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Home My WebLink About04-04-2018 City Council AgendaSaratoga City Council Agenda – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING APRIL 4, 2018 6:00 P.M. JOINT MEETING Joan Pisani Community Center, Multi-Purpose Room | 19655 Allendale Avenue, Saratoga, CA 95070 Joint Meeting with Saratoga Chamber of Commerce 7:00 P.M. REGULAR SESSION Joan Pisani Community Center, Multi-Purpose Room | 19655 Allendale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on March 29, 2018. REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS SPECIAL PRESENTATIONS Seventh Annual Global Citizenship Conference at West Valley College Presentation Recommended Action: Receive presentation by Dr. Tim Kelly, Acting Chair of the West Valley College Global Citizenship Committee, about the April 12, 2018 Seventh Annual Global Citizenship Conference at West Valley College. Special Presentation on Catholic Charities of Santa Clara County Long Term Ombudsman Program Recommended Action: Receive presentation from Catholic Charities of Santa Clara County Long Term Ombudsman Program and provide direction to staff, as desired. Saratoga City Council Agenda – Page 2 of 5 Special Presentation on United Way Bay Area 211 Recommended Action: Receive presentation from United Way Bay Area 211 and provide direction to staff, as desired. Special Presentation on West Valley Community Services Recommended Action: Receive presentation from West Valley Community Services and provide direction to staff, as desired. 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on March 7, 2018. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 3/20/2018 Period 9; and 3/27/2018 Period 9. 1.3. Treasurer’s Report for the Month Ended February 28, 2018 Recommended Action: Review and accept the Treasurer’s Report for the month ended February 28, 2018. 1.4. Consultant Contract for Village Design Guidelines Update Recommended Action: Approve and authorize the City Manager to enter into a professional services agreement with Metropolitan Planning Group (M–Group) to prepare graphics and text amendments to the City’s Village Design Guidelines in the amount not exceeding $34,000. 2. PUBLIC HEARING None 3. GENERAL BUSINESS 3.1. Resolution to Modify the Heritage Tree Inventory Recommended Action: Adopt a resolution adding six new trees and removing one tree on the Heritage Tree Inventory. Saratoga City Council Agenda – Page 3 of 5 3.2. Village to Quarry Park Walkway – Phase I Design Contract Award Recommended Action: 1. Approve and authorize the City Manager to Award a Design Contract to Bellecci and Associates in the amount of $112,000.00. 2. Move to authorize staff to approve change orders up to $5,000. 3.3. Healthy Beverage & Food Policy Recommended Action: Approve the resolution adopting a Healthy Beverage and Food Policy. 3.4. Safe Routes to School Resolution Recommended Action: Adopt the resolution supporting Safe Routes to School in the City of Saratoga. COUNCIL ASSIGNMENTS Mayor Mary-Lynne Bernald Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County-City Selection Committee Council Finance Committee Hakone Foundation Board Public Art Committee Saratoga Historical Foundation South Flow Arrivals Ad Hoc Committee West Valley Clean Water Program Authority West Valley Mayors and Managers West Valley Solid Waste Management Joint Powers Authority Vice Mayor Manny Cappello Cities Association of Santa Clara County Board of Directors Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Sanitation District Council Member Howard Miller America in Bloom Committee Council Finance Committee Saratoga Ministerial Association Saratoga Sister City Organization Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board Council Member Emily Lo Hakone Foundation Board & Executive Committee KSAR Community Access TV Board Public Art Committee Santa Clara County Library Joint Powers Authority Saratoga City Council Agenda – Page 4 of 5 Council Member Rishi Kumar Association of Bay Area Governments Saratoga Chamber of Commerce & Destination Saratoga Santa Clara County Expressway Plan 2040 Policy Advisory Board Santa Clara Valley Water District Commission CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Nora Pimentel, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on March 29, 2018 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 29th day of March 2018 at Saratoga, California. Nora Pimentel, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] 04/17 6:00 p.m. Budget Study Session 04/18 6:00 p.m. Joint Meeting with Mountain Winery| 7:00 p.m. Regular Session 04/30 5:00 p.m. Youth Commission Interviews (time tentative) CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2018 Saratoga City Council Agenda – Page 5 of 5 05/02 6:00 p.m. Joint Meeting with Board of Supervisors President Simitian | 7:00 p.m. Regular Session 05/16 05/21 6:00 p.m. Joint Meeting with KSAR| 7:00 p.m. Regular Session 6:00 p.m. FEMA class – Role of Elected Officials in a Disaster 06/06 5:30 p.m. Joint Meeting with Saratoga Neighborhood’s & Neighborhood Watch in Community Center, Multipurpose Room | 7:00 p.m. Regular Session 06/20 6:00 p.m. Joint Meeting with Hakone Board | 7:00 p.m. Regular Session 07/04 Meeting Cancelled 07/18 Meeting Cancelled 08/01 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular Session 08/15 6:00 p.m. Joint Meeting with SASCC | 7:00 p.m. Regular Session 09/05 6:00 p.m. Joint Meeting with Montalvo Arts | 7:00 p.m. Regular Session 09/19 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/03 5:30 p.m. Joint Meeting with Saratoga School Districts in Senior Center, Saunders Room | 7:00 p.m. Regular Session 10/17 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr | 7:00 p.m. Regular Session 11/07 11/21 6:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 7:00 p.m. Regular Session 6:00 p.m. Joint Meeting with Assembly Member Evan Low | 7:00 p.m. Regular Session 12/05 6:00 p.m. Joint Meeting with Sheriff’s Office |7:00 p.m. Regular Session 12/13 7:00 p.m. Council Reorganization 12/19 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater at 13777 Fruitvale Avenue.