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Home My WebLink About03-21-2018 City Council AgendaSaratoga City Council Agenda – Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING MARCH 21, 2018 NOTICE OF TELECONFERENCE LOCATION: Mayor Mary-Lynne Bernald will be participating from the following teleconference location: Villa Fatima, 20400 Los Gatos-Saratoga Road, Room 120, Saratoga, CA 95070 4:45 P.M. CLOSED SESSION Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Government Code Section 54956.9(d)(1)) Kleine v. City of Saratoga et al. (Santa Clara County Superior Court Case No. 16CV290718) 5:00 P.M. JOINT MEETING Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 6:00 P.M. JOINT MEETING Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Recommended Action: Planning Commission 2018 Work Plan and Priorities 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on March 16, 2018. REPORT FROM CLOSED SESSION REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. Saratoga City Council Agenda – Page 2 of 6 ANNOUNCEMENTS CEREMONIAL ITEMS Commendation for Outgoing City Commissioner Recommended Action: Read and present commendation. Appointment of Commissioners & Oath of Office Recommended Action: Approve the attached resolution appointing 2 members to the Planning Commission; and direct former Mayor Chuck Page to administer the Oath of Office. 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Special City Council Meetings on February 12, 2018 and March 5, 2018. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 03/06/2018 Period 9; and 3/13/2018 Period 9. 1.3. Notice of Completion - Senior Center ADA Restrooms Recommended Action: Move to accept the CDBG-funded Senior Center ADA Restroom project contract as complete, and authorize staff to record the Notice of Completion (NOC). 1.4. Amendment to Increase the Capital Budget for the Guava Court Pedestrian Railroad Crossing Recommended Action: Approve the Resolution to Increase the Capital Budget in the amount of $125,000 for the Guava Court Pedestrian Railroad Crossing. 1.5. Authorize Disposal of City Vehicles and Equipment Recommended Action: Move to authorize the disposal of the following vehicles and equipment: 1. 2003 Chevy S-10 Vehicle # 103 (Engineering) 2. 2003 Chevy 3500 Dump Vehicle #105 (Parks Division) 3. 2002 Ford Taurus Vehicle # 98 (Pool Vehicle) 4. 2012 Interstate Trailer # E045 (Street Division) Saratoga City Council Agenda – Page 3 of 6 1.6. Quarterly Communications Report Recommended Action: Receive report. 1.7. Resolution of Local Support for the Metropolitan Transportation Commission’s OneBayArea Grant Cycle 2 (OBAG 2) Program funding for the Prospect Road Improvement Project. Recommended Action: Adopt Resolution supporting the Metropolitan Transportation Commission’s OneBayArea Grant Cycle 2 (OBAG 2) Program funding for the Prospect Road Improvement Project in the amount of $1,070,000. 1.8. Replacement of Quito Road Bridges – Approval of Acquisition and Acceptance of Interests in Real Property Recommended Action: Adopt resolution approving the acquisition of easement and fee interests in real property necessary for the Quito Road Bridges project and authorizing the City Manager to accept those interests on behalf of the City. 2. PUBLIC HEARING 2.1. Weed/Brush Abatement Program Assessment Hearing Recommended Action: Open public hearing, accept public testimony and consider amendments to the assessment report, and adopt resolution confirming report and assessment of weed/brush abatement program charges. 3. GENERAL BUSINESS 3.1. Resolution Reaffirming the City of Saratoga’s Commitment to Communitywide Firearm Safety Recommended Action: Adopt resolution reaffirming the City of Saratoga’s commitment to communitywide firearm safety. 3.2. Allocation of Community Event Grant Program Funds Recommended Action: Review the Community Event Grant Program applications for Fiscal Year 2018/19 and determine allocations. COUNCIL ASSIGNMENTS Mayor Mary-Lynne Bernald Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County-City Selection Committee Council Finance Committee Hakone Foundation Board Public Art Committee Saratoga Historical Foundation South Flow Arrivals Ad Hoc Committee Saratoga City Council Agenda – Page 4 of 6 West Valley Clean Water Program Authority West Valley Mayors and Managers West Valley Solid Waste Management Joint Powers Authority Vice Mayor Manny Cappello Cities Association of Santa Clara County Board of Directors Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Sanitation District Council Member Howard Miller America in Bloom Committee Council Finance Committee Saratoga Ministerial Association Saratoga Sister City Organization Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board Council Member Emily Lo Hakone Foundation Board & Executive Committee KSAR Community Access TV Board Public Art Committee Santa Clara County Library Joint Powers Authority Council Member Rishi Kumar Association of Bay Area Governments Saratoga Chamber of Commerce & Destination Saratoga Santa Clara County Expressway Plan 2040 Policy Advisory Board Santa Clara Valley Water District Commission CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Nora Pimentel, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on March 16, 2018 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 16th day of March 2018 at Saratoga, California. Nora Pimentel, MMC City Clerk Saratoga City Council Agenda – Page 5 of 6 In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] 03/21 4:45 p.m. Closed Session | 5:00 p.m. Joint Meeting with Saratoga Ministerial Association | 6:00 p.m. Joint Meeting with Planning Commission | 7:00 p.m. Regular Session 04/04 6:00 p.m. Joint Meeting with Chamber of Commerce | 7:00 p.m. Regular Session 04/17 6:00 p.m. Budget Study Session 04/18 6:00 p.m. Joint Meeting with Mountain Winery| 7:00 p.m. Regular Session 04/30 5:00 p.m. Youth Commission Interviews (time tentative) 05/02 6:00 p.m. Joint Meeting with Board of Supervisors President Simitian | 7:00 p.m. Regular Session 05/16 05/21 6:00 p.m. Joint Meeting with KSAR| 7:00 p.m. Regular Session 6:00 p.m. FEMA class – Role of Elected Officials in a Disaster 06/06 5:30 p.m. Joint Meeting with Saratoga Neighborhood’s & Neighborhood Watch in Community Center, Multipurpose Room | 7:00 p.m. Regular Session 06/20 6:00 p.m. Joint Meeting with Hakone Board | 7:00 p.m. Regular Session 07/04 Meeting Cancelled 07/18 Meeting Cancelled 08/01 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular Session 08/15 6:00 p.m. Joint Meeting with SASCC | 7:00 p.m. Regular Session 09/05 6:00 p.m. Joint Meeting with Montalvo Arts | 7:00 p.m. Regular Session 09/19 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/03 5:30 p.m. Joint Meeting with Saratoga School Districts in Senior Center, Saunders Room | 7:00 p.m. Regular Session 10/17 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr | 7:00 p.m. Regular Session 11/07 6:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 7:00 p.m. Regular Session 11/21 6:00 p.m. Joint Meeting with Assembly Member Evan Low | 7:00 p.m. Regular Session Saratoga City Council Agenda – Page 6 of 6 12/05 6:00 p.m. Joint Meeting with Sheriff’s Office |7:00 p.m. Regular Session 12/13 7:00 p.m. Council Reorganization 12/19 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater at 13777 Fruitvale Avenue.