The URL can be used to link to this page

Home My WebLink About04-26-2018 Public Safety Task Force Agenda Packet Saratoga Public Safety Task Force Agenda - Page 1 of 2 SARATOGA PUBLIC SAFETY TASK FORCE REGULAR MEETING APRIL 26, 2018 6:00 P.M. REGULAR MEETING City Hall, Administrative Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on April 18, 2018. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the Public Safety Task Force for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the Public Safety Task Force from discussing or taking action on such items. However, the Public Safety Task Force schedule the item for discussion at a future meeting. AGENDA ITEMS: 1. Public Safety Task Force Minutes Recommended Action: Review and approve draft minutes from the March 22, 2018 meeting. 2. Public Safety Metrics Recommended Action: Review monthly update to public safety metrics. Metrics will be provided at the meeting. 3. Neighborhood Watch Registration and Guidelines Recommended Action: Review recommended changes to the registration process for new Neighborhood Watch groups and guidelines for existing groups; consider additional recommended changes. 4. Neighborhood Watch Lead Survey Recommended Action: Discuss survey of Neighborhood Watch leads. Saratoga Public Safety Task Force Agenda - Page 2 of 2 5. Neighborhood Watch/CERT Gathering Debrief Recommended Action: Discuss the Neighborhood Watch/CERT Gathering on April 21, 2018 and outcomes of the event. 6. Saratoga Safety Fair Recommended Action: Receive update on Saratoga Safety Fair and provide feedback. 7. Future Agenda Items Recommended Action: Consider agenda items for upcoming meetings. The next meeting is on May 24, 2018. ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF AGENDA PACKET, & COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Crystal Bothelio, Deputy City Manager for the City of Saratoga, declare that the foregoing agenda for the meeting of the Public Safety Task Force was posted and available for review on April 18, 2018 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 18th day of April 2018 at Saratoga, California. Crystal Bothelio, Deputy City Manager In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Public Safety Task Force by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1294. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 5.102-35.104 ADA title II] PUBLIC SAFETY TASK FORCE AGENDA PLANNER MEETING DATE AGENDA ITEMS March 27, 2017  Nomination of Chair/Vice Chair  Overview of State/City Laws & Policies  Review Public Safety Task Force Objectives, Development of Work Plan  Meeting Schedule  Future Agenda Items April 27, 2017  Review/approval of Minutes  Review of Public Safety Statistics  Proposed Public Safety Task Force Work Plan May 25, 2017  Review/approval of Minutes  Solved Crime/Arrest Data  Proposed Public Safety Task Force Work Plan  Future Agenda Items June 22, 2017  Review/approval of Minutes  Public Safety Metrics (Arrest Data: on-view vs warrant, Calls for Service)  Work Plan Implementation Council Priorities & Implementation Timeline  City Budget Overview  Work Plan Item: Improved Public Safety Webpage  Work Plan Item: Mobile App that Includes Public Safety Information  Future Agenda Items July 27, 2017  Review/approval of Minutes  Monthly Public Safety Metrics  Work Plan Item: Neighborhood Watch Leader Gathering  Work Plan Item: Mobile App  Rescheduling November and December Meeting Dates  CERT Overview  Future Agenda Items August 24, 2017  Review/approval of Minutes  Monthly Public Safety Metrics  Work Plan Item: Mobile App  Work Plan Item: Neighborhood Watch Leader Gathering  Scheduling the Saratoga Safety Fair & CERT/Neighborhood Watch Leader Gathering  Rescheduling November and December Meeting Dates  Future Agenda Items September 28, 2017  Review/approval of Minutes  Monthly Public Safety Metrics  Work Plan Item: Neighborhood Watch Gathering  Work Plan Item: Saratoga Safety Fair  Work Plan Item: Neighborhood Watch & CERT Gathering  Future Agenda Items October 26, 2017  Review/approval of Minutes  Monthly Public Safety Metrics  Work Plan Item: Neighborhood Watch Gathering – Debrief  Work Plan Item: Public Safety Webpage  Ongoing Success and Sustainability of Neighborhood Watch o Work Plan Item: Review Neighborhood Watch Process/Guidelines o Work Plan Item: Guidelines for Keeping Neighborhood Watch Groups Active  Work Plan Item: Neighborhood Watch & CERT Gathering  Work Plan Item: Saratoga Safety Fair  Future Agenda Items November 28, 2017  Review/approval of Minutes  Monthly Public Safety Metrics  Work Plan Item: Saratoga Safety Fair (Fundraising Plan)  Public Safety Task Force Budget Requests  Work Plan Item: Increase Neighborhood Watch Groups  Future Agenda Items January 25, 2018  Review/approval of Minutes  Monthly Public Safety Metrics  Task Force Work Plan and Status Update  Work Plan Item: Saratoga Safety Fair (including resource booth outreach)  Preparation for Joint Meeting with Saratoga CERT Leadership  Public Safety Postcard  Neighborhood Watch Brochure  Future Agenda Items February 22, 2018  Review/approval of Minutes  Monthly Public Safety Metrics  Joint Meeting with CERT Leadership o Work Plan Item: Neighborhood Watch/CERT Collaboration o Work Plan Item: Neighborhood Watch & CERT Gathering  Commission Work Plan Study Session & Task Force Work Plan  Neighborhood Watch Brochure  Future Agenda Items March 5, 2018 Commission Work Plan Study Session March 22, 2018  Review/approval of Minutes  Monthly Public Safety Metrics  Commission Work Plan Study Session Debrief  Work Plan Item: Review Neighborhood Watch Registration Process, Neighborhood Watch Guidelines  Work Plan Item: Neighborhood Watch & CERT Gathering  Work Plan Item: Saratoga Safety Fair (Status Update)  Future Agenda Items April 21, 2018 Neighborhood Watch/CERT Get Together 5:00 p.m. – 7:30 p.m. Saratoga Prospect Center, Friendship Hall April 26, 2018  Review/approval of Minutes  Monthly Public Safety Metrics  Work Plan Item: Neighborhood Watch Lead Survey  Work Plan Item: Neighborhood Watch & CERT Gathering Debrief  Work Plan Item: Saratoga Safety Fair  Work Plan Item: Review Neighborhood Watch Registration Process, Neighborhood Watch Guidelines  Future Agenda Items May 20, 2018 Saratoga Safety Fair 1:00 p.m. – 5:00 p.m. West Valley College, Campus Center May 24, 2018  Review/approval of Minutes  Monthly Public Safety Metrics  Work Plan Item: Saratoga Safety Fair Debrief  Public Safety Postcard (August 2018)  Work Plan Item: Reducing Crime and Keeping California Safe Act of 2018  Work Plan Item: Neighborhood Watch Guide  Future Agenda Items June 28, 2018  Review/approval of Minutes  Monthly Public Safety Metrics  Future Agenda Items July 26, 2018  Review/approval of Minutes  Monthly Public Safety Metrics  Public Safety Postcard (August 2018)  Work Plan Item: Public Safety Task Force Transition Plan  Future Agenda Items August 23, 2018  Review/approval of Minutes  Monthly Public Safety Metrics  Future Agenda Items September 27, 2018  Review/approval of Minutes  Monthly Public Safety Metrics  Public Safety Postcard (November 2018)  Future Agenda Items October 25, 2018  Review/approval of Minutes  Monthly Public Safety Metrics  Public Safety Postcard (November 2018)  Future Agenda Items November 22, 2018 *  Review/approval of Minutes  Monthly Public Safety Metrics  Future Agenda Items * Meeting falls on City Hall holiday/closure. Meeting to be rescheduled or canceled. RESOLUTION 17-010 - PUBLIC SAFETY TASK FORCE ROLE/DUTY: “The Public Safety Task Force will serve in an advisory capacity to the City Council on matters related to public safety and is charged with providing recommendations that can be considered and utilized by the City Council to enhance public safety in the City of Saratoga.” PUBLIC SAFETY TASK FORCE MEMBERSHIP FIRST NAME LAST NAME NOMINATED BY CITY EMAIL Ray Cosyn Mayor Bernald rcosyn@saratoga.ca.us Sudip Ghosal Council Member Kumar sghosal@saratoga.ca.us John Hirokawa Chair Vice Mayor Cappello jhirokawa@saratoga.ca.us Rebecca Jepsen Council Member Lo rjepsen@saratoga.ca.us Chuck Page Vice Chair Council Member Miller cpage@saratoga.ca.us PUBLIC SAFETY TASK FORCE WORK PLAN Approved June 7, 2017, Revised March 5, 2018 MISSION: Enhance public safety in the City of Saratoga. GOAL: Bring greater awareness to public safety through outreach and education; strengthen partnerships between residents and their neighbors, the City, and public safety agencies; and monitor and track progress of City efforts. PROPOSED ACTION ITEMS IMPLEMENTATION 1. Outreach and Education: A. Create an improved public safety website  Review existing content and provide staff with recommended changes before the launch of the new City website, scheduled for late summer/early fall 2017. B. Create a mobile app that includes public safety information  Provide staff with recommendations for desired content and functionality to be implemented in mobile app available through CivicPlus.  Review effectiveness of mobile app after implementation. C. Increase public safety communications on a broad range of public safety topics and provide regular communications on public safety (as needed or on a set schedule)  Create a public safety communications plan that identifies the audience, strategies for communicating (including priority messages/information and communication frequency), format for communications (such as email), and measure for success.  Include schools in communication efforts to target parents. D. Hold a Saratoga Safety Fair that provides residents with a variety of public safety resources, including information on domestic violence reporting/prevention, identity theft prevention, and burglary prevention  Identify event objectives and create an estimated event budget  Request event funding from the City council  Schedule event date and time  Work with staff to create outreach strategy  Document event planning process and lessons learned so that it can be recreated in future years 2. Strengthen Partnerships: A. Host a gathering of Neighborhood Watch leaders  Schedule event date and time  Work with staff to create outreach strategy  Document event planning process and lessons learned so that it can be recreated in future years B. Increase the number of Neighborhood Watch groups  Identify areas without a Neighborhood Watch  Conduct targeted outreach to those areas to solicit interest in Neighborhood Watch, including CERT members that may not be part of an existing Neighborhood Watch C. Encourage collaboration between Neighborhood Watch and CERT by working to have 1 CERT member per neighborhood  Identify Neighborhood Watch groups without active CERT Members  Conduct targeted outreach to those areas to solicit interest in CERT D. Review process and guidelines for forming Neighborhood Watch groups  Recommend changes to the City’s Neighborhood Watch registration process, if necessary E. Establish guidelines for keeping Neighborhood Watch groups active  Survey or solicit input from Neighborhood Watch groups to better understand what has worked well and should be avoided when forming Neighborhood Watch groups or keeping them active  Draft a guide for keeping a Neighborhood Watch group active 3. Monitor and Track Progress: A. Develop a metric for measuring success of public safety efforts, such as arrest rates  Work with Sheriff’s Office to identify effective measures for tracking progress, including crime rates, calls to 911, and arrest rates or case solved rates  Identify regular review period (such as annual or quarterly) to monitor success B. Measure/monitor engagement of Neighborhood Watch groups  Create Neighborhood Watch survey for leads to inquire about activities and engagement  Regularly review Neighborhood Watch registration and grant applications (such as annual or quarterly) 4. Council Directed Items A. Transition Plan  Create transition plan that provides guidance and recommendation for the City Council to consider following the sunset of the Task Force in November 2018. B. Reducing Crime and Keeping California Safe Act of 2018  Review the Reducing Crime and Keeping California Safe Act of 2018 and provide the City Council with a recommendation on whether to support the initiative. CITY COUNCIL PRIORITIES & DIRECTION FOR IMPLEMENTATION: - Improve Public Safety Website - Communications and Outreach o Include schools in outreach to target parents - Gathering of Neighborhood Watch Leaders - Development of metric(s) - Present any budget requests that may be needed to achieve work plan items to the Council by the December 6, 2017 City Council Meeting Saratoga Public Safety Task Force Minutes - Page 1 of 2 MINUTES MARCH 27, 2017 PUBLIC SAFETY TASK FORCE REGULAR MEETING The meeting was called to order at 5:07 p.m. in the City Hall Administrative Conference Room at 13777 Fruitvale Avenue, Saratoga, CA. ROLL CALL PRESENT: Members Ray Cosyn, Sudip Ghosal, John Hirokawa, Rebecca Jepsen, Chuck Page ABSENT: None ALSO PRESENT: James Lindsay, City Manager Crystal Bothelio, City Clerk/Asst. to City Manager REPORT ON POSTING OF THE AGENDA Crystal Bothelio, City Clerk/Asst. to the City Manager, the agenda for this meeting was properly posted on March 23, 2017. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS None AGENDA ITEMS: 1. Nomination of Chair and Vice Chair Recommended Action: Nominate a member of the Task Force to the position of Chair and Vice Chair. PAGE/COSYN MOVED TO NOMINATE JOHN HIROKAWA AS CHAIR. MOTION PASSED. AYES: COSYN, GHOSAL, HIROKAWA, JEPSEN, PAGE. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. COSYN/GHOSAL MOVED TO NOMINATE CHUCK PAGE AS VICE CHAIR. MOTION PASSED. AYES: COSYN, GHOSAL, HIROKAWA, JEPSEN, PAGE. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2. Overview of State and City Laws and Policies Recommended Action: Receive brief presentation on the State and City laws and policies that apply to the Public Safety Task Force. Crystal Bothelio, City Clerk/Asst. to the City Manager, shared information about the State and local laws and policies that apply to the Public Safety Task Force. 3 Saratoga Public Safety Task Force Minutes - Page 2 of 2 3. Review of Public Safety Task Force Objectives & Development of a Proposed Work Plan Recommended Action: Receive overview of Council priorities and timeline for the Public Safety Task Force. Develop a proposed work plan for the Public Safety Task Force based on Council priorities and timeline of the Public Safety Task Force. Task Force Member Ghosal requested data to better understand public safety challenges in Saratoga. Task Force Member Cosyn noted that the Traffic Safety Commission did thoroughly review the issue of public safety in Saratoga. He shared some of the Commission’s insights when considering public safety recommendations. Task Force Member Jepsen suggested that the overall goal could be to make Saratoga the safest city in California and the United States. Chair Hirokawa recommended that in addition to law enforcement data, the Task Force could also consider data from County Fire and Community Emergency Response Teams (CERT). Task Force Member Ghosal suggested that data from neighboring cities would also be helpful. Public Comment: Chuck, Saratoga resident 4. Task Force Meeting Schedule Recommended Action: Decide on a regular meeting schedule for the Public Safety Task Force. The Task Force agreed to hold monthly meetings on the 4th Thursday of the month at 6:00 p.m. in the City Hall Administrative Conference Room. The frequency of meetings may be reduced in the future if monthly meetings are not necessary. 5. Future Agenda Items Recommended Action: Consider agenda items for upcoming meetings. The Task Force agreed to consider the public safety data at the next meeting in order to understand areas that should be the focus for the work plan. Captain Urena also agreed to share some anecdotal information about recent trends. ADJOURNMENT Chair Hirokawa adjourned the meeting at 6:35 p.m. Minutes respectfully submitted: Crystal Bothelio, City Clerk/Asst. to the City Manager City of Saratoga 4 CITY OF SARATOGA Memorandum To: Public Safety Task Force From: Crystal Bothelio, Deputy City Manager Date: April 26, 2018 Subject: Public Safety Metrics At the June 22, 2017 Public Safety Task Force Meeting, the Task Force requested monthly update to public safety metrics, including reported crime, arrests, and suspicious calls. This information is now provided as a monthly agenda item, so that the Task Force may discuss the data if desired. 5 Burglary, Residential ID Theft, Forgery, Fraud Vandalism Grand Theft Burglary, Vehicle Domestic Violence Burglary, Commercial Auto Theft Simple & Aggravated Assaults Sex Crimes Robbery 2014 98 66 24 32 34 21 26 20 8 6 1 2015 123 103 36 29 33 29 24 20 13 9 1 2016 130 107 31 24 15 31 16 9 21 9 6 2017 69 70 19 23 14 20 19 18 12 7 6 2018 23 16 6 4 4 5 2 1 3 1 0 0 20 40 60 80 100 120 140 CRIMES 2014 -2018 2014 2015 2016 2017 2018 6 Burglary, Residential 35% ID Theft, Forgery, Fraud 25% Vandalism 9% Grand Theft 6% Burglary, Vehicle 6% Domestic Violence 8% Burglary, Commercial 3% Auto Theft 1%Simple & Aggravated Assaults 5% Sex Crimes 2%Robbery 0% CRIMES 2018 7 8 Jan Feb Mar # Residential Burglaries 5 10 8 Arrests 1 3 0 Patrol Arrests 1 3 0 Detective/Warrant Arrests 0 0 0 Calls for Service 29 26 31 0 5 10 15 20 25 30 35 RESIDENTIAL BURGLARIES, ARRESTS, & CALLS FOR SERVICE BY MONTH - 2018 9 2014 2015 2016 2017 2018 Total Arrests 25 7 8 11 4 Patrol Arrests 14 6 6 8 4 Detective/Warrant Arrests 11 1 1 3 0 # Residential Burglaries 98 123 130 69 23 0 20 40 60 80 100 120 140 RESIDENTIAL BURGLARY & ARRESTS 2014 -2018 10 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2014 Calls 22 26 27 24 23 21 31 26 15 20 21 23 2015 Calls 15 30 27 26 27 24 16 25 13 22 28 43 2016 Calls 28 25 39 25 29 16 24 37 37 34 33 53 2017 Calls 25 36 28 20 22 24 17 38 34 17 24 40 2018 Calls 29 26 31 0 10 20 30 40 50 60 CALLS FOR SERVICE/SUSPICIOUS ACTIVITY 2014 -2018 BY MONTH 11 2014 2015 2016 2017 2018 Calls 279 296 380 325 86 Res. Burglaries 98 123 130 69 15 0 50 100 150 200 250 300 350 400 CALLS FOR SERVICE & RESIDENTIAL BURGLARIES 2014 -2018 12 Santa Clara County Sheriff’s Office Crime Definitions Burglary, Residential The criminal offense of breaking and entering a residence illegally for the purpose of committing a crime. Identity Theft, Forgery, Fraud Identity Theft: Knowingly transferring or using, without lawful authority, a means of identification of another person with the intent to commit, or to aid or abet, any unlawful activity Forgery: The creation of a false written document or alteration of a genuine one, with the intent to defraud Fraud: A false representation of a matter of fact—whether by words or by conduct, by false or misleading allegations, or by concealment of what should have been disclosed—that deceives and is intended to deceive another so that the individual will act upon it to her or his legal injury. Vandalism Deliberate defacing or destruction of property Grand Theft Unlawful taking in any of the following, with the intent to steal:  Money, labor, or property with a value of over $950  Farm products including domestic fowl and crops with a value of over $250  Ocean and agricultural products taken from a research facility with a value of over $250  Money, labor, or property taken by an employee from their direct employer over a 12 month period with an aggregate value of over $950  Property taken from the person of another  When the property taken is a car, firearm, horse, or any other farm animal, regardless of value Burglary, Vehicle The criminal offense of breaking and entering a vehicle illegally for the purpose of committing a crime. Domestic Violence Abuse or threats of abuse when the person being abused and the abuser are or have been in an intimate relationship (married or domestic partners, are dating or used to date, live or lived together, or have a child together) Burglary, Commercial The criminal offense of breaking and entering a commercial building illegally for the purpose of committing a crime. Auto Theft Unlawful taking or driving of a vehicle Simple & Aggravated Assaults Simple Assault: Unlawful attempt, coupled with a present ability, to commit a violent injury on the person of another Aggravated Assault: Assault with an "aggravating circumstance" to elevate the charges against the defendant. For example, use of a deadly weapon is often considered an aggravating circumstance that can elevate a charge to aggravated assault. Sex Crimes Criminal acts involving but not limited to rape, indecent exposure, lewd conduct, sexual assault, child pornography, child sex abuse, and violations of sex offender registration requirements pursuant to PC 290. Robbery The taking of money or goods in the possession of another, from his or her person or immediate presence, by force or intimidation. 13 CITY OF SARATOGA Memorandum To: Public Safety Task Force From: Crystal Bothelio, Deputy City Manager Date: April 26, 2018 Subject: Neighborhood Watch Registration and Guidelines At the March 22, 2018 Public Safety Task Force meeting, the Task Force recommended the following changes to Neighborhood Watch Registration and Guidelines for new and existing groups. The item has been placed on the April agenda for any further direction or guidance. New Neighborhood Watch Groups: - No overlapping Neighborhood Watch Boundaries. If a new group proposes boundaries that overlap with an existing Neighborhood Watch, the new group would be asked to join the existing group or adjust boundaries so that there is no overlap. - Neighborhood-Based Orientations Meetings with the Sheriff’s Office. New groups will be required to conduct a Neighborhood Watch Orientation led by the Sheriff’s Office that all residents in the Neighborhood Watch group are invited to attend. This ensures information is shared neighborhood- wide. It also helps strengthen relationships between neighbors, as well as between the Sheriff’s Office and residents. - Demonstrated Engagement. New groups will be required to demonstrate engagement from a majority of households in the new Neighborhood Watch area by verifying that the lead(s) spoke to or attempted to speak to a majority of households in the new Neighborhood Watch group to demonstrate that residents were made aware of the effort to form a Neighborhood Watch. - Defined Communications Plan. As part of the registration process, new groups will need to describe how they will communicate, including how residents will receive information (email group, Facebook group, phone tree, etc.), what will be communicated, who will be responsible for sending communications, how often communications will be sent, and how communications will be maintained (who will be responsible for keeping a roster up to date, who will update the group email, etc.). The plan should also address how the group will tackle special challenges, such as residents without access to email or the internet. - Quarterly Neighborhood Watch Introductory Meetings. The Task Force affirmed its recommendation to hold quarterly meetings open to the public to introduce Neighborhood Watch and the registration process to residents who are unfamiliar with the Neighborhood Watch program. City staff will be putting together a meeting schedule and distributing to the Public Safety Task Force. 14 - Neighborhood Watch Mentors. The Task Force has discussed the possibility of creating Neighborhood Watch Mentors who have experience forming a Neighborhood Watch group and keeping it active. Mentors would advise new Neighborhood Watch leads. City staff will be reaching out to leads of established Neighborhood Watch groups to determine if any are interested in serving as mentors. Established Groups: - Require Existing Groups to Hold 1 Social Gathering Per Year. The Task Force recommended that existing groups demonstrate that they have had at least 1 social gathering in the last year to be eligible to receive grant funding. The City Council will consider this recommendation at the May 16, 2018 meeting. - Neighborhood Watch Input & Guide. Two implementation strategies identified by the Task Force for creating guidelines for keeping Neighborhood Watch groups active include seeking input from Neighborhood Watch groups to help understand what groups should or should not to do to keep members engaged and creating a guide for keeping groups functional. The Task Force collected some information from leads on this topic at the Neighborhood Watch Lead gathering in October. Based on this feedback and any additional feedback received at the April gathering of Neighborhood Watch and CERT, staff is scheduled to bring a draft guide to Task Force at the May meeting for consideration. 15 CITY OF SARATOGA Memorandum To: Public Safety Task Force From: Crystal Bothelio, Deputy City Manager Date: April 26, 2018 Subject: Neighborhood Watch Lead Survey One of the Task Force’s work plan items includes conducting a survey of Neighborhood Watch leads to help inform content for the Neighborhood Watch Guide. The survey is intended to get additional input on what has worked well for leads, what should be avoided, and how leads have kept their groups active. Draft survey questions are listed below. If the Task Force still wishes to proceed with the survey, it will be emailed to Neighborhood Watch leads. Results will be presented at the May meeting for Task Force consideration. Input from the survey will also be reflected in the Neighborhood Watch Guide, also scheduled to be presented to the Task Force in May. Draft Neighborhood Watch Lead Survey Questions: 1. What, if any, benefits, have you observed as a result of Neighborhood Watch? 2. What, if any, challenges do you face as a Neighborhood Watch lead? 3. What tools, resources, and/or information have helped you in your role as a leader in Neighborhood Watch? 4. How often does your Neighborhood Watch get together? 5. What types of gatherings has your Neighborhood Watch held? 6. Are you aware of the City of Saratoga Neighborhood Watch Grant? 7. How often do you communicate with your Neighborhood Watch members? 8. What methods do you use to share news and information with your Neighborhood Watch members? 9. What advice would you share with a new Neighborhood Watch group? 10. What advice would you share with an existing Neighborhood Watch group struggling to stay active and engaged? 16 CITY OF SARATOGA Memorandum To: Public Safety Task Force From: Crystal Bothelio, Deputy City Manager Date: April 26, 2018 Subject: Saratoga Safety Fair On December 6, 2017, the City Council authorized $3,000 in funding for the Saratoga Safety Fair on May 20, 2018 at West Valley College from 1:00 p.m. to 5:00 p.m. At that time, the City Council also approved the Task Force’s proposed fundraising plan to allow a $250 sponsorship fee to be charged to non-government/non-profit service organizations. Additionally, the City Council directed the Task Force to exclude firearms dealers or companies from the fair. Staff has started outreach for the event, including seeking out Resource Fair participants. Additionally, staff is in contact with West Valley College for coordination of the event facility. Below is a summary of the event. Resource Fair Participants Government agencies/non-profit service providers and businesses that offer public-safety related services or goods have been invited to host a resource table. Firearm information and products may not be promoted or shared at the Saratoga Safety Fair. The City Council provided direction that firearms dealers or companies may not participate in the Saratoga Safety Fair. Additionally, the Task Force has already agreed to limit the business resource table hosts to those that offer public safety related services or products. Registered resource fair participants include: - City of Saratoga - Community Emergency Response Team - Santa Clara County Fire Department - Santa Clara County Sheriff’s Office - Santa Clara County Sheriff’s Office – Megan’s Law - Santa Clara County Social Services Agency/Department of Aging & Adult Services - Netgear/Arlo Event Program & Presentations A total of 5 presentations are scheduled to take place throughout the afternoon of May 20. Additional presentations can be scheduled, if desired. The event program and presentation schedule is shown below. 17 Time Activity 1:00 p.m. Event Start 1:30 p.m. Welcoming Remarks/Announcement of Presentations and Activities (15 min) 2:00 p.m. Public Safety Presentation 1: Domestic Violence (15 min) 2:45 p.m. Public Safety Presentation 2: Personal Safety (15 min) 3:15 p.m. Public Safety Presentation 3: Home Fire Safety & Escape Plans (15 min) 3:45 p.m. Public Safety Presentation 4: Scams & Identity Theft (15 min) 4:30 p.m. Public Safety Presentation 5: Human Trafficking (15 min) 5:00 p.m. Closing Remarks/Event End (5 min) 6:00 p.m. Cleanup Ends Outreach Date Activity February 2018 Begin Accepting Resource Table Sponsorship Applications March 2018 Begin Community Outreach April 19, 2018 Resource Table Sponsorship Application Deadline May 20, 2018 Saratoga Safety Fair About the Saratoga Safety Fair One of the Public Safety Task Force work plan items includes holding a fair that provides residents with a variety of public safety resources, such as crime prevention or bicycle safety. At the September meeting, the Task Force agreed to hold the event in May 2018. At the November 2017 meeting, the Task Force agreed upon an event budget of $3,000. In addition to the resource tables, activities for children and several public safety presentations and will be offered. There will also be Sheriff’s Office and Fire Department vehicles on display. At the October meeting, the Task Force requested that staff prepare a Fundraising Plan for the Saratoga Safety Fair to allow the City to charge a $250 sponsorship fee per table for business/commercial resource table hosts. In December, the City Council approved the Fundraising Plan. Resource table sponsor applications will be accepted on a first-come, first- served basis. If spaces are filled before the end of application period, the application process will be closed. 18