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HomeMy WebLinkAbout01-12-16 HPC Final Minutes City of Saratoga H ERITAGE P RESERVATION C OMMISSION FINAL MINUTES Page 1 of 3 Date: Tuesday, January 12, 2016 / 8:30 A.M. Type: Regular Meeting Place: City Hall /Administrative Conference Room - 13777 Fruitvale Avenue 1. Site Visit: None 2. Routine Organization: a. Roll Call Present: Cappello, Marchetti, Nugent, Schuck, Shah (arrived after taking action on minutes), Stransky Absent: Conrado Staff: Fossati, Baily b. Review of minutes from December 8, 2015 meeting. Stransky/Nugent moved to approve the October 13, 2015 minutes. Ayes: Cappello, Conrado, Nugent, Stransky, Noes: None Recused: Marchetti c. Posting of Agenda – Pursuant to Government Code Section 54954.2, the agenda was properly posted on January 7, 2016. Fossati reported the posting of the agenda. d. Non-Agendized Communications - Any member of the public may address the Commission about any matter not on the agenda for this meeting for up to three minutes. Marchetti informed Commission that she had discussion with Public Works Director John Cherbone questioning when the tree would be replaced at Blaney Plaza. Fossati informed the Commission that they were invited to the Blossom Festival which will be held Saturday, March 19, 2016. e. HPC direction to staff regarding non-agendized communications - Commissioners may not comment on the matter but may choose to place the topic on a future agenda. Commission directed staff to report back regarding the status of the replanting of the tree at Blaney Plaza noting the type and size of the replacement tree and when it would be planted. Page 2 of 3 3. New Business: a. Update of 18500 Montpere Way – Staff to update HPC regarding potential contract to hire Archives and Architecture to draft DPR and provide training for 18500 Montpere Way. Fossati informed the Commission that Archives and Architecture are in contract with the City. The consultant has requested property owners contact information to visit the site. Nugent offered to be the liaison between the property owner and consultant. b. Update of adding Saratoga Library to Heritage Resource Inventory – Staff to update HPC regarding adding Saratoga Library to Inventory. Fossati informed the Commission that the librarians (Santa Clara County employees) expressed concern of having the library on the inventory in that it could impact any future construction projects. The Commission stated that the library had architectural significance and it was the consensus of the Commission to proceed with the necessary work required to get it on the inventory. The Commission directed staff to place the matter on the next agenda. Stransky stated that she would continue preparing the paperwork for this process. c. Update regarding FAQ – Staff to update progress on FAQ’s. Fossati informed the Commission that staff was working on this item and should be ready for the next agenda for discussion. The Commission requested that Brian Babcock, Administrative Analyst, be involved to graphically prepare the handout. d. Update regarding City Council / HPC meeting – Staff to request talking points for Work Plan. The Commission focused the discussion on their budget. The following budget items were discussed: • DPR’s • Training (including lodging, transportation, paperless training handbook for members). • Events (including HPC marketing items such as table banners, handouts, and other type of giveaways). Events would include Heritage Days, Blossom Festival and Arbor Day. • Tree Plaques. These plaques are to follow through on previous commitment by the City to award these plaques. Marchetti offered to get information regarding plaques, estimated cost and review of “release” program for plaques. • Landmark/Inventory Site Plaques. Consensus of Commission was that landmark sites should have plaques. Inventory sites had mixed comments. • Historic Markers. Two potential sites were the Theater Glade/Saratoga Inn and the Blossom Festival near the Foothill Club. Stransky suggested that Cherbone be contacted regarding the process for these markers. • Website Upgrade with Photo Gallery. Suggested that Babcock be invited to next meeting to discuss upgrade. Page 3 of 3 4. Commissioner Comments – Commission questioned/commented: • Cappello commented that the American Bloom Committee would be going to the City Council the first week in February for support of the America in Bloom. • Shah commented that she talked to a planning official at the City of San Jose who worked on creating historic districts in LA and was willing to talk to the Commission about that process. The Commission suggested that this be a future special meeting and that the Planning Commission and City Council should be invited. • Nugent commented that she joined the National Trust and received some bookmarkers which she shared with the Commission which promoted historic preservation sites and the Trust. Suggested that Saratoga consider creating similar bookmarks and that this matter be placed on a future agenda for discussion • Nugent questioned if the quarry could be added to the inventory. • Stranksy questioned if an old tree that was not on the inventory was removed why the HPC was not informed. Discussion ensued and it was clarified that the HPC is not informed if any tree is removed, including trees on the inventory and that there is no finding for a tree removal related to trees on an inventory. The Commission commented that the HPC should be notified of trees to be removed which are on the inventory, especially since the tree would need to be eliminated from the inventory.