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HomeMy WebLinkAbout04-18-2018 City Council MinutesSaratoga City Council Minutes – Page 1 of 7 MINUTES WEDNESDAY, APRIL 18, 2018 SARATOGA CITY COUNCIL REGULAR MEETING At 6:00 p.m., the City Council held a Joint Meeting with representatives of the Mountain Winery in the Joan Pisani Community Center Multipurpose Room at 19655 Allendale Avenue in Saratoga. Mayor Bernald called the regular session to order in the Joan Pisani Community Center Multipurpose Room at 7:04 p.m. and led the Pledge of Allegiance. ROLL CALL PRESENT: Mayor Mary-Lynne Bernald, Vice Mayor Manny Cappello Council Members, Howard Miller, Emily Lo, Rishi Kumar ABSENT: None ALSO PRESENT: James Lindsay, City Manager Richard Taylor, City Attorney Crystal Bothelio, Deputy City Manager John Cherbone, Public Works Director Mary Furey, Finance and Administrative Director Debbie Pedro, Community Development Director Michael Taylor, Parks and Recreation Director Lauren Pettipiece, Administrative Analyst Debbie Bretschneider, Executive Assistant/Deputy City Clerk Kayla Nakamoto, Recreation Coordinator REPORT ON POSTING OF THE AGENDA Deputy City Manager Crystal Bothelio reported that the agenda for this meeting was properly posted on April 13, 2018. REPORT FROM JOINT MEETING Bill Hirschman with the Mountain Winery provided an overview of the Joint Meeting, including upcoming concerns and events. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Manish Agarwal announced the upcoming Brahmakumaris Silicon Valley Event. Donna Poppenhagen requested that the City’s dangerous dog regulations in the City Code be stricter. ANNOUNCEMENTS Mayor Bernald announced that RYDE is looking for volunteer drivers, the Saratoga High School Music Boosters Mattress Fundraising Sale, Living Room Conversations, and the Saratoga Historical Foundation Fundraising Benefit at Historic Old Grandview Ranch, Arbor Day, and State of the City. Saratoga City Council Minutes – Page 2 of 7 SPECIAL PRESENTATIONS Special Presentation on the Montalvo Arts Center Munro Exhibit Recommended Action: Receive presentation from Montalvo Arts Center on the Munro Exhibit. Angela McConnell, Kelly Hudson, and Kelly Sicat presented on the Montalvo Arts Center Munro Exhibit. Mayor Bernald invited public comment on the item. No one requested to speak. 1. CONSENT CALENDAR 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on March 21, 2018. CAPPELLO/MILLER MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE REGULAR CITY COUNCIL MEETING ON MARCH 21, 2018. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 4/3/2018 Period 10; and 4/10/2018 Period 10. CAPPELLO/MILLER MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 4/3/2018 PERIOD 10; AND 4/10/2018 PERIOD 10. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.3. AB 939 and Household Hazardous Waste Agreements with Santa Clara County Recommended Action: Authorize the City Manager to sign the Agreement for Countywide Assembly Bill 939 Implementation Fee and Santa Clara County Household Hazardous Waste Collection Program Agreement with a $42,276 augmentation for Fiscal Year 2018/19. CAPPELLO/MILLER MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN THE AGREEMENT FOR COUNTYWIDE ASSEMBLY BILL 939 IMPLEMENTATION FEE AND SANTA CLARA COUNTY HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM AGREEMENT WITH A $42,276 AUGMENTATION FOR FISCAL YEAR 2018/19. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Saratoga City Council Minutes – Page 3 of 7 1.4. Acceptance of Pedestrian and Bicycle Path Easement – Subdivision Application No. SUB13-0003 Paramount Court Recommended Action: Move to adopt a resolution accepting the dedication of a pedestrian and bicycle path easement within Subdivision SUB13-0003. RESOLUTION NO. 18-016 CAPPELLO/MILLER MOVED TO ADOPT A RESOLUTION ACCEPTING THE DEDICATION OF A PEDESTRIAN AND BICYCLE PATH EASEMENT WITHIN SUBDIVISION SUB13-0003. MOTION PASSED. AYES: BERNALD, CAPPELLO, LO, KUMAR. NOES: NONE. ABSTAIN: MILLER. ABSENT: NONE. 1.5. Landscaping and Lighting Assessment District LLA-1; Preliminary Approval of Engineer's Report and Adoption of Resolution of Intention for FY 18-19 Recommended Action: 1. Move to adopt the Resolution granting preliminary approval of the Engineer's Report for FY 18-19 for renewing the Landscaping and Lighting Assessment District LLA-1 2. Move to adopt the Resolution of Intention RESOLUTIONS NO. 18-017 & 18-018 CAPPELLO/MILLER MOVED TO ADOPT: 1) THE RESOLUTION GRANTING PRELIMINARY APPROVAL OF THE ENGINEER'S REPORT FOR FY 18-19 FOR RENEWING THE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT LLA-1; AND 2) THE RESOLUTION OF INTENTION. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.6. Resolution to adopt a list of projects funded by SB 1 for FY 2018-19: The Road Repair and Accountability Act for funding the Annual Roadway Improvements Project. Recommended Action: Adopt Resolution to adopt a list of projects funded by SB 1 for FY 2018-19: The Road Repair and Accountability Act for funding the Annual Roadway Improvements Project. RESOLUTION NO. 18-019 CAPPELLO/MILLER MOVED TO APPROVE A RESOLUTION ADOPTING A LIST OF PROJECTS FUNDED BY SB 1 FOR FY 2018-19: THE ROAD REPAIR AND ACCOUNTABILITY ACT FOR FUNDING THE ANNUAL ROADWAY IMPROVEMENTS PROJECT. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.7. Replacement of Quito Road Bridges – Approval of Acquisition and Acceptance of Interests in Real Property Recommended Action: Adopt resolution re-approving the acquisition of fee title to a parcel of real property necessary for the Quito Road Bridges project and authorizing the City Manager to accept title to that property on behalf of the City. Saratoga City Council Minutes – Page 4 of 7 RESOLUTION NO. 18-020 CAPPELLO/MILLER MOVED TO ADOPT RESOLUTION RE-APPROVING THE ACQUISITION OF FEE TITLE TO A PARCEL OF REAL PROPERTY NECESSARY FOR THE QUITO ROAD BRIDGES PROJECT AND AUTHORIZING THE CITY MANAGER TO ACCEPT TITLE TO THAT PROPERTY ON BEHALF OF THE CITY. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2. PUBLIC HEARING 2.1. Proposed Fee Schedule Update for FY 2018/19 Recommended Action: Open the public hearing, listen to public testimony and close public hearing. Adopt the resolution approving the fee schedule for Fiscal Year 2018/19, effective July 1, 2018. Mary Furey, Finance and Administrative Services Director, presented the staff report. Mayor Bernald invited public comment on the item. No one requested to speak. RESOLUTION NO. 18-021 MILLER/CAPPELLO MOVED TO ADOPT THE RESOLUTION APPROVING THE FEE SCHEDULE FOR FISCAL YEAR 2018/19, EFFECTIVE JULY 1, 2018. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 3. GENERAL BUSINESS 3.1. Community Event Grant Program Application Recommended Action: Review Community Event Grant Program application for Fiscal Year 2018/19 and provide direction. Lauren Pettipiece, Administrative Analyst, presented the staff report. Mayor Bernald invited public comment on the item. The following person requested to speak: Paul Milleson No one else requested to speak. Saratoga City Council Minutes – Page 5 of 7 MILLER/KUMAR MOVED TO ALLOCATE $500 FROM THE CITY COUNCIL DISCRETIONARY FUND IN FISCAL YEAR 2018/19 FOR THE 2019 ANNUAL EASTER EGG HUNT. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 3.2. City of Saratoga’s Youth Commission’s Roles and Responsibilities Recommended Action: Review and discuss the current roles and responsibilities of the Youth Commission and provide staff with any necessary direction. Crystal Bothelio, Deputy City Manager, presented the staff report. Kayla Nakamoto, Recreation Coordinator, addressed questions from the City Council. Mayor Bernald invited public comment on the item. No one requested to speak. CAPPELLO/MILLER MOVED TO DIRECT STAFF TO RETURN WITH A STRATEGY THAT ALLOWS THE YOUTH COMMISSION TO INCORPORATE A GREATER FOCUS ON COMMISSION’S ADVISORY ROLE WITHIN 2018/19 SCHOOL YEAR WORK PLAN, WHICH MAY RESULT IN FEWER EVENTS TO KEEP THE COMMISSION’S WORK LOAD MANAGEABLE; INCLUDE ANALYSIS OF TOPICS OF IMPORTANCE TO YOUTH GENERATED BY THE CITY COUNCIL OR THE YOUTH COMMISSION WITH A REPORT OUT TO THE CITY COUNCIL IN MAY OR JUNE 2019 IN THE 2018/19 COMMISSION WORK PLAN; CONDUCT A MEETING WITH THE MAYOR EARLY IN THE 2018/19 SCHOOL YEAR; PROVIDE THE CITY COUNCIL WITH PERIODIC UPDATES, SUCH AS MONTHLY OR QUARTERLY CITY COUNCIL NEWSLETTER ARTICLES ON THE EFFORTS AND ACTIVITIES OF THE YOUTH COMMISSION; AND ENCOURAGE THE COMMISSIONERS TO REACH OUT TO THE CITY COUNCIL DIRECTLY AS NEEDED TO KEEP THE CITY COUNCIL APPRISED OF EMERGING ISSUES OR TO SEEK SUPPORT. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. COUNCIL ASSIGNMENTS Mayor Mary-Lynne Bernald Cities Association of Santa Clara County-Legislative Action Committee – The Committee discussed Senate Bill 827, a letter request for continued funding for Phases II and III for Highway 85, and RM3. The Association Board also received a report on Santa Clara County’s RFP for emergency ambulance services. Council Finance Committee – there was a Finance Committee meeting in advance of the Budget Study Session. Public Art Committee – painting on the utility boxes is in progress. Saratoga Historical Foundation – there is a meeting on April 19, 2018. Saratoga City Council Minutes – Page 6 of 7 Vice Mayor Manny Cappello Cities Association of Santa Clara County Board of Directors – the Board discussed firearm safety and passed a resolution in support of firearm safety. The Board also considered creation of a firearm safety checklist for local governments. The Board received updates on Measure A, Santa Clara Valley Interoperability Committee, and Santa Clara County Emergency Operations Area Council. Saratoga Area Senior Coordinating Council (SASCC) – no meeting was held, but there is a lot of activity in anticipation of the upcoming renovation project. West Valley Sanitation District – there will be a hearing on May 9, 2018 in Campbell on Sanitation District rates. Council Member Howard Miller Council Finance Committee – the Finance Committee discussed the fee schedule and Budget Study Session at the last meeting. Saratoga Sister City Organization – Council Member Miller and his wife will be visiting Japan with the Sister City delegation. Santa Clara Valley Water District Commission – Council Member Miller attended on behalf of Council Member Kumar. He shared that the Commission recommended an increase to the annual ground water production charges, which are expected to increase in future years. Silicon Valley Clean Energy Authority Board of Directors – the new CEO has been in position for one month. One of the founding Directors left the Board. There have been some position changes in the organization. A Citizen Engagement Committee was formed. Valley Transportation Authority (VTA) Policy Advisory Committee – a Fiscal Stabilization Task Force was formed and a speaker presented on transportation trends. An analysis of express bus routes, similar to that done as part of Next Network, is underway. VTA State Route 85 Corridor Policy Advisory Board – Several Board Members are seeking funding to complete the State Route 85 study. Council Member Emily Lo Hakone Foundation Board & Executive Committee – there is a meeting on April 19, 2018. Public Art Committee – the Committee met and discussed donation of a mural to the City. Artists are making progress on the utility boxes. Council Member Rishi Kumar Santa Clara Valley Water District Commission – Council Member Kumar was unable to attend the Commission meeting. Council Member Miller attended on his behalf. CITY COUNCIL ITEMS Council Member Lo requested additional information about the dangerous dog regulations in the City Code. COUNCIL COMMUNICATIONS Council Member Kumar shared information about the Saratoga High School Mattress Fundraising sale and an event on water rates hosted by the League of Women Voters.