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Home My WebLink About05-16-2018 City Council Agenda PrintSaratoga City Council Agenda – Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING MAY 16, 2018 6:00 P.M. JOINT MEETING Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Meeting with KSAR Community Access TV Board 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on May 11, 2018. REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Commendation for Rabbi Philip Ohriner Recommended Action: Present commendation to Rabbi Philip Ohriner. Commendation to Yoshihiro Uchida Recommended Action: Present commendation to Yoshihiro Uchida in honor of Asian Heritage Month. Proclamation Declaring May 19, 2018 as Kids to Parks Day Recommended Action: Present the proclamation to the Saratoga Parks & Recreation Commission. Saratoga City Council Agenda – Page 2 of 6 Walk and Bike to School Day Proclamation Recommended Action: Present the proclamation declaring the Walk and Bike to School Day to the Saratoga Youth Commission. Commendations Recognizing Outgoing Youth Commissioners Recommended Action: Receive presentation on efforts of the Youth Commission during the 2017/18 school year and present commendations to outgoing Commissioners Holly Cunningham, Rashi Garg, Ruchi Maheshwari, Jiwoo Song, Charu Vijay and Stephen Zhong recognizing their service on the Saratoga Youth Commission. Appointment of Youth Commissioners and Oath of Office Recommended Action: Approve the attached resolution appointing 6 members to the Saratoga Youth Commission and direct the City Clerk to administer the Oath of Office. SPECIAL PRESENTATIONS Presentation from #PandaPower FIRST LEGO League Team Recommended Action: Receive presentation from #PandaPower FIRST LEGO League team members, Aarthi Venkatraman, Anika Mehrotra, Kaya Rammohan, and Gabrielle Chen. 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Special City Council Meeting on April 17, 2018 and the Regular City Council Meeting on May 2, 2018. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 05/01/2018 Period 11; and 05/08/2018 Period 11. 1.3. Resolution Updating the City’s Records Retention Schedule Recommended Action: Adopt the resolution updating the City’s Records Retention Schedule. 1.4. Extension of Contract for Street Sweeping Services Recommended Action: 1. Move to extend street sweeping contract with Contract Sweeping Services for an additional one year term for FY 2018/19 Saratoga City Council Agenda – Page 3 of 6 2. Move to approve amended payments terms on the extended contract to include a 3.6% increase as well as an additional $5,000 for unscheduled sweeping 1.5. ZAG Technical Services Support Contract Recommended Action: Authorize the City Manager to amend the ZAG Technical Services contract for an additional three years for IT Support in an amount not to exceed $30,000 per fiscal year. 1.6. Transportation Development Act (TDA) Article 3 Application for the Saratoga Avenue Walkway Project. Recommended Action: Adopt resolution supporting the Metropolitan Transportation Commission’s Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application for the Saratoga Avenue Walkway Project. 1.7. 2017 General Plan Housing Element Annual Progress Report Recommended Action: Adopt a resolution accepting the 2017 General Plan Housing Element Annual Progress Report and direct staff to file the report with the Governor’s Office of Planning and Research and the Department of Housing and Community Development. 2. PUBLIC HEARING 2.1. Amendments to Accessory Dwelling Units Ordinance Recommended Action: 1. Conduct a public hearing. 2. Introduce and waive the first reading of the ordinance amending Chapter 15 (Zoning Regulations) of the Saratoga Municipal Code related to accessory dwelling units. 3. Direct staff to place the ordinance on the Consent Calendar for adoption at the next regular meeting of the City Council. 2.2. Fiscal Year 2018/19 Proposed Operating & Capital Budget Public Hearing Recommended Action: Conduct a public hearing on the proposed FY 2018/19 Operating & Capital Budgets, and provide direction to staff for budget adoption on June 6, 2018. 3. GENERAL BUSINESS 3.1. Recreation Services Agreement with Los Gatos-Saratoga Recreation Recommended Action: Authorize the City Manager to execute an agreement with LGS Recreation for an amount not to exceed $126,000. 3.2. Youth Commission Roles & Responsibilities Follow Up Recommended Action: Receive report and provide input. Saratoga City Council Agenda – Page 4 of 6 3.3. Requirements for Registered Neighborhood Watch Groups Recommended Action: Consider and provide direction on the Public Safety Task Force’s recommended requirements for registered Neighborhood Watch groups. 3.4. Storage and Reporting Lost/Stolen Firearms Recommended Action: Consider a request from Mayor Bernald to place an ordinance on a future agenda to amend the City Code to establish requirements for storage and reporting lost or stolen firearms. COUNCIL ASSIGNMENTS Mayor Mary-Lynne Bernald Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County-City Selection Committee Council Finance Committee Hakone Foundation Board Public Art Committee Saratoga Historical Foundation South Flow Arrivals Ad Hoc Committee West Valley Clean Water Program Authority West Valley Mayors and Managers West Valley Solid Waste Management Joint Powers Authority Vice Mayor Manny Cappello Cities Association of Santa Clara County Board of Directors Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Sanitation District Council Member Howard Miller America in Bloom Committee Council Finance Committee Saratoga Ministerial Association Saratoga Sister City Organization Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board Council Member Emily Lo Hakone Foundation Board & Executive Committee KSAR Community Access TV Board Public Art Committee Santa Clara County Library Joint Powers Authority Council Member Rishi Kumar Association of Bay Area Governments Saratoga Chamber of Commerce & Destination Saratoga Santa Clara County Expressway Plan 2040 Policy Advisory Board Santa Clara Valley Water District Commission Saratoga City Council Agenda – Page 5 of 6 CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Nora Pimentel, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on May 11, 2018 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 11th day of May 2018 at Saratoga, California. Nora Pimentel, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] 05/16 05/21 6:00 p.m. Joint Meeting with KSAR | 7:00 p.m. Regular Session 6:00 p.m. FEMA class – Role of Elected Officials in a Disaster 06/06 5:30 p.m. Joint Meeting with Saratoga Neighborhood’s & Neighborhood Watch in Community Center, Multipurpose Room | 7:00 p.m. Regular Session 06/20 6:00 p.m. Joint Meeting with Hakone Board | 7:00 p.m. Regular Session 07/04 Meeting Cancelled CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2018 Saratoga City Council Agenda – Page 6 of 6 07/18 Meeting Cancelled 08/01 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular Session 08/15 6:00 p.m. Joint Meeting with SASCC | 7:00 p.m. Regular Session 09/05 6:00 p.m. Joint Meeting with Montalvo Arts | 7:00 p.m. Regular Session 09/19 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/03 5:30 p.m. Joint Meeting with Saratoga School Districts in Senior Center, Saunders Room | 7:00 p.m. Regular Session 10/17 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr | 7:00 p.m. Regular Session 11/07 11/21 6:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 7:00 p.m. Regular Session 6:00 p.m. Joint Meeting with Assembly Member Evan Low | 7:00 p.m. Regular Session 12/05 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session 12/13 7:00 p.m. Council Reorganization 12/19 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater at 13777 Fruitvale Avenue.