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HomeMy WebLinkAbout04-10-2018 Youth Commission Minutes DATE: Tuesday, April 10th, 2018 TIME: 7:00 p.m. LOCATION: Warner Hutton House 13777 Fruitvale Avenue Saratoga, CA 9507 0 City of Saratoga Youth Commission Minutes Call to Order (7:06pm) Roll Call: Agarwal, Cheatham (Absent), Cunningham, Garg, Maheshwari, Smails (Absent), Song, Vijay, Wiles, Yoon, Zhong . Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this m eeting was properly post ed on April 6th, 2018 Accept Agenda Items : No additional items may be added pursuant to Government Code Section 54954.2. Approval of March 27th minutes (Zhong, Garg) Oral & Written Communication: Any member of the public may address the Commission about any matter not on th e agenda for this meeting for up three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a future agenda. I. Walk One Week Recap a) How did it go? b) What would you like to see next year? Reduce the amount of schools because commissioners are missing a lot of school. Pencils/pens on Friday because students were forgetting to fill out their information. Bring extra stickers. Have student council helpers at all schools to help minimize school being missed from commissioners. Order new prizes! II. Color Dash Recap a) How did it go? b) What went well? Charging $5 went well. c) What can we improve on? Last color throw tunnel needs to be at the finish line, volunteers were clumped at various spots and need to be spread out, volunteers need to wait for the trail end walker to release them, maps for the volunteers that highlight their specific areas, times/video of the finish line, don’t close registration at a certain date, but have an incentive to register before a certain date, so we can be sure to have enough supplies. d) What would you like to see next year? New registration system. III. State of the City a) Assign speaking pieces b) Select date to practice in the venue – practice at the next meeting & then when everyone arrives early at State of the City. IV. Movie Night a) Snacks purchased – anything else? Goal is 50 people. b) Craft supplies & assign who will be the point person for the station - No craft this year. V. Good of the Order/Announcements VI. Important Upcoming Dates:  April 28th: State of the City – TBD – Civic Theater  May 4th: Movie Night – JPCC Saunder’s Room 5:45pm-9:15pm VII. Adjournment (7:59pm) In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability- related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868 .1294 or npimentel@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Certificate of Posting of Agenda: l, Kayla Nakamoto, Recreation Coordinator for the City of Saratoga , declare that the foregoing agenda for the meeting of the Youth Commission of the City of Saratoga was posted on April 6th, 2018 at the office of the City of Saratoga , 13777 Fruitvale Ave ., Saratoga , CA 95070 and was available for public review at that location. The agenda is also available on the City's websi te at www .saratoga.ca.us .