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HomeMy WebLinkAbout03-21-2018 City Council MinutesSaratoga City Council Minutes – Page 1 of 9 MINUTES WEDNESDAY, MARCH 21, 2018 SARATOGA CITY COUNCIL REGULAR MEETING At 4:45p.m., the City Council held a Closed Session at 13777 Fruitvale Avenue in the Administrative Conference Room. At 5:00 p.m., the City Council held a Joint Meeting at 13777 Fruitvale Avenue in the Administrative Conference Room with the Ministerial Association. At 6:00 p.m. the City Council held a Joint Meeting with the Planning Commission to review the Commission’s work plan and priorities for 2018. The City Council confirmed the Commission’s work plan and priorities for 2018 with no requested changes. REGULAR SESSION Vice Mayor Cappello called the Regular Session to order at 7:02 p.m., in the Civic Theater, Council Chambers at 13777 Fruitvale Avenue in Saratoga and Boy S cout from troop 566 led the Pledge of Allegiance. Vice Mayor Cappello announced that pursuant to California Government Code 54953(b), Mayor Mary-Lynne Bernald would be participating in the Regular Session via teleconference from Villa Fatima located at 20400 Los Gatos-Saratoga Road, Room 120, Saratoga, CA 95070. City Clerk Nora Pimentel proceeded with confirmation of certain matters related to the teleconference for the record and roll call. ROLL CALL PRESENT: Mayor Mary-Lynne Bernald, Vice Mayor Manny Cappello Council Members, Howard Miller, Emily Lo, Rishi Kumar ABSENT: None ALSO PRESENT: James Lindsay, City Manager Richard Taylor, City Attorney Crystal Bothelio, Deputy City Manager Nora Pimentel, City Clerk Mary Furey, Finance and Administrative Director John Cherbone, Public Works Director Mainini Cabute, Administrative Analyst Lauren Pettipiece, Administrative Analyst REPORT ON POSTING OF THE AGENDA City Clerk Nora Pimentel reported that the agenda for this meeting was properly posted on February 15, 2018. REPORT ROM CLOSED SESSION There was no report from Closed Session. REPORT FROM JOINT MEETING Saratoga City Council Minutes – Page 2 of 9 Tina Walia, Chair of the Planning Commission, reported on the Joint Meeting with the City Council. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS No one requested to speak. ANNOUNCEMENTS Vice Mayor Cappello announced the following upcoming events: Paint the City Kick-Off on Saturday, March 24; Blossom Festival on Saturday, March 24; Living Room Conversations on March 27; Hanami at Hakone Cherry Blossom Night Viewing; and the 5K Color Dash on April 8, 2018. CEREMONIAL ITEMS Commendation for Outgoing City Commissioner Recommended Action: Read and present commendation. Vice Mayor Cappello and the City Council presented Wendy Chang with a Commendation in recognition of her service on the Planning Commission. Appointment of Commissioners & Oath of Office Recommended Action: Approve the attached resolution appointing 2 members to the Planning Commission; and directed former Mayor Chuck Page to administer the Oath of Office. RESOLUTION 18-015 LO/MILLER MOVED TO ADOPT A RESOLUTION APPOINTING 2 MEMBERS TO THE PLANNING COMMISSION. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1. CONSENT CALENDAR 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Special City Council Meetings on February 12, 2018 and March 5, 2018. LO/BERNALD MOVED TO APROVE THE CITY COUNCIL MINUTES FOR THE SPECIAL CITY COUNCIL MEETINGS ON FEBRUARY 12, 2018 AND MARCH 5, 2018. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Saratoga City Council Minutes – Page 3 of 9 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 03/06/2018 Period 9; and 3/13/2018 Period 9. LO/BERNALD MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 03/06/2018 PERIOD 9; AND 3/13/2018 PERIOD 9. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.3. Notice of Completion - Senior Center ADA Restrooms Recommended Action: Move to accept the CDBG-funded Senior Center ADA Restroom project contract as complete, and authorize staff to record the Notice of Completion (NOC). LO/BERNALD MOVED TO ACCEPT THE CDBG-FUNDED SENIOR CENTER ADA RESTROOM PROJECT CONTRACT AS COMPLETE, AND AUTHORIZE STAFF TO RECORD THE NOTICE OF COMPLETION (NOC). MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE 1.4. Amendment to Increase the Capital Budget for the Guava Court Pedestrian Railroad Crossing Recommended Action: Approve the Resolution to Increase the Capital Budget in the amount of $125,000 for the Guava Court Pedestrian Railroad Crossing. RESOLUTION NO. 18-007 LO/BERNALD MOVED TO APPROVE A RESOLUTION TO INCREASE THE CAPITAL BUDGET IN THE AMOUNT OF $125,000 FOR THE GUAVA COURT PEDESTRIAN RAILROAD CROSSING. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE 1.5. Authorize Disposal of City Vehicles and Equipment Recommended Action: Move to authorize the disposal of the following vehicles and equipment: 1. 2003 Chevy S-10 Vehicle # 103 (Engineering) 2. 2003 Chevy 3500 Dump Vehicle #105 (Parks Division) 3. 2002 Ford Taurus Vehicle # 98 (Pool Vehicle) 4. 2012 Interstate Trailer # E045 (Street Division) Saratoga City Council Minutes – Page 4 of 9 LO/BERNALD MOVED TO AUTHORIZE THE DISPOSAL OF ONE 2003 CHEVY S-10 VEHICLE #103 (ENGINEERING), ONE 2003 CHEVY 3500 DUMP VEHICLE #105 (PARKS DIVISION), ONE 2002 FORD TAURUS VEHICLE #98 (POOL VEHICLE), AND ONE 2012 INTERSTATE TRAILER #E045 (STREET DIVISION). MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE 1.6. Quarterly Communications Report Recommended Action: Receive report. Council Member Miller requested that this item be removed from the Consent Calendar and heard following item Regular Business Item 3.2. Lauren Pettipiece, Administrative Analyst, presented the staff report. Vice Mayor Cappello invited public comment on this item. No one requested to speak. MILLER/BERNALD MOVED TO ACCEPT THE REPORT. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE 1.7. Resolution of Local Support for the Metropolitan Transportation Commission’s OneBayArea Grant Cycle 2 (OBAG 2) Program funding for the Prospect Road Improvement Project. Recommended Action: Adopt Resolution supporting the Metropolitan Transportation Commission’s OneBayArea Grant Cycle 2 (OBAG 2) Program funding for the Prospect Road Improvement Project in the amount of $1,070,000. RESOLUTION NO. 18-008 LO/BERNALD MOVED TO ADOPT A RESOLUTION SUPPORTING THE METROPOLITAN TRANSPORTATION COMMISSION’S ONEBAYAREA GRANT CYCLE 2 (OBAG 2) PROGRAM FUNDING FOR THE PROSPECT ROAD IMPROVEMENT PROJECT IN THE AMOUNT OF $1,070,000. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR.NOES: NONE. ABSTAIN: NONE. ABSENT: NONE 1.8. Replacement of Quito Road Bridges – Approval of Acquisition and Acceptance of Interests in Real Property Recommended Action: Adopt resolution approving the acquisition of easement and fee interests in real property necessary for the Quito Road Bridges project and authorizing the City Manager to accept those interests on behalf of the City. RESOLUTION NO. 18-009 Saratoga City Council Minutes – Page 5 of 9 LO/BERNALD MOVED TO ADOPT A RESOLUTION APPROVING THE ACQUISITION OF EASEMENT AND FEE INTERESTS IN REAL PROPERTY NECESSARY FOR THE QUITO ROAD BRIDGES PROJECT AND AUTHORIZING THE CITY MANAGER TO ACCEPT THOSE INTERESTS ON BEHALF OF THE CITY. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR.NOES: NONE. ABSTAIN: NONE. ABSENT: NONE 2. PUBLIC HEARING 2.1. Weed/Brush Abatement Program Assessment Hearing Recommended Action: Open public hearing, accept public testimony and consider amendments to the assessment report, and adopt resolution confirming report and assessment of weed/brush abatement program charges. Crystal Bothelio, Deputy City Manager presented the staff report. Vice Mayor Cappello opened the public hearing. No one requested to speak. Vice Mayor Cappello closed the public hearing. RESOLUTION NO. 18-010 MILLER/LO MOVED TO ACCEPT PUBLIC TESTIMONY AND CONSIDER AMENDMENTS TO THE ASSESSMENT REPORT, AND ADOPT RESOLUTION CONFIRMING REPORT AND ASSESSMENT OF WEED/BRUSH ABATEMENT PROGRAM CHARGES. ROLL CALL VOTE FOUND ALL IN FAVOR. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR.NOES: NONE. ABSTAIN: NONE. ABSENT: NONE Upon Council consensus, the City Council proceeded to Regular Business Item 3.2. 3. GENERAL BUSINESS 3.1. Resolution Reaffirming the City of Saratoga’s Commitment to Communitywide Firearm Safety Recommended Action: Adopt resolution reaffirming the City of Saratoga’s commitment to communitywide firearm safety. Crystal Bothelio, Deputy City Manager, presented the staff report. Vice Mayor Cappello invited public comment on this item. The following people requested to speak: Erik Swanson Saratoga City Council Minutes – Page 6 of 9 No one else requested to speak. RESOLUTION NO. 18-011 BERNALD/CAPPELLO MOVED TO ADOPT A RESOLUTION REAFFIRMING THE CITY OF SARATOGA’S COMMITMENT TO COMMUNITYWIDE FIREARM SAFETY. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR.NOES: NONE. ABSTAIN: NONE. ABSENT: NONE 3.2. Allocation of Community Event Grant Program Funds Recommended Action: Review the Community Event Grant Program applications for Fiscal Year 2018/19 and determine allocations. Lauren Pettipiece, Administrative Analyst presented the staff report. Vice Mayor Cappello invited public comment on this item. The following people requested to speak: Bill Higgins Jill Hunter Anjali Kausar Ann Waltonsmith Flora Hoffman Jenny Studley Usha Srinivasan Sara Hanukah Paul Hernandez Iris Bendaham Emily Lou Harris No one else requested to speak. Saratoga City Council Minutes – Page 7 of 9 BERNALD/MILLER MOVED TO APPROVE INCREASING THE SARATOGA VILLAGE DEVELOPMENT COUNCIL SECURED GRANT FUNDING AMOUNT TO $3,500. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE MILLER/LO MOVED TO APPROVE ALLOCATING $5,000 OF COMMUNITY EVENT GRANT PROGRAM FUNDS TO HAKONE MATSURI AND $5,000 TO SASCC HEALTH FAIR AND NOT FUND THE SARATOGA OAKS STREET GRAMMAR SCHOOL REUNION. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE CAPPELLO/MILLER MOVED TO APPROVE ALLOCATING $1,800 OF COMMUNITY EVENT GRANT PROGRAM FUNDS TO CALIFNORNIA HOLOCAUST ACTION AND AWARENESS INERACIVE MUSEUM AND $2,000 TO SHUSHAN COUNTY FAIR/PLAYLAND. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE MILLER/CAPPELLO MOVED TO APPROVE STAFF TO PROPORTIONATELY ALLOCATE THE REMAINING BALANCE OF THE COMMUNITY EVENT GRANT PROGRAM FUNDS AS FOLLOWS: GIRLS SCOUT CRAFTS AT BLOSSOM FESTIVAL FOR $312; MOSIAC SARATOGA FOR $2,080; OPERA IN THE PARK FOR $1,456; AND ROCK THE GARDEN FOR $1,352. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE COUNCIL ASSIGNMENTS Mayor Mary-Lynne Bernald Public Art Committee - Mayor Bernald reported that she would attend the Paint the City Kick- Off event for the Utility Box Project via face time. South Flow Arrivals Ad Hoc Committee – Mayor Bernald reported that she would participate in the meeting on March 23 via teleconference. Vice Mayor Manny Cappello Cities Association of Santa Clara County Board of Directors – Vice Mayor Cappello reported that there was a meeting on March 8, 2018 that included presentations from Silicon Valley Joint Venture, an update on RHNA, an MTC report, and a Measure A update. Santa Clara County Housing and Community Development (HCD) Council Committee – The first meeting of this year is scheduled for Monday, March 26, 2018. West Valley Sanitation District – Vice Mayor Cappello reported that the District is in the budget approval cycle at this time, there will be a rate increase hearing on May 9, 2018 at the Campbell Council Chambers to consider a proposed fee increase of 5.7% for a single family dwelling. Council Member Howard Miller Council Finance Committee – The Committee met and discussed service grants issued by the City and asset replacement schedules. Saratoga Ministerial Association – The Association met on March 21 and discussed the RYDE program, which provides senior transportation and is in need of volunteer drivers, and Living Saratoga City Council Minutes – Page 8 of 9 Room Conversation, which is viewed as one of the most successful Living Room Conversation programs in the nation and its success is attributed to the City’s involvement. Saratoga Sister City Organization - There was discussion on the upcoming trip to Japan in July. Silicon Valley Clean Energy Authority Board of Directors – The Silicon Valley Clean Energy Finance Committee was awarded the CSMFOA Budget Award. Council Member Emily Lo Hakone Foundation Board & Executive Committee – There was a reception to kick off the Cherry Blossom Night Viewing on March 20, 2018. There will be nightly viewings from 5:30 p.m. to 9:30 p.m. Monday thru Friday during the blooming season. Public Art Committee – There will be a Utility Box Painting Kick-Off on March 24, 2018. Council Member Rishi Kumar Saratoga Chamber of Commerce & Destination Saratoga - There was a Chamber meeting earlier in March and discussion included the new stop signs in the Village and the Big Basin Way turnaround. Council Member Kumar announced that Ann Davis is resigning from the Chamber Board. CITY COUNCIL ITEMS Council Member Lo, with support from Council Member Miller, requested discussion of foreign language tools for non-English speaking residents, including budget impacts for Fiscal Year 2018/19. Council Member Miller, with support from Mayor Bernald, requested that the City Council hold a discussion on the Community Event Grant Program to review program rules and also consider providing secured grant funding for the the SASCC Health Fair and Hakone Matsuri in future years. Council Member Miller, with support from Council Member Lo, requested a City Council newsletter item firearm storage requirements that have been adopted by other jurisdictions in the County. Council Member Miller, with support from Vice Mayor Cappello, nominated a new Fiscal Year 2019/20 Capital Project - Big Basin Way Trail Master Plan – that would consolidate existing trail projects on or near Big Basin Way and requested that the Finance Committee review the project before City Council consideration. COUNCIL COMMUNICATIONS Council Member Kumar reported on the following upcoming events: Silicon Valley Robotics Team Formation Day; and the 4th Annual Silicon Valley’s Got Bollywood. Council Member Kumar shared information about a California Public Utilities Commission (CPUC) meeting in Sacramento on March 22, 2018 and encouraged residents to write to the CPUC to share their viewpoints on water rates. Council Member Lo shared information regarding the League of Peninsula Division Legislation Action Committee. Mayor Bernald thanked the Council for their support following recent surgeries.