The URL can be used to link to this page

Home My WebLink About08-01-2018 Council agendaSaratoga City Council Agenda – Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING AUGUST 1, 2018 5:30 P.M. CLOSED SESSION Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 CLOSED SESSION AGENDA ITEMS: CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation (Government Code § 54956.9(b)) Significant exposure to litigation: (One potential case) 6:00 P.M. JOINT MEETING Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 AGENDA ITEMS: Joint Meeting with the Youth in Government Participants 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on July 26, 2018. REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Saratoga City Council Agenda – Page 2 of 6 Commendation for Kenneth Kehmna, Santa Clara County Fire Chief Recommended Action: Present commendation to Kenneth Kehmna, Santa Clara County Fire Chief. Commendation for Melodie Pack, Saratoga Union School District Office Employee of the Year Recommended Action: Present commendation to Melodie Pack, Saratoga Union School District Office Employee of the Year. 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on June 20, 2018. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 6/19/2018 Period 12; 6/26/2018 Period 12; 7/3/2018 Period 13; 7/3/2018 Period 1; 7/10/2018 Period 13; 7/10/2018 Period 1; 7/17/2018 Period 13; 7/18/2018 Period 1; 7/24/2018 Period 13; and 7/25/2018 Period 1. 1.3. Treasurer’s Report for the Month Ended May 31, 2018 Recommended Action: Review and accept the Treasurer’s Report for the month ended May 31, 2018. 1.4. Ordinance Establishing Regulations for Storage and Reporting Lost or Stolen Firearms Recommended Action: Waive the second reading and adopt the ordinance establishing regulations for storage of firearms in Saratoga residences and requirements for reporting lost or stolen firearms in the City of Saratoga. 1.5. Approval of a Contract in the Amount of $65,477 with Budget Flooring for Installation of Replacement Flooring in the City Hall Planning Area Recommended Action: Authorize the City Manager to execute a contract with Budget Flooring, Inc. in the amount of $65,477 for materials and installation of new flooring in the City Hall Engineering and Community Development areas. 1.6. Resolution to appoint City representatives to the PLAN JPA Board of Directors Recommended Action: Adopt resolution appointing City of Saratoga representatives to the Pooled Liability Assurance Network Joint Powers Association’s (PLAN JPA) Board of Directors. Saratoga City Council Agenda – Page 3 of 6 1.7. Resolution to establish a Special Tax Assessment Levy for Debt Service Payments on the 2018 Arrowhead Community Facility District’s Special Assessment Bond Recommended Action: Adopt the attached resolution that sets the Arrowhead Community Facility District’s Special Tax Assessment tax levy at $9,542 per participating parcel. 1.8. Building Inspection Services Contract with 4Leaf, Inc. Recommended Action: Authorize the City Manager to amend the contract with 4Leaf, Inc. for as-needed professional building inspection services to increase the amount from $50,000.00 to $56,520.00 for FY 2017-2018. 1.9. Park Restroom Maintenance Service Contract – Sunnyvale Building Maintenance Recommended Action: Approve a two year Park Restroom Maintenance Service Contract with Sunnyvale Building Maintenance for monthly restroom maintenance services in the amount of $54,300 per year and authorize the City Manager to execute the same. 1.10. Landscape Maintenance Service Contract – Gachina Landscape Management Recommended Action: Approve a two year Landscape Maintenance Service Contract with Gachina Landscape Management for monthly landscape maintenance services in the amount of $95,448 per year and authorize the City Manager to execute the same. 1.11. Landscape Maintenance Service Contract – Vista Landscape Maintenance Recommended Action: Approve a two year Landscape Maintenance Service Contract with Vista Landscape Maintenance for monthly landscape maintenance services in the amount of $155,676 per year and authorize the City Manager to execute the same. 2. PUBLIC HEARING None 3. GENERAL BUSINESS 3.1. Resolution Adopting Community Wildfire Protection Plan Recommended Action: Receive presentation from representatives of the Santa Clara County Fire Department and approve the resolution adopting the City of Saratoga Annex to the Santa Clara County Community Wildfire Protection Plan as the City of Saratoga’s Community Wildfire Protection Plan. 3.2. Designation of League of California Cities Annual Conference Voting Delegate and Alternates Recommended Action: Designate the City of Saratoga voting delegate and alternate voting delegate(s) for the 2018 League of California Cities Annual Conference. Saratoga City Council Agenda – Page 4 of 6 COUNCIL ASSIGNMENTS Mayor Mary-Lynne Bernald Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County-City Selection Committee Council Finance Committee Hakone Foundation Board Public Art Committee Saratoga Historical Foundation South Flow Arrivals Ad Hoc Committee West Valley Clean Water Program Authority West Valley Mayors and Managers West Valley Solid Waste Management Joint Powers Authority Vice Mayor Manny Cappello Cities Association of Santa Clara County Board of Directors Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Sanitation District Council Member Howard Miller America in Bloom Committee Council Finance Committee Saratoga Ministerial Association Saratoga Sister City Organization Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board Council Member Emily Lo Hakone Foundation Board & Executive Committee KSAR Community Access TV Board Public Art Committee Santa Clara County Library Joint Powers Authority Council Member Rishi Kumar Association of Bay Area Governments Saratoga Chamber of Commerce & Destination Saratoga Santa Clara County Expressway Plan 2040 Policy Advisory Board Santa Clara Valley Water District Commission CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT Saratoga City Council Agenda – Page 5 of 6 CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Nora Pimentel, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on July 26, 2018 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 26th day of July 2018 at Saratoga, California. Nora Pimentel, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] 08/01 6:00 p.m. Joint Meeting with Youth in Government Participants | 7:00 p.m. Regular Session 08/15 6:00 p.m. Joint Meeting with SASCC | 7:00 p.m. Regular Session 09/05 6:00 p.m. Joint Meeting with Montalvo Arts | 7:00 p.m. Regular Session 09/19 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/03 5:30 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular Session 10/17 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr | 7:00 p.m. Regular Session 11/07 11/21 6:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 7:00 p.m. Regular Session 6:00 p.m. Joint Meeting with Assembly Member Evan Low | 7:00 p.m. Regular Session 12/05 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session 12/13 7:00 p.m. Council Reorganization 12/19 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2018 Saratoga City Council Agenda – Page 6 of 6 Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater at 13777 Fruitvale Avenue.