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HomeMy WebLinkAbout03-14-17 HPC Final Minutes City of Saratoga H ERITAGE P RESERVATION C OMMISSION FINAL MINUTES Page 1 of 3 Date: Tuesday, March 14, 2017 / 8:30 A.M. Type: Regular Meeting Place: City Hall /Administrative Conference Room - 13777 Fruitvale Avenue 1. Site Visit: a. None 2. Routine Organization: a. Roll Call Present: Shah, Stransky, Marchetti, Cappello, Rodgers, Schuck, Nugent Absent: None Staff: Baily, Ordonez b. Review of minutes from February 14, 2017 meeting. Stransky/Cappello moved to approve the February 14, 2017 minutes. Ayes: Cappello, Nugent, Marchetti, Rodgers, Schuck, Shah, Stransky Noes: None Absent: None c. Posting of Agenda – Pursuant to Government Code Section 54956, the agenda was properly posted on February 9, 2017. Baily reported the posting of the agenda. d. Non-Agendized Communications - Any member of the public may address the Commission about any matter not on the agenda for this meeting for up to three minutes. None e. HPC direction to staff regarding non-agendized communications - Commissioners may not comment on the matter but may choose to place the topic on a future agenda. None 3. New Business: None Page 2 of 3 4. Staff Comments: a. Recap of joint meeting with City Council Ordonez provided a recap of the joint meeting with the City Council regarding the HCP’s work plan and duties. Emphasized that the main duties were 1) increasing the Inventory List, 2) increasing the Heritage Tree List, 3) Point of Interest Marker Program and 4) review applications with a heritage resource. The work plan included review of the Village Plan and Ordonez explained the upcoming Village Plan Joint Study Session process with the Planning Commission b. HPC funds Ordonez provided a brief history of the HCP’s last ten years of funding. Typical yearly funding has been approximately $500 to $1,000. Ordonez commented that there was a onetime funding increase for videotaping and the unused funds had been carried over for a couple of years. Ordonez explained the upcoming and future funding process. It was agreed that future agenda packets would include information regarding current funding status to assist the HCP with scheduling their work tasks. c. Update regarding tree plaques Baily commented that the HCP’s request to have Council amend their resolution regarding who pays for the tree plaques would be put on hold for discussion by the HPC until next fiscal year. The discussion is pending based on the action of Council’s decision for funding the HPC. d. Historic Process/DPR form requirements Ordonez explained the DPR process and expectations for the HPC to fill out DPR forms for Inventory nominated properties. Baily provided the HPC with a revised Heritage Resource Inventory form. e. March 24, 2017 CLG Workshop in San Jose Baily reminded the HPC of the upcoming workshops. Six commissioners will be in attendance. f. Email reminders Baily reminded the HPC to use only their City’s emails for correspondence when dealing with all City business. Ordonez further explained the legal concerns. g. FAQs Baily provided the HCP a draft of the Historic Preservation FAQ handout. The HPC accepted the draft as final. 5. Commissioner Comments: a. Celebration of National Preservation Month/35 years of the HPC Marchetti said she would work on possibly speaking at a Rotary meeting. Shah Page 3 of 3 would reach out to the Mayor regarding setting a Council agenda date for the proclamation. Shah and Stransky would continue to work with the City regarding promotion on the website. b. Commission Tasks (Ongoing) The task list was reviewed. Emphasized that the Inventory list items and the two Point of Interest Markers were top priority. c. Addition to Commission binder contents Nugent requested specific items to be included in the binders. Baily commented that the binders and table of contents would be updated with several new items to assist the HCP. d. Potluck in Warner Hutton House Commission discussed possible dates and times to hold a potluck. June was suggested as a possible month. Matter continued for further discussion of finalizing the date and time. 6. Other Business: Nugent mentioned the Main Street Program and questioned if the City might be interested in joining as a municipality member. Ordonez suggested to bring the matter up at the Joint Village Plan meeting under verbal communications. Commissioners questioned a video they heard was being prepared by a Councilmember for America in Bloom regarding Heritage Trees. Cappello said she would look into the matter. 7. Adjournment: Meeting adjourned at 10:10 AM.