HomeMy WebLinkAbout03-12-2018 Youth Commission Minutes
DATE: Monday, March 12th, 2018
TIME: 7:00 p.m.
LOCATION: Joan Pisani Community Center
19655 Allendale Avenue
Saratoga, CA 9507 0
City of Saratoga
Youth Commission
Minutes
Call to Order (7:09pm)
Roll Call: Agarwal, Cheatham, Cunningham, Garg, Maheshwari Smails, Song, Vijay, Wiles, Yoon,
Zhong (absent).
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this
m eeting was properly post ed on March 8th, 2018
Accept Agenda Items : No additional items may be added pursuant to Government Code Section
54954.2.
Approval of February 27th minutes – (Maheshwari, Cheatham)
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on th e agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose to place the topic on a future agenda.
I. YAC Attack
a) Recap
II. Sports Field Day
a) Shift Reminders
b) Create map & station signage tonight - welcome, map,
c) Lanyard Update
d) Sport Stations - 2 tables + 14 chairs
e) Starbucks at El Quito
1. Collect supplies that commissioners brought in
2. Finalize list of supplies needed.
III. Community Events
IV. Color Dash
a) Timeline – needs to be created tonight
b) Things to do:
c) Donation Updates: Safeway (Charu), Whole Foods (Ruchi), Nike gift cards from our budget
d) Marketing: Facebook spam, need to make profile picture, do the same thing that you did for
Sports Field Day for marketing
e) Schedule day/time to walk the course – Meet at Congress Springs Park at 6:15 to see the
course
V. May 4th - Movie Night – advertise at all of our events and arrive 45 minutes before the movie starts
VI. W.O.W. (Spring) – Confirmation of weeks.
a) Foothill; April 2nd- 6th – Ruchi
1. Confirm grand prizes – Sky-high tickets
2. Confirm participation prizes & order them! – Headphones and lanyards/water bottles
a. Get wristbands that say Saratoga Youth Commission / participation prizes
b. Confirm assembly time + people
3. Schedule assembly & shifts
b) Argonaut; April 23rd -27th – Kami
1. Report from school on the confirmation
c) Work with schools to see if they need signs or how they plan to promote WOW to the
students.
VII. Staff Update
a) Blossom Festival – staffing PM
VIII. Important Upcoming Dates:
March 17th: St. Paddy’s Day 1:45-4:15pm – Downtown Saratoga
March 18th: Sports Field Day 10:00am-5:00pm – Kevin Moran Park
March 24th: Blossom Festival TBD – City Hall
April 2nd-6th: W.O.W. Foothill
April 8th: Color Dash – TBD Joe’s Trail Congress Springs
May 4th: TBD Movie Night
IX. Adjournment (8:20pm)
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability- related modification
or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868 .1294 or
npimentel@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the
meeting.
Certificate of Posting of Agenda:
l, Kayla Nakamoto, Recreation Coordinator for the City of Saratoga , declare that the foregoing agenda for the meeting of
the Youth Commission of the City of Saratoga was posted on March 8th, 2018 at the office of the City of Saratoga ,
13777 Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also
available on the City's websi te at www .saratoga.ca.us .