HomeMy WebLinkAbout04-17-2018 City Council Budget Study Session MinutesMINUTES
TUESDAY, APRIL 17, 2018
SARATOGA CITY COUNCIL SPECIAL MEETING
Mayor Bernald called the Special Meeting to order at 6:07 p.m. in the City Hall Administrative
Conference Room at 13777 Fruitvale Avenue in Saratoga.
ROLL CALL
PRESENT: Mayor Mary -Lynne Bernald, Vice Mayor Manny Cappello,
Council Members, Howard Miller, Emily Lo, Rishi Kumar
ABSENT: None
ALSO PRESENT: James Lindsay, City Manager
Crystal Bothelio, Deputy City Manager
John Cherbone, Public Works Director
Mary Furey, Finance & Administrative Services Director
Michael Taylor, Recreation and Facilities Director
Nora Pimentel, City Clerk
Debbie Pedro, Community Development Director
Lauren Pettipiece, Administrative Analyst
AGENDA ITEMS
Review of the draft FY 2018/19 proposed General Fund Operating Budget, proposed
Capital Improvement Project funding, and proposed updates to the City's Fiscal Policies.
Recommended Action:
Council to review and provide consensus direction to staff on:
1) Draft Proposed FY 2018/19 Operating Budget
2) Proposed Fiscal Policy Changes
3) Proposed FY 2018/19 Capital Project Funding. Allocations
Finance and Administrative Services Director Mary Furey introduced the item and provided a
summary of the General Fund, including current fiscal year budget, year-end estimates, and next
year's proposed budget. She explained the rationale for projections and notable changes in
proposed budget expenditures. She shared information about changes to the Unfunded Accrued
Liability (UAL) as well as changes to law enforcement costs projected in the future. Following
Council discussion and deliberation, the Council unanimously agreed to increase the UAL
payment from $750,000 to $1,000,000 in Fiscal Year (FY) 2018/19.
Crystal Bothelio, Deputy City Manager, shared information on Language Tools and translation
services. Following Council discussion and deliberation, the Council unanimously agreed to
allocate $10,000 for translation services and have documents translated from English to
traditional Chinese by September 2018 in time for back to school night.
James Lindsay, City Manager, engaged the Council in a follow up discussion from the April 4,
2018 City Council Meeting on a request from West Valley Community Services to increase
funding for the organization by $20,000. Following Council discussion and deliberation, the
Council unanimously agreed to fund the request and directed the City Manager to report back on
services provided.
Saratoga City Council Minutes — Page 1 of 2
James Lindsay, City Manager, shared information about employee about retention opportunities.
He reported that employees expressed a desire to have more access to fitness facilities.
Following Council discussion and deliberation the Council unanimously agreed to add $20,000
to the budget for an employee fitness and welfare program and increases the social event budget
by $5,000. The City Council further directed the City Manager to report back on the employee
welfare/fitness program through newsletter or Council report on what such a program would
entail.
James Lindsay, City Manager, then presented a proposal to increase the Street Closure Grant by
an additional $15,000 for a total of $35,000. The Council unanimously agreed to increase the
Street Closure Event budget.
Finance and Administrative Services Director Mary Furey provided a summary of the Total
Fund Activity and described different fund reserves and the status of those funds.
Finance and Administrative Services Director Mary Furey provided a summary of the Fiscal
Policy revisions, including policies related to the Development Reserve, Capital Improvement
Plan Process (CIP) Policy, and Water Access Policy. The Council unanimously agreed to move
forward with the policy revisions.
Finance and Administrative Services Director Mary Furey provided an overview of the
prioritization of capital projects at the Council's CIP study session. She noted that there is
$48,000 that has become available and can go towards funding the Bocce Ball Court in the
Unfunded CIP. The Council unanimously agreed to move the Bocce Ball Court project from
Unfunded to Funded in the Fiscal Year 2018/19 budget.
ADJOURNMENT
Mayor Bernald adjourned the meeting at 7:42 p.m.
mute espe tful tea
Nora Pimentel, City Clerk
City of Saratoga
Saratoga City Council Minutes — Page 2 of 2