft – light saber?
VII. W.O.W. (Spring) – Any Updates?
a) Foothill; April 2nd- 6th – Ruchi
1. Confirm with school by February 27th
b) Argonaut; April 23rd -27th – Kami
1. Confirm with school by February 27th
c) Work with schools to see if they need signs or how they plan to promote WOW to the
students.
VIII. Important Upcoming Dates:
March 4th: Lunar New Year 10:45-3:15pm – Hakone Gardens
March 10th: YAC Attack 8:30-4:00pm – Cupertino Quinlan Community Center
March 17th: St. Paddy’s Day 1:45-4:15pm – Downtown Saratoga
March 18th: Sports Field Day 10:00am-5:00pm – Kevin Moran Park
March 24th: Blossom Festival TBD – City Hall
IX. Adjournment (8:48p)
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability- related modification
or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868 .1294 or
npimentel@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the
meeting.
Certificate of Posting of Agenda:
l, Kayla Nakamoto, Recreation Coordinator for the City of Saratoga , declare that the foregoing agenda for the meeting of
the Youth Commission of the City of Saratoga was posted on February 2nd, 2018 at the office of the City of Saratoga ,
13777 Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also
available on the City's websi te at www .saratoga.ca.us .